What work planning is
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What you need to know •
What work planning is and why it is important
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What a workplan is and how it is created.
Every project needs a plan. Without a plan, deadlines may be missed and the quality of the media product may not be good enough. In a project, it is in everyone’s interest that a plan is in place.
What work planning is Work planning is literally a plan of the work that needs to be done.
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This enables everyone working on the project to understand when and where they will be needed.
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Without planning, a project may run over or run out of time.
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It also helps plan equipment, resources and people needed.
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Work planning is an important way of structuring a project.
What a workplan is
FT
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A workplan is a planning document to create structure to a project.
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It can be created on a spreadsheet, with a planning app or using online software.
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A workplan is a live, working document.
A
How workplans are created and used Workplans are created using these components: Components of workplans
Tasks
Pre-production, production, post-production
R
Phases
Larger sections of work
The smaller actions that need to be carried out to complete a task
Workflow
The visual representation of all the activities in the order they need to be completed
Timescales
The length of time available to complete the project
Milestones
Key points in a project
Contingencies
Sets of events or problems that might occur during a project
Resources
Hardware, people, software needed
D
Activities
Practise it!
Remember it!
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XCO Media want to create a workplan for a project with a very tight deadline. What component would be most important when managing time? (1 mark) There is a very large team and many different designers working on the project. Which component would be important to include when working with many people? (1 mark)
Revision Guide
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Work planning is the key to a successful product. A workplan is a document to help plan a project. A workplan is made up of different components.
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Original material © Cambridge University Press 2022. This material is not final and is subject to further changes prior to publication.
