GLOBAL CITIZEN PROGRAMME AIESEC in MALAYSIA
National Reception Booklet [PART II]
Expectations Setting Our Expectations Role as an EP – Do’s Role as an EP – Don’t
2 3 5
Checklist Immigration clearance Internship documents Others, reception & Safety
6 7 8
Visa Documentation Visa Requirements Steps to Apply Visa Embassy contacts in Kuala Lumpur Countries for border run
9 10 12 14 15
Safety Safety Begins when you pack What to leave behind Precautions to Take While Traveling Safety on Public Transportation How to Handle Money Safely
16 19 20 22 23
Contacts of AIESEC in Malaysia Links End Note
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Table of Contents
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• Take off your shoes when everyone else does so
• Follow the dress code, especially when there are important-looking people around. • Try to be polite and not swear/ shout • Avoid taboo subjects like sex, some things need not be vocalized • Call before you visit, or at least knock
• “Right is always right”. If you’re unsure which hand to use in whatever occasion, use your right. • Smile, but be serious when you need to. • Serve chicken and fish when you have guests, because some may have special dietary Nono’s (e.g.: Muslims don’t take pork, while Hindus and certain Buddhists don’t take beef). Oh, and don’t forget the vegetarians… • Adapt to the environment, it’s a jungle out there. • Avoid having too much or prolonged physical contact with the opposite sex (especially with most Muslims), unless consented. • Obey your elders, or else! • Do convert most of your currency in Malaysia. There is restriction of bringing large amounts of ringgit (Malaysia’s currency) into or out of the country.
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Roles as an EP - Do’s
• Many Malays greet each other with a less than firm handshake and may then place their right hand over their heart after greeting you. Observe and follow their lead.
• In the city, the presentation of business cards or name cards often follows with an introduction as a sign of interest in keeping contact with you, either socially or for business purposes. It is actually your prerogative; so use your discretion if it is wise to give your card or kindly excuse yourself for not carrying any of your own. But in doing business, it is a common practice of card exchanging though it is not compulsory.
• Public Displays of Affection (or PDA) in public are frowned upon and on the East Coast of Malaysia, men and women keep a safe distance from each other in public.
• There are certain areas of mosques that should not be entered by non-Muslims. Signs are often displayed or people will inform you. Conservative dressing is always required in all parts of mosques.
Roles as an EP – Don’t
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• Many elders are simply referred to as "uncle" (PakCik) or "aunty" (MakCik). People who are younger than you may also address you with such a term – well, just take it as a compliment. Many people nod their heads as they walk past people, especially when passing the elder folks. • Some Malaysians eat with their hands. In many restaurants this is more than acceptable and well worth trying (saves time waiting for the cutlery!). A tip though only use the RIGHT hand as the left is used for more basic bodily functions. • Do not discuss ethnic relations or the political system. They are both sensitive subjects. • Do not ever involve in illegal drugs. There is a mandatory death penalty for trafficking. • Do not kiss in public. Public behaviour is important in Malaysian culture. Most Malaysians refrain from displaying affection such as embracing or kissing in public. . 4
Roles as an EP – Don’t
Our Expectations Towards You 1. Patience 2. Caring 3. Responsible 4. Self-awareness 5. Creativity 6. Two-way communication 7. Flexibility 8. Passion 9. Open minded
10.Take care of yourself
Our Expectations
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Immigration Clearance • Passport valid for 6 months and above from the entry date. • Multiple entry travel visa • Note: All iGCP EPs in Malaysia will be using travel visa instead of working visa. • Invitation letter (show when necessary). • Credit card to prove enough cash for duration of stay. Else, cash at least USD 500 for 6 weeks internship. • At Immigration custom (in Malaysia) Note: - Do inform immigration officers that you are coming to country for social visits with AIESEC in Malaysia. - Check Invitation Letter attached with reception booklet. - Do not ever mention that you are here for works/ employment.
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Check List
Internship Documents 1) 2)
3)
4) 5) 6)
7)
Check List
For immigration and internship needs Medical certification (English preferred) Criminal record certification, translated in English, from your local authority, e.g. police station, national records bureau or related. Copy of the last academic certification, translated in English. Please be sure to indicate your university’s address. Copy of Passport (full set including empty pages). Copy of Passport size color photo (4x copies). Copy of Letter of Acceptance from University / Company overseas to SOLS 24/7. To volunteer in Malaysia, the immigration department requires us to invite you to work with us and a letter from an organization / company / university you are connected with to accept our invitation. To ease this process, we have provided a template which you just have to ask your organization to put their letterhead with the address on and sign. Confirmation of travel itinerary.
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Others • •
Personal medication as needed Items showing your country culture
Reception • Confirm your arrival information, airport of arrival, destination of pick up with TN manager at least 5 days prior to arrival.
Safety • Insurance is not covered under project budget. • EP joining for 6 weeks are encouraged to get a travel insurance for themselves. • EP joining for 3 months internship or more, it is required that you have a travel insurance with you.
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Check List
A visa , is a conditional authorization granted by a country to a noncitizen to enter and temporarily remain within that country.
It typically include limits on the duration of the noncitizen's stay, territory within the country they may enter, the dates they may enter, or the number of permitted visits.
Visas are associated with the request for permission to enter a country and thus are, in some countries, distinct from actual formal permission for an alien to enter and remain in the country. In each instance, a visa
is
subject
to permission
by
an
immigration official at the time of actual entry and can be revoked at any time.
Visa Documentation
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Visa Documentation Visa Free for 90 days Country
Visa Fee
Security Bond
Australia
RM20.00
RM2000
Japan
RM30.00
RM1500
New Zealand
RM50.00
RM750
South Korea
RM20.00
RM750
Visa free for 30 days Country
Visa Fee
Security Bond
Cambodia
RM20.00
RM2000
Hong Kong
RM30.00
RM1500
Indonesia
RM50.00
RM750
Laos
RM20.00
RM750
Mongolia
RM20.00
RM750
Philippines
RM20.00
RM750
Singapore
RM15.00
RM750
Thailand
RM20.00
RM1500
Vietnam
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Visa Documentation
Visa Free for 15 Days Country
Visa Fee
Security Bond
Taiwan
RM20.00
RM2000
Country
Visa Fee
Security Bond
Afghanistan
RM20.00
RM2000
China
RM30.00
RM1500
India
RM50.00
RM750
Myanmar
RM20.00
RM750
Nepal
RM20.00
RM750
Pakistan
RM20.00
RM750
Sri Lanka
RM15.00
RM750
Visa Required
For more details, please visit http://www.imi.gov.my/index.php/en /main-services/visa/visa-requirementby-country
Visa Documentation
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Documents Required For Visa Without References Step 1 • Original passport • Two (2) photocopies of the applicant’s passport • Two (2) photocopies of the visa application form (Form IMM.47) • Link for Form IMM.47: http://www.imi.gov.my/images/borang /Visa/Form_IM.47.pdf • Two (2) passport size photographs of the applicant • Original and two (2) photocopies of the ticket (confirmed and returned ticket) • Bank statement / travellere's chque • Invitation letter (if any) • Payment of visa fee • VISA fee reference: http://www.imi.gov.my/index.php/en/ main-services/visa/visa-fees *Please take note that documents required may differ for some countries.
Step 2 Application can be done by posting all the relevant and completed documents to a Malaysian Representative Office abroad. *No Interview is required. 12
Visa Documentation
Step 3 VISA application must be done at the nearest Malaysia Representative office Abroad. You may find it through the link below: http://www.kln.gov.my/web/guest/ malaysian-mission
Step 4 The application of VISA may take up to 3 weeks (depends on country and situation). It is advised to apply VISA earlier. A simple guide is given at the link below to check the VISA requirement of your country. https://drive.google.com/file/d/0Bzc uDNJ1zY8nU21jMTVWd1gzMGM/view?usp=s haring Additional: Guide for India http://www.vfsglobal.com/malaysia/ india/
Visa Documentation
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Embassy Contacts in Kuala Lumpur
• To the north of Peninsular Malaysia is Thailand • To South of Peninsular Malaysia is Singapore. • Sabah and Sarawak share borders with Indonesia and Brunei Darussalam.
Countries for Border Run
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• To help avoid becoming a target, do not dress in a way that could mark you as an affluent tourist.
Expensive-looking
jewellery,
for
instance, can draw the wrong attention.
• Always try to travel light. You can move more quickly and will be more likely to have a free hand. You will also be less tired and less likely
to set your luggage down, leaving it unattended.
• Carry the minimum number of valuables, and plan places to conceal them. Your passport, cash and credit cards are most secure when locked inside the house. When you have to carry them on your person, you may wish to put them each in a different place rather than all in one wallet or pouch.
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Safety Begins When You Pack
•
Avoid handbags, fanny packs and outside pockets that are easy targets for thieves. Inside pockets and a sturdy shoulder bag with the strap worn across your chest are somewhat safer. One
of the safest places to carry valuables is in a pouch or money belt worn under your clothing. •
To avoid problems when passing through customs, keep medicines in their original, labelled containers. Bring copies of your prescriptions and the generic names for the drugs. If a medication is unusual or contains narcotics, carry a letter from your doctor attesting to your need to take the drug. If you have any doubt about the legality of carrying a certain drug into a country, consult the embassy or consulate of that country before you travel.
Safety Begins When You Pack
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•
If you wear glasses, pack an extra pair. Pack them and any medicines you need in your carry-on luggage.
•
Bring travellers’ checks and one or two major credit cards instead of cash.
•
Pack an extra set of passport photos along with a photocopy of your passport’s
information page to make replacement of your passport easier in the event it is lost or stolen. •
Put your name, address and telephone numbers inside and outside of each piece of luggage. Use covered luggage tags to avoid casual observation of your identity or nationality. If possible, lock your luggage.
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Safety Begins When You Pack
Don’t Bring Anything You Would Hate To Lose. • Valuable or expensive-looking jewellery. • Irreplaceable family objects. • All unnecessary credit cards. • Your Social Security card, library card, and similar items you may routinely carry in your wallet. • Leave a copy of your itinerary with family or friends at home in case they need to contact you in an emergency. • Make two photocopies of your passport identification page, airline tickets, driver's license and the credit cards that you plan to bring with you. Leave one photocopy of this data with family or friends at home; pack the other in a place separate from where you carry the originals. • Leave a copy of the serial numbers of your travellers’ checks with a friend or relative at home. Carry your copy with you in a separate place and, as you cash the checks, cross them off the list.
What to Leave Behind
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Safety on the Street: • Be especially cautious in (or avoid) areas where you may be more easily victimized. These include crowded subways, train stations, elevators, tourist sites, market places, festivals and crimeridden neighbourhoods. • Don't use short cuts, narrow alleys or poorly lit streets. • Try not to travel alone at night. • Avoid public demonstrations and other civil disturbances. • Keep a low profile and avoid loud conversations or arguments. • Do not discuss travel plans or other personal matters with strangers. • Avoid scam artists by being wary of strangers who approach you and offer to be your guide or sell you something at bargain prices. • Beware of pickpockets.
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Precautions to Take While Traveling
Pickpockets often have an accomplice who will: • Jostle you, ask you for directions or the time, point to something spilled on your clothing, or distract you by creating a disturbance. Beware of groups of vagrant children who could create a distraction to pick your pocket. • Wear the shoulder strap of your bag across your chest and walk with the bag away from the curb to avoid drive-by purse-snatchers. • Try to seem purposeful when you move about. • Even if you are lost, act as if you know where you are going. • Try to ask for directions only from individuals in authority. • Know how to use a pay telephone and have the proper change or token on hand. • Learn a few phrases in the local language or have them handy in written form so that you can signal your need for police or medical help. • Make a note of emergency telephone numbers you may need: police department, fire department, AIESECers, and the your nearest embassy or consulate. • If you are confronted, don't fight back -- give up your valuables. And Remember If something sounds too good to be true... Be careful of scams!
Precautions to Take While Traveling
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• Only take taxis clearly identified with official markings. Beware of unmarked cabs.
• Well-organized, systematic robbery of passengers on trains along popular tourist routes is a problem. It is more common at night and especially on overnight trains. • If you see your way being blocked by a stranger and another person is very close to you from behind, move away. This can happen in the corridor of the train or on the platform or station. • Do not accept food or drink from strangers. Criminals have been known to drug food or drink offered to passengers. Criminals may also spray sleeping gas in train compartments. Where possible, lock your compartment. If it cannot be locked securely, take turns sleeping in shifts with your travelling companions. If that is not possible, stay awake. • Do not be afraid to alert authorities if you feel threatened in any way. Extra police are often assigned to ride trains on routes where crime is a serious problem. • The same type of criminal activity found on trains can be found on public buses on popular tourist routes. For example, tourists have been drugged and robbed while sleeping on buses or in bus stations. In some countries, whole busloads of passengers have been held up and robbed by gangs of bandits.
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Safety on Public Transportation
• To avoid carrying large amounts of cash, change your travellers’ checks only as you need currency. Countersign travellers’ checks only in front of the person who will cash them. • Do not flash large amounts of money when paying a bill. Make sure your credit card is returned to you after each transaction. • Deal only with authorized agents when you exchange money, buy airline tickets or purchase souvenirs. Do not change money on the black market. • If your possessions are lost or stolen, report the loss immediately to the local police. Keep a copy of the police report for insurance claims and as an explanation of what happened. • After reporting missing items to the police, report the loss or theft of: • Travellers’ checks to the nearest agent of the issuing company • Credit cards to the issuing company • Airline tickets to the airline • Passport to the nearest embassy or consulate
How to Handle Money Safely
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Edward Tseng MCVP iGCP (+60)16-6720981 Huayi.tseng@aiesec.net Erik Chia Zhong Yi MC Director Servicing & Reception (+60) 16-3931157 Chia.Zhongyi@aiesec.net
Ching Wei Kai AIESEC in CU (+60)16-666 8252 Weikai.ching@aiesec.net Phoo Kai Ying AIESEC in SU (+60)10-3781494 Kaiying.Phoo@aiesec.net Tan Poh Imm AIESEC in TU (+60)10-2595288 Cynthia.tpi@aiese.net Tan Xiahui AIESEC in UM (+60)16-702-1298 Xiahui.tan@aiesec.net 24
Contacts of AIESEC in Malaysia
Ong Cae Xinn AIESEC in UKM (+60)12-9021524 Caxin.ong@aiesec.net Goh Ke Pei AIESEC in UPM (+60)17-6237780 Goh.kepei@aiesec.net Audrey Tan Siok Zhao AIESEC in UNIMAS (+60)016-7123588 Audrey.tan@aiesec.net Chin Yunn Shin Jocelyne AIESEC in UNMC (+60)16-7206175 Jocelyne.chin@aiesec.net Shavein Kumar AIESEC in UTP (+60)10-2010102 Shavein.kumar@aiesec.net Tee Jin Chuen@Jessie AIESEC in UTP (UTAR) (+60)10-2472823 Jinchuen.tee@aiesec.net
Contacts of AIESEC in Malaysia
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Phoon Kar Man AIESEC in UUM (+60)17-2716698 Karman.phoon@aiesec.net Yeat Kai Man AIESEC in USM (+60)16-5270136 Kaiwen.yeat@aiesec.net Jayasree Sugumaran AIESEC in USM (ENG) (+60)11-26552325 Jayasree.sugumaran@aiesec.net
Ching Xin Huey AIESEC in UTM (+60)10-9213104 Xinhuey.ching@aiesec.net Tan Ching Yan AIESEC in UPM (+60)16-7324599 Tan.chingyan@aiesec.net
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Contacts of AIESEC in Malaysia
Tourism Malaysia http://www.tourismmalaysia.gov.my/ http://www.malaysiatravel.org.uk/ http://www.701panduan.com http://www.geographia.com/malaysia/
Sabah http://www.sabahtourism.com http://www.sabahtravelguide.com/welcom e.asp
Sarawak http://www.sarawaktourism.com/ content.cfm http://wikitravel.org/en/Sarawak
Malaysia’s Map http://www.igomalaysia.com/malaysiamap.php
Airline Companies http://www.malaysiaairlines.com/hq/en/ho me.aspx http://www.airasia.com/site/my/en/home.j sp
Emergency Calls http://mymalaysia.wordpress.com/2006/08 /14/malaysia-geninfoemergency-numbers/
Links
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End Note This is a brief preparation package for all interns in Malaysia. Please do not hesitate to contact your hosting LC for more in depth preparation that you will need or want to enquire about it. Remember, when you ask more questions, you are better prepared too! And we can help to ensure a better internship experience here for you! If you find that you still have other questions that were not answered in this mailer, please do not hesitate in emailing us and letting us know. It is with extreme enthusiasm that we await your arrival, as we know together we will make this an incredible experience.
Our best wishes for your life changing career experience here in Malaysia!!!ENJOY your stay in Malaysia!
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End Note