GPO business plan April 2014 by Dr Cristian Suau Ibanez

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PROJECT OFFICE DEPARTMENT OF ARCHITECTURE UNIVERSITY OF STRATHCLYDE

GPO

GLASGOW PROJECT OFFICE MAIN DOCUMENT

DEPARTMENT OF ARCHITECTURE UNIVERSITY OF STRATHCLYDE

Prof Sergio Porta Head of Department

Dr Cristian Suau GPO Director

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The Glasgow Project Office (GPO) Business Plan Main Document DIGITAL PROJECTOR

Table of Contents

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April 2014 void

1. Definition and Mission MODEL MAKING

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array 1 array 2 2. Objectives and Beneficiaries

3. Business Model 4. Governance flexible workspace (3) 5. Venue MODEL MAKING

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6. Financial Plan: Actuals (expenditure projections 5 years) 7. Liability and Insurance

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A1 CANON PLOTTER 8. Market Analysis and Historial

9. Health and Safety Arrangements

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10. Financial Plan: Expenditure and Incoming Projections (5 years) 1

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11. UK and USA Project Officesâ&#x20AC;&#x2122; Precedents 12. Lease Agreement

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13. GPO Architectural Plans and Certificates 14. The GPO Advisory Team

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PROJECT OFFICE DEPARTMENT OF ARCHITECTURE UNIVERSITY OF STRATHCLYDE GPO - Business Plan 1

1. Definition and Mission

It has been updated after meeting with Faculty Dean (17 April 2014) with the consent of the advisory team

Glasgow Project Office (GPO) is a University of Strathclyde (UoS) initiative sitting in the Department of Architecture (DoA), aimed at boosting DoA’s Educational and Knowledge Exchange activities by enhancing staff, tutors, fresh graduates and students’ engagement in live projects, actual construction and community involvement. DoA acknowledges that public urban, architectural and art manifestations; and active social engagement with real clients/communities and multi-disciplinary actions related to the built environment are an invaluable experience for students and fresh graduates in Architecture and Urban Design, if they are to play a significant and recognized role to serve our communities locally, nationally and internationally in the years to come. Glasgow Project Office (GPO) constitutes a pioneering and leading initiative among educational centres of Architecture in Scotland. Through the GPO, knowledge sitting in DoA and in the wider University context (professional services, teaching and community engagement) triggers and meets opportunities of design and construction sitting in industry and society. The GPO provides research, design and enterprise incubation services in the fields of architecture, craft and design and urbanism to a range of clients, from individuals to organisations in the public, private and third sectors. It is the specific mission of the GPO to transform real design and construction opportunities into educational experiences for DoA’s students. 2. Objectives and Beneficiaries It has been updated after meeting with Faculty Dean (17 April 2014) with the consent of the advisory team

The GPO seeks to: - Enhance the ability of our students and young graduates to meet the needs of communities, industry and third sectors. Beneficiary: Society. - Contribute to fill a widely acknowledged gap in architectural education by expanding live-projects based learning experiences in DoA across the whole curriculum at all levels. Beneficiaries: DoA students. - Offer an opportunity to students to achieve professional experience that is accountable both for their professional accreditation as required by ARB, RTPI and RIBA, and for their CV, ultimately reinforcing their ability to find placement in practice. Beneficiaries: DoA students. - Offer a fertile environment for cutting-edge ideas related to design and construction to be turned into income generating ventures. Beneficiaries: tutors and DoA students - Expand staff and external tutors’ interaction with DoA to include income generating project partnering and design competitions, which raises our departmental local and international profile and GPO - Business Plan 2

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Building upon the distinctive research abilities and the accumulated professional experience of our acastorage demic community and students, the GPO facilitates participative, sustainable and innovative actions, strategies and design solutions. The GPO encompasses both research-led practice and practice-led research, as part of the learning experience of students and academic staff. It operates as a collaborative platform for effective coaching and 11 11 training between academics, practitioners and students. It offers inclusive work-based learning, apprenticeships, start-up business and community engagement. DIGITAL PROJECTOR

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3. Business Model It has been updated after meeting with Faculty Dean (17 April 2014) with the consent of the advisory team

The GPO’s general business model operates on the basis of projects (fig.2). A Project Team (PT) is created around each project to undertake the work and deliver the service/product. Each Project Team operate as cluster. Prior any preparation and interim approval, a project description with aims, targets, work plan and financial feasibility study is requested. Each group is led by a Project Leader (PL), a staff member(s) or tutor(s), who conducts a project and monitors, supervised and guides eligible students.

Fig. 2. The GPO’s general business model: Project Teams (PTs) led by academic staff or tutors and made up of eligible DoA students that undertake the design process, production and services.

The GPO does not support projects that: (a) generate financial departmental deficit; (b) do not comply the governance model of Strathclyde and the DoA’s management structure (refer to section 4); and (c) are not operationally undertaken by DoA students and academic staff. Proposals are assessed and approved by a Panel nominated by the GPO Coordinator, and approved by the Senior Management Team (SMT). Once approved, a Project Team is made up of a Project Leader and students. GPO - Business Plan 4

A. Other Services Rendered (OSR) Clients from private, public or third sector, commission the GPO a service related to the design/construction of a plan, building, product or process. A Project Team (PT) is formed made of a Project Leader and students prior approval. This is managed according to the existent University and Faculty regulations i.e. relevant service agreements and project costings carried out which will include the Faculty levy. The services are: consultancy, short courses, conferences and in-service. Confidentiality and assignation agreements will be put in place between students, graduates and the University (as appropriate) to protect the Intellectual Property and confidentiality.

B. Entrepreneurial Incubators Entrepreneurial or catalyst ideas from DoA staff, tutors and students are eligible to be supported by the GPO for the period which is deemed necessary for the idea to be established and marketed on the basis of a business plan. It houses start-up initiatives in the fields of creative industries, construction, environmental design, sustainable technologies and arts. The GPO offers space, equipment and administrative services to carry out all activities included in the business plan. Whilst the GPO does not offers direct financial support to projects, it does support fund raising activities and the generation of a specific budget as part of the proposed business plan. Any potential incubators should agree of both university overheads and copyrighting issues. Refer to university protocols/guides: http://www.suiltd.com/ or any similar actions to catapult new â&#x20AC;&#x2DC;incubatorsâ&#x20AC;&#x2122;.

C. Design Competitions Students, graduates or staff can propose the participation in a design entry competition, which may include architectural and urban design studies, plans, projects or processes. The GPO assesses the proposal and supports the creation of a Project Team made of a PL(s) and students. Academic staff offers professional advice and expertise in all design phases. Subject to space being available, a space will be offer to the cluster team within the Glasgow Project Office to develop the teh design proposal. If successful, the subsequent development of the awarded entry will be conducted and budgeted within the GPO and Department. GPO - Business Plan 5

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D. Internships

storage GPO provides support and monitoring to students (according to RIBA/RIAS regulations, Part 1 and Part 2). They are supported from the application stage right through to the end of the placement and into the final year. Although support is available, our students are encouraged to be proactive and are asked to apply for placements themselves. 11

As part of the application procedure they will have to prepare a design portfolio, CV and cover letter. Live-in placements are limited. A tutor will be allocated to each student who undertakes a GPO placeDIGITAL PROJECTOR ment from the departmental staff. They are required to visit the students periodically during their void placement and the number of visits is determined regarding duration and type. 12

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External partners can: (a) commission the GPO to carry out specific projects (with a minimum of 3 months duration) within the GPO; and MODEL MAKING DIGITAL DESIGN (b) commission the GPO to carry out projects (with a minimum of 3 months duration) within the array 1 array 2 premises of the external partner. 13

Training placements will be monthly paid by external partners according to the Royal Institute of flexible workspace (3) scale 1.50 (A3tosize) British Architects (RIBA), ‘Practical Experience Regulations and Employment Policy’ help architecMODEL MAKING DIGITAL DESIGN tural students record their professional experience and development in the workplace as part of their minimum seven years’ education and training leading to qualification as an architect. A1 CANON PLOTTER Refer to section called ‘Professional Education and Developmentaccess Record’ (PEDR): http://www.pedr. co.uk/Guide European students can also apply to training placements at GPO through the ERASMUS Placement or similar: http://www.britishcouncil.org/erasmus_work_placement_guide_2013.pdf fire-extinguisher

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A3 INK PRINTER Depending on the scale and complexity of each 4 5 project, a Project Team (PT) might be formed, which 6 7 consists of a Project Leader(s) and students/young graduates. They will develop the design work PO COORDINATION

under the PL supervision who is responsible of the relationship with the client(s) or external partner. 8 2

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PROJECT OFFICE DEPARTMENT OF ARCHITECTURE UNIVERSITY OF STRATHCLYDE GPO - Business Plan 6

4. Governance This section has been directly coordinated with Louise McKean through the revision of Pamela Loughlin, Sergio Porta and Terry Bardell and Aileen Stevenson. It has been distributed to all advisory team

The Charter, Statutes and Ordinances of the University regulate the constitution and governance of the University of Strathclyde. Refer to: http://www.strath.ac.uk/governance/ GPO is part of the Department of Architecture, Faculty of Engineering, and is part of the regulatory framework for the University and its staff and students. The educational activities of GPO are coordinated by the Senior Management Team (SMT) at the Departmental Committee and in coordination with Head of Department (refer to 2.2.6; http://www.strath.ac.uk/ media/ps/strategyandpolicy/University_Ordinances.pdf ). Dr. Cristian Suau, Senior Lecturer at Department of Architecture (DoA), on behalf of the DoA, will be the director of GPO. Dr. Suau will report to the Head of Department and the Director of Knowledge Exchange. Proposals of new projects to join the GPO are examined and approved by the DoA at Senior Management Team (SMT) level. The DoA is offering three internal staff members to conduct all actions of GPO: one senior academic staff member (GPO director or coordinator); one teaching assistant (GPO supervisor) and one administrator (initially they will dedicate one day per academic week each). They will offer coordination, supervision and management of various services and internships according to the four models of operation (3. business plan). An internal staff will monitor and supervise the internship process through periodic meetings and office visits. The GPO supervisor will organise the CDM activities. Refer to: http://www.hse.gov.uk/construction/cdm.htm The GPO will comply with all relevant University policies, which relate to the activities of the GPO. For example, the policy on work for outside bodies will be relevant and the GPO will liaise with colleagues in RKES to ensure that appropriate procedures are being followed in relation to all activities being carried out through the GPO. All students involved in working within the GPO will need to complete a student confidentiality and assignation agreement to ensure that all information is kept confidential and that and intellectual property arising during a GPO project is assigned to the University. Any tutors working on individual projects shall need to enter into confidentiality and assignation agreements relating to that project.

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Fig. 3. The Glasgow Project OfficePLOTTER (highlighted in red) is placed in the front of the DoA’s management structure. A1 CANON access fire-extinguisher

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PROJECT OFFICE DEPARTMENT OF ARCHITECTURE UNIVERSITY OF STRATHCLYDE GPO - Business Plan 8

5. Venue This section has been directly coordinated with all the advisory team, mainly the Research & Knowledge Exchange Services; Estates; and Safety Services

GPO vocation is the local engagement with the community, so its location places a significant and strategic role in terms of social activation and the improvement of the built environmental.

Fig. 4. The GPO location (B), at less than 15 minutes walk from the new DoA offices (A), in the heart of Glasgow.

Thanks to the support of Rock-DCM (http://www.rock-dcm.com), the GPO is initially based at the Barras Art & Design Centre (BAaD): http://www.baadglasgow.com (fig.4), at the heart of the Barras Market in the East End of Glasgow. This locality, which is less than 1 mile or 15 minutes walk from James Weir Building (DoA’s new offices) at 75 Montrose Street, has been offered by Norrie Innes, Director of Rock DCM, at no cost for a period of 5 years1. This comes from a long record of collaboration between DoA and Norrie Innes, which started with his partnership to the MSc in Urban Design course back in 2010-11. Full details are available in the ‘Lease Agreement’ in this documents

Norrie Innes has a keen interest in regenerating the area around the Barras and as part of this has offered the University specific space within BAaD for the Glasgow Project Office (GPO) to be hosted. This is an in-kind contribution to the University for a period of 5 years (renewable). The GPO would be provided with the office space, toilet and kitchen furniture facilities; utility bills; and Internet connection at non-cost basis. The University would need to provide IT equipment and GCC rates (taxes) only. GPO - Business Plan 9 The University and Rock DCM will need to establish an lease agreement in relation to this offering.

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6. Financial Plan: Actuals (expenditure projections 5 years) storage

This section has been directly coordinated and revised with Fiona Hart through the revision of Louise McKean, Pamela Loughlin, Sergio Porta, Gordon Murray and Terry Bardell. It has been distributed and approved by all advisory team.

In coordination with Fiona Hart, we have prepared the costing spreadsheet of the GPO financial plan. This table shows the ‘actuals’ (earnings and expenses that GPO will incur during five-year period). DIGITAL PROJECTOR

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PROJECT OFFICE DEPARTMENT OF ARCHITECTURE UNIVERSITY OF STRATHCLYDE GPO - Business Plan 10

TOTAL EXPENDITURE

MANAGEMENT STAFF COSTS GPO coordinator (grade 9) GPO supervision (grade 6) GPO administrator/web (grade 4) Inflation

-‐

GBP 13,511 7,150 2,807

32,118

0.2

% time

28,196

GBP 13,511 7,150 4,555 479 25,696

2,500

-‐ -‐

1.90%

0.2

% time

34,460

GBP 13,511 7,150 4,692 456 25,810

GBP -‐ 1,500 -‐ -‐ -‐ 1,000 6,000 -‐ 150 8,650 -‐

1.80%

0.2

% time

28,858

GBP 13,754 7,150 5,012 441 26,358

2,500

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GBP -‐ 1,500 -‐ -‐ -‐ 1,000

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1.70%

0.2

% time

35,488

GBP 13,988 7,150 5,250 449 26,838

GBP -‐ 1,500 -‐ -‐ -‐ 1,000 6,000 -‐ 150 8,650

YEAR 1

DoA

GBP -‐ 1,500 -‐ -‐ -‐ 1,000

YEAR 2

DoA

GBP -‐ 1,500 -‐ -‐ -‐ 1,000 6,000 -‐ 150 8,650

YEAR 5

YEAR 4

YEAR 3

DoA

SUBTOTAL 23,468

ITEMS MANAGEMENT OPERATIONAL COSTS office rental GCC rates (taxes) office repairs and maintenance utility bills (telephone, electricity, water, internet) University insurance running costs (consumables) IT equipments furniture equipment online advertising (departmental website)

EXPENDITURE

FINANCE PROJECTIONS

DoA

GLASGOW PROJECT OFFICE

FIVE YEARS CALCULATIONS

DoA

ACTUALS

This section has been directly coordinated and revised with Fiona Hart through the revision of Louise McKean, Pamela Loughlin, Sergio Porta and Terry Bardell and Aileen Stevenson and distributed to all advisory team

6. Financial Plan: Actuals (expenditure projections 5 years)

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SUBTOTAL DoA

1.70%

0.2

% time

GBP -‐ 7,500 -‐ -‐ -‐ 5,000 18,000 -‐ 450 30,950

BAaD only annually DoA annual rate BAaD BAaD annual rate Fully covered by University £600 each part only DoA only BAaD only purchase of domain and hosting

NOTES

159,120 TOTAL

128,170 SUBTOTAL

GBP 68,276 35,752 22,317 1,825

30,950 SUBTOTAL

GBP -‐ 7,500 -‐ -‐ -‐ 5,000 18,000 -‐ 450

TOTAL

7. University Liabilities and Insurance This section has been directly coordinated with Aileen Stevenson through the revision of Louise McKean, Pamela Loughlin, Sergio Porta, Cristian Suau, Jonathan Charley, Terry Bardell and Aileen Stevenson. It has been prepared and approved by DoA.

GPO will be involved only in the early phases of any project and its work will be limited to the conceptual/ design/theoretical stages of any given project. UoS/GPO will not be involved in the implementation/construction/manufacture stage of any project. Similarly we will have no supervisory/oversight role in any subsequent stages of a project. GPO has neither the resource nor the remit to take any project to ultimate completion. All users of the GPO incubator facility will be registered students of UoS at UoS. No places will be available to anyone who is not a current registered student at UoS. The activities of GPO will be generally restricted to the ‘conceptual/design/theoretical stages of any project covered under the University’s existing PI/PL policies. Any deviation from this would be discussed with the University insurer UMAL (refer to A UM Association Ltd and U M Services Ltd. policies) prior to commencement in order to agree insurance cover with them (case-by-case premises). Therefore GPO is going to be covered under the existing arrangements within the annual contribution, from the perspective of supporting education, knowledge exchange and research such as teaching, research, training and OSR activities (short courses, conferences, consultancy and in-service). Refer to the faculty OSR activities here: http://www.strath.ac.uk/finance/accountingservices/consultancy/ Externally-funded grants applications and contracts preparations will be coordinated between the Department, Faculty and Research & Knowledge Exchange Services (RKES), which advices on: • terms and conditions of research grants and contracts • making grant applications • costing of applications • sponsorship approval • consultancy/services rendered activity

The GPO accessibility scheme will operate during weekdays (working hours), from 8am to 5pm. The UoS IT equipment located at BAaD (Unit 1, The Barras Centre, 54 Calton Entry, Glasgow, G402SB) will be insured once parties sign up lease agreement and mutually confirm the date of entry. For further details please refer to latest ‘Lease Agreement’ and Risk Assessment. Internships could be [a] UoS registered students who are either self-funded or funded by industry to complete a specific project or [b] EU students funded by one of the various EU programmes (Erasmus, Leonardo etc). Any payments are made directly to the individual interns and not to UoS. The EU incoming ERASMUS students are covered by insurance from their home University. We will cover all UoS students during their internship. GPO - Business Plan 12

Any projects that progress to the implementation/construction phase will be handed over to industry partners who will undertake that stage of the project. In this scenario, the respective liabilities will be contractually agreed prior university authorisation.

The trainees will be ONLY Strathclyde students from the Department of Architecture that qualify as year 4, year 5 (RIBA Part 1) and graduates (RIBA Part 2). They should be enrolled as regular students. Hence GPO trainees will be involved only in the early phases of any project and its work will be limited to the conceptual/design/theoretical stages of any given OSR project or design entry competition.

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8. Market Analysis and GPO Historial

Prof. Sergio Porta, head of DoA, and Prof. Gordon Murray, KE director at DoA, have been contacted to provide an overall view of the market and the background (historial) of the preliminary actions to implement GPO. This section has been directly coordinated by them. It has been distributed to all advisory team.

8.1. Market Analysis (Report made by Prof Sergio Porta)

Under the current economic recession, universities and professional bodies are adopting effective initiatives to stimulate flexible learning, transfer knowledge and enhance employability in order to engage with community agendas and thus generate effective research and teaching impacts. However, schools of architecture are often criticised for their lack of continuous public engagement and effective cooperation with the industry. What can we play to build durable bridges between ‘useful teaching’ and praxis instead?

In the current UK work market almost 50% of architects are unemployed or under-employed (RIBA, 2012), then it is imperative to prepare the next generation of architects with competitive professional skills. The initial internship experience is decisive for increasing their employability chances by enabling them to adapt their professional competences to a highly competitive, dynamic, global and trans-disciplinary professional market.

As part of the current student demand for effective professional coaching and opportunities for training, GPO constitutes the appropriate ‘vehicle’ to pursue these targets. GPO is targeting students that require a systematic ‘internship’ support as part of the advanced curricula. Graduated and postgraduate students have been selected as beneficiary groups. They require professional experience to become chartered architects. Some students are already self-organised in social or cultural actions but they are expecting ‘formalised’ support to carry out their creative initiatives. This specific proposal offers academic staff, tutors and students the chance to establish a pioneering action in all Scotland.

In terms of student learning engagement at GPO, students (full or part-time learners) will be conducted and monitor through inclusive work-based learning, apprenticeships, start-up business and community engagement. Hence DoA offers flexible learning to them for studying whilst working at GPO by recognising his/her work time into academic credits (RIBA part 1 and 2). GPO is going to be monitored by one coordinator, project supervisors and clients through periodic feedbacks and office visits.

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This collaborative network will also serve our young alumni by allowing them to share best practices, generate opportunities for on-going and future cooperation; knowledge exchange and collaboration, and also gain recognition for their projects as well as see how their ideas and models are adapted and shared amongst others, and achieve positive impact within the Department.

8.2. Historial: Glasgow Project Office (Report made by Prof Gordon Murray) As Director of Knowledge Exchange in the Department of Architecture I connect academia to the profession and to practice. There is a growing recognition across EU Countries and in the USA, where practice based learning is more established, for architectural education to relate more directly to the work of practice. This can range from using practitioners to deliver workshops and lectures, through self-build programmes, such as the VIP; to offering consultancy services perhaps in collaboration with Industry Partners i.e. the profession and practices in the hinterland we serve. This has several advantages: - An alternative form of “year out” experience providing a forum for support and assistance from their peers; working collectively on “live” projects, competitions, and self-generated briefs which identify problems that might have design-based solutions. - A “hothouse” for graduates wanting to start their own businesses through development of entrepreneurial skills. - An opportunity to “design and build” small projects, similar to Die Baupiloten at the Berlin Technical University. - An informal, or collectively-run, employment agency – allowing the participants to promote themselves to potential employers through a website and acting as a pool of architectural “temps” for local practices requiring particular skills for short term contracts. The long-term aim is to help us establish a Project Office within the Department, thereby providing opportunities for RIBA Part 1 and Part 2 level architecture students to equip themselves with the necessary work experience on which there is limited availability within practice currently, but also to serve our staff & alumni by allowing them to share best practice, generate opportunities for ongoing cooperation, knowledge exchange and collaboration from a base within the University. We acknowledge, as a Department, that we have a ‘Duty of Care’ to both P1 and P2 students for ensuring compatibility between certain unconventional types of structures for training and the need for them to comply with requirements of criteria for registration to practice by ARB. Those obligations also extend to those practitioners whom we hope will wish to become involved here. Live Project offices in other schools are RIBA Chartered Practices and thus offer certified experience. The three important ones are: - BDR at the University of Sheffield (Prue Chiles and colleagues) - ASD Projects at London Met (Anne Markey and Sandra Denicke-Polcher) - Portsmouth School of Architecture Projects Office (Martin Andrews) GPO - Business Plan 15

Portsmouth’s is a fully-RIBA registered practice (and perhaps the most traditional conception of a live project office). It actively takes student live projects on towards various stages of completion. Other proposals to address the dearth of employment opportunities affecting recent architecture graduates, which offer similar experiences are of limited value, relying on the graduate having already secured or devised work to be undertaken during a fixed period. Potentially the graduate could be quite isolated, neither being integrated fully into the host office nor having connections to a wider, peer-support network. Last year I met with Joanna Parry and David Gloster of RIBA to discuss the idea. They were supportive and offered the following advice: - We would welcome the School’s efforts to support students who are unable to find a placement during the year out/Stage 1 practical experience. - The School would not need to apply for validation of the Project Office, unless academic credit were to be awarded to students undertaking a placement - The nature of the work secured by the Project Office may be more appropriate with the knowledge and skills that a student could be expected to develop during the earlier, year-out phase of practical training, as opposed to pre-Part 3 experience - The RIBA Chartered Practice scheme provides a framework which the School could consider adhering to in terms of supporting student employees, such as the guarantee of paying at least the national minimum wage; and adherence to good practice in employment, with relation to issues such as contracts and study leave. At least one other School operates their live Project Office as an RIBA Chartered Practice - Care should be taken to ensure placements are appropriately mentored by qualified construction professional, ideally an architect; and that the Professional Studies Advisor is aware of any potential or perceived conflicts of interest when evaluating the students’ experience - Commonly, students pay a fee to their institution during the year out, for the services of a PSA - what would be the intention regarding such fees and then payment/salary for the students? The advice and guidance of the ARB should also be sought, as both the ARB and the RIBA hold the practical experience criteria in common. It may be that a joint meeting or discussion with all three parties would be beneficial?

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9. Health and Safety Arrangements This section has been directly coordinated with Pamela Loughlin through the revision of Louise McKean, Sergio Porta, Terry Bardell and Jonathan Charley. It has been distributed to all advisory team

DoA is responsible for the operation of the GPO and this means having suitable health and safety arrangements in place, being clear about who will be responsible and how health and safety will be managed. The following points will help to ensure the key aspects are addressed. 1. Responsibilities for Health and Safety. The Head of Department should assign somebody e.g. Director of GPO, to be responsible for leading and managing health and safety at the GPO. The DoA already has a department safety convenor (DSC) and it would be advisable to consider having an area safety convenor (ASC) to support the Director of GPO and liaise with the DSC to ensure consistency across the department regarding health and safety matters. Other roles that need to be assigned are the fire safety assistant, appointed person for first aid, computer workstation assessor, and risk assessor. 2. Induction. It is vital that all people working in the GPO are provided with essential information about their work environment as soon as they start. This would include fire procedures, first aid arrangements, accident reporting procedures, access arrangements including hours when access is permitted, method of securing the premises and lone working arrangements. To assist with this process and ensure consistency, an information sheet could be created and would supplement the Universityâ&#x20AC;&#x2122;s Induction Checklist form (S27). 3. Fire Procedures. They need to be established detailing what the fire alarm sounds like, date/time of weekly fire alarm test, nearest and alternative evacuation routes, location of the assembly point etc. Ideally this should be documented and provided to staff, students and other who will be working in the office as part of an induction process. They should also be reminded of this on an annual basis. It is expected that somebody would be appointed as fire safety assistant to check fire precautions are in place, to check the office is clear of people in event of a fire alarm and to contact the emergency services if needed. 4. Fire Extinguishers. The types of extinguisher must be suitable for the risk e.g. usually a water and CO2 extinguisher should be available in an office environment with suitable signage identifying its location and be maintained annually by a competent person. Safety Services can arrange for the provision and maintenance of such equipment via the Universityâ&#x20AC;&#x2122;s appointed contractor. Please contact John Constable, Health and Safety Adviser on x5740. 5. First Aid Arrangements. Since the GPO office is off campus it cannot rely on the first arrangements in place at the John Anderson campus. A first aid risk assessment should be conducted using the HSE first aid assessment tool: www. hse.gov.uk/firstaid/assessmenttool.htm It only takes a few minutes and provides an indication of the first aid provision required and the results can be printed off. GPO - Business Plan 17

As a minimum a first aid box should be readily available in the office and somebody assigned the role of “appointed person for first aid”. The role of this person would be to look after the first aid box to make sure it is kept stocked and calling the emergency services when required. While it is not necessary for the appointed person to be trained in first aid, consideration should be given to training them in emergency first aid. This covers the basics if somebody was to have an accident or take unwell. 6. Display Screen Equipment. The Local Rule on Display Screen Equipment should be followed and display screen equipment assessments conducted as necessary. There will already be a DSE assessor(s) within the DoA who can assist with conducting the assessments. Alternatively a member of staff based at GPO could be trained as a computer workstation assessor by attending a course delivered by Safety Services, see training programme for forthcoming dates. 7. Risk Assessments. A risk assessment should be conducted for the GPO activities and include hazards associated with use of electrical equipment, lone working, slips and trips, manual handling, etc. Further assessments should be conducted for each new project to ensure specific hazards are identified and controlled. The University’s approach to risk assessment should be followed using the risk assessment form S20 and training can be obtained from Safety Services, see training programme for forthcoming dates. The significant risks identified in the risk assessment should be communicated to those who are involved with the risks and they should be reviewed at regular intervals. 8. Fire Risk Assessment. One must be completed for the GPO and Safety Services will arrange for this to be conducted. DoA to advise Safety Services once the premises is occupied. 9. Electrical Appliances. Electrical equipment needs to be maintained in good condition and be regularly inspected and tested. The system for portable electrical equipment (PAT) testing already set up within DoA should be extended to cover the equipment within GPO. 10. Construction (Design and Management) Regulations. If DoA are engaging in CDM activities they must be aware of their responsibilities as dutyholders under these regulations, particularly the role of designer. DoA should be clear if they will be conducting “initial design work” only or going beyond this stage where projects may be notifiable to the HSE and require appointment of a CDM co-ordinator. Whatever the extent of design work undertaken the people performing the work, whether DoA staff or external partners, must be competent and be implementing the requirements in the regulations. Helpful guidance can be found on the HSE site http://www.hse.gov.uk/ construction/cdm/faq/designers.htm http://www.hse.gov.uk/construction/cdm/designers.htm . This section is divided in two parts: A. GENERAL RISK ASSESSMENT FORM (S20) & B. GPO BUSINESS RISK REGISTER These original documents have been signed by Sergio Porta, Jonathan Charley and Cristian Suau and will be posted internally to the Faculty. GPO - Business Plan 18

GENERAL RISK ASSESSMENT FORM (S20) Persons who undertake risk assessments must have a level of competence commensurate with the significance of the risks they are assessing. It is the responsibility of each Head of Department or Director of Service to ensure that all staff are adequately trained in the techniques of risk assessment. The University document “Guidance on Carrying Out Risk Assessments” will be available, in due course, to remind assessors of the current practice used by the University. However, reading the aforementioned document will not be a substitute for suitable training. Prior to the commencement of any work involving non-trivial hazards, a suitable and sufficient assessment of risks should be made and where necessary, effective measures taken to control those risks. Individuals working under this risk assessment have a legal responsibility to ensure they follow the control measures stipulated to safeguard the health and safety of themselves and others.

SECTION 1 1.1

OPERATION / ACTIVITY

Title:

Complete the relevant details of the activity being assessed.

Glasgow Project Office – GPO (Education and KE activities)

Department:

Architecture

Location(s) of work:

Glasgow Project Office (GPO), Unit 1, The Barras Centre Moncur Street, Glasgow

Ref No.

GPO

Brief description: Up to13 UG-PG students and academic staff basedNT at the above location E M undertaking design work and general office work. T

D NE

1.2

SIG

PERSON RESPONSIBLE FOR EMANAGING THIS WORK D&

Name:

P Dr Cristian Suau AP

Signature: Department: 1.3

R PA

E YD

Position:

GPO Co-ordinator

Date:

17 February 2014

Architecture

PERSON CONDUCTING THIS ASSESSMENT

Name:

Dr Jonathan Charley, Departmental H&S Convenor

Signature:

Name:

Dr Cristian Suau, GPO Co-ordinator

Signature:

Name:

Prof Sergio Porta, Head of Department

Signature:

Date risk assessment undertaken:

11 February 2014 GPO - Business Plan 19

1.4

ASSESSMENT REVIEW HISTORY

This assessment should be reviewed immediately if there is any reason to suppose that the original assessment is no longer valid. Otherwise, the assessment should be reviewed annually. The responsible person must ensure that this risk assessment remains valid.

Due date: Date conducted: Conducted by:

Review 1 20 September 2014

Review 2 20 September 2015

Review 3 20 September 2016

Review 4 20 September 2017

GPO Co-ordinator & DoA HS convenor

GPO Co-ordinator & DoA HS convenor Page 02 of 08

Issued by Safety Services â&#x20AC;&#x201C; Nov 2008

Y DB

E TM R A EP

E OV

N SIG

Page 2 of 8 GPO - Business Plan 20

GPO - Business Plan 21

Hazards Identified

Unfamiliar with work environment and health and safety arrangements at the premises.

Inadequate information, HS induction, instruction or ORS services

Wet or uneven floors, untidy passageways, trailing cables accumulations of general waste

Starting work at the GPO

GPO Housekeeping

Component Task / Situation

Hazard Ref No.

Who Might be Harmed and How?

Staff, students, external partners and visitors may slip or trip resulting in cuts, bruises or fractures.

Staff, students and external partners may injury themselves by not following procedures or instructions; interfering with equipment or items, which they are not authorised or trained to operate/use.

Staff, students and external partners may not know how to respond to a fire alarm or seek first aid in event of an injury or be aware of various hazards.

Work Task Identification and Evaluation of Associated Risks Ref No. GPO

GPO coordinator, GPO supervisor and administrative staff member will be HS-inducted by the university and provide HS instructions on use of any equipment or items and competence will be assessed on an on-going basis. New GPO staff will receive the HS inductions. Passageways to be keep clear of obstructions and trailing cables. Office floors checked as part of regular safety inspections. Any spillages are mopped up immediately and wiped dry. Cleaners employed to clean the premises weekly. GPO staff has to contribute to the daily removal of paper and model making waste. At end of each day general waste taken by a member of staff to communal waste facility in the Barraâ&#x20AC;&#x2122;s compound.

HS Induction undertaken on first day to explain general health and safety arrangements at the GPO, including fire evacuation, first aid and fire extinguisher arrangements and kitchenette and toilet facilities.

Existing Risk Control Measures (RCM)

Page 03 of 08

Likelihood

SECTION 2

Severity

Risk Rating

Risk L, M, H, VH

RCMâ&#x20AC;&#x2122;s Acceptable Y/N

GPO - Business Plan 22

Personal safety

Security (complex and office locking system)

Manual handling

Access to premises

Moving boxes of paper, office equipment

Taking unwell or having an accident

Lone working

Electricity

Use of electrical equipment

Staff, students or external partners may suffer back pain while moving heavy or bulky objects.

Staff, students and external partners may be verbally abused or physically threatened or attacked.

Staff, students and external partners may injure their backs or trap their hands while opening or closing the external roller shutter door.

Staff, students and external partners may take unwell or injury themselves and be unable to seek assistance.

Staff, students and external partners may receive an electric shock or burn. Overloaded sockets may cause a fire.

Lone workers are not permitted in the office. At least two GPO staff members must be present when the office is open (refer to lease agreement). Premises are open from 9.00-5.00 only. If premises not already opened designated GPO staff have keys to open the roller shutter doors. Electric roller shutter doors fitted to reduce the need to manually lift or lower the doors. GPO staff will also be inducted and trained on HS -access- by the landlord. Call Police nr 999 for any emergency office = 0141 532 3500 Lone working is avoided and premises opening hours are restricted. The door to the Unit is kept closed with a snib (Yale lock or similar) to prevent unauthorised persons entering the premises. GPO staff will be also inducted and trained on HS â&#x20AC;&#x201C; locking/unlocking- by the landlord. Call Police nr 999 for any emergency office = 0141 532 3500 Staff provided with manual handling awareness training to enable them to adopt a safe lifting technique. Boxes of paper to be lifted one at a

Fixed electrical installation maintained by landlord (refer to lease agreement). Portable electrical appliances inspected and tested annually. Staff, students and external partners informed to notify the administrative staff member of any defects immediately. Sufficient electrical sockets provided and use of extension cables kept to a minimum (refer to BP, GPO office layout).

GPO - Business Plan 23

Fire and smoke

Various workplace hazards causing immediate serious injury or people taking ill

Release of asbestos fibres if walls or ceiling damaged.

Taking unwell or having an accident

Fire

First aid

Asbestos

Fieldwork (site visits)

Display screen equipment

Use of display screen equipment

Staff, students, external partners and visitors at very low risk during normal work activities. If walls or ceiling damaged, people may inhale asbestos fibres. GPO staff and students may take unwell or injury themselves

Staff, students, external partners and visitors may become injured or experience illness resulting in the need for immediate assistance.

Staff, students, external partners and visitors may be burned or suffer inhale smoke if trapped in a fire.

Staff, students and external partners could suffer pain or discomfort in the neck, shoulders, back and hands from incorrect posture, poor workstation set up or long periods of uninterrupted use of the computer. Headaches and eye strain may occur if lighting is poor.

Any site visits must be notified to the GPO supervisor along with details of

Confirmation awaited from landlord whether asbestos is present.

Desks and chairs meet minimum standards. DSE awareness training provided for all staff so they can set up their workstations correctly and know to take regular breaks away from the DSE. External partners expected to have similar training provided by their employer. DSE assessments conducted for all staff and post grad researchers. Fire alarm system installed and maintained by the landlord. People informed of the fire evacuation procedures. Since this has still to be carried out Iâ&#x20AC;&#x2122;ve moved it to Section 3. Fire risk assessment to be carried out annually for GPO in coordination with landlord HS procedure. It is an obligation of landlord to fit and maintain a smoke alarm (refer to lease agreement). First aid risk assessment conducted and an appointed person (GPO supervisor) assigned to maintain the first aid box and know the procedure for contacting the emergency services (ambulance) nr 999 (line open 24/7). First aid box checked monthly by the GPO appointed person (GPO supervisor).

External partners expected to have training provided by their employer.

time or split into smaller reams.

GPO - Business Plan 24

Hazard Ref No.

Risk

GPO staff will also be inducted and trained on HS access- by the landlord. DSE assessments conducted for all staff and post grad researchers. Fire extinguishers to be installed. Contact Safety Services, John Constable 0141 548 5740, once lease is agreed.

Recommended Additional Risk Control Measures

C. Suau

Action By

End March 2014

End March 2014 End March 2014

Target Date

Refer to First aid, hazard nr 10

Identified Actions to Improve Control of Unacceptable Risks (as evaluated in Section 2)

SECTION 3

Cuts from knives/scalpels

Completion Date

Page 6 of 8

Revised Risk

Ref No. GPO

Severity

Likelihood

Model making

Implemented Y/N

person to be visited, expected time of return and contact number whilst away from the office. If person doesnâ&#x20AC;&#x2122;t return by expected time of return the GPO supervisor will try to contact them to establish they are safe. Refer to First aid, hazard nr 10. Staff and students have already previous instruction on safe use of hand modelling tools.

Risk Rating

and be unable to seek assistance.

Risk L, M, H

Revision of Risk Signed Off

SECTION 4 RECORD OF SIGNIFICANT FINDINGS

Page 7 of 8

Ref No. GPO

Where this Section is to be given to staff etc., without Sections 2 & 3, please attach to the front of this page, a copy of the relevant Section 1 details.

The significant findings of the risk assessment should include details of the following: • The identified hazards • Groups of persons who may be affected • An evaluation of the risks • The precautions that are in place (or should be taken) with comments on their effectiveness • Identified actions to improve control of risks, where necessary Alternatively, where the work activity/procedure is complex or hazardous, then a written Safe System of Work (SSOW) or Standard Operating Procedure (SOP) is advised that should incorporate the significant findings. Such documents should again, have the relevant Section 1 attached. Please state below whether either a SSOW or SOP is available in this case.

Relevant SSOW available

Yes

Relevant SOP available

Yes

Significant Findings: (Please use additional pages if further space is required) The hazards associated with work at the GPO office presents a low risk to staff, students and others who use the offices.

V RO

B ED

IG &S

ME RT A EP

GPO - Business Plan 25

SECTION 5 RECEIPT OF SIGNIFICANT FINDINGS OF RISK ASSESSMENT

Page 8 of 8

Please copy this page if further space is required.

Ref No. GPO

All individuals working to the risk assessment with the Ref. No. as shown, must sign and date this Section to acknowledge that they have read the relevant risk assessment and are aware of its contents, plus the measures taken (or to be taken by them) to safeguard their health and safety and that of others. If following review of the assessment revisions are minor, signatories may initial these where they occur in the documentation, to indicate they are aware of the changes made. If revisions are major, it is advisable to produce a new risk assessment and signature page.

NAME (Print)

SIGNATURE

Dr Jonathan Charley, Departmental H&S Convenor

E OV

N SIG

M RT A EP

B ED

Dr Cristian Suau, GPO Co-ordinator Prof Sergio Porta, Head of Department

DATE

17. Feb 2014 17. Feb 2014 17. Feb 2014

GPO - Business Plan 26

GPO - Business Plan 27

Information Technology IT system fails to operate as intended regarding filing storage and maling.

Financial

Education, Research and Knowledge Exchange

Business Continuity

Occupational Health and Safety

Financial

IT System mailing

Number of projects generated is lower than anticipated

Internships (number of OSR projects generated is lower than anticipated)

Premises are inaccessible (only applicable to OSR activities)

Health and safety

Bribery and corruption

Education, research and KE

Legal and regulatory

Intellectual property rights

Liability

This will impact on their academic learning and professional qualifications regarding RIBA Part 1+2

provide incorrect OSR service to Civil claims, reputation damage third parties and income loss

Students (RIBA Part 1+2) are not able to develop their internship knowledge and experience continuously and as result it delays/pospones RIAS professional accreditation Staff etc can't use the premises due to strike, fire, flood or other significant event.

University insurance+ third party insurance (project-toproject basis)

Offer alternatives such as: Design competitions, training courses and ERASMUS placements. Intrenships are monitored every 3 months. Work on projects will be delayed GPO team will be and deadlines missed with temporary allocated at DoA potential impact on reputation and facilities. Teleworking is OSR income generation. highly encouraged. Landlord fails to provide relevant Entry into the premises will not Confirmation is expected documentation or information to take place until confirmation is soon following submission enable the University to satisfy obtained otherwise staff etc could of latest version of the lease agreement to the landlord itself that adequate health and be at risk. and signing between parties safety precautions are in place (as detiled in the lease agreement). DoA fails to implement advice Breach of legal requirements which Work has started to provided by Safety Services to could result in criminal implement the advice ensure the University's OHS prosecutions. Both staff and provided by Safety Policy and Arrangements are students could be harmed or Services. implemented. suffered ill health as a result of inadequate risk controls which could result in civil claims (refer to S20 form) Risk related to financial Civil claims, reputation damage DoA has allocated an administrator to deal with management or transactions such and income loss as fraud, theft or other fraudulent GPO financial operations management. All OSB contracts and accounting activities are managed by the department, faculty and University Any staff or student releases, Direct loss of income (which might activation of current discloses or sells confidential damage the departmental university arrangements on information regarding GPO overehead) and reputation intellectual property rights services/activities and authorship. Increase IT security acess to filing (data encription)

OSR income generated is lower than anticipated due to staff shrinkage

Work on OSR projects will be delayed and deadlines missed with potential impact on reputation and income generation. Reduced income from OSR means less to invest and also reduces the amount in the DoA budget.

4 LOW

1 LOW

4 LOW

2 LOW

4 LOW

1 LOW

Yes

N/A

Does risk need to be escalated to the next level of management Yes/No No

Information Technology Files are not backed up or Loss of information will delay or information is damaged, stolen or stop delivery of the OSR projects lost conducted by GPO.

If No, detail further action required

IT Security filing

Grading Rely on existing controls Yes/No 4 LOW Yes

Financial

Regular discussions with RKES and Landlord to finalise agreement. If lease agreement is cancelled we allocate GPO in the PG research section (JW). Estates Services to apply for charitable rates relief once lease signed. Money has set aside for this as a precaution Staff informed of Strathclyde IT policy, IT system set up to back up files regularly plus use of Dropbox and external memories too. We store information in Dropbox and external memories + own GPO website mailing system Refer to GPO finance plan. OSR activities will monitored monthly

Risk rating

Rates Relief

Project cannot begin until suitable premises are obtained. Failure to find suitable premises will consequently create a delay in achieveing the Univeristy's and DoA's strategic goals. Potentially the University may not This taxes has been incorporated obtain Chritable rates relief for the in the DoA budget. Estimated GPO premises. (ÂŁ1,500 per annum over 5 years)

Lease agreement not signed by either the Univeristy or Rock DCM

Impact

Contract Management

Likelihood

Lease agreement

Describe consequences, impacts and opportunities

Current controls

Risk Description

Risk Category (as per

Risk Identifier/Name

Appendix 1 of the Risk Management Framework)

RISK ANALYSIS AND EVALUATION (see appendix 4 of Risk Management Framework) MANAGEMENT ACTION/FURTHER ACTION

RISK IDENTIFICATION

GPO BUSINESS RISK REGISTER

GPO coordinator

Risk owner

12-Feb-14

Review date

FURNITURE & EQUIPMENT PLAN

PROJECT OFFICE

10. Financial Plan: Expenditure and Incoming Projections (5 years) storage

11 11 In coordination with Fiona Hart we have prepared the costing spreadsheet of the GPO financial plan. This table shows both the expenditure and income projections of GPO in five years. The income section is based on the four categories of business described in the section ‘Business Plan’.

DIGITAL PROJECTOR

void

MODEL MAKING array 1

SCREEN WALL

See attached financial plan (PDF).

DIGITAL DESIGN array 2

flexible workspace (3) MODEL MAKING

scale 1.50 (A3 size)

DIGITAL DESIGN

access

A1 CANON PLOTTER fire-extinguisher

the first-aid kit

1 4

A3 INK PRINTER

PO COORDINATION

8 2

workspace

DIGITAL DESIGN

kettle zone

toilet 10

BOOKSHELF

scale 1.50 (A3 size)

PROJECT OFFICE DEPARTMENT OF ARCHITECTURE UNIVERSITY OF STRATHCLYDE GPO - Business Plan 28

GPO - Business Plan 29

0.2

% time

GBP 13,511 7,150 4,555 479 25,696

14,769

12,250

1,019

1,500

GBP

YEAR 1

1,500

GBP

numbers 2 1 4 4

1.90%

0.2

% time

-‐ 9,069 -‐

611

1.80%

YEAR 3

61,200 67,518 -‐ 6,318

-‐ 6,318

CUMULATIVE

GBP 18,000 SUBTOTAL 61,200

TOTAL INCOME TOTAL EXPENDITURE NET SURPLUS/-‐DEFICIT

SPONSORSHIP -‐DONATIONS F. SPONSORSHIP & DONATIONS

5,817

76,200 64,065 12,135

GBP 2 18,000 76,200

GBP -‐

33,428

197,800 170,189 27,611

GBP 27,000 197,800

GBP 100,000

96,458

312,800 249,770 63,030

GBP 27,000 312,800

numbers 4 3 4 12

1.70%

0.2

% time

YEAR 5

151,834

329,400 274,024 55,376

GBP 36,000 329,400

GBP nr 45,000 3 10,000 2 8,000 1 30,400 8

GBP 2 200,000

GBP nr 45,000 3 10,000 2 8,000 1 22,800 6

GBP 1 200,000

GBP -‐

OTHER SERVICES E. OTHER SERVICES (specify each)

-‐

GBP nr GBP nr GBP nr 15,000 1 30,000 2 30,000 2 5,000 1 5,000 1 10,000 2 8,000 1 8,000 1 8,000 1 15,200 4 15,200 4 22,800 6

YEAR 4

numbers 3 2 4 8

1.70%

GBP 4,800 3,600 4,800 45,600 160,000 218,800

GBP 14,254 7,286 5,250 455 27,246

0.2

% time

GBP 14,016 7,286 5,012 447 26,762

0.2

% time

19,250

150

1,078 6,000

1,500

27,978

635

527 1,266

GBP

BAaD

GBP 31,105 -‐ -‐ 2,592 6,221 -‐ 3,116 -‐ 4,500 -‐ 3,116 -‐ -‐ -‐ 50,651 -‐

GBP 16,800 10,800 24,000 136,800 400,000 588,400 TOTAL

GBP 69,060 40,960 22,406 1,847 134,272 TOTAL

GBP GBP 6,437 -‐ -‐ 7,500 536 -‐ 1,287 -‐ -‐ 647 5,194 18,000 1,500 -‐ 450 647 -‐ -‐ 71,750 -‐ 11,055 -‐ -‐ 102,894

YEAR 5

19,250 -‐ 10,734 -‐ 9,393 -‐ 21,808 -‐

623

1,058

1,500

GBP

BAaD GBP 6,330

YEAR 4

GBP numbers GBP 3,600 3 3,600 2,400 2 2,400 4,800 4 4,800 30,400 8 30,400 80,000 160,000 121,200 201,200

GBP 13,768 7,286 4,781 465 26,300

22,688

14,000

150

1,500

623

519 1,245

GBP 6,224

YEAR 3

611 1,038 6,000

510 1,223

GBP 6,114

YEAR 2

GBP numbers GBP 2,400 2 2,400 1,200 1 1,200 4,800 4 4,800 15,200 4 15,200 -‐ -‐ SUBTOTAL 23,600 23,600

SUBTOTAL 28,268

GBP 13,511 11,950 2,807

GBP 6,000 -‐ -‐ 500 1,200 -‐ 600 -‐ 1,500 -‐ 600 -‐ -‐ -‐ 10,400 15,650 -‐

GBP -‐ -‐ 1,500 -‐ -‐ -‐ 1,000 6,000 -‐ 150 -‐ -‐ 7,000

YEAR 2

FIVE YEARS

BAaD

ITEMS PROJECT INCOME A. OSR B.BUSINESS INCUBATORS C. DESIGN COMPETITIONS D. INTERNSHIPS

INCOME

PROJECT COSTS A. OSR (*) B.BUSINESS INCUBATORS C. DESIGN COMPETITIONS D. INTERNSHIPS E. OTHER SERVICES (specify each)

MANAGEMENT STAFF COSTS GPO coordinator (grade 9) GPO supervision (grade 6) GPO administrator/web (grade 4) Inflation

ITEMS MANAGEMENT OPERATIONAL COSTS office rental accounting and legal support GCC rates (taxes) office repairs and maintenance utility bills (telephone, electricity, water, internet) University insurance running costs (consumables) IT equipments furniture equipment online advertising (departmental website) cleaning services other expenses (specify each) Department Overhead (35% on eligible income) In kind contribution (BAaD) SUBTOTAL

YEAR 1

BAaD

EXPENDITURE

FINANCE PROJECTIONS

BAaD

GLASGOW PROJECT OFFICE SUBTOTAL BAaD

977,400 825,566 151,834

GBP 126,000 977,400 TOTAL

GBP 500,000

GBP 165,000 40,000 40,000 106,400

A B C D

details OSR BUSINESS INCUBATORS DESIGN COMPETITIONS INTERNSHIPS

Assume applies to A, B BAaD contribution TOTAL

ITEMS

U £ 1 9000

Charitable contributions, fundraising, crowd funding, micro-‐donations

EU Horizon 2020 Actions FET, etc

Consultancy -‐ Short courses -‐ Conferences -‐ In-‐service Start-‐ups: Creative industries -‐ Construction -‐ Environment/clean technologies -‐ Arts -‐ Media Open design entry competitions ERASMUS placements + Leonardo

DoA costs BAaD costs

COMMONWEALTH GAMES PROJECTS and HFF2 -‐ HOTEL / DWELLINGS / EU Horizon 2020 Actions

BAAD2, SHOPFRONTS, PUBLIC REALM, VARIOUS BUILDING IMPROVEMENT PROJECTS

(*) BAaD projects:

details F Donations

£ 15000 5000 8000 3800

£ 1200 1200 1200 3800

U £ 1 100000

U 1 1 1 1

£600 each part only DoA in year 1 only BAaD in year 1 only purchase of domain and hosting BAaD

DoA annual rate BAaD BAaD annual rate

BAaD only annually

ITEMS details E (*) others services

PROFIT ITEMS A (*) B C D

COST ITEMS

GBP 31,105 -‐ 7,500 2,592 6,221 -‐ 8,310 18,000 4,500 450 3,116 -‐ 71,750 -‐ 50,651 102,894

NOTES

This section has been directly coordinated and revised with Fiona Hart through the revision of Louise McKean, Sergio Porta, Gordon Murray and Terry Bardell. It has been distributed to all the advisory team

10. Financial Plan: Expenditure and Incoming Projections (5 years)

DoA

DoA DoA

DoA

DoA DoA

SUBTOTAL DoA SUBTOTAL

TOTAL

The GPO Advisory Team

Pamela Loughlin Depute Head/Risk Management Co-ordinator, Safety Services University of Strathclyde Louise McKean LLM NP Solicitor and Contracts Manager Research & Knowledge Exchange Services University of Strathclyde Terry Bardell BSc MRICS Head of Asset Management, Estates Services University of Strathclyde Aileen Stevenson Management Accountant University of Strathclyde Fiona Hart Management Accountant Finance University of Strathclyde Prof. Gordon Murray KE director at DoA University of Strathclyde Prof. Sergio Porta Head of DoA University of Strathclyde Dr David Grierson Chair of the Graduate School of Engineering and Deputy Head of Architecture University of Strathclyde Dr Jonathan Charley H&S Convenor at DoA University of Strathclyde Dr Cristian Suau GPO coordinator at DoA University of Strathclyde

GPO - Business Plan 30

A. UK and USA Project Offices’ Precedents ANNEXED DOCUMENTS

UK Precedents 1.11.

BDRUSA at the University of Sheffield (Prue Chiles and colleagues): UK and Project Offices’ Precedents

2. 11.1.

https://www.shef.ac.uk/architecture/research/bdr/index CASS Projects at London MET (Anne Markey): http://www.thecass.com/projects/projects UK Precedents Portsmouth School of Architecture Projects Office (Lorraine Farrely+Martin Andrews): BDR at the University of Sheffield (Prue Chiles and colleagues): https://www.shef.ac.uk/architechttp://www.port.ac.uk/portsmouth-school-of-architecture/project-office/ ture/research/bdr/index Design Research Unit DRU, Welsh School of Architecture (Wayne Forster): CASS Projects at London MET (Anne Markey): http://www.cardiff.ac.uk/archi/DRU.php http://www.thecass.com/projects/projects

2. 3. Portsmouth School of Architecture Projects Office (Lorraine Farrely+Martin Andrews): http://www.port.ac.uk/portsmouth-school-of-architecture/project-office/ - They operate as a ‘consultancy’ within university 4. Design Research Unitrelated DRU, Welsh School of Architecture (Wayne Forster): - All services in some way to “Academy” http://www.cardiff.ac.uk/archi/DRU.php

- They are covered by university Professional Indemnity Insurance - -They RIBA Practice status. They have operate as a Chartered ‘consultancy’ within university - All services in some way related to “Academy” - University Indemnity Insurance covers them

USA Precedents

11.2. USA Precedents PROJECT(OFFICES(IN(US

SCHOOLS(OF(ARCHITECTURE

Programmes

Institution

Contact

Comments

Rural(Studio Studio(804 City(Centre Urban(Build Design(Build(Bluff UW(design(Build(Studio USF(design(Build(Studio Uof(Miami(Design(Build(Studio Monteverde(Institute Urban(Design(Progjet DB(Studio Solar(Decathalon Virginia(Tech 1st(yr(bldg(project Yestermorrow Studio(K Engage

Auburn Kansas Tulane Tulane Utah? Washington USF Miami UB)et)al UB Lousiana)Lafayette US)d)of)energy

Andrew)Freer Dan)Rockhill Emilie)Taylor Maurice)Cox

the)best)and)most)interesting the)most)driven)by)non;charitable)work

Yale Yestermorrow NC)Highschool)(Berkely) CCA Louisiana)Tech UNC)Charlotte Oregon Syracuse Fay)Jones)(arkansas) Montana)State

Adam)Hopfner

http://architecture.yale.edu/student;life/vlock;building;project

Megan)Clark

"If)you)build)it")movie)now)available an)outfit)that)facilitates)the)live)project)relationships) (being)courted)for)partnerships)by)newcastle,)oxford)and)RMIT)

Design(Build

Steve)Badane

integrated)with)a)design)build)firm);;)Jersy)Devil good)projects,)mostly)defunct)now Rocco)Ceo early)on,)Steve)Badane)is)now)advising Lynda)Schneekloth Monteverde)(most)like)a)project)office) Bob)Shibley UB)also)like)a)project)office,)a)full)scale)consultancy Many)school)participate)in)this)program

Ashley)is)an)alum)of)this)program contact)Jared)Heuter)(old)friend) Bruce)Wrightsman Met)at)Live)proejcts)symposium)in)Oxford)Brookes

15 GPO - Business Plan 31

FURNITURE & EQUIPMENT PLAN

PROJECT OFFICE

ANNEXED

DOCUMENTS

storage 12. Lease Agreement This section has been directly coordinated with Louise McKean through the revision of Pamela Loughlin, Sergio Porta, Terry Bardell and BaAS (the landlord). It has been distributed to all advisory team. Once the Faculty approves the GPO business plan, Estates through Terry Bardell will proceed with the Lease Agreement. 11

Refer to the attached Lease Agreement DIGITAL PROJECTOR

MODEL MAKING array 1

SCREEN WALL

void

DIGITAL DESIGN array 2

flexible workspace (3) MODEL MAKING

scale 1.50 (A3 size)

DIGITAL DESIGN

access

A1 CANON PLOTTER fire-extinguisher

the first-aid kit

1 4

A3 INK PRINTER

PO COORDINATION

8 2

workspace

DIGITAL DESIGN

kettle zone

toilet 10

BOOKSHELF

scale 1.50 (A3 size)

PROJECT OFFICE DEPARTMENT OF ARCHITECTURE UNIVERSITY OF STRATHCLYDE GPO - Business Plan 32

LEASE TERMS GPO PROJECT (the “Lease Agreement”)

LEASE AGREEMENT between ROCK DCM Limited, (Company Registration No SC169710) having its regustered office at c/o Wylie & Bisset Accountants, 168 Bath Street, Glasgow G2 4TP (the “Company”) AND UNIVERSITY OF STRATHCLYDE, incorporated by Royal Charter, a charitable body registered in Scotland with registration number SCO15263 and having its Principal Office at 16 Richmond Street, Glasgow, G1 1XQ (the “University”); together the ‘Parties’ and each a ‘Party’. SUBJECTS – UNIT 1, THE BARRAS CENTRE, 54 CALTON ENTRY, GLASGOW G40 2SB The Schedule shall form part of this Agreement and shall have the same force and effect as if set out in the body of this Agreement and references to this Agreement includes the Schedule. 1. Landlord

The Company

2. Tenant

The University

3. Subjects

Studio/workship at Unit 1, The Barras Art and Design (BAAD) Centre, as shown on the plan attached as the Schedule to this Lease Agreement, together with access to, from and use of the common space and facilities within the wider Barras Centre. For the avoidance of doubt, the Tenant shall not be permitted to use the common space and facilities outwith Unit 1 and within the wider BAAD Centre for the purposes of events, conference or the like without written agreement of the Landlord.

4. Date of Entry

[

5. Occupancy Period

The lease term shall be for a period of 5 years (the “Term”) and shall run from the Date of Entry until [ ] May 2019 unless earlier terminated in accordance with Clause 17 hereof and with the Tenant having the option to extend the Term for a further period subject to written agreement between both parties.

6. Rent

£1 per annum if asked.

7. Purpose

The Tenant shall use the subjects for the purpose of an Architecture Project Office which shall provide research, design, education and enterprise incubation services in the fields of architecture, craft and design and urbanism to a range of clients, from individuals to organisations in the public, private and third sectors.

8. Services provided

The Landlord shall ensure that the following services are provided to the Tenant during the Term:-

] May 2014 or as otherwise agreed between the Parties.

a. Procuring the supply of electricity, heating, broadband connections and internet access to the Subjects sufficient for the Purpose for which this Lease Agreement is intended; b. Servicing and maintaining the heating system in or benefiting the Subjects and the mechanical and electrical systems in or benefiting the Subjects; c. Providing toilet requisites and hygiene services (including the supply maintenance repair and renewal of receptacles plant and equipment in connection therewith) and hot and cold water to the common toilet accommodation within the wider Barras Centre; 1 GPO - Business Plan 33

d. Providing refuse containers and refuse collection services in a common area where the Tenant can dispose of all refuse from the Subjects; e. Providing appropriate water and drainage services required in the Subjects. 9. Local Rates

The Tenant shall be responsible for any or all charges levied by the Local Authority in respect of business rates or any such similar levy.

10. Utility Costs & Charges

The Landlord shall be responsible for meeting all utility costs and charges for the Subjects and all charges for the Services details in Clause 8 hereof.

11. Insurance

The Landlord shall take out with a reputable insurance company and maintain at all times during the term of this Agreement the following insurances:a. public liability insurance including against all loss of and damage to property and injury to persons including death arising out of or in connection with this Lease Agreement; and b. relevant building insurance cover for the Subjects and also for the Landlord’s contents (furniture, fixtures and fittings); The Landlord shall provide the Tenant with copies of the above policies as and when required by the Tenant to ensure that the Tenant is satisfied that such policies are acceptable. The Tenant shall be responsible for arranging contents insurance cover for the Tenant’s contents located at the Subjects.

12. Maintenance/Repairs

The Landlord will be responsible for all maintenance and repairs to the Subjects and for all statutory inspections at the Subjects.

13. Fit out works

The Landlord shall be responsible for carrying out any fit out works to the Subjects including the provison of a kitchen/tea preparation area and will be responsible for meeting all associated costs.

14. Alterations

No alterations or redecoration of any kind to the Subjects shall be carried out by the Tenant without the prior written consent of the Landlord.

15. Access

The Tenant shall have access to the subjects during normal working hours (i.e. Monday to Friday from 9am to 5pm). Access required by the Tenant outwith these hours shall be arranged and agreed in advance with the Landlord. The Tenant shall have responsibility for securing the Subjects at the end of each working day. The Tenant may be required to securethe wider BAAD Centre at the end of a working day if there are no other tenants using the BAAD Centre at this time and the Landlord is not available to secure the BAAD Centre.In this regard, the Landlord shall provide the Tenant with an induction and demonstration of how the BAAD Centre should be secured and provide the Tenant with all necessary keys required for this purpose. The Landlord shall provide the Tenant with written instructions on how to secure the BAAD Centre. The Tenant shall designate 3 individuals as holders of the keys required to secure the BAAD Centre. The Tenant shall not accept any liability for loss or damage to the wider BAAD Centre as a consequence.

16. Health & Safety

The Tenant shall provide the Landlord with contact details of the Tenant’s registered key holder for the Subjects. The Landlord shall be responsible for ensuring Health & Safety requirements and legislation are met in respect of the Subjects. Such responsibility shall include, but not be limited to, the following:a. all statutory inspections; b. fire risk assessments; 2 GPO - Business Plan 34

confirmation that a survey has been carried out to establish if asbestos exists in the Subjects or not; d. fixed wiring certification; e. confirmation if any gas services exist for the building and if so the Landlord shall provide copies of any related inspections of boilers e.g. heating boilers to the Tenant; f. ensure that proper smoke detection facilities are installed at the Subjects. The Landlord shall provide the Tenant with written proof that each of the above matters has been complied with prior to the Date of Entry. The Landlord shall allow the Tenant’s fire safety expert to carry out risk assessment of the Subjects.

The Landlord shall confirm to the Tenant prior to the Date of Entry that there are no load-bearing restrictions on the Mezzanine level of the Subjects that would adversely affect the Purpose. The Tenant shall be responsible for the Health & Safety of its staff, students and Third Parties using and/or visiting the subjects all as covered under the Tenant’s Health & Safety policy.

17. Cleaning

The Tenant shall be responsible for arranging cleaning of the Subjects together with the removal/uplift of any waste material from the Subjects to be deposited in the Landlord’s communal refuse containers.

18. Termination

This Agreement shall terminate on the 31 January 2019 unless terminated earlier by either Party on giving 3 month’s written notice to the other Party or unless extended to such other date as agreed between both Parties.

Either Party may terminate this Agreement at any time by notice in writing to the other Party (“Other Party”), such notice to take effect as specified in the notice: a. if the Other Party is in material breach of this Lease Agreement and, in the case of a breach capable of remedy within 30 days, the breach is not remedied within 30 days of the Other Party receiving notice specifying the breach and requiring its remedy; or b. if: (A) the Other Party becomes insolvent or unable to pay its debts as and when they become due, (B) an order is made or a resolution is passed for the winding up of the Other Party (other than voluntarily for the purpose of solvent amalgamation or reconstruction), (C) a liquidator, administrator, administrative receiver, receiver or trustee is appointed in respect of the whole or any part of the Other Party’s assets or business, (D) the Other Party makes any composition with its creditors, (E) the Other Party ceases to continue its business, or (F) as a result of debt and/or maladministration the Other Party takes or suffers any similar or analogous action. On expiry/termination of this Agreement, the Tenant will vacate and remove all its items, equipment and contents on or before the date of termination, leaving the Subjects in a clean and tidy condition.

3 GPO - Business Plan 35

FURNITURE & EQUIPMENT PLAN

PROJECT OFFICE

storage This Agreement shall in all respects be construed and interpreted in accordance 19. Governing Law with, and governed by, the Law of Scotland, and the Parties prorogate the jurisdiction of the Scottish Courts.

Signed for and on behalf of the University

Witness ………………………………….

at...............................................................

Name …………………………………….

on..................................................... 2014

Address ………………………………….

by…..........................................................DIGITAL PROJECTOR

…………………………………………….

................................................... void

SCREEN WALL

Position..........................................................

Signed for and on behalf of the Company

Witness ………………………………….

at...............................................................

Name …………………………………….

on..................................................... 2014

Address ………………………………….

MODEL MAKING DIGITAL DESIGN by….......................................................... array 1 array 2

…………………………………………….

Position..........................................................

...................................................

flexible workspace (3) MODEL MAKING

scale 1.50 (A3 size)

DIGITAL DESIGN

access

A1 CANON PLOTTER fire-extinguisher

the first-aid kit

1 4

A3 INK PRINTER

PO COORDINATION

THIS IS THE SCHEDULE REFERRED TO IN THE FOREGOING LEASE AGREEMENT BETWEEN THE UNIVERSITY OF STRATHCLYDE AND ROCK DCM LIMITED 8 2

workspace

DIGITAL DESIGN

THE SUBJECTS

kettle zone

Please refer to pages 38-40 of the following link http://issuu.com/cristiansuau/docs/gpo_business_plan_march2014

toilet

BOOKSHELF

scale 1.50 (A3 size)

PROJECT OFFICE DEPARTMENT OF ARCHITECTURE UNIVERSITY OF STRATHCLYDE 4 GPO - Business Plan 36

FURNITURE & EQUIPMENT PLAN

PROJECT OFFICE

ANNEXED DOCUMENTS

storage 13. GPO Architectural Plans and Certificates This section has been directly coordinated with Louise, Pamela Loughlin, Sergio Porta, Terry Bardell and BaAS (the landlord) and11 distributed11 to all the advisory team. Terry Bardell has approved the GPO office plan and certificates.

Refer to the attached architectural plans and certificates DIGITAL PROJECTOR

MODEL MAKING array 1

SCREEN WALL

void

DIGITAL DESIGN array 2

flexible workspace (3) MODEL MAKING

scale 1.50 (A3 size)

DIGITAL DESIGN

access

A1 CANON PLOTTER fire-extinguisher

the first-aid kit

1 4

A3 INK PRINTER

PO COORDINATION

8 2

workspace

DIGITAL DESIGN

kettle zone

toilet 10

BOOKSHELF

scale 1.50 (A3 size)

PROJECT OFFICE DEPARTMENT OF ARCHITECTURE UNIVERSITY OF STRATHCLYDE GPO - Business Plan 37

GPO room

GPO - Business Plan 38

GPO - Business Plan 39

MODEL MAKING

DIGITAL DESIGN

flexible workspace (3)

DIGITAL DESIGN array 2

MODEL MAKING array 1

DIGITAL PROJECTOR

PROJECT OFFICE

storage

void

PROJECT OFFICE LAYOUT FURNITURE & EQUIPMENT PLAN

scale 1.50 (A3 size)

SCREEN WALL

GPO - Business Plan 40

13 3

MODEL MAKING

kettle zone

PROJECT OFFICE

DIGITAL DESIGN

flexible workspace (3)

5 7

4 6

BOOKSHELF

DIGITAL DESIGN

the first-aid kit

A3 INK PRINTER

scale 1.50 (A3 size)

access

scale 1.50 (A3 size)

PROJECT OFFICE LAYOUT FURNITURE & EQUIPMENT PLAN

fire-extinguisher

void workspace

DIGITAL PROJECTOR PO COORDINATION

DIGITAL DESIGN array 2 toilet

12 2

MODEL MAKING array 1

11 1

A1 CANON PLOTTER

storage

DIGITAL DESIGN

MODEL MAKING

PROJECT OFFICE

DIGITAL DESIGN array 2

flexible workspace (3)

MODEL MAKING array 1

SCREEN WALL

   It is the Company’s policy in so far as is reasonably practicable (in accordance with the Health and Safety at Work etc., Act, 1974,): • •

•

• •

•

to provide and maintain plant and equipment and systems of work that are safe and without risks to health; to make arrangements for ensuring safety and absence of risks to health in connection with the use, handling, storage and transport of articles and substances; to provide such information, instruction, training and supervision as is necessary to ensure the health and safety at work of employees and visitors; to maintain any place of work under the Company’s control in a condition that is safe and without risks to health and to provide and maintain means of access to and egress from it that are safe and without such risks; to provide and maintain a working environment for employees that is safe and without risks to health and is adequate as regards facilities and arrangements for their welfare at work; to provide such protective equipment as is necessary for the health and safety at work of employees and visitors. to encourage staff to set high standards of health and safety by personal example, in order that they might take with them an attitude of mind which accepts good health and safety practice as normal; to monitor the effectiveness of health and safety provisions within the Company, in consultation with the appointed Trade Union Safety Representatives, if any; to keep the Company’s Health and Safety Policy under regular review and to duly publish any amendments.

 

GPO - Business Plan 41

  

        It is the policy of the company to comply with all existing and any future legislation regarding the health, safety and welfare of all employees. To reduce the incidence of accidents and to do all that is possible to ensure that each workplace is made safe and that a high standard of welfare facilities are maintained. To achieve this end it must be appreciated that every employee has a legal obligation to comply with the statutory regulations. Responsibility for each employee will be as follows. Directors. Main responsibilities are as follows:1. Initiate the policy for prevention of injury and damage. 2. Administer the policy (or appoint a senior member of staff). 3. Keep up to date with the requirements of regulations. 4. Ensure that all levels of staff receive adequate and appropriate training and have access to all relevant health and safety information. 5. Insist that only safe working practices and methods are regularly observed. 6. Make certain that in tendering or planning stages allowance is made for adequate provision of welfare facilities and that equipment is provided to avoid injuries. 7. Ensure that proper accident reporting procedures are carried out and that action is taken to prevent recurrences. 8. Encourage the distribution of safety information throughout the workforce. 9. Arrange for funds and facilities to meet the requirements of this policy. 10. Discipline members of staff who fail to carry out their responsibilities. 11. Ensure that all obligations of the Construction (Design and Management) Regulations 2007 are maintained without exception.

GPO - Business Plan 42

Centre Manager. Main responsibilities are as follows:1. Understand the companyâ&#x20AC;&#x2122;s policy and appreciate the responsibility allocated to each grade. 2. Determine at the planning stage; a). the most appropriate order and method of working. b). the provision of adequate lighting. c). the allocation of responsibilities with hirers, tenants and others. d). hazards which may occur from hidden utilities or services and assess other situations which may lead to unnecessary improvisations on site. e). facilities for welfare and sanitation. f). implementation of all statutory obligations as laid out in the Construction (Design and Management) Regulations 2007. g) facilitate all aspects of our Goal Zero programme. 3. Check over working methods and precautions with client management before work starts. 4. Ensure that when the Centre is in use operations are carried out as planned and that the terms of the Health and Safety at Work Act is observed at all times. 5. Set a personal example in the observation of good safety practice on site. Staff and Operatives. Main responsibilities are as follows:. 1. Report defects in all plant, tools or equipment to their supervisor. 2. Develop a personal concern for safety - for both themselves and othersparticularly newcomers and young people. 3. Avoid improvising which entails unnecessary risks. 4. Warn others of known hazards. 5. Refrain from horseplay and the abuse of welfare facilities. 6. Suggest ways of eliminating hazards. 7. Be aware of the health and safety plan and familiarise themselves with emergency procedures and escape routes. 8. Be fully conversant with all method statements and risk assessments. 9. Contribute to and comment on the compilation of method statements and risk assessments. 10. Set a good personal example at all times.

GPO - Business Plan 43

Safety Officer. Main responsibilities are as follows:1. Advise management on; a). preventing injury to personnel and damage to plant and equipment. b). further improvements in existing sound working methods. c). legal requirements affecting health and safety. d). provision and the use of protective clothing and equipment. e). suitability from a safe viewpoint of all new equipment and/or hired plant and equipment and the validity of all test certificates. f). potential hazards on new contracts before work starts and on the site safety organisation. g). methods of safe working arising from new developments and technology. h). changes in legislation. i) initiate, administer and monitor the principals of our Goal Zero directive. j) prepare, develop and monitor all risk assessments and project specific method statements. 2. Carry out surveys in association with the site manager, operatives and contractors to see that only safe working methods are in operation; that all regulations are being observed e.g. that statutory notices have been posted and that health and welfare facilities are adequate and properly maintained. 3. Determine the cause of any accident or dangerous occurrence and recommend means of preventing recurrence. 4. Supervise the recording and analysis of information on injuries, damage and production loss, assess trends and review overall safety performance. 5. Assist with training for all levels of employees and suggest posters film slides and filmstrips to promote awareness of injury prevention and damage control. 6. Maintain contact with professional and official bodies e.g. Health and Safety Executive, local authority, fire authority RSPA British Safety Council etc. 7. Take part in site management / operative discussions on injury prevention, damage and waste control.. 8. Foster within the firm an understanding that injury prevention and damage control are an integral part of business and operational efficiency. ď&#x20AC;&#x2026;

ď&#x20AC;&#x2026;ď&#x20AC;&#x2026;

GPO - Business Plan 44

FIRE ACTION PLAN. Muster Point : Junction of Gibson Street and Moncur Street The fire alarm signal for this site is the continuous sound of an alarm sounder. The fire alarm signal for inside the building is a continuous sounder. Familiarise yourself with the layout of the building, and the evacuation plan, where the fire exits are and where they lead if inside the building. Familiarise yourself with the local procedures for alarm activation, fire evacuation etc. On discovery of a fire you should: Immediately raise the alarm. (Activate fire alarm call points if inside the building). Call 999 to summon the Fire Service. Tackle the fire with the equipment provided if deemed safe to do so. Leave the site by the designated route and do not stop to collect personal belongings. Assist where possible any disabled person who may require such help to evacuate. On hearing the alarm you should: Leave the site by the designated route and do not stop to collect personal belongings. Assist where possible any disabled person who may require such help to evacuate. Do not return to the site under any circumstances until told to do so by the Fire Service or your Supervisor. GPO - Business Plan 45

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Bison Manufacturing / 01283 817500

Hollowcore Floors Load/Span Table Largely because of fast on-site construction, Bison Hollowcore Floors are one of the most economic flooring solutions for the widest variety of situations including masonry, steel and concrete structures for retail, commercial and industrial buildings.

Spans indicated below allow for characteristic service load (live load) plus self weight plus 1.5 kN/m2 for finishes Overall structural depth mm

Characteristic service loads kN/m2

Self wt: kN/mÂ˛ 0.75

1.5

2.0

2.5

3.0

4.0

5.0

7.5

10.0

15.0

Effective span in metres 150*

2.4

7.50

7.14

6.70

5.87

5.28

4.49

200

3.0

10.00

9.86

9.50

9.15

8.55

8.05

7.10

6.42

5.50

250

3.3

12.53

11.75

11.31

10.91

10.55

9.93

9.38

8.31

7.53

6.46

300

4.0

15.00

14.67

14.16

13.71

13.29

12.56

11.94

10.72

9.80

8.51

350

4.4

17.00

16.18

15.65

15.18

14.74

13.97

13.31

11.99

11.00

9.58

400

4.8

18.00

17.26

16.73

16.24

15.80

15.01

14.32

12.95

11.91

10.41

450

5.3

18.00

17.56

17.10

16.28

15.57

14.14

13.04

11.43

The table is given as a guide only. When using maximum spans, consideration must be given to the effect of camber and deflection on partitions or finishes. Further advice is available on request. * 35mm screed required for 2 hour fire resistance.

For extensive technical details please visit our website: www.bison.co.uk

GPO - Business Plan 57

GPO - Business Plan 58

Page 1 of 3

Will be done throughout event.

Action Action Done by by who? when?

Spills to be cleaned up immediately using spill kits located around the club, glass Event collectors and bar staff to be manager on the look out for spills at all times.

Falls from height

Staff and public may suffer serious, possibly fatal, injuries if Slips, trips they fall from or on stairs, or and falls suffer injuries such as sprains and fractures if they slip on spillages, trip over objects etc.

Staff may suffer serious, possibly fatal, injuries if they fall from any height. One short (4m long) balcony exists at the venue. A short ladder may be required to erect stage lighting and backing visuals. Also, staff/pubic risk serious injury if struck by glasses falling from balcony to lower levels.

Fire

 One stairwell exists at the venue. It has a handrail and midrails on open sides with kick boards where needed.  No carpets and all flooring firmly secured  Adequate lighting, particularly on stairs.  Good housekeeping – staff ‘see it and sort it’.  Electrical cables managed so as not to pose a trip hazard.

 Only authorised staff may access the balcony. The balcony has a barrier fence to prevent falls.  Ladders to be suitable, regularly No further action necessary inspected, and used only for light work at this stage of short duration by trained staff.  No other work form height will be permitted at the event.  Stewards extra-vigilant on the balcony.

Staff and public may suffer serious, possibly fatal, injuries from smoke inhalation, burns, structural collapse.

What further action is necessary?

 Full fire risk assessment, as per www.communities.gov.uk/fire has been done and is available in the venue (Barras Art and Design Centre) No further action necessary at this stage. manager’s office.  Constant checks to ensure all control measures in fire risk assessment are in place.

What are you already doing?

Who might be harmed and how?

What are the hazards?

Barras Art and Design Centre Risk Assessment

GPO - Business Plan 59

Staff and public may suffer serious and possibly fatal electric shock/burns injuries from faulty electrical equipment or installation.

Staff might suffer permanent or temporary hearing damage from long- term exposure to loud music. All staff assumed to be at risk, particularly DJ and bar staff.

Staff and the public risk serious injury, if assaulted or if caught up in fighting.

Electricity

Noise

Violence

Page 2 of 3

Who might be harmed and how?

What are the hazards?

Health and Safety Executive

Barras Art and Design Centre Risk Assessment

 Electrical installation and all equipment inspected by a competent person according to a planned inspection programme, and maintained as necessary. This is the responsibility of the venue owner.  Electrical equipment utilised during the event will be provided and installed by a competent sound engineer.  Event managers how to safely turn the electricity off in an emergency.  Clear access to the fuse box.  One night only event and so long term hearing damage to staff not considered credible.  Sound engineer on site to conduct regular check of sound systems to ensure balance/proper control.  Quiet areas provided.  Staff trained to move to quiet area if in discomfort. Earplugs provided on request to staff and guests.  Adequate number of trained, SIA badged security staff.  Ticketed event. Security staff will not allow entry (or re-entry) of personnel deemed to be troublesome.  Staff trained in procedures re-entry, queuing, searches, etc and signs displayed for public.  Glass collectors used.

What are you already doing?

No further action at this stage.

No further action required at this stage.

No further action at this stage.

What further action is necessary?

Action by who?

Action by when?

Done

GPO - Business Plan 60

Staff may suffer from back pain from carrying heavy or awkward objects including bar stocks and sound equipment.

Staff may suffer serious injuries if struck by a vehicle, eg during deliveries.

Manual handling

Transport

Page 3 of 3

Hangings, drapes, May be flammable and obscure exit inflatables etc used for signs. decoration

Staff may suffer puncture injuries from discarded needles, which may result in serious ill-health problems.

Hypodermic needles

No further  Reversing of vehicles to be supervised if action at this other people in the area. stage  Must be flame retardant. No further action at this  Must not be hung anywhere that hides stage. exit routes, signs etc.

No further action at this stage

No further  Venue is open to the outside atmosphere action at this around the rim of the roof, providing stage. adequate ventilation.

Staff and the public may suffer from dehydration or fainting if it is too hot.

High temperatures  Strict no-drugs policy, enforced by club security procedures.  Staff and organisers will not approach any discarded needles. The area will be barricaded off and advice sought form venue owner.  No kegs used at event.  Sack truck/porters trolley used where possible for cases of bottles, speakers etc.  Only authorised staff, trained in manual handling, handle the sound system, speakers etc.

 Venue owner confirms boiler checked and serviced annually by a Gas Safe registered engineer.

Staff and others risk injury from fire and explosion if not properly maintained and used.

What further action is necessary? No further action at this stage.

Gas

What are you already doing?

Who might be harmed and how?

What are the hazards?

Barras Art and Design Centre Risk Assessment Action Action by by who? when?

Done

GPO

GPO - Business Plan 61

GPO

GPO - Business Plan 62

PO PO

& EQUIPMENT FURNITURE FURNITURE & EQUIPMENT PLAN PROJECT OFFICE PROJECT OFFICE

ANNEXED DOCUMENTS

storage

14. The GPO Advisory Team Pamela Loughlin Depute Head/Risk Management Co-ordinator, Safety Services 11 11 11 11 University of Strathclyde Louise McKean LLM NP DIGITAL PROJECTOR Solicitor and Contracts Manager Research & Knowledge Exchange Services 12 Strathclyde 12 12 12 University of 13

void

Terry Bardell BSc MRICS Head of Asset Management, Estates Services University of Strathclyde MODEL MAKING MODEL DIGITAL MAKING DESIGN DIGITAL DESIGN array 1

array array1 2

array 2

Aileen Stevenson Management Accountant University of Strathclyde flexible workspace flexible (3) workspace (3) MODEL DIGITAL MODEL MAKING DESIGN DIGITAL DESIGN Fiona HartMAKING Management Accountant Finance University of Strathclyde A1 CANON PLOTTER

scale 1.50 (A3 size) scale 1.50 (A3 size)

access

A1 CANON PLOTTER

Prof. Gordon Murray KE director at DoA University of Strathclyde

fire-extinguisher

Prof. Sergio Porta Head of DoA University of Strathclyde

Dr Cristian Suau GPO coordinator at DoA University of Strathclyde

access

fire-extinguisher the first-aid kit

the first-aid kit

PO COORDINATION

A3 INK PRINTER

kettle zone

A3 INK PRINTER

PO COORDINATION

Dr David Grierson 2 2 Chair of the Graduate School of Engineering and Deputy Head of Architecture 3 3 workspace workspace University of Strathclyde DIGITAL DESIGN DIGITAL DESIGN Dr Jonathan Charley H&S Convenor at DoA toilet University of Strathclyde

SCREEN WALL

void

SCREEN WALL

DIGITAL PROJECTOR

kettle zone

toilet BOOKSHELF

BOOKSHELF

scale 1.50 (A3 size) scale 1.50 (A3 size)

PROJECT OFFICE PROJECT OFFICE DEPARTMENT DEPARTMENT OF ARCHITECTURE OF ARCHITECTURE UNIVERSITYUNIVERSITY OF STRATHCLYDE OF STRATHCLYDE GPO - Business Plan 63