ANNUAL GENERAL MEMBERSHIP MEETING JANUARY 8, 2019 MARTINEZ ELEMENTARY
ANNUAL MEMBERSHIP MEETING AGENDA I. II. III. IV.
Call to Order Verification of Quorum President’s Introductions Approval of January 9th 2018 Annual General Membership Meeting Minutes (Derika Hacker) V. Reports of Officers • President – Derika Hacker • Treasurer – Norm Wakerley •Secretary – Candy Brooks VI. 2019 Board Of Directors (BODs) Elections VII. Resident’s Open Forum (3-5 minutes/topic) IX. Adjournment
ANNUAL GENERAL MEMBERSHIP MEETING I. Call to Order- President Derika Hacker II. Verification of Quorum/Proxies • Ask for total count of proxies and members present in-person • The total count will be announced to determine if quorum requirement of 10% has been met.
2018 BOARD OF DIRECTORS INTRODUCTIONS III. 2018 Board Of Directors (BODs) • President – Derika Hacker • Vice President – Matt Waddell • Secretary – Candy Brooks • Treasurer – Norm Wakerley • Director –Terry Knoke
DIVERSIFIED COLORADO INTRODUCTIONS • 2018 Nor’wood Recreation Association #1 • Management Company: • Diversified Properties Address: 4325 N. Nevada Ave. #100 • Community Manager: •Tabitha Barile tabithab@diversifiedprop.com •Office Ph #: (719) 314-4524
IV. Secretary’s Report- Candy Brooks •
Motion to approve the 2018 Annual Meeting Minutes • Included in the Meeting Mailer
2018 NORWOOD PRESIDENT’S REPORT Board Mission Statement: "To enhance the quality of life and promote the wellbeing of the Association community via efficient and effective Association management.”
**Please hold all questions until the Membership’s open forum.
2018 NORWOOD PRESIDENT’S REPORT STATISTICS We currently have 505 homes in a neighborhood. We have 3 more coming in 2019 We have roughly 50 homes in the core area that may join The Recreation Association of Nor’wood #1 is responsible for park, pool, tennis courts, volleyball courts. As an added bonus, we have added community events: Easter Egg Hunt (165 kids) Opening Pool Picnic/End of Season Picnic (280) Kids Carnival (160 kids) Movie in the Park Nights July 4th BBQ (575 fed, 325 households)
2018 NORWOOD PRESIDENT’S REPORT
3 Most Important Factors to Home Buyers when choosing a neighborhood: Quality (60 percent) Convenience to job/schools (43 percent) Affordability (40 percent)
(Home Buyer and Seller Generational Trends Report 2018 by National Assoc. of Realtors)
2018 FACILITY UPDATES • Repaired locks on gate around the pool • Replaced light posts • Purchase 35 new pool chairs*
*Reserved money used for these items.
POOL MANAGEMENT SERVICES The 2018 board contracted pool management services with Mountain Shadow Management (MSM) for the third year. MSM directly handled contract employee staffing, payroll and pool and facility management, etc. at a cost reduction to the Association. The addition of an onsite Nor’wood Pool Manager greatly helped with the consistency and overall running of the pool this summer. The 2018 board renewed the MSM contract for 2019 pool season.
**Please hold all questions until the Membership’s open forum.**
2018 NORWOOD TREASURER’S REPORT Norm Wakerley January thru November 30, 2018 (& estimated Dec. 31, 2018) Operating Balance as of 11/30/18 (& estimated 12/31/18):
$49,466 (&23,966) (Minus @ $6500 & $19K)
Reserve Balance as of 11/30/18 (& estimated 12/31/18):
$120,704 (& $142,204) ($2500 + $19K)
Total Assets: ($550,000.00 for property and equipment)
$725,682 (&@ $719,182 for 12/31) (-$6.5K Dec.)
YTD Total Income as of 11/30/18 (& estimated 12/31/18): YTD Total Expenses as of 11/30/18 (& estimated 12/31/18): YTD Budget Variance as of 11/30/18 (& estimated 12/31/18):
$170,627 (&184,160) $157,766 (& $165,160) $12,681 (& $19,000)
YTD Reserve Expenses: $6,668
$6,668
Pool Chairs
2018 NORWOOD TREASURER’S REPORT Norm Wakerley Reserve Summary January 1, 2018
$99,642
Spent in 2018
$6668
Added in 2018 @ $2500 per month (interest - $226 + Dec. @$50)
$30,276
Transferred from Ops in December 2018 ($8,350 + $8400 + $1600 + $650 = $19,000)
$19,000
Expected December 31, 2018 Balance
$142,250
To Be Added @ $3,333 per month in 2019
$40,000
Expected 2019 Expenses (pool chair replacement & Bench/Tables)
$30,250
Projected December 2019 Reserve Total
$152,000
2018 NORWOOD TREASURER’S REPORT 2019 BUDGET AND ASSESSMENTS
The summary of the 2019 budget was included in the annual mailer to all homeowners. NOTE: Under “Recreation Operations” category, the line GL 8065 amounts ($1000, $1200, & $200) were not included in the sub-totals for “Total Recreation Operations” (corrected sub-totals are $40,450, $46,290, & $5,640). However, the “End of Expense” totals ($184,600, $194,160, & $10,000) were accurate. A copy of the 2019 Budget with these corrections is available. The Annual Assessments have increase to $380/yr. The assessment amount due was included in the annual meeting mailer packet. Assessments are due by Feb. 15, 2019. Late fees and Interested are added if not paid in full by Feb. 25th (and each month thereafter until paid in full). Motion to approve the 2019 Annual Budget
NORWOOD RESERVE STUDY In October 2015, the NW Board commissioned Aspen Reserve Specialties to complete a comprehensive 30 year facilities infrastructure study. The study provides a ‘road map’ for future capital expenses and serves as a guide for funding needs for all future board members. The full detailed report is available on the website for review.
FUTURE POOL RESURFACING PROJECT
2019 TABLES & BENCH REPLACEMENT PROJECT
Original Life Expectancy: 18 years Best Case: $18,000 Worst Case: $25,000
2018 NORWOOD SECRETARY’S REPORT Candy Brooks Governing Policies: • 8 Governing Policies drafted by our lawyer . 3 Amendments : • Annual Membership Meetings • Monthly BOD Meetings • Officers and Agents
2019 Annual Board Meeting: • Location Change to Fire Department (potential change) • Date change to later in the month of January (for financial purposes).
2018 NORWOOD PRESIDENT’S REPORT “THANK YOU” • Norwood Board of Directors Team • Association Membership • Diversified Management Team • 2018 Facility/Pool Managers • Mountain Shadow Management • 2018 Pool Staff/Lifeguards
THANK YOU 2018 VOLUNTEERS • Kevin & Anna Seder • Ginny Hall • Mel & Darlene Cramm • Dave & Charlyn Smith • Gil & Susan Bierman
2019 BOD ELECTIONS VI. Election of Board Members • All 7 Board Members terms are 1 year • 5 current Board Members are seeking reelection to provide “continuity” • Norm Wakerley, Derika Hacker, Matt Waddell, Candy Brooks and Terry Knoke are nominees
2019 BOD ELECTIONS New candidates:
• Board member must be willing and able to meet at minimum every month and also available by email between board meetings. •There are 2 open seats for the 2019 Board.
COMMUNITY DISCUSSION/ OPEN FORUM
VII. Membership Open Forum • Please state your name and address • 3-5 minutes per topic
ADJOURNMENT VIII. Adjournment- President • As the 2018 President, I propose a motion
to adjourn this General Membership Meeting
Thank You For Attending!