GUIDE
Get into Office 365
Class site
365
This guide will introduce you to your class site inside Office 365. It will provide you with all you need to start putting together a destination useful for both yourself and students in minutes, not hours.
Class sites Staff can easily build a class site within Office 365 to share information with students. The elements available give the opportunity to develop and share rich content including: – Class announcements – Wikis – Class blogs – Drag and drop file sharing – Class calendar with due dates on tasks – Online work submission This quick guide will take you on a tour of the class site. Contents About Office 365
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Adding events to class calendar
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Starting up
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Teacher tools
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Logging on
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Editing a class site
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Viewing a class site
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Changing the class site theme
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Class site areas
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Adding students to a class
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Adding content to a class site
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Uploading to the picture library
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Creating a document library
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Creating a wiki
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Editing links in the left margin
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Adding links to the navigation bar manually
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Submit my work
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Adding a document to class resources
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Adding a class to class tasks
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Adding news to a class site
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Adding a FUSE link to a class site
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Adding “You might like” links to a class site
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Welcome to Office 365 About Office 365 Microsoft Office 365 introduces the ability to manage your information from anywhere – being web based, applications become accessible regardless of where you are. Office 365 is a cloud-based system offering email (Outlook), instant messaging and virtual conferencing (Lync), intranet (SharePoint) and online storage (OneDrive for Business), along with access to the Microsoft Office desktop applications, offered under the DEECD-Microsoft agreement (2013-2018).
Starting up
Logging on
Open a web browser and go to the following address: http://cloud.<school name>.vic.edu.au Substitute <school name> with your school’s domain name.
Students Students who have returned their parent/guardian consent form will use their eduPass (IDAM) username and password. Example username: jcsml123 Teachers Teachers and staff use their ‘eduMail’ username and password. Example username: 01234567
Viewing a class site The “My classes” pull down menu located in the top margin is accessible throughout Office 365. Within it, class sites that you are a member of will be listed. Select one and click it to see the following screen. For instructions on creating class sites, refer to the Microsoft Office 365 School Site Guide.
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Class site areas A. Submit my work With the ability to submit work online from anywhere, students will never be late on tasks again.
B. Whoâ&#x20AC;&#x2122;s my teacher With a photo of the class teacher, students can recognize whoâ&#x20AC;&#x2122;s who at the earliest opportunity.
C. Class discussion blog Providing a moderated forum for class discussion.
D. Drag and drop file sharing Documents, video and other reference material can instantly be shared with the class.
E. Tasks Using tasks, work can be assigned to students with a due date that appears in their calendar.
F. Class news Staff can add news items, specific to each class.
G. Class calendar Including due dates for class tasks, personal organization is given new potential.
H. FUSE links Staff can suggest quality internet locations using FUSE.
I. You might like Additional internet locations can be listed here.
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Adding content to a class site Adding a blog post
new blog
Blog posts are items for discussion you can add to your class site. Clicking the new blog icon pictured above will take you to an editor, as pictured below:
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The blog post is edited in much the same way as any Microsoft Office program – most of the formatting options are available within the “format text” tab at the top of the window:
While the buttons may be useful, it’s worth noting that a lot of the common Office keyboard shortcuts like cut and paste work throughout Office 365, too. The “insert” tab simplifies adding new content:
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Adding video from YouTube
The “Embed code” button depicted above can be used to include YouTube video in a blog entry. First you will need to open a video, select “Share”, then “Embed” on YouTube. Right click the highlighted block of code and select “copy”. Switch back to the blog post you began creating earlier. Normally it’s sufficient to paste the code in the “Body” section, however the code you paste can lead to difficulties publishing. Alternatively, click “Embed code” in the “Insert” tab, right click the box provided, select paste then “Insert”:
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You will now be taken back to your post with the video included. Moving the cursor above or below the video, you can add any text you need. Once your text and video are ready to go, use the publish button under the post to save it onto the site.
Student can synchronise all current work completed on device, so he can work offline later.
Student uses the complete OfďŹ ce Suite of applications available online
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Adding a document to class resources
new document
You can create folders here to organize documents into areas, or alternately just put them in directly at this point. It is worth noting that document and resource libraries within Office 365 support “drag and drop” – all you need do to add an existing document is drag it directly into the area using your mouse, then release the mouse button.
Adding a task to class tasks
new task
Class tasks allow you to create an assignment for students to complete, with a deadline for submission and a method by which they can submit the completed project. Clicking “New task” will launch a dialog where you can set the due date, description and most importantly, who to assign it to:
If you begin typing a class name, a group will be there including all the students specified when the class site was first created. Once you’ve finished outlining the task, click “Save”. Students will be notified of the assignment and it will be visible on the class site. When students submit their work, it will appear on the site within the teacher view, date stamped and locked down, such that further edits cannot be made.
Adding news to a class site
new news
News posts provide a fast way of updating the class on events and other information that you want on display for a fixed period. It differs from a blog post in that it has an expiration date that can be set. As with the blog posts, a lot of the functionality you’ve experienced in regular Microsoft Office applications is available in the tabs at the top of the window.
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Adding a FUSE link to a class site
new link
FUSE is a teacher resource to locate high quality teaching and learning resources. They have been brought together from DEECD repositories including ESA (The Learning Federation), the DEECD website and the showcase from ePotential. Many resources have been recommended by teachers and all have been quality assured. Clicking “New link” underneath the “FUSE links” block will open a window where you can search FUSE. While we could add a link manually here, that wouldn’t be leveraging the power of FUSE. To add a link, just click the title of one of the search results and click save.
Adding “You might like” links to a class site
new link
Directly beneath the FUSE links, a block is provided to add further links to recommend to students. Copy and pasting from your web browser is supported. As you would expect, once added, these appear under the banner “You might like”.
Adding events to class calendar
new event
When you create an event, the date and title will be highlighted in the right margin of the site and added to the class calendar. A lot can be done within the calendar that is beyond the scope of this guide – merging the class calendar with your own, configuring reminders for events, adjusting the view scope to day/week/month and much more.
Teacher tools In order to manage the class site, staff are provided with a pull-down menu that is not visible to students – “Teacher tools”:
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Editing a class site This is where you can edit the site name, logo and description – perhaps most useful, you can also set a memorable address. Within the class site you wish to edit, select “Edit class site” from the teacher tools menu.
Changing the class site theme Class sites can also have a customised colour theme and background image. This is adjusted within the teacher tools menu by selecting “Change theme”.
Adding students to a class Click “Add students to class” from within the teacher tools menu. On the subsequent screen, enter the teacher and student names. As pictured below, suggestions will appear as you type the names. Once you are sure the list is complete, click “Next” to return to the class site.
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Uploading to the picture library Adding pictures to a class site will introduce “Pictures” as an entry in the left margin. It allows you to keep a library of images you want to recommend students look at or make use of. This is achieved through the “Upload to picture library” selection in the teacher tools menu.
Creating a document library While you can easily add a single document to the site under “class resources”, sometimes it’s useful to add a collection of documents. This can be achieved within the teacher tools menu by clicking “Create a document library”. Within the library, adding files is as simple as clicking “New document”. While we could use “new folder” to set up areas for different documents, in most cases, just click “upload existing file” and begin uploading. As with the “class resources” area, files can be added easily using “drag and drop”.
Creating a wiki A wiki is designed for groups of people to quickly capture and share ideas by creating simple pages and linking them together. No special web design tools are needed – Teachers can click “new Wiki page” and instantly start adding content. Underneath the new wiki, a link to it will be shown, which can then be included and referenced anywhere. Edits are completed in the same way as other elements of Office 365, all with the same familiar Microsoft Office interface.
Editing links in the left margin The links in the left margin are best used to act as internal navigation within the class site. If there’s an area of the site you would like students to pay particular attention to, they can be dragged and dropped into here. Clicking “Edit links” will modify the left margin to appear as pictured. It is worth noting this area allows you to adjust the order using your mouse – this is particularly useful if you want to reposition a document library or any other entry.
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Adding links to the navigation bar manually
link
Staff can also add links manually, as with our example below. We’ve copied the “More posts” link from the blog area of a class site, clicked “edit links” in the left margin, then finally the “+ link” icon, as depicted in the previous example:
In the “Text to display” field, put the words you would like to appear in the margin, then paste the link into the address field. Click OK, then press the Save button to lock in any changes.
Submit my work When viewed by students, class sites provide a method to submit work online, from anywhere. Documents are dragged and dropped into the form depicted below. Clicking save locks them in, ready for teacher review.
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eduSTAR Office 365 â&#x20AC;&#x201C; Class sites useful for both staff and students
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Support See your Specialist Technician
Self Help
Should your Specialist Technician be unable to resolve the issue they can escalate to the Department Service Desk.
http://community.office365.com/en-us/ default.aspx
Identity & Access http://servicedesk.education.vic.gov.au
Support for all other areas of Office 365 can be obtained via the Office 365 Self-help community.
Log a Service call > Schools Technical >
Non Technical Problems
With the text “Office 365 Identity” at the top of the call description.
Log a Service call > Schools Technical >
http://servicedesk.education.vic.gov.au Place the text “Office 365 Non-technical” at the top of the description.