Division 37 East | OTC
July 23rd, 2011
Workshop Session 1
Division 37 East | OTC
July 23rd, 2011
President & Vice-Presidents Presenters: -Justine Hsu
Presidents & Vice Presidents
Roles and Duties
Motivate your club
Communicate with Kiwanis Clubs
Recruit members
Hold general meetings Delegate Tasks
Hold B.o.D. Meetings Check in with advisors
Be the spokesperson for Key Club
Presidents & Vice Presidents
Roles and Duties
Assist secretary with MRFs Create and plan projects
Attendance at events Creating agendas-> lead meetings
Division 37 East | OTC
Presidents & Vice Presidents
Create an agenda! What do you want to cover? What do your members need to know? Can they just read it? Would you want to sit in on your own meeting?
Division 37 East | OTC
Presidents & Vice Presidents
Let’s Practice!
Meeting Date: mm/dd/yyy Time: hh:mm Location: Room
Meeting Agenda I. Call to Order II. Officer Announcements III. Upcoming Events IV. Committee Work V. Committee Share-out VI. Adjourn
A. Pledge of Allegiance
Please place your right hand over your heart.
“I pledge allegiance to the f lag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with libert y and justice for all.�
Meeting Agenda I. Call to Order II. Officer Announcements III. Upcoming Events IV. Committee Work V. Committee Share-out VI. Adjourn
B. Key Club Pledge
Please raise your right hand.
“I pledge, on my honor, to uphold the Objects of Key Club International; to build my home, school and communit y; to serve my nation and God; and combat all forces which tend to undermine these institutions�
Meeting Agenda I. Call to Order II. Officer Announcements
C. Roll Call and Intro of Guests
Please sign in!
III. Upcoming Events IV. Committee Work V. Committee Share-out VI. Adjourn
We welcome to our meeting: (Insert name here) (Insert name here)
Meeting Agenda I. Call to Order II. Officer Announcements III. Upcoming Events IV. Committee Work V. Committee Share-out VI. Adjourn
E. President Report
• Remember to…. • Updates on…
Icebreaker! Led by: (Insert name here)
Meeting Agenda I. Call to Order II. Officer Announcements III. Upcoming Events IV. Committee Work V. Committee Share-out VI. Adjourn
A. Project X
• • • • •
Date: Time: Location: Point Person: Other Details:
Meeting Agenda I. Call to Order II. Officer Announcements III. Upcoming Events IV. Committee Work V. Committee Share-out VI. Adjourn
B. Fundraiser Y
• • • • •
Date: Time: Location: Point Person: Other Details:
Meeting Agenda I. Call to Order II. Officer Announcements III. Upcoming Events
A. Committee Groups
• Group A: Projects • Group B: Fundraisers
IV. Committee Work
• Group C: Publicit y V. Committee Share-out
• Group D: School Connections VI. Adjourn
Meeting Agenda I. Call to Order II. Officer Announcements III. Upcoming Events
A. Committee Reports
• Group A: Projects • Group B: Fundraisers
IV. Committee Work
• Group C: Publicit y V. Committee Share-out
• Group D: School Connections VI. Adjourn
Meeting Agenda I. Call to Order II. Officer Announcements III. Upcoming Events IV. Committee Work V. Committee Share-out VI. Adjourn
A. Announcements and Reminders!
• Don’t forget to… • Next meeting: • Date: mm/dd/yy • Time: hh:mm • Location: Room ##
Questions? Contact: President (insert name here) Phone: E-mail:
Division 37 East | OTC
July 23rd, 2011
Reflect! What went well? What are some strategies you are going to try?
Division 37 East | OTC
July 23rd, 2011
Support! What is happening with YOUR club? What do you need help with?
Division 37 East | OTC
July 23rd, 2011
Questions? Contact: D37E LTG Justine Hsu <justeeen.hsu@gmail.com>
Div. 37 East OTC July 23rd, 2011
KEY CLUB 101
Presented by: Linh Tran
KEY
CLUB
KEY
CLUB
Div. 37 East OTC July 23rd, 2011
KEY CLUB 101 What Are We?
Section 1
KEY
CLUB
Kiwanis • • • • • •
Kiwanis Kids Builders Club Key Club Key Leader Circle K (CKI) Aktion Club
Key Club Pledge I pledge, on my honor, To uphold the objects of Key Club International, To build my home, school, and communit y, To serve my nation and God, And to combat all forces which tend to undermine these institutions Can anybody say this pledge backwards?
KEY
CLUB
COLORS
• Blue - Unwavering character • - Gold - Service • - White - Purit y KEY
CLUB
History of Key Club • Founded in 1925, in Sacramento, California.
• The first club brought together key boys who served the school and worked to create better school spirit and environment. • The club appropriately was dubbed Key Club.
Key Club mission and vision Vision: To develop competent, capable caring leaders through the vehicle of service.
Mission: An international, student-led organization providing its members with opportunities to perform service, build character and develop leadership.
Key Club Core Values • • • •
Caring Character building Inclusiveness Leadership
Div. 37 East OTC July 23rd, 2011
KEY CLUB 101 Our Structure
Section 2
KEY
CLUB
Membership in Key Club • Almost 5,000 clubs
• Almost 245,000 members • 30 countries
Club structure • Members
• Club officers • Club board of directors
Division structure • Divisions: 65 total
• Numbered in order of founded Kiwanis Clubs • Grouped into Regions
Division structure • Region 2: • 21, 37E, 37N, 37S • Division 37 East • Created: April 17th, 2011 • Mascot: Jellyfish
• Lt.G: Justine Hsu
District structure • 33 total districts: Cali-Nev-Ha Key Club District • Mascot: Bee
District structure • District Executives: • DGOV: Erinn Wong • DSEC: Andrew Liu • DTREAS: Cj Van
• DTECH: Elijah Kang
• District Administrator: • Mrs. Lotito-Byers
International structure International board 11-12: • President: Annie Lewandowski • Vice president: Catt Lovins • 11 International Trustees • CNH Trustee: Yoo Eun Kim
Div. 37 East OTC July 23rd, 2011
KEY CLUB 101 Questions?
KEY
CLUB
CNH KEY CLUB
Presented by 37S Graduate The Amazing Hua
Officer Training Conference 2011 | California Nevada Hawaii District
Table of Content Duties Defining Dues Dues Payment Process Dues Deadlines Fundraising Scholarship/Grants
Awards Resources
Officer Training Conference 2011 | California Nevada Hawaii District
Duties Prepare Work with Club Board to prepare a Club Budget Approve Club Budget Plan fundraisers for the year! Prepare a system for membership dues collection Prepare a system for revenue/expense recordings
Manage dues Work with Club Secretary to mange membership dues! Collect and Record membership dues! Promote membership! (Club Rush ALL YEAR!) Officer Training Conference 2011 | California Nevada Hawaii District
Duties fundraise Plan & Organize Fundraisers
Fundraise! (PTP, Club, Fall Rally, DCON, ICON) Put in ASB requests for fundraisers for the year!
finances Collect, count, record, and store money (Fall Rally, AA jackets, etc.) Record revenue/expense! (keep receipts) Provide reimbursements with appropriate documentation (receipts)
Provide financial status updates to advisors, Kiwanis, etc. Officer Training Conference 2011 | California Nevada Hawaii District
Duties assist Work with your fellow officers to do the best for the club Keep all files and records for the incoming treasurer Train and work with the incoming treasurer Explain duties, policies, and important forms to the incoming treasurer Prepare a system for revenue/expense recordings
lead You are still a member. BE an exemplary club member Try to serve at least 50 hours of communit y service Attend Key Club events (ranging from club meetings to DCON) Officer Training Conference 2011 | California Nevada Hawaii District
Defining Dues $6.50 International
$11.00
• Membership card & pin • Administrative Budget • Officer and Board (Int’l Officers) • KEYNOTER magazine • Youth Opportunities Fund
$4.50 District • Administrative Budget • Officer and Board (District Officers & LTGs) • Committee • Senior Scholarships
411 on DUEs!
• Each club MUST have at least 15 members • No such thing as MAX membership
• Dues are ANNUAL, so members have to renew their membership every year!
Officer Training Conference 2011 | California Nevada Hawaii District
Dues Payment Process
Basic Info: Dues are $11.00 for each member ($6.50 Int’l + $4.50 District)
Minimum of 15 members to charter or renew a club! No membership fee may exceed $22.00!
Send payments to Key Club International Office: Key Club International PO Box 6069 – Dept 123 Indianapolis, IN 46206-6069 Officer Training Conference 2011 | California Nevada Hawaii District
Dues Payment Process
website http://soapmu.kiwanis.org/
Officer Training Conference 2011 | California Nevada Hawaii District
Dues Payment Process
Notes Large club? Don’t worry, you do not have to update your WHOLE membership roster in one sitting. Simply logout and the roster will be saved and ready for you when you need it again. IMPORTANT: DO NOT PRINT YOUR INVOICE UNTIL YOU’RE HAVE COMPLETELY FINISHED ADDING/DELETING/EDITING THE ROSTER
Be. Very. Careful! Officer Training Conference 2011 | California Nevada Hawaii District
Dues Payment Process
Step 1: Your club advisor should receive your Club Key Number and Password in the beginning of September. ALL LETTERS ARE CAPITALIZED! Log In!
Officer Training Conference 2011 | California Nevada Hawaii District
Dues Payment Process
Step 1 1/2: Click: Club Advisors located on the headings. That should lead you to this page!
Officer Training Conference 2011 | California Nevada Hawaii District
Dues Payment Process
Step 2: Click there to BEGIN!
Step 3: Yes, you do!
Officer Training Conference 2011 | California Nevada Hawaii District
Dues Payment Process
Step 4:
Click delete if you want to delete the member.
OH NO! I didn’t mean to delete Sam Cruz! It’s okay, just click the member’s name and click UNDELETE! Note: ** means the member has either been deleted or inactive!
DONE? Officer Training Conference 2011 | California Nevada Hawaii District
Dues Payment Process
Step 5: Yes we do!
ď&#x192;&#x; Click there!
Officer Training Conference 2011 | California Nevada Hawaii District
Dues Payment Process
Step 5 (cont’d): Clicking
would take you to this page! Fill in the “Member Entry Form” and then click UPDATE!
Add/Update all the members you can!
DONE? Officer Training Conference 2011 | California Nevada Hawaii District
Dues Payment Process
Step 6: Yes we have! (:
Step 7:
Look over the invoice list CAREFULLY!
Then clickâ&#x20AC;Ś Officer Training Conference 2011 | California Nevada Hawaii District
Dues Payment Process
Step 8: Did you finish adding/deleting/updating all the members in your club?:
NO? Then you ARE NOT ready to generate your invoice. YES? Then you ARE ready to generate your invoice
YAY Officer Training Conference 2011 | California Nevada Hawaii District
Dues Deadlines First Payment Date Early Bird Dues Regular Dues Supplementary Dues
October 1st, 2011 November 1st, 2011 December 1st, 2011 February 1st, 2011
ALL DEADLINES ARE “RECEIVED BY” DATES. This means the check has to be at the International Office BY this date. Not sent by.
Early Bird is not awarded by the District anymore. If you club does not turn in dues by Regular Dues Deadline, they will not be allowed to attend DCON.
If your club dues not pay it’s dues the following year by September 30th, it will have its charter revoked. It is a $100 fee to reactivate the club. Officer Training Conference 2011 | California Nevada Hawaii District
Fundraising WANT SOME FREE TIPS? • Make sure people KNOW what you’re fundraising for.
• Be excited about fundraising! Show your Key Club SPIRIT! SMILE! • Be sure to publicize your fundraisers with every resource! (morning announcements, posters, flyers, etc.) • Make sure your publicity is eye/ear-catching! • Create a budget for your fundraiser and calculate your net profit!
Officer Training Conference 2011 | California Nevada Hawaii District
Fundraising
TYPES OF FUNDRAISERS Summer
Fall
Winter
Spring
Other
Carwashes
AA Jackets
Present Wrapping
Yard Sale
Awake-a-thon
Officer Training Conference 2011 | California Nevada Hawaii District
Fundraising
WHERE CAN THE MONEY GO? • • • • • • •
Pediatric Trauma Prevention Children’s Miracle Network UNICEF March of Dimes Project SHINE Friend-a-Gorilla Relay for Life
• • • • • •
American Cancer Societ y Tree Planting Thanksgiving/Christmas Gift Baskets Local charities Aids Walk Ronald McDonald House
Your choices are pretty much
TOO INFINITY and BEYOND! Officer Training Conference 2011 | California Nevada Hawaii District
Awards & Recognition
WANT TO BE RECOGNIZED AT DCON? Achieved Increased Membership (A.I.M) Award
This award is based on dues standings from February 1st. Clubs either increasing by 25, 50, 100% will receive a banner patch at District Convention. No forms are needed because records are based from International.
Membership Retention Award
This award is based on whether or not your club has retained the membership count from the year previous. Again, no forms are needed because records are based from International.
Officer Training Conference 2011 | California Nevada Hawaii District
Awards & Recognition
WANT TO BE RECOGNIZED AT DCON? Outstanding Treasurer
This award is based on a cumulative performance over the Key Club term. A list of objectives will have to be checked off and signed by your advisor. Reach the set number and be awarded at DCON!
Distinguished Treasurer
This award is given to few treasurers from our District that truly served their job above and BEEyond outstanding. This will be judged either electronically or by binder submission and the recipients will receive their medal at DCON!
Officer Training Conference 2011 | California Nevada Hawaii District
Grants & Scholarships
FREE MONEY FOR YOU! Youth Opportunities Fund (YOP) • YOP is a fund from KC International that assists in paying for large projects through grants. • Clubs can apply for grants ranging from $200 up to $2000. • ALL grants must be turned in by October 15th!
• Keyclub.org>Resources>Service> Page2>YOP Officer Training Conference 2011 | California Nevada Hawaii District
Grants & Scholarships
FREE MONEY FOR YOU! CNH PTP Grant • CNH offers grants for projects for PTP! • We provide up to $250 in grant money! • Cnhkeyclub.org>Officer>Treasurer> SLP Grant
Scholarships • To qualify, you must be a current paid Key Club Member! • District scholarship: TBD • KCI scholarship: Are available on the KCI website.
Officer Training Conference 2011 | California Nevada Hawaii District
Resources Treasurer Ref lector:
Cyber Key:
Officer Training Conference 2011 | California Nevada Hawaii District
CNH KEY CLUB
Presented by 37S Graduate The Amazing Hua
Officer Training Conference 2011 | California Nevada Hawaii District
Division 37 East | OTC
July 23rd, 2011
Getting to know your Kiwanis
Division 37 East | OTC
Getting to know your Kiwanis
How many of you know who your sponsoring Kiwanis clubs are? Do you know your advisor(s)? Do you know their names?
Division 37 East | OTC
WHY should you get to know them?
• More projects-Kiwanis Day, club projects, communit y connections, etc • Chaperones- could also act as advisors for your larger projects • Support- metaphorically, emotionally, and even financially!
Division 37 East | OTC
HOW to contact your Kiwanis Clubs
• ASK: – Facult y advisor! – Kiwanis Advisor! – Your LTG (Justine)
• Kiwanis Club websites • It doesn’t take much to get in contact with them!
Division 37 East | OTC
Getting to know your Kiwanis
• They are amazing! But they aren’t PSYCHIC. – They only know the information that you are telling them!
• Effective communication – Send them e-mail updates – What’s going on in your club? – Attend their regular meetings and DCMs – Check in with them!!
Division 37 East | OTC
BRAINSTORM
How many joint projects can you come up with? What are situations you need an ‘adult/advisor’ present?
Division 37 East | OTC
July 23rd, 2011
Questions?