MSS Student Employee Handbook by Danielle Storm

Multicultural Student Services

Employee Information

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NAME: _____________________________________________

TITLE: _____________________________________________

MSS PHONE #: _________________ LONG DISTANCE CODE:_________

MSS E-MAIL: __________________________________________

Passwords & Codes

Stewardship Meetings: ______________________________ at ___________________________

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Table of Contents

Campus Life Organizational Chart

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Campus Life Organizational Chart

Organizational Chart For more information please access: orgchart.byu.edu - Enter your netid and password and you will be able to view the most updated information.

MSS Full Time Staff

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MSS MISSION To develop a BYU environment of FELLOW CITIZENRY

MSS Mission

Advising & Financial Assistance

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Advising:

Recruiting:

MSS advisement:

 Educates and engages students in identifying their education and personal goals,  Facilitates students’ transitions to and engagement within the BYU community;  Assists students to identify and use campus resources;  Supports students in developing Graduation Plans to direct their academic efforts  Provides an inviting environment and personal

Financial Assistance: Financial assistance and resources are part of the support MSS provides for students to be academically successful and progress towards graduation. A limited number of need-based scholarships are offered, along with assistance in seeking other BYU scholarships and grants, non-BYU scholarships and federal Pell grants and loans. 5

MSS sp cultura invited

Fiest

Blac

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Recruiting & Cultural Programs

MSS connects with high schools through visits and presentations to provide information to students interested in coming to BYU. Out of state connections are made with LDS ward and stake leaders and seminaries to present firesides and meetings to interested students and parents. 

SOAR- (Summer of Academic Refinement) is a five-day college preparation program, held 3 times each summer, which prepares and informs students of the educational benefits and expectations at Brigham Young University.

ponsors cultural programs to create experiences that promote al education, inclusion and student development. All students are d to participate :

ta & Luau —> Fall

ck History Month & Pow Wow —> Winter

ltural Programs:

BYU Enriched Environment Statement

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Brigham Young University is committed to a campus environment that is inclusive, free from discrimination, and reflects the backgrounds and values of the worldwide LDS Church population. In March 2005, the Board of Trustees approved and implemented the University Statement on Fostering an Enriched Environment that describes, in part, the mission of BYU and the attributes and characteristics of the students it seeks to serve: “The mission of Brigham Young University—founded, supported, and guided by the Church of Jesus Christ of Latter-day Saints—is to assist individuals in their quest for perfection and eternal life. That assistance should provide a period of intensive learning in a stimulating setting where a commitment to excellence is expected and the full realization of human potential is pursued.” To this end, the university seeks qualified students of various talents and backgrounds, including geographic, educational, cultural, ethnic and racial, who relate together in such a manner that they are “no more strangers and foreigners, but fellow citizens with the saints, and of the household of God.” It is the University’s judgment that providing educational opportunities for a mix of students who share values based on the gospel of Jesus Christ and come from a variety of backgrounds and experiences is an important educational asset to BYU.

BYU Seeks qualified Students of various talents and backgrounds, including geographic, educational, cultural, ethnic and racial, who relate together in such a manner that they are “ no more strangers…”

PROVIDE EDUCATIONAL OPPORTUNITIES For a mix of students who share values based on the gospel of Jesus Christ and come from a variety of backgrounds and experiences. This is an important educational asset to BYU.

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E A M

Employee Expectations

TEAM EXPERIENCE BECAUSE THIS WORK IMPACTS A LARGE NUMBER OF INDIVIDUALS AND PROGRAMS, WORKING TOGETHER AS A COHESIVE STAFF IS ESSENTIAL. IN ORDER TO FUNCTION AS A WHOLE, PROPER UNDERSTANDING AND INCORPORATION OF THE MISSION OF BYU, CAMPUS LIFE AND MSS IS REQUIRED. HOWEVER, FUNCTIONING AS A TEAM GOES BEYOND OFFICE BOUNDARIES; INDEED, MSS IS AN IMPORTANT PIECE OF THE CAMPUS LIFE TEAM WITH A SIGNIFICANT ROLE.

ENHANCE STUDENT LEARNING THE OPPORTUNITY FOR HOLISTIC DEVELOPMENT EXISTS FOR STUDENTS ATTENDING BYU. WORKING WITHIN MSS PROVIDES AN EXCELLENT OPPORTUNITY TO SUPPLEMENT CLASSROOM EXPERIENCES AND HEIGHTENS SPIRITUAL, COGNITIVE, AND EMOTIONAL GROWTH AMONG DEPARTMENTAL PERSONNEL. THIS GROWTH WILL ENHANCE THE TOTAL LEARNING EXPERIENCE EVEN THOUGH, AT TIMES, CHALLENGES AND FRUSTRATIONS MAY OCCUR.

A PERFORMANCE OF QUALITY THE MSS OFFICE EMPHASIS IS IN PRODUCING PROFESSIONAL AND QUALITY WORK BECAUSE OUR WORK AND PERFORMANCE HAS A PROFOUND EFFECT UPON MANY INDIVIDUALS BOTH DIRECTLY AND INDIRECTLY. THE QUALITY WITHIN THE MSS OFFICE MUST BE EVIDENT IN APPEARANCE, PRODUCTION, AND PRESENTATION.

MORE CULTURAL ENRICHMENT EACH INDIVIDUAL EMPLOYEE COMES HERE WITH A MULTITUDE OF STRENGTHS AND ABILITIES. MULTICULTURAL STUDENT SERVICES STRIVES TO ACKNOWLEDGE AND AFFIRM THEIR STRENGTHS. IN ADDITION, EACH PERSON MUST BE WILLING TO GAIN NEW KNOWLEDGE AND SKILLS AS WELL AS SUPPORT EACH OTHER AND CREATE A FAIL-SAFE ENVIRONMENT.

Confidentiality

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FERPA 

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Accountability

Common Courtesy and respect should always be the standard. Employees MUST:

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Computer training is available at http://gcflearnfree.org

Personal Conduct ————————–——————————————————————————

Keeping work areas clean and organized

Not listening to music on the computer, iPod, etc.

Not using office supplies for personal purposes.

During work hours snacking is permissible, however not eating meals .

Not engaging in personal phone calls, texting, instant messaging, except in an emergency.

Not doing homework during work.

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General Information

 Attend monthly MSS student staff meetings.  Write histories of major work projects.  Schedule work hours in at least 3-hour blocks of time.

 Abide by Honor Code principles.  Leave the office and clock out during university devotionals and forums.  Post work schedule near assigned workstation.  Work hours should be kept within the 8:00am to 5:00pm work day. Any-

thing other than this schedule is an exception and must be approved by an assigned supervisor.  Y-Time: When forgetting to punch in or out, complete a missed punch

form and have the assigned supervisor sign it before submitting it to the Office Manager. Be sure to select the appropriate job when clocking in or out if employed elsewhere on campus. Please see the Office Manager for instructions. Note: it is inappropriate to clock in or out in a different building and walk across campus to or from work. It is expected to clock in/out at the clock at the appropriate work station.  Report any computer problems to the office manager.

Dress

THE

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HONOR CODE IS FOLLOWED HERE    

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CASUAL FRIDAYS!!! - May wear a BYU sponsored shirt and jeans. (Good condition please!)

Dres

Telephone Tips

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IMPORTANT EXTENSIONS TO REMEMBER:

Ann Marie

2-8917

Diane

2-4520

Estela

2-7262

LaVay

2-7849

Lynette

2-4772

Mario

2-4086

Moises

2-2498

Nathan

2-4791

Sergio

2-6850

Sharon

2-1450

Front desk

2-3065

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Fax/ Copier Tips

Driving Safety

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MSS may require an employee to drive a university vehicle:

Employees must take the university defensive driving course before operating any university vehicle. A full-time employee must make all reservation arrangements for students’ use of university cars or vans. All vehicles will be checked out in the full-time person’s name. 

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Student employees may pick up reserved vehicles. A BYU Van Driver card is required to pick up or drive a 12 passenger van. A driver’s license is required to pick up or drive a university car or minivan. The full-time employee reserving the vehicle has the responsibility to ensure that all those who drive the vehicle have received the proper training.

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Emergency Plan

Fire In the event of a fire alarm, employees must evacuate the building. Do not use the elevators. Work areas need to be secure with computers turned off. Then, proceed out of the building using the north exit by the Varsity Theater. (All MSS employees are expected to locate together for reporting purposes.) The need to evacuate may exceed a work day, or continue up to the time for an employee to leave. Employees should plan ahead and take personal belongings, if needed. See evacuation route below. Accident In the event of an accident where there is personal injury, an official report must be made. Please contact the Office Manager.

Grievance Procedures

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Brigham Young University is an equal opportunity employer. BYU prohibits discrimination (including harassment) based on age, color, disability, genetic information, national origin, race, religion, sex, or veteran status. BYU’s commitment to equal opportunity includes and applies to education and academic opportunities.

EQUALITY A University against Discrimination Brigham Young University is committed to providing an environment that is inspiring,

comfortable, productive, and safe and to following federal laws that prohibit unlawful discrimination.

Student employees can access more information on employment issues regarding unlawful gender discrimination, unlawful sexual harassment, inappropriate genderbased behavior, accommodations for persons with disabilities, working in a drug-free work place and addressing employment grievances through discussions with their supervisors.

Location: D-282 ASB

801-422-5895

TITLE TEXT

UNIVERSITY EQUAL OPPORTUNITY OFFICE

http://www.byu.edu/hr/?q=students/studentresources/equal-opportunity-office Location: D-276 ASB

801-422-9065

EMPLOYEE RELATIONS OFFICE

http://www.byu.edu/hr/?q=managers/manager- resources/employee-relations-office

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Notes

Published by the Multicultural Student Services in July 2014