Introduction • • • • • •
Exploring use of time Tools to organise and prioritise Set a goal & plan a project Identify resources Share your plans and ideas Presentation formats
Exploring use of time
Myers Briggs type indicators • www.teamtechnology.co.uk • www.personalitypathways.com • www.myersbriggs.org
Tools to organise and prioritise
How do you divide up your time? • What proportion of time do you spend on different activities?
How do you divide up your time? • Which activities do you value most?
• What proportion of time are you spending on activities you value? • How you prefer to divide up your time?
Staying on track: Weekly planner
Prioritising
Set a goal and plan a project • What’s your goal?
Identify resources
May June
July
March
Feb
Share your plans and ideas
Consider the interaction from an independent view e.g. fly on the wall. What do you observe? What insight does this give you to take back to self?
Look at the situation from your viewpoint. What do you see, hear, feel? What thoughts do you have? What needs are you trying to meet?
Look at the situation as if you were the other person. What do you see, hear, feel? What thoughts do you have? What needs are you trying to meet?
Observer model: Perceptual positions
Presentation formats • Business plans
• Project plans • Time plans
ÂŁ
Income Exhibition Grant Own Contribution
3,000 4,928
Total Income
7,928
Expenditure Stand Fees Stand Hire Insurance Electrical Storage Display Other costs Materials/Samples Transport Staff Publicity materials Postage Food Original research trip
3,000 200 300 250 1,000 4,750 500 500 500 750 50 200 300 2,800
Sub total Expenditure Plus 5% contingency Total Expenditure
Example budget
Net Surplus/-Deficit
7,550 378 7,928 ÂŁ0
Budgets
Income
Expenditure Artists fees Rehearsal studio hire
Writing & rehearsal
Accommodation Travel Artists fees
Studio hire Engineer
Recording
Travel Photography, artwork and printing PA & equipment hire
Marketing & launch gig
Developing a budget
Sound engineer
Travel
Income
Writing & rehearsal
Own investment
Artists fees
Sponsorship
Rehearsal studio hire
Deferred fees
Accommodation
Grant award
Travel
Own investment
Artists fees
Sponsorship
Studio hire
Deferred fees
Engineer
Recording
Marketing & launch gig
Expenditure
Travel Sponsorship
Photography, artwork and printing
Own investment
PA & equipment hire
Sales
Sound engineer
Developing a budget
Travel
Income
Writing & rehearsal
Own investment
Artists fees
Sponsorship
Rehearsal studio hire
Deferred fees
Accommodation
Grant award
Travel
Own investment
Artists fees
CD manufacture?
Sponsorship
Studio hire
Merchandise?
Deferred fees
Engineer
Recording
Marketing & launch gig
Expenditure
Travel Sponsorship
Photography, artwork and printing
Own investment
PA & equipment hire
Sales
Sound engineer
Developing a budget
Travel
Distribution?
Income
Writing & rehearsal
Own investment
Artists fees £440 per day each x 10 days
Sponsorship
Rehearsal studio hire £80 per day x 10 days
Deferred fees
Accommodation £40 per night each
Grant award
Travel
Own investment
Artists fees
Sponsorship
Studio hire
Deferred fees
Engineer
Recording
Marketing & launch gig
Expenditure
Travel Sponsorship
Photography, artwork and printing
Own investment
PA & equipment hire
Sales
Sound engineer
Developing a budget
Travel
Section A: Creation & Rehearsal Artists Fees for 2 Artists (£440 per day x 10 days) Rehearsal Studio Hire (£80 per day x 10 days) Accommodation (£40 per night each x 10 nights) Sub Total Section B: Recording Artists Fees for 2 Artists (£440 per day x five days) Studio Hire (£150 per day x 6 days) Engineer (£84 per day x 6 days) Sub Total
Income
Income
Income
Income
Expenditure
Funding requested
Own Contribution
In Kind
Sponsorship
4400
2400
1000
800
800
800 6000
2400
1000
2200
1700
500
900 504 3604
1000
800 1600
1000
900
1700
500
900
504 504
Section C: Marketing CD Artwork
300 300
300 Sub Total
300
Sub Total
300 150 50 500
Sub Total
600
300
300
11004
4400
2300
Section D: Travel Expenses Artist travel to rehearsal Artists travel to recording Artists travel to launch gig
300 150 50 500
Project Contingency
Total
Funding application example
2800
1504
Next steps • DIY Professional Development Planning Tool • Budgets Guide • Cash Flow Guide • A Guide to Starting a Business Plan • Business Plan Contents Guide
What will you do now? • Set yourself 3 actions
Supporting creative business throughout Scotland Enquiry Line: 0333 999 7989 Weekday: Mon-Fri: 09:00-17:00 Evening: Wed: 17:00-20:00 info@culturalenterpriseoffice.co.uk www.culturalenterpriseoffice.co.uk www.facebook.com/ceoscotland @ceoscotland Please note: Clients and other organisations have kindly given permission for Cultural Enterprise Office to use some content only within the workshop. Therefore some of the slides shown in the workshop are not reproduced in this document. Where possible we have attributed the source of the content in the presentation for clients to research further.