THE DANTES24PULSE JUN 2020 Updated:
Hot News
A note from the Director...
Hello DANTES Family! As we continue to work through the phase-in process to return to work, I want to say how amazing each one of you have been through this challenging time. Thank you for your care and concern for customers and stakeholders and for your dedication and diligence to continue our important mission.
AWARD WINNERS
Microsoft Teams
By: Michelle Alexander
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April Briggs Junior COY 2019
Teresa Daniels Senior COY, 2019
he Department of Defense (DoD) created the Commercial Virtual Remote (CVR) Environment to support the Department’s move toward a large-scale telework posture in response to the COVID-19 national emergency. This new tool called “Microsoft Teams” provides the DoD with enhanced collaboration capabilities for DoD teleworkers to facilitate continuity of operations throughout the duration of the emergency. Most of you have downloaded the App already to your work computers. Microsoft Teams is the ultimate messaging app for DANTES—a workspace for real-time collaboration and communication, meetings, file and app sharing, and even the occasional emoji! All in one place,
all in the open, all accessible to everyone. Here are a few reasons why you should use it: • • • •
Rich chat with text, audio, video, and file sharing. Have a private chat to develop an idea, then share it with the entire organization. Store all your files, docs, and more in one place. Integrate your favorite apps— Planner, Trello, GitHub, and many more.
Unfortunately, both the camera and the microphone are disabled on the NMCI computer. But you can plug in a headset and listen in on the conversation. You can also download the app to your personal computer or phone.
Microsoft Teams Robert Losey Junior 2nd COQ, 2020
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Microsoft Teams Here are a few questions that can help guide you through the process: How do I download the mobile app? To download the Teams mobile app, go to your mobile device and follow the link on https://www. microsoft.com/en-us/microsoft-365/microsoft-teams/download-app. Or download it from the iOS App Store or the Google Play Store. How do I sign in to Microsoft teams? Once downloaded, tap the Teams icon, then sign in with username and password that was given to you through your work email. How do I change my settings? You can change your picture, status, themes, app settings, notifications, or language, access keyboard shortcuts, and more by clicking your profile picture at the top of the app, then select Setting>General. There’s even a glamour shot link that you can use, which I personally like!
below! Sometimes its difficult to start something new but I think the Microsoft Teams app can lead us into a more virtual future! If you have any questions please check out the Log-on Guide, talk to the CVR team or talk to Tim Blalock! For CVR support, DANTES users should reach out to the NETC_CVR_Champions at NETC_CVR_Champions@navy.mil . The NETC CVR Champions can walk you through setting up your milConnect profile correctly. Most account problems seem to stem from missing or incorrect values in milConnect. Please copy Tim when reaching out to the NETC CVR Champions so that I can monitor. If the Microsoft Teams application is not installed on your NMCI laptop, open a ticket with the NMCI Help Desk.
How do I know who is online? If someone is currently available on Teams, you’ll see a green circle and a check mark next to their profile picture. How do I invite people to use Teams? To add someone from DANTES to Teams, just open the app and send them a message or add them to a team. They’ll automatically get an email invite and a notification. How do I start a chat with someone? To send a private message, first click the “New chat” button at the top of the app to start a new conversation. Type the name of the person or people you want to chat with. Then, compose your message and click the “Send” icon. Don’t forget that you can add as many people as you want to the “To” field. To get more information on specific iOS/Android phones check out the User Log-on Guide attached
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COVID - 19 UPDATED Defense Human Resources Activity Guidance Implementing Phased Return
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n the next few months DHRA will be implementing a Phase Return for all personnel. At the local level, we are currently in what is referred to as Phase 0 (maximum telework). In order to go to Phase 1 (mission essential personnel may return to workplace), our region needs have a 14 day downward trajectory of influenza-like illness AND COVID-like symptoms; AND 14 day downward trajectory of COVID cases AND positive tests; AND health care available with robust testing. Once we execute Phase 1, we have another waiting period until we have the same 14 day downward trend listed above. This repeats for Phase 2 (mission essential and some others may return to Saufley) and Phase 3 (basically everyone may return to Saufley). Click on the photos below to see a more detailed plan:
What Do I Need to Do
Phase Return Chart
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A note from Michelle Shanor f you go to the office on Saufley Field to work, please annotate on your time card for the hours worked in the office as “RG”. Our time cards need to match the daily reports we are submitting up to DHRA.
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Here is an example: June 15th – Employee was in the office on Saufley Field working from 0800 – 10:00, then went home to telework for the remainder of the day Time card should read: RG – 2 hours TS – 6 hours
Point Portal at https://dhra. deps.mil/SitePages/portal. aspx In addition, here are other direct links to follow: Operation Instructions (OIs) link: https://dhra.deps.mil/CO/ serv/OrganizingDocuments/ SitePages/OI.aspx Standard Operating Procedures (SOPs) link: https://dhra.deps.mil/CO/ serv/SOP/SitePages/Home. aspx
USAJobs link (be patient it takes a little while to load up Useful DHRA links the information but it is curHRA has a central source rent): for all Operating Instructions (OIs) and Standard Oper- https://dhra.deps.mil/CO/ serv/metrics/SitePages/USating Procedures (SOPs). It is AJobs.aspx located on the DHRA Share-
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Don’t Plug Unauthorized Devices into NMCI Assets!!! During the COVID-19 mass telework period, NAVNETWARCOM has identified an order of magnitude increase in the number of users plugging unauthorized USB devices into NMCI assets.
Users are reminded that they are NOT authorized to plug any unauthorized devices capable of storing data (e.g. cell phones, flash drives, etc.) into NMCI assets. Doing so WILL result in the user account being disabled and referral to the command Information Systems Security Manager (ISSM) for investigation. External drives approved by the command ISSM are authorized. FOR ASSISTANCE: Contact the NMCI Service Desk at 1-866-THE-NMCI (1866-843-6624) or by e-mail at ServiceDesk_Navy@nmci-isf.com.
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THE DANTES FAMILY
Tell us about your family? My husband, Jay, was an attack helicopter pilot (Apache Pilot), and retired a few years ago from Active Duty Army. He is now fully retired and enjoying beach life and fishing, since moving to Florida. My daughter, Carla, will be starting High School this year. She is in all Honors Classes, and was on the Academic Challenge Team for her school. She is also a school athlete: Swim and Track. She has always thought of herself as a Military Kid, and was very involved with the Military Youth / Kids Summer Camps and 4-H Camps over the years, and is hoping to be a Youth Camp Counselor next summer. What are your hobbies? I enjoying gardening, going to the beach, and traveling. I have recently become fascinated with Beekeeping, and have a few friends that have picked up the hobby. Once we are fully settled from the move, I am planning to start pursuing getting connected with our local Beekeeping Association and the training class they offer.
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e have a new team member here in DANTES! Her name is Emily Bachman! She joined our team on 26 May 2020 as the Outreach Coordinator in the Voluntary Education Enterprise Support section. Send her an email and welcome her to the family! Here are some fun facts about Emily!
Do you have any pets? We have a Dalmatian, named Enzo. Some would say he is a little spoiled, but I think he is well loved. His favorite things are going to the Doggie Beach at Pensacola Beach and snuggling with whomever will let him sit next to them on the couch.
Where did you work before this position? I worked as an Airman & Family Readiness Program Manager for the Ohio Air National Guard, specifically with the 179th Airlift Wing and 200th Red Horse, based in Mansfield, Ohio. It was an honor and privilege working around such a wonderful Wing and great group of dedicated Airmen.
Who inspires you? My Mom and Daughter both inspire me. I see so much strength and spirit in each of them. Even as an adult, I still talk to my Mom throughout the week. She is the person I want to share good news with, and when I am going through challenges, the person who lends me an ear to talk to. In my Daughter, I see this same compassion, but also a little spunk. As a Mom, I look at her and am so proud of the young lady she has become and excited to see her continuing to develop. She makes me want to continue striving to be the best version of myself.
Have you ever been in the military? Yes, I served as a Dental Assistant in the Army. I was stationed at Fort Bragg, North Carolina, in one of the few Dental Field Units in the Army. Where are you from? I was born and raised in Washington State, however, I spent most of my adult life living throughout the Southern States and overseas in Germany.
Anything else you would like to tell us? I’m excited to be joining the DANTES team, and look forward to working with this amazing organization! 5
Hurricane Preparedness information Hurricane Season: June 1st – November 30th
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urricane season for the Atlantic basin begins June 1st and ends on November 30th every year. The US Navy uses “Conditions Of Readiness” or CORs to prepare for tropical events inbound. CORs are set with the timeframe in hours and expectation of 50 knots of wind occurring on an installation. By June 1st of each year, COR 5 is set for installations in Region Southeast.
This condition is set because, within the Region, especially the installations adjacent to the Gulf of Mexico, a tropical system has, in the past, can currently, and has the potential to develop and move onshore within 96 hours. Hurricanes Erin and Opal in 1995 proved that theory, coming ashore in Pensacola, Fl. as significant hurricanes.
Conditions of Readiness (CORs) COR 5: Destructive winds of > 50 kts are possible w/in 96 hrs COR 4: possible w/in 72 hrs COR 3: possible w/in 48 hrs COR 2: anticipated w/in 24 hrs COR 1: anticipated w/in 12 hrs
WIFI Quick Reference Guide
DANTES Staff Phone Roster
DHRA Staff Phone Roster
DANTES Weekly Action Report (WAR)
For more information click on the Reference guide below! 2020 Annual Hurricane Preparedness
Ø Welcome Ø Navy Tropical Information Ø History Ø Forecast Ø Evacuation Duncan St - Sep 2004 Ø Communications (looking south from front gate) Ø Sticker scheme
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Defense Logistics Agency (DLA) Human Resources (HR) Roles & Responsibilities Topics
Benefits
Benefits
Staffing & Recruitment
Description of Request Submit transactions to change FEHB/FEGLI/TSP Request a Civilian or Military Deposit Request a Retirement Estimate or run your own Build your Retirement Application and submit for review Access Resource Library for materials to assist you at any stage of your career
Requests and questions outside of GRB.
Submission
Contact
GRB Platform
https://employees.hr.d la.mil/tools/GRB.asp
DLA Benefits
DHRA Supervisor works directly with a DLA HR Specialist for staffing and recruitment needs. DHRA supervisors initiate requests, including Strategic Recruitment Discussions (SRD), to DLA through the DEOC Service Center. After a SRD is held with DLA, a new request is created via the “Recruitment” tile and then selecting the “Planned Hiring Action” drop down.
DEOC Service Center Request: https://dhra.deps. mil/cmp/DEOC/S itePages/Home.as px “Recruitment”
DLA Benefits Specialist: Phone: 614-692-0216 (direct) or 866-378-1171, Prompt 3 (4th Estate), Prompt 9 (Benefits) 7:30 AM – 4:30 PM EST Email: DHRCDHRBenefi ts@dla.mil
DLA Phone: 614-692-0201 Email: DHRS-DDHRA@dla.mil HQ, DHRA Manpower Management - Staffing & RPA Email: dodhra.mcalex.dhrahq.mbx.request-forpersonnelaction@mail.mil
HQ, DHRA Manpower executes
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Topics
Classifications
Personnel Actions
Description of Request To create, change, or update a Position Description, DHRA Supervisor should work directly with DLA Classification Specialist. Supervisors initiate contact with DLA through the DEOC Service Center. Supervisors submit personnel actions below through the DEOC Service Center. Reassignments Realignments Promotions Separations Conversions Language Consultants HQ, DHRA Manpower executes the RPA.
Submission
Contact
DEOC Service Center Request: https://dhra.deps.m il/cmp/DEOC/Site Pages/Home.aspx “Classification”
DLA Classifications Specialist Phone: 614-692-0277 Email: Roberta.Garner@dla. mil
DEOC Service Center Request: https://dhra.deps.m il/cmp/DEOC/Site Pages/Home.aspx “Personnel Actions”
HQ, DHRA Manpower Management - Staffing & RPA Email: dodhra.mcalex.dhrahq.mbx.request-forpersonnelaction@mail.mil
* Pay related RPA’s must arrive at DLA nlt 10 days prior to the effective date. Labor and Employee Relations
Supervisors work directly with DLA Employee Relations Specialist for questions DLA HR or concerns related to performance or Employee Relations disciplinary issues.
Leave (Advanced or Donated)
Supervisors work directly with DLA Employee Relations Specialist for requests or questions. DEOC will notify the enterprise of employees in the donated leave program. To donate leave to a recipient, please submit OPM 630A or 630B to the DEOC Service Center.
Time Off, On the Spot Cash Awards, Honorary Awards Civilian Awards
* A memo must be attached with the request for personnel action.
DLA Employee Relations Specialist: Michael C. Jerome (614) 692-8717 Email: Michael.Jerome @dla.mil
DEOC Service Center Request: https://dhra.deps.m il/cmp/DEOC/Site Pages/Home.aspx “Leave”
DLA Employee Relations Specialist: Michael C. Jerome (614) 692-8717 Email: Michael.Jerome @dla.mil
To Submit Time Off or On the Spot (Cash) Awards: DEOC Service Center: https://dhra.deps .mil/cmp/DEOC /SitePages/Hom e.aspx “Awards”
DHRA HQ Manpower Management - Staffing & RPA Email: dodhra.mcalex.dhrahq.mbx.request-forpersonnelaction@mail.mil
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Topics
Description of Request
Career civilian employees who complete satisfactory periods of Federal Service will be awarded Length of Service (LoS) LoS pins and certificates Recognition applicable to their LoS, beginning with 5 years of service and every 5 years thereafter through 50 years.
Retirement Awards
Retirement Certificates are provided to employees.
Requesting access to USA System Access Staffing, DPMAP, DCPDS, LMS.
PPP, Registration, Counseling, Workforce Restructuring VERA/VSIP
Superior Quals, Advance in hire Leave/Grade, 180-Day Waivers
PCS
Submission
Processed by HQ, DHRA Manpower Management
Processed by HQ, DHRA Manpower Management DEOC Service Center Request: https://dhra.deps.m il/cmp/DEOC/Site Pages/Home.aspx Personnel Actions
DEOC Service Center Request: https://dhra.deps.m il/cmp/DEOC/Site Pages/Home.aspx “Personnel Actions”
Contact DHRA HQ Manpower Management Email: dodhra.mcalex.dhra-hq.mbx.mmteam@mail.mil HQ, DHRA Manpower Management Email: dodhra.mcalex.dhra-hq.mbx.mmteam@mail.mil DLA Phone: 614-692-0201 Email: DHRS-DDHRA@dla.mil DLA Phone: 614-692-0201 Email: DHRS-DDHRA@dla.mil HQ, DHRA Manpower Management Email: dodhra.mc-
alex.dhra-hq.mbx.mmteam@mail.mil
Internal process * Advance in Hire for Leave is approved/disapproved at the component level. * Advance in higher grade must be approved by DHRA CoS.
Authorizations, Orders Tour Extensions, DEROS dates
DEOC Service Center Request: https://dhra.deps.m il/cmp/DEOC/Site Pages/Home.aspx Personnel Actions
DLA Phone: 614-692-0201 Email: DHRS-DDHRA@dla.mil
DEOC Service Center Request: https://dhra.deps.m il/cmp/DEOC/Site Pages/Home.aspx Personnel Actions
DLA Phone: 614-692-0201 Email: DHRS-DDHRA@dla.mil
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