Fort Wayne Public Art Master Plan Appendix by Designing Local

Appendix

Fort Wayne Public Art Master Plan

TAble of contents Appendix A ADMINISTRATIVE GUIDE..............................................................................................................................3

Appendix B RELEVANT POLICY GUIDELINES..................................................................................................................27

Appendix C STAKEHOLDER REPORT..............................................................................................................................53

Appendix D PUBLIC ENGAGEMENT REPORT...................................................................................................................63

Appendix E SURVEY RESULTS.....................................................................................................................................75

Appendix F DEVELOPER GUIDELINES............................................................................................................................83

Appendix G SAMPLE CAPITAL IMPROVEMENT POLICY: FRISCO, TEXAS...........................................................................107

Appendix A:

public art program guidelines I. INTRODUCTION The Fort Wayne Public Art Program was created to enrich the lives of residents and visitors of the City of Fort Wayne by integrating the work of professional artists into public spaces throughout the community. The Public Art Program promotes the development of a more aesthetically engaging environment through the selection and placement of high quality and accessible artwork. Fort Wayneâ&#x20AC;&#x2122;s growing collection of public art reflects the dynamic evolution of a community in which people of diverse generations, nationalities, cultures, interests, and lifestyles choose to live, work, and play. Ordinances establishing and governing the Public Art Program are contained in Sections 33.180-33.188 of the Fort Wayne, Indiana Code of Ordinances. II. PURPOSE AND GOALS A. Purpose The primary purpose of the Fort Wayne Public Art Program is to integrate artworks into the public realm and assist with City-led beautification efforts. The secondary purpose of the Fort Wayne Public Art Program is to serve in an advisory role to private property owners who wish to integrate artworks in the development or improvement of publicly accessible private property. Â§33.181(A) B. Vision A Fort Wayne where public art and creative expression are at the center of a vibrant and prosperous community.

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C. Goals The goals of the Fort Wayne Public Art Program are to: 1. Enhance the visual environment of public spaces for residents and visitors through a commitment to public art. 2. Strengthen the positive reputation, brand, and stature of the City of Fort Wayne and its neighborhoods. 3. Promote and support the economic development and vitality of the community in a geographically equitable way through an investment in the public realm. 4. Promote distinctive and diverse artwork that communicates the community’s sense of spirit, identity, and pride. 5. Improve access to public art for all citizens of the city and advance citizen understanding of its civic role. 6. Create opportunities for inclusion, education, engagement, and civic dialogue among diverse citizens of the city. 7. Commemorate the community’s collective memory and history. 8. Celebrate the community’s cultural and ethnic diversity. 9. Use public art as an opportunity to promote collaboration with and support programs for tourism, culture exchange, and goodwill. 10. Advocate for artists and the important role that the arts play in our community. §33.181(B)

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III. DEFINITIONS The following definitions shall be used to clarify the intent and purpose of the Fort Wayne Public Art Program. A. Artist A practitioner of the visual arts, generally recognized by critics and peers as a professional of serious intent and recognized ability who produces artworks. B. Art or Artwork Works in any permanent medium or combination of media produced by an Artist. For the purposes of this document, the terms art and artwork do not include performing or literary arts. C. Deaccession A procedure for the withdrawal of an Artwork from the public collection. D. Public Art Art or Artwork that is visible and accessible to the public. Public art may include sculpture, painting, installations, photography, video, works of light or sound, or any other work or project determined by the PAC to satisfy the intent of the program, provided, however, that none of the following shall be considered public art for the purposes of satisfying the requirements of these guidelines: 1. Objects that are mass-produced of standard design, such as banners, signs, playground equipment, benches, statuary, street or sidewalk barriers, or fountains; 2. Reproduction, by mechanical or other means, of original works of art, except as incorporated into film, video, photography, printmaking or other derivative works as approved by the PAC; 3. In the context of a construction project, decorative, architectural, or functional elements that are designed by the building architect, engineer or landscape architect as opposed to an artist commission for this purpose; or 4. Landscape architecture or gardening, except where these elements are designed by an Artist and are an integral part of a work of art.

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E. Public Art Commission The Public Art Commission (PAC) is a standing committee that serves in an advisory capacity to the Mayor of Fort Wayne. The PAC governs and oversees the Public Art Program. With oversight from the Mayor, the PAC directs the planning, guidelines, selection, placement, maintenance, relocation, and deaccession of City-owned artwork that is located on public land or in public facilities. The PAC also serves as a resource and advisor to those who seek its expertise on the planning, selection, placement, maintenance, and relocation of privately-owned artwork acquired by private citizens for placement in publicly accessible locations within the City of Fort Wayne. F. Public Art Program Guidelines Rules and processes established herein by the PAC from time to time for the governance of the Public Art Program. G. Public Art Project Creation, commission, or acceptance of a specific work of art for a specific public location. H. Review Committee The Public Art Commission Review Committee is a committee appointed annually, which will oversee and administer the review and recommendation of existing donated and/or proposed artwork by artists or sponsors/donors to be either located at an approved public location and/or using public funds. I. Selection Committee The Public Art Selection Committee is a committee appointed for each project, when the PAC, a private entity, or government agency desires to create or commission a specific Artwork.

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IV. PUBLIC ART COMMISSION A. Composition The PAC will consist of thirteen (13) members. Members serve without compensation. Members shall consist of the following representatives. • A total of seven (7) members are appointed to the PAC, one (1) from each of the following organization’s bodies. Each of these appointments shall be the executive director, dean or president of each organization or his/her appointee. • Arts United of Greater Fort Wayne • Fort Wayne Museum of Art • Artlink • University of Saint Francis School of Creative Arts • Purdue University Fort Wayne College of Visual and Performing Arts • Fort Wayne Parks & Recreation • City of Fort Wayne Planning and Policy • Two (2) community representatives appointed by Fort Wayne City Council. Community representatives must be residents of the City of Fort Wayne. • Two (2) community representatives appointed by the Mayor of Fort Wayne. Community representatives must be residents of the City of Fort Wayne. • Two (2) practicing Artists or design professionals appointed by the other members of the PAC. Practicing Artists or design professionals must be residents of the City of Fort Wayne. • Non-voting advisors may include individuals with specialized expertise such as city staff representatives, public relations professionals, installation advisors, members of other City boards or commissions. B. Terms Members will serve for four-year terms and may be reappointed for one consecutive four (4) year term. No member may serve more than two (2) full consecutive four (4) year terms, but he or she is eligible to be appointed to the PAC again after at least a one-year absence. The term of a member who fills a vacancy shall be for the remainder of the predecessor’s term. Initially, the terms will be staggered as follows:

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• • • •

Five (5) members serving four-year terms (Term A) Four (4) members serving three-year terms (Term B) Four (4) members serving two-year terms (Term C) Non-voting advisors may serve consecutive one-year terms with the majority approval of the PAC

Each member and advisor is expected to be present at least 50% of the meetings held in each year of his or her term. Each appointing organization listed in subsection A shall have the right from time to time, to appoint a different representative. The new representative shall fill the term of the prior member. Members and advisors may resign at any time by delivering written notice to the chair of the PAC and the chair of the body that originally appointed the member. C. Public Art Commission Chair The Chair of the PAC is a current member of the PAC. The Chair will be elected by the members of the PAC. The Chair will serve a term of two (2) years and may be eligible for re-election to a second consecutive term as Chair. The Chair may not serve more than two (2) consecutive terms as Chair. D. Responsibilities, Powers and Duties With oversight from the Mayor of Fort Wayne, and in conformance with applicable regulations, the PAC shall develop and maintain a collection of public art that is of the highest quality, that encompasses a broad aesthetic range reflecting the City and the minds of its citizens, that improves the quality of life in the area, that is accessible to all individuals and is a source of pride to all residents. Specifically, the PAC is entrusted with the following roles and responsibilities: 1. Develop, adopt and administer policies and procedures pertaining to the commission, selection, placement, construction, maintenance, relocation, and deaccession of public art on all public property owned by the City of Fort Wayne. 2. Develop, adopt and administer policies and procedures regarding the use of funds, selection of artists, review of design, installation of artwork, maintenance of public artwork, and the adoption of protocols and other

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policies as may be deemed necessary. 3. Serve as a resource for private entities for the commission, selection, placement, construction, or relocation of public art on private property within the City of Fort Wayne or Allen County. The PAC shall not provide services or resources to private property owners who wish to commission or select art that is not accessible to the general public. 4. Integrate public art concepts, artwork, and artists into community and neighborhood planning processes. 5. Ensure the effective collaboration on Public Art Projects among artists, architects, landscape architects, engineers, and other design professionals. 6. Initiate public forums to determine concepts, thematic approaches, and location options for public artwork as needed. 7. With input and feedback from the public, create and maintain a Public Art Master Plan, updating and amending it as necessary. 8. Establish qualified Selection Committees to direct the recruitment, review, selection, conceptual, schematic, design, and construction for Public Art Projects. A current member of the PAC will serve as chair for each Selection Committee and regularly report to the PAC on the status of the Public Art Project. 9. Establish qualified committees for the purposes of community education, engagement, programming, and/or advocacy related to public art as necessary and appropriate. 10. Establish qualified committees to oversee the removal, relocation, or deaccessioning of public art. 11. Solicit and distribute funds for the planning, fabrication, placement, and maintenance of public art. ยง33.184(A)

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E. Meetings The PAC shall meet at least once in each calendar quarter with frequency determined by the members. Meetings shall comply with Indiana Open Door Law, IC5-14-1.5, and are open to the public for observation. Public notice of the meetings should be given at least two (2) days prior to the meeting. Onehalf of the PAC members shall constitute a quorum at any meeting of the PAC. In general, Roberts Rules of Order shall govern the conduct of any meeting. Written minutes shall be recorded at each meeting by the Public Art Program Manager and approved by a quorum of the members at the subsequent meeting. F. Conflict of Interest Each PAC member, Selection Committee member and Review Committee member, or any other committee member should avoid any situation that involves or may involve an undisclosed conflict between his or her personal interest and the interests of the Public Art Program. Conflicts of interest include, but are not limited to: • The ownership or interest in an enterprise that seeks to do business or receive funding from the Public Art Program • A situation that may result in significant personal gain for the member as a result of the action of the Public Art Program • A member’s use of his or her position with the Public Art Program or the knowledge gained from it to influence action on a matter in which the member receives financial or other gain • Or the acceptance of gifts or favors that interfere or appear to interfere with the member’s ability to act in the best interest of the Public Art Program • All members of the Public Art Commission and Review Committee shall annually sign a conflict of interest disclaimer form. Selection Committee members shall sign a conflict of interest form upon being approved to serve on that Committee. If a conflict of interest arises, it should be immediately disclosed to the Chair. The member shall be recused from any and all discussion related to the conflict. • To avoid any appearance of conflict during an active Public Art Project selection process, all communication with the Artist(s) about the selection process will be limited to the Public Art Commission Chair, the Selection Committee Chair, and/or the Public Art Program Manager. appendix a | administrative guide

V. STAFF A. Public Art Program Manager The Public Art Program Manager reports to the City of Fort Wayne Director of Planning and Policy and will have other roles and responsibilities as defined by his or her job description and established by the City of Fort Wayne. The Public Art Program Manager will coordinate the physical site preparation, installation, routine inspection, maintenance, relocation, and deaccession of all artwork acquired through the Public Art Program in compliance with all City ordinances and regulations, state law, and federal law. The Public Art Program Manager will serve on the PAC in an ex-officio capacity, coordinate PAC and Selection Committee and other committee meetings, record and circulate meeting minutes, maintain accurate and updated procedures and policies, coordinate communication with artists, and serve as a general point of contact for the program. The Public Art Program Manager has the following responsibilities: • Develop and implement the annual Public Art Work Plan in coordination with the PAC and appropriate City departments and representatives. • Oversee the administration of the commissioning of certain new works of Public Art including, • but not limited to: • Project planning - developing scopes of work and project budgets, coordinating with the Project Manager and project architect, and identifying community partners when necessary • Management of the Artist selection process - developing and distributing RFQs and RFPs, staffing the Artist selection committees, and conducting Artist workshops • Project implementation - developing contracts, getting necessary approvals, coordinating with the project manager, reviewing preliminary and final designs, and monitoring Artist progress and compliance with the project contact • Documentation- keeping records of contracts, photographs, construction drawings, maintenance manuals, and meetings • Community education - assisting in garnering publicity for projects, facilitating public meetings, and developing educational materials 12

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• Oversee the work of project consultants. • Encourage private developers to include public art in their developments and guide them, when requested, through the process of selecting public art for their facilities. • Identify collaborations and sources of funds. • Oversee a comprehensive conservation survey of the Fort Wayne Public Art Collection and ensure all necessary repairs and maintenance tasks are conducted. • Report to the Director of Planning and Policy. • Staff the PAC and complete the following related tasks: • Coordinate PAC, Selection Committees, the Review Committee, and other committee meetings • Record and circulate meeting minutes • Maintain accurate and updated procedures and policies • Serve as the general point of contact for the program VI. PUBLIC ART PROJECT – SELECTION COMMITTEES In the case of an Artwork and/or Artwork renderings that have yet-to-be-created a Public Art Project selection committee may be formed. Examples include: • The PAC desires to create or commission a specific Artwork. • A private entity or government agency ask the PAC to serve in an advisory role to create or commission a specific Artwork. • A private donor would like to contribute a location, funds for the creation, or commission of a public Artwork. For this circumstance, use the Donation of Public Art Procedures to determine if the donation will be accepted. • An Artist submits a proposal for public art in a location that he/she feels would benefit from a specific piece being located on it. The PAC will oversee and administer the following process to initiate and select artworks with staff assistance from the Public Art Program Manager. Step 1 Determine if the Public Art Project Warrants the Establishment of a Selection Committee A Public Art Project that is initiated by the action of the PAC, at the request of a private entity or government agency, or at the request of a private donor will warrant the establishment of a Selection

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Committee if “yes” is the answer to the following questions. 1. Does the location of the proposed item satisfy the following definition of Public Art? “Artwork that is accessible to the public. Public art may be located in or on public land, in public facilities, or on private land that is accessible to the general public.” 2. Does the proposed item satisfy the following definition of Public Art? “Art or artwork as a work of any medium or combination of media produced by an Artist(s) who is generally recognized by critics and/or peers as a professional of serious intent and substantial ability.” 3. Will the proposed item be installed for three months or longer? 4. Is there an identified source of funding for the Public Art Project, including ongoing maintenance of the artwork(s)? 5. Has the Public Art Project been approved by the property owner and/or the City of Fort Wayne? 6. A Public Art Project that is initiated by an Artist’s proposal will warrant the establishment of a Selection Committee if “yes” is the answer to questions listed above (1-5) and if “yes” is the answer to the following additional questions (6-9). 7. Does the Artist’s proposal respond to the specific contextual issues and considerations of a particular project, its community, and users? 8. Does the Artist’s proposal demonstrate his/her ability to successfully manage all aspects of the project, including budgets, committees, sub-contractors, installers, and other construction and administrative logistics? 9. Does the Artist demonstrate appropriate credentials, including experience, training, and critical or other professional recognition, relative to the scope and circumstances of the proposed project? 10. Does the Artist demonstrate the ability to produce a high-quality artwork as demonstrated through the examples, concepts, designs, and other detail submitted for the PAC’s consideration? Step 2 Public Art Commission Appoints a Selection Committee For each applicable Public Art Project, the PAC will establish a Selection Committee to oversee the artistic selection and installation of the project. Standing members of the Selection Committee are listed below. Project-specific members of the Selection Committee are proposed by the standing members. 1. Standing Selection Committee Members (5) • Public Art Commission Member who is also the Selection Committee Chair

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• • • •

Arts United President or designee Fort Wayne Museum of Art President & CEO or designee Public Art Program Manager (non-voting) Public Art Commission Chair

2. Project Specific Selection Committee Members (5) • Broad community representative - limit one • Location-specific representative - limit one • Project-specific representative - limit one • Arts-related professional or knowledgeable individual including curators, art historians, architects, designers, writers and critics, arts administrators, arts activist, and arts patrons - limit two 3. Non-voting advisors may also include: • Installation advisor with relevant expertise in construction, architecture and/or civil engineering • City staff representative(s) from affected departments • Member(s) of relevant City Boards and Commissions • Staff representative(s) of Arts United Step 3 Develop and Distribute a Call for Artists With staff assistance from the Public Art Program Manager, the Standing Members of the Selection Committee will draft a Call for Artists for review by the Selection Committee. The Public Art Program Manager and Selection Committee Chair will distribute the Call for Artists in order to give artists the information they need to know in order to be considered for the Public Art Project. This step is omitted in instances where a project proposal is submitted by an Artist in the manner described in Step 1, Pt. 4. The Call for Artists may be presented in several formats depending on the circumstances of the Public Art Project. 1. Request for Qualifications (RFQ) Invitation to artists to submit qualifications to be reviewed by a selection committee; does not require a specific proposal or design

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2. Request for Proposal (RFP) Invitation to artists to submit proposals and/or conceptual designs to be reviewed by a selection committee; requires the Artist to respond to a specific location or project 3. Variations may include: a. Open competition broadly promoted to encourage numerous applicants b. Limited competition directed to a specific group of artists narrowed by discipline, qualifications, geographic location, or at the request of a private entity, private donor, or public entity Step 4 Artwork Selection Criteria With staff assistance from the Public Art Program Manager, the Selection Committee will establish criteria in response to the circumstances of the particular Public Art Project and/or the published Call for Artists. The Selection Committee will review the artwork(s) based on some or all of the following characteristics: • Quality – artistic and aesthetic • Context – scale, material, form and surroundings, i.e., cultural, architectural • Media – all forms, portable or permanently attached (if applicable) • Durability – vandalism, theft, weather • Sustainability – feasibility and cost to maintain • Public safety • Diversity – reflective of diverse cultures, styles • Viability – artist’s ability to complete the work as proposed • Duplication – work needs to be unique • Funding/Budget – including, but not limited to design, construction, installation, and maintenance The Selection Committee will also consider the following. • Objectives of the donor, business or agency who initiated the project (if applicable) • Photos, sketches, drawings and/or renderings of the proposed site • Location plan(s) and site use(s) • Maintenance plan • Structural validation • City, state and federal code compliance

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VII.

PUBLIC ART PROJECT - REVIEW COMMITTEE

In the case of an Artwork and/or Artwork renderings that have already been created, a Public Art Project review committee may be formed. Examples include: • The PAC desires to acquire an existing artwork at an approved location or using public funds. • An Artist or sponsor donates an existing artwork that is in an approved public location or uses public funds. • An Artist or sponsor submits a proposal for artwork in an approved public location. • An Artist or sponsor submits a proposal for artwork that uses public funds. Review Committee Membership • Members are to be appointed by the chair and approved by the PAC on an annual basis • The Review Committee is to be Chaired by a PAC member • Members of the Review Committee should include PAC members, artists, community members, city staff, etc. Media specific members will be added as appropriate. • Members of the Review Committee will meet on a bi-monthly basis (unless otherwise necessary) • The PAC will oversee and administer the following process to review and approve projects that enhance the City’s Public Art collection. Step 1 Determine if the Public Art Project Warrants a review and recommendation by the Review Committee A Public Art Project (Artwork) that is initiated by the action of the PAC, an Artist or sponsor, at the request of a private entity or government agency will warrant the review and recommendation by the Review Committee if ”yes” is the answer to the following questions: 1. Will the project be located on public property or on a property that has public and private funds associated with the acquisition and/or improvements? 2. Will the project receive public funding, and is the project located on public property? 3. Will the project receive public funding and is located on private property? • If the answer is “yes” to any of the questions above, the project must then be determined if it meets any of the criteria below. If the answer is “yes” to the questions listed below (4-7), the project does not require review and recommendation by the Review Committee. If the answer is

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4. 5.

“no” to the questions listed below (4-7), the project does require a review and recommendation by the Review Committee. Is the project an object(s) which are mass-produced of standard design (banners, signs, playground equipment, benches, statuary, street or sidewalk barriers, or fountains)? Is the project a reproduction, by mechanical or other means, of original works of art, except as incorporated into film, video, photography, printmaking, or other derivative works as approved by the PAC? In the context of a construction project, is the project decorative, architectural, or include functional elements that are designed by an architect, engineer, or landscape architect as opposed to an artist commission for this purpose? Is the project landscape architecture or gardening, except where these elements are designed by an Artist and are an integral part of a work of art?

Step 2 The Artist or Sponsor/Donor must submit the following materials If the project must be reviewed and recommended, the following must be submitted in writing to the PAC through the Public Art Manager: • Artwork renderings and installation site • Budget and funding sources • Timeline • Maintenance Plan Once all materials are submitted, the artwork will go to the Public Art Review Committee Step 3 Artwork Review The Artwork will be reviewed, and a recommendation will be made based on the following criteria: • Artwork Quality • Relevance and site context • Physical durability • Public safety and liability • Sustainability and maintenance • City Code adherence • Other applicable local and state laws may apply

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Step 4 Review Committee Makes Recommendation Upon review of the artwork, the review committee must make a recommendation to the PAC: • Approval - If approved, the recommendation is made to the PAC for acceptance • Conditional Approval - The Artist has been asked to consider additional items and features to the artwork, but a recommendation is made to the PAC for acceptance • Deny – In circumstances where the project does not meet the requirements listed above, support or approval of the project may be denied. • Supports - Under specific circumstances, when approval is not appropriate, a letter of support to the artist or project developer may occur. VIII.

ORIGIN AND PROCESS OF A PUBLIC ART PROJECT

This chart summarizes the previous Sections VI and VII regarding Selection and Review committees by designating Origin of the Artwork. The process by which the PAC will select or review the Public Art project: Selection Committee • Creates a new work • Commissions a new work Review Committee • Acquires an existing artwork • Accepts a donation of an existing artwork • Artist or Sponsor/Donor submits a proposal for artwork in an approved public location and/or using public funds.

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For definitions, please refer to Section III 20

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IX. MAINTENANCE AND CONSERVATION OF CITY-OWNED ART A. Maintenance Provisions City-owned artworks acquired and/or installed by the terms of the PAC Guidelines above will be subject to maintenance oversight as defined in Section VI & VII. “Public Art Project – Selection Committees and Public Art Project – Review Committee” and Section X “Public Art Giveback Program.” B. Maintenance Exclusion Maintenance oversight by the PAC Guidelines does not apply to the existing inventory of City-owned public art prior to the adoption of these guidelines October 23, 2019. X. FUNDING SOURCES AND USES FOR THE PUBLIC ART PROGRAM A. Public Art Fund The Public Art Fund may be held by two entities. 1. Public Art Fund at the City of Fort Wayne Funds received from the Giveback Program, and public sources shall be held in the Public Art Fund held by the City of Fort Wayne. The Public Art Fund is contained within the City of Fort Wayne Department of Community Development. The Public Art Fund is a continuing, non-reverting fund, with all balances remaining at the end of the year. The Public Art Fund balances shall not revert to the City general funds. 2. Public Art Fund at Arts United of Greater Fort Wayne, Inc. Funds received from private donors may be held in the Public Art Fund managed by Arts United of Greater Fort Wayne, Inc., an Indiana not-for-profit corporation with a 501(c)3 designation by the Internal Revenue Service. In general, the monies received by Arts United will be designated by the private donor for specific Public Art Projects and PAC activities and will not be used for general staffing, administration, insurance, or ongoing maintenance for the Public Art Program. Funds will be accepted with approval by the Arts United Board of Directors. Donations are tax-deductible to the extent allowed by the law. The Public Art Fund at Arts United is a continuing, non-reverting fund, with all balances remaining at the end of the year. The Public Art Fund balances shall not revert to Arts United’s general funds. The Public Art Fund will appear

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on Arts United’s financial statements, are subject to an annual audit completed by an independent public accounting firm, and made publicly available via an annual audit report published on Arts United’s website. B. Sources of Funding With oversight from the PAC in consultation with the Public Art Program Manager, the primary sources of the Public Art Fund may include but are not limited to: 1. Private Grants and Donations The PAC shall have the authority to solicit private funds and grants. Private donations may be accepted upon review by the Public Art Program Manager and approval of the PAC. 2. In-Kind Donations Donations of labor and materials related to the installation of an artwork may be accepted upon review and approval by the Public Art Program Manager and/or the particular Public Art Project Selection Committee and reported to the PAC. 3. Public Art Giveback Program The Public Art Giveback Program is a funding instrument for the public art program that requires recipients of economic development incentives (i.e., TIF and tax abatement) to make a private contribution equal to 1% of the incentive they receive to the Public Art Fund. Specific uses and limitations of the Public Art Giveback Program are further defined in Section IX. “Public Art Giveback Program.” 4. Other Municipal Contributions or Funds The City of Fort Wayne and its agencies and departments may choose to dedicate other sources of funds for projects and administration. Such contributions are subject to the standard processes and policies that govern the City of Fort Wayne’s budgeting and expenditures. C. Uses of the Public Art Fund In consultation with the Public Art Program Manager, the PAC shall have the authority to distribute funds and award grants to further the objectives of the Public Art Program.

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1. Primary uses of the Public Art Fund a. Program Administration b. Consultant fees for developing and implementing a public art master plan c. Public communication, education and/or presentation expenses d. Insurance (as necessary and required) e. Bank and financial management fees (as necessary and required) f. Commissioning, design, execution, installation, and maintenance of artwork g. Artistâ&#x20AC;&#x2122;s fees as described in the Artistâ&#x20AC;&#x2122;s budget such as labor, materials, bonding, permits or any other costs directly related to the implementation of the project h. Devices necessary for the secure installation and public display of the artwork, such as pedestals, foundations, frames, fire retardant and/or graffiti resistant treatments, plumbing, electrical, or mechanical devices i. Consultant fees necessary for the installation and display of the artwork, such as architectural fees, engineering, cost estimates, lighting design, and other services j. Administrative expenses and supplies associated with competition and selection panels k. Expenses related to the ongoing maintenance and security of artwork(s) l. Expenses related to deaccessioning artwork(s) 2. Limitations and Exclusions a. In general, privately-owned artworks will be funded by private contributions, insured by the private owner, and maintained by the private owner. b. In general, City-owned artworks may be funded by any source listed above. City-owned artworks will be insured by the City of Fort Wayne. c. In general, the Public Art Fund may not be expended for expenses related to the ongoing operation of the artwork, such as electrical, water, or mechanical service required to activate or display the artwork(s). d. In general, the Public Art Fund may not be spent on land acquisition, professional graphics, massproduced works, marketing (other than for the PAC when appropriate), works not produced by an Artist, artistic details designed by the architect, and reproductions of other works. e. In general, the Public Art Fund may not be expended for professional graphics, unless designed or executed by an Artist or used in the development of collateral material for a commission-approved Artist.

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XI. PUBLIC ART GIVEBACK PROGRAM A. Establishment This policy establishes the Public Art Giveback Program for the purpose of creating a funding source for Public Art based upon contributions from certain City-supported Eligible Redevelopment Projects. B. Definitions For the purpose of this subchapter, the following definitions shall apply unless the context indicates or requires a different meaning: 1. Affordable Housing A residential rental housing project owned by a governmental entity, a non-profit entity described in Section 501(c)(3) or any other entity which operates the project in compliance with the provisions of Section 142(d)(1)(A) or (B) or Section 42 (g) of the Internal Revenue Code of 1986, as amended, and which serves one or more of the following purposes: • To benefit low-income and moderate-income persons; • To prevent or eliminate slums or blight; or • To respond to community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community. 2. Development Agreement An agreement between the City of Fort Wayne or its authorized agent and a Recipient stipulating the responsibilities and/or requirements that must be fulfilled in order to receive an Economic Incentive for an Eligible Redevelopment Project. 3. Eligible Redevelopment Project Any project for which the City has provided or agreed to provide an Economic Incentive to a Recipient, provided, however, that the term does not include the portion of a project that consists of Affordable Housing.

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4. Economic Incentive (a) Any direct or indirect use of tax increment funds for the benefit of a Recipient, including but not limited to grants, loans, pledges, and bond sale proceeds, or (b) real property tax abatement, or (c) business personal property tax abatement, or (d) any combination of these. The public art contribution from tax abatement shall be calculated by multiplying the total estimated amount of property tax abated for the entire abatement period by one (1) percent. In general, Giveback Program contributions based on tax abatement shall be paid in full during year one of the abatement period, regardless of the length of the abatement period. 5. Recipient Any individual, partnership, association, organization, corporation, or other entity, whether public or private, whether for profit or not for profit, which receives an Economic Incentive from the city for an Eligible Redevelopment Project. C. Funds for Works of Art This section applies only to Development Agreements executed on or after the effective date of the ordinance establishing the City of Fort Wayne Public Art Program. If the City has provided or agreed to provide an Economic Incentive for the project, then as part of the Development Agreement, the Recipient must agree to contribute, from non-incentive funds, an amount equal to one (1) percent of the estimated value of the Economic Incentive to the Public Art Fund. Terms for the payment of Giveback Program contributions shall be contained in the Development Agreement. To the extent the Recipient has already spent or agrees to spend funds on Public Art as part of a particular project, the Recipient shall receive a dollar for dollar credit against the cost of the Public Art up to an amount equal to one-half (0.5%) percent of the estimated value of the Economic Incentive, and up to a maximum of $50,000. Notwithstanding anything to the contrary elsewhere in these Guidelines. Public Art installed at the site of a project, as part of the project and funded in any amount by the Recipientâ&#x20AC;&#x2122;s credit against the amount paid by the Recipient hereunder, shall be approved by the PAC and shall be subject to the policies and procedures set forth by the guidelines. In cases where a Recipient wishes to relocate an existing artwork to the project site, the value of the artwork shall be determined by an appraisal conducted by a certified art appraiser.

appendix a | administrative guide

D. Use(s) of Public Art Giveback Funds 1. Funds received from Recipients shall be deposited into the Public Art Fund held by the City of Fort Wayne. 2. Funds received from Eligible Redevelopment Projects, and other sources can be combined and used at locations anywhere in the city. 3. The PAC shall establish protocols to ensure that the Public Art Giveback Program is geographically balanced and provides opportunities for neighborhood-driven public art projects. Public Art Projects may be located anywhere within the City of Fort Wayne. 4. No more than twenty (20) percent of funds collected through the Public Art Giveback Program shall be devoted to the maintenance of Public Art. Maintenance funds are not limited to projects funded through the Public Art Giveback Program. â&#x20AC;&#x192; XII. REPORTING AND OVERSIGHT The PAC, with support from the Public Art Program Manager, shall provide an annual written report on the use of funds received from the Public Art Giveback Program and other sources to the Mayor of Fort Wayne, Fort Wayne City Council, and the community.

art for all | fort wayne public art master plan

Appendix B:

Relevant policy guidelines

artwork maintenance policy INTRODUCTION The Artwork Maintenance Policy will be administered by the City of Fort Wayne under advisement of the Fort Wayne Public Art Commission through yearly evaluation and planning for maintenance of the Fort Wayne Public Art Collection the program produces.

Every five years, the City of Fort Wayne will conduct an assessment of the condition of all artworks in the Collection with a qualified professional appraiser and professional conservator (as needed) and develop a prioritized list of works in need of conservation or maintenance. This list will be the basis of the semiannual Artwork Maintenance Plan.

The Program addresses: • Inventorying and accessioning the City’s artwork into the Collection; • Conducting a semiannual Survey and Condition Assessments of all work in the Collection; • Preparing a semi-annual Artwork Maintenance Plan; and • Overseeing routine maintenance and special conservation treatment of artwork in the Collection.

For work in need of routine or higher level of maintenance, specialized care, or conservation treatment, an outside expert should be hired.

art for all | fort wayne public art master plan

PROCEDURES PRIOR TO THE ARTWORK MAINTENANCE PROGRAM Maintenance Plan Understanding maintenance and care of artwork begins before an artwork is created or purchased. During the design phase, purchase phase, or when a donation is initiated, the City, artist, or sponsor will review and analyze their design proposal and advise on maintenance and operations of the artwork. On behalf of the City, artist, or sponsor, the appropriate party will submit a Maintenance Plan to the City of Fort Wayne and the Public Art Commission, who will review and then catalogue any tasks associated with maintenance of the artwork. The Maintenance Plan will enable the City and the Public Art Commission, to: • Evaluate the quality and sustainability of the proposed or existing Artwork; • Establish maintenance requirements, assign schedules, and identify potential costs; and

appendix B | Relevant policy guidelines

• Determine if the City of Fort Wayne should accept or decline the design proposal and/or Artwork. To produce the Maintenance Plan, the artist should examine and render an opinion on the following for all artwork: • • • • •

Durability; Type and integrity of materials; Construction/fabrication technique; Vulnerable and delicate elements; Internal supports, anchoring and joining, and footings if applicable;

In addition, for artwork in the Public Art Program Collection the artist should examine and render an opinion on the following: • • • •

Landscaping; Drainage of artwork; Potentially dangerous elements; Security;

artwork maintenance policy (continued) • Location; • Environment; • Whether the design encourages/discourages interaction; and • Effects of skateboarding, graffiti, and any other potentially damaging activities. The Maintenance Plan will include: • A record of the artist’s intentions for the work of art; • Recommendations to mitigate potential problems discovered during the examination; • Notes about how the artist would like the artwork to age; • An itemization of long-range considerations and care, highlighting maintenance and the anticipated needs for periodic conservation treatment or repairs; and • Identification of the lifespan of the artwork and a prognosis of its durability in consideration of that lifespan.

Lifespan of Artwork This lifespan will be selected from one of the following categories: • • • •

Temporary: 0-2 years Short Term: 2-10 years Medium-Term 10- 25 years Long-Term 25+ years

The artwork may also be identified as siteintegrated, or part of the site and/or the architecture, as appropriate and will fall into the Long-Term lifespan category above. Utilization of the Maintenance Plan For all artwork, the Maintenance Plan will be used to: • Advise the Public Art Commission, Public Art Manager, City Department Directors, and others who must review and approve design proposals or accept or decline donated Artwork; In addition, for artwork in the Public Art Program Collection, the Maintenance Plan will be used to:

art for all | fort wayne public art master plan

• Troubleshoot the production of construction drawings, the fabrication of the artwork, and the preparation of the site; • Follow-up on the artist’s recommendations; and • Refer to during the post-fabrication/ installation inspection to prepare a final report and a punch-list to complete the project.

The City of Fort Wayne and the Public Art Commission, professional conservators, and artists will strive to address the recommendations in the Maintenance Plan without unduly interfering with the aesthetic intent of the proposed Artwork. Post Fabrication/Installation Inspection The Post-Fabrication/Installation Inspection conducted by staff will be based upon and followup on the Maintenance Plan that was carried out during the design phase. It will include the following: • Ensure that the maintenance and operations plan is accurate; amend as needed;

appendix B | Relevant policy guidelines

• Ensure that recommendations made in the Maintenance Plan and during fabrication were followed; • Confirm that the artwork is executed as proposed and agreed upon; • Confirm that there are no missing or incomplete elements; • Establish that materials quality and stability are acceptable; • Establish that fabrication quality and stability are acceptable; • Confirm that, if required, protective coatings have been applied; • Ensure that warranties for electronic and other media are submitted as necessary; and • Identify any remaining vulnerabilities.

In addition, for artwork in the Public Art Program Collection the following will be included: • Confirm that installation is stable and secure; • Confirm no new damage resulting from installation process; and • Confirm that the plaque/public notice meets program guidelines and is properly installed.

collection management policy The City of Fort Wayne acquires artworks by commissions, by direct purchases, and through gifts from groups and individuals. Processes for these acquisitions are dictated by the Public Art Program Guidelines, the Donation Policy, other applicable policies or ordinances and/or by the City’s contract with the artist(s). Artworks acquired through these processes are considered to have been accessioned into the City’s Public Art Program and must be cared for in accordance with the Policy and Procedure for Maintenance Policy and the Collection Management Policy. All artwork in the existing Collection is subject to the aforementioned policies. The Collection Management Policy is intended to maintain the value of the City’s Collection and guard against the arbitrary disposal of any of its pieces. OBJECTIVES • Maintain a collection management program that results in a high-quality, City-owned art collection; • Eliminate artworks that are unsafe, not repairable, or no longer meet the needs of the City of Fort Wayne; • Respect the creative rights of artists; and • Support an efficient workload for staff. 32

DEFINITIONS Deaccession means a procedure for the withdrawal of an artwork from the Permanent Collection and the determination of its future disposition. Relocation means a procedure for the movement of an artwork from one location to another. Life Spans • Temporary: 0-2 years • Short Term: 2-10 years • Medium-Term 10- 25 years • Long-Term 25+ years GENERAL POLICIES Removal from Public Display If the artwork is intended for permanent public display and is removed from public display, the City of Fort Wayne may consider the following options: • Relocation: If City Staff and the Public Art Commission decide that an artwork must be removed from its original site, and if its condition is such that it can be re-installed, the City will attempt to identify another appropriate site. If the artwork was designed for a specific site, the City will attempt to

art for all | fort wayne public art master plan

relocate the work to a new site consistent with the artist’s intention. If possible, the artist’s assistance will be requested to help make this determination. • Store artwork until a new site has been identified or the City decides to deaccession the artwork. • Sell or trade the artwork after deaccession. Provision for Emergency Removal In the event that the structural integrity or condition of an artwork is such that the artwork presents an imminent threat to public safety, the City may authorize immediate removal without Public Art Commission approval or the artist’s consent, by declaring a State of Emergency, and have the artwork placed in temporary storage. The artist and the Public Art Commission members must be notified of this action within 30 days. The City and the Public Art Commission will then consider options for repair, reinstallation, maintenance provisions or deaccessioning. In the event that the artwork cannot be removed without being altered, modified, or destroyed, and if the Artist’s agreement with the City has not been waived under the Visual Artists’ Protection Act,

appendix B | Relevant policy guidelines

the City must attempt to gain written permission before proceeding. In the event that this cannot be accomplished before action is required in order to protect the public health and safety, the City shall proceed according to the advice of the City attorney. Criteria for Deaccession Deaccession should only be considered in the following circumstances: Damage: An appraiser determines that a piece within the collection is damaged and is in need of maintenance, a conservator shall evaluate the cost of restoration and significance of the piece. If the cost of the restoration exceeds the value of the piece and the piece is deemed non-significant, city staff shall implement the deaccession review process. If the piece is determined to be significant, then a recommendation will be made to restore the piece. The recommendation will be presented to city staff by the appraiser who will review the recommendation and associated cost. Staff will determine the timeline of restoration based on the availability of funds and will review the restoration action with the Public Art Commission.

collection management policy (continued) Loss of Value and Use: If the appraiser determines that a piece within the collection is worth 10% or less of the original acquisition cost of the piece city staff shall implement the deaccession review process. The Commission will evaluate the piece based on the guiding principles of the program and make a recommendation to staff and Council for maintaining the work or deaccessioning the work. Integrity of Artworks The Fort Wayne Public Art Program will seek to ensure the ongoing integrity of the artwork and the sites for which they were created, to the greatest extent feasible, in accordance with the artist’s original intentions, and consistent with the rights afforded by the 1990 Visual Artists Rights Act. Access to Artworks The City will seek to assure continuing access to artwork by the public, although the City may limit availability due to circumstances such as funding, public safety, display space, and deaccession processes. Life Spans Life spans that have been assigned to the work

during the commissioning process will be taken into consideration as part of requests for deaccession or removal. For artworks that have not been assigned a life span, the Public Art Manager may engage experts to assist in assigning the artwork a life span, based on the life expectancy of the artwork’s materials and fabrication methods. REVIEW PROCESS Should the criteria for deacession be met, it will be necessary for the Commission to review the artwork and make a recommendation to staff and Council to either maintain the work or deaccession the work. Public Meeting The Public Art Commission will hold at least one public meeting, which may be conducted as part of the commission’s regular meeting, for the purpose of gathering community feedback on a proposed deaccession or removal. The Commission may also decide to hold additional public meetings or gather community input through other methods. The Public Art Commission may seek additional information regarding the work from the artists, galleries, curators, appraisers or other professional

art for all | fort wayne public art master plan

prior to making a recommendation. If relocation is proposed, a public meeting is not required. Artist Involvement If deaccession or removal is recommended, the artist (if available) will be contacted and invited to provide input to the Public Art Commission. The artist’s contract, along with any other agreements or pertinent documents will be reviewed and sent to the City Attorney’s Office. Final Review and Recommendation The Public Art Manager will prepare a report that includes the opinion of the City Attorney on any restrictions that may apply to the specific work. The Public Art Commissions’ recommendation may include dismissing the request and/or modifying, relocating, selling, donating, disposing, or storing the artwork. The Public Art Manager will provide all relevant correspondence including, but not limited to:

insurance, storage, and City Staff support; 3. Artist’s name, biographical information, samples of past artwork, and resume; 4. A written description and images of the Artwork; 5. Artist’s statement about the Artwork named in Deaccession or Relocation Request (if possible); 6. A description of the selection process and all related costs that was implemented at the time the Artwork was selected; 7. Information regarding the origin, history, and past ownership of the Artwork; 8. Information about the condition of the Artwork and the estimated cost of its conservation; 9. Information and images of the Artwork’s site; 10. Any information gained from the public meeting held about the deaccession and removal of the work; 11. Feedback from the Director of the City Department responsible for operating and maintaining the Artwork; and 12. The Artist’s contract with the City.

1. A formal appraisal of the Artwork; 2. Detailed budget for all aspects of conservation, maintenance, repair, installation, operation,

appendix B | Relevant policy guidelines

collection management policy (continued) The Commission should use the Guiding Principles below for the applicable collection to evaluate artwork for deaccession along with public input. In order to be maintained as part of the Collection the artwork should meet two or more of the Guiding Principles. Goals of the Fort Wayne Public Art Program The Goals of the Fort Wayne Public Art Program are as follows: 1. Enhance the visual environment of public spaces for residents and visitors through a commitment to public art. 2. Strengthen the positive reputation, brand, and stature of the City of Fort Wayne and its neighborhoods. 3. Promote and support the economic development and vitality of the community in a geographically equitable way through an investment in the public realm. 4. Promote distinctive and diverse artwork that communicates the community’s sense of spirit, identity and pride. 5. Improve access to public art for all citizens of the city and advance understanding of its civic role.

6. Create opportunities for inclusion, education, engagement and civic dialogue among diverse citizens of the city. 7. Commemorate the city’s collective memory and history. 8. Celebrate the community’s cultural and ethnic diversity. 9. Use public art as an opportunity to promote collaboration with and support programs for tourism, cultural exchange and goodwill. 10. Advocate for artists and the important role that the arts play in our community.

art for all | fort wayne public art master plan

donation of public art procedures All public art pieces donated to the City of Fort Wayne must come with a plan to fund and deliver ongoing maintenance or the resolution accepting the public art must identify how maintenance of the donated public art will be funded. DONATION REQUIREMENTS The City will consider donations on the following basis: • The donation contributes to and enhances the City’s public art collection; • The donation meets a high standard of quality and is appropriate and meaningful to the community; • The donation follows required City procedures including the submission of a Donation Proposal and a Maintenance Plan. Donation Proposal requirements are included in this policy. The requirements for the Maintenance Plan can be found in the Fort Wayne Public Art Program Policy and Procedure for Maintenance document; • The donation is made with the understanding that no City funds will be required for production, siting, installation, or ongoing operations and maintenance of the work appendix B | Relevant policy guidelines

without prior approval of the City of Fort Wayne; • The donation proposal includes a plan to fund and deliver ongoing operations and maintenance – or the resolution accepting the public art must identify how maintenance will be funded; and • The donation proposal is reviewed and endorsed by the City Planning Department with a positive recommendation to the Fort Wayne Public Art Commission. Once a positive recommendation is made by the Public Art Commission, an acceptance of the donation will then be proposed to Council for approval over $100,000 .

donation of public art procedures (continued) The City will not accept a donation of artwork until all funds for its development, fabrication, siting, and installation have been secured. The City will consider the following types of donation proposals for artworks for City-owned property: • An already completed work of art; • A commissioned artwork by a specific artist or artists to be created especially for a Cityowned property; and • Donations of creative or innovative public art projects. ROLE OF THE SPONSOR OR DONATING ARTIST A donation of artwork must have a sponsor or co-sponsors, who will prepare and present a donation proposal. The sponsor’s principal roles are to state the intent of the donation and be responsible for raising or providing the funding for its production, acquisition, installation, and maintenance. Community groups or corporations can act as a sponsor, provided that they can demonstrate community support for the proposal. Demonstrating community support reinforces the public nature of the proposal.

DONATION PROPOSAL PROCEDURES All offers of artwork proposed for property under City jurisdiction must be made in writing and submitted by the sponsor to the Fort Wayne Public Art Commission. The donation proposal must contain the following for an already completed work, a commissioned artwork, or a creative/ innovative public art project: 1. Rationale for the intent, purpose, and added value to the City of the proposed gift; 2. Brief statement about the artwork or project and biographical information about the artist, including resume and supporting materials; 3. Project timeline; 4. Site plan that shows the proposed location of the artwork, a photograph of the proposed installation site, and surrounding environment; 5. Visual presentation of the artwork on the proposed site(s), including drawings, photographs, and models of the proposed work with scale and materials indicated;

art for all | fort wayne public art master plan

6. Installation plan; 7. Maintenance plan, including operations and maintenance information citing requirements for ongoing maintenance and associated costs; and 8. Documentation of artwork ownership and statement of authority and intent to transfer ownership to the City. The following additional information must be provided for a commissioned artwork or a creative/ innovative project to be created especially for a City-owned property: 1. Detailed budget, with costs for the project including site preparation, installation, and insurance that meets City requirements, and 2. Funding committed to date and proposed source(s) of funds.

DONATION PROPOSAL REVIEW PROCESS All proposals for donations of artwork must follow a three-stage review process:

Department for viability of concept; 2. Upon positive recommendation from the Planning Department, the Fort Wayne Public Art Commission will utilize the Donation Review Criteria below to review both an already completed work and a proposed work; and 3. If a new artwork is being commissioned, final conceptual drawings or renderings must come back to the Public Art Commission for final approval. If a donation is made that is valued at $100,000.00 or less, the Fort Wayne Public Arts Commission may recommend acceptance of the donation by the City of Fort Wayne. If the donation is valued in excess of $100,000.00, the acceptance of the donation must be decided upon by the Fort Wayne City Council. If the Fort Wayne Public Art Commission decides against accepting the proposal, City Staff, in collaboration with the Fort Wayne Public Art Commission, will notify and provide a rationale to the sponsor and/or donor and the artist.

1. Review by the City of Fort Wayne Planning

appendix B | Relevant policy guidelines

Donation of public art procedures (continued) DONATION REVIEW CRITERIA The donation review process will include, but will not be limited to, the following: • City-owned Property – Donated public artwork must be located on City-owned or Citymanaged property; • Relevance and Site Context – Works of art must be appropriate for the proposed location and its surroundings, and/or complement the architecture, topography, history, and social dynamic of the location in which it is placed; • Artist and Artwork Quality – The artist demonstrates the ability and potential to execute the proposed artwork, based on previous artistic achievement and experience. The artwork must enhance the City’s public art collection;

• Physical Durability – The artwork will be assessed for long-term durability against theft, vandalism, and weather; • Public Safety and Liability – The artwork will be assessed for any public safety concerns, as well as for any potential liabilities for the City; • Sustainability – Consideration will be given to the environmental impact and sustainability of the proposed artwork, including its operations and maintenance requirements/costs; and • Legal – Proposed terms of donation, legal title, deed of gift, copyright authenticity, artist’s right to reproduce, liability, and other issues as deemed appropriate will be considered.

art for all | fort wayne public art master plan

Memorial Gifts Gifts that are intended to specifically memorialzie an individual person (Memorial Gifts) will have an additional review process, which will include, but will not be limited to, the following: • Timeframe – The person or event being memorialized must be deemed significant enough to merit such an honor. The person so honored will have been deceased for a minimum of twenty-five years. Events will have taken place at least twenty-five years prior to consideration of a proposed memorial gift; • Community Value and Timelessness – The person or event being memorialized represents broad community values and will be meaningful to future generations; and • Location – The location under consideration is an appropriate setting for the memorial; in general, there should be some specific geographic justification for the memorial being located in a specific site.

ACCEPTANCE AND ACCESSION OF THE ARTWORK If the proposal is accepted by the City of Fort Wayne, a formal agreement will be negotiated outlining the responsibilities of each party (the City, the sponsor(s), the artist, and outside contractors, where applicable). The agreement will address project funding, insurance, siting, installation, operations and maintenance, project supervision, vandalism, the right of removal or transfer, public safety, and other issues as necessary. The City of Fort Wayne will be the owner of the artwork and reserves the right to remove or alter the work to ensure public safety or because of any other City concerns. The City upholds copyright law and the Visual Artists Rights Act of 1990. Any changes will be made in consultation with the artist, sponsor(s) and/or donor(s). The completed and installed artwork will be accessioned and added to the City’s inventory list and master database with all accompanying documentation.

appendix B | Relevant policy guidelines

mural guidelines INTRODUCTION Murals are an investment in a city’s unique identity and its cultural cohesiveness, and contribute to its public art collection. The Public Art Commission has oversight responsibility pertaining to the creation of murals on publicly-owned buildings in the City of Fort Wayne. Mural designs on privately-owned buildings in the City of Fort Wayne are not subject to the Public Art Commission’s oversight. The Fort Wayne Public Art Commission may serve as a resource in an advisory role to private property owners who wish to integrate murals in the development or improvement of publically accessible private property. The Public Art Commission may fund, commission, implement and select murals on publicly-owned buildings. The Public Art Commission’s role includes, but is not limited to: identifying potential mural sites; securing the required funds and/or in-kind contributions from individuals, foundations, businesses and other corporate donors; issuing and administering the Request for Qualifications (RFQ) for mural artists; coordinating a selection process for RFQ reviews and artist recommendations; 42

selecting the concept artwork; negotiating and finalizing the contracts with artist(s); coordinating the creation and completion of murals; paying artist(s); purchasing of supplies or renting equipment; and scheduling the mural dedications. Public Art Commission Mural Program Guidelines 1. Theme / Design Guidelines: a. Murals on publicly-owned buildings may reflect the character, culture and history of the area/neighborhood. b. Murals may display relationships to the surrounding environment. c. Content: Mural must adhere to City of Fort Wayne sign regulations and laws; Murals depicting violence, salacious imagery, expletives or hate speech will not be considered. 2. Site Selection Guidelines; Mural placement on publicly-owned property. a. The site must be accessible to the public. b. Public Art Commission must examine photographs of the proposed site and physical surroundings and agree to place a mural at that location.

art for all | fort wayne public art master plan

c. The site must adhere to all applicable City laws and Ordinances. 3. Guidelines for the Public Art Commission Committee when they act as a resource for private property owners--upon Building Owner request: a. The Building Owner must submit a letter of request to the Public Art Commission indicating interest in implementing a mural and requesting assistance with said implementation. The Public Art Commission must review the request and approve or deny the request in writing. b. The Public Art Commission may provide the Building Owner with resource materials including: artist agreement template; liability waiver template; mural installation guidelines. c. If the Building Owner requests that the Public Art Commission review concept artwork, the Public Art Commission may approve or deny concept artwork. The Building Owner may install any artwork he/she chooses to install on their privatelyowned property (See Ordinance No. R-26-

appendix B | Relevant policy guidelines

18). 4. Artist Selection Guidelines: a. The Public Art Commission may release a Request For Qualifications, RFQ. b. The Public Art Commission may choose to request any of the following: artists with experience; amateur or up-in-coming artists; local, national or international artists, examples of past projects; at least five (5) color images of one or more completed projects; an artist resume or CV c. Artist may be selected based on willingness to work with the Public Art Commission and the community to develop and refine the mural design. d. Timely response to the RFQ, color renderings/designs of the proposed mural and a written description of the mural. e. Artist may display innovative and unique artistic vision, including technique, composition of visual art elements, use of line, color, form, and texture. f. Willingness to enter into a contractual agreement with the Public Art Commission. g. Provide proof of liability/workers compensation/automobile insurance, when

mural guidelines (continued) applicable. h. Agreement to allow photographs, videos and documentation of the mural installation, the finished mural and the artistâ&#x20AC;&#x2122;s proposal to be used without restrictions or royalties paid to the artist for archival, promotional, marketing, website, social media, educational and such other purposes as the Public Art Commission and the City of Fort Wayne shall determine. Such photographic and documentary materials shall be the property of the Public Art Commission and the City of Fort Wayne. The City of Fort Wayne and the Public Art Commission will not create or sell products depicting the copyrighted mural image without permission from the artist(s). 5. Mural Application Approval Process; All applicable mural application materials will be

sent to the Public Art Commission for review. a. The Public Art Commission Committee will conduct a review of the mural application and/or RFQ. b. The Public Art Commission may hire artist(s) to create a mural concept. c. The Public Art Commission will conduct a review of the mural concept(s). d. The Public Art Commission notifies the City of Fort Wayne when a mural concept is approved. e. The Public Art Commission notifies the selected artist(s). f. The City of Fort Wayne may issue a press release. 6. Fundable Expenses include but are not limited to:

art for all | fort wayne public art master plan

a. Artist(s) fees for design and execution of mural. b. Rental or purchase of painting equipment or the purchase of painting supplies. c. Rental of barricades, signage and other equipment required of street or alley closures (if needed). d. Lighting and electrical equipment. e. Other expenses that are pre-approved by the Public Art Commission and the City of Fort Wayne. 7. Mural Preparation and Creation: a. The City of Fort Wayne will obtain the necessary street or alley closures. b. Wall preparation is conducted as needed. c. The Public Art Commission monitors the creation and completion of the mural. d. The Artist creates artwork in a timely fashion. If more time is needed, artist notifies the Public Art Commission so that any applicable permits may be extended. e. The creation of the mural must include materials that are long-lasting (at least five

appendix B | Relevant policy guidelines

(5) years), graffiti-resistant, or include an anti-graffiti coating (if needed). f. The artist notifies the Public Art Commission when the mural is completed. 8. Dedication: a. When the mural is completed, the Public Art Commission may hold a mural dedication event. 9. Publicity a. The Public Art Commission or City of Fort Wayne Staff may obtain and post digital images of the installation progress and the completed mural on the City of Fort Wayne website and social media.

social media guide for fort wayne public art commissioners The purpose of this guide is to help standardize and elevate communications from Commissioners and other non-staff members on behalf of the public art program. Please use this guide to inform your external communications. WHY PUBLIC ART? Often one of the first questions those in the public art field are asked to answer is basic: Why public art? The answer is multifaceted and may change based on the audience, however the fundamentals on how to answer this question are outlined below: • To reflect Fort Wayne’s cultural and ethnic diversity, and the diversity of the visual arts, while building a publicly available collection of dynamic art that celebrates the human spirit and condition. • To foster the development of independent artists by integrating their work into public places, civic infrastructure and private development. • To enrich the community through innovative and diverse Public Art. • To promote economic vitality in Fort Wayne through the artistic enhancement of public spaces. 46

PUBLIC ART COMMISSION In addition to communicating the importance of public art, Commissioners may also be required to communicate what the Public Art Commission is, what it does, and how it does its work. This can be summed up by communicating the Vision and Goals of the Commission. Vision Fort Wayne is a city where public art and creative expression are at the center of a vibrant and prosperous community. Goals • Enhance the visual environment of public spaces for residents and visitors through a commitment to public art. • Strengthen the positive reputation, brand, and stature of the City of Fort Wayne and its neighborhoods.

art for all | fort wayne public art master plan

• Promote and support the economic development and vitality of the community in a geographically equitable way through an investment in the public realm. • Promote distinctive and diverse artwork that communicates the community’s sense of spirit, identity and pride. • Improve access to public art for all citizens of the city and advance understanding of its civic role. • Create opportunities for inclusion, education, engagement and civic dialogue among diverse citizens of the city. • Commemorate the city’s collective memory and history.

appendix B | Relevant policy guidelines

• Celebrate the community’s cultural and ethnic diversity. • Use public art as an opportunity to promote collaboration with and support programs for tourism, cultural exchange and goodwill. • Advocate for artists and the important role that the arts play in our community. PRINCIPLES FOR SHARING The set of principles below should govern how information is shared online. Whether on social media, via email, or through other digital methods remember to always keep these principles in mind.

social media guide for fort wayne public art commissioners (continued) WHAT TO DO: Ensure Accuracy The massive amount of information available online means we must pay close attention to verify information before we share. This is especially true when sharing information as a Commissioner since your communications may be seen as representing the City and the Public Art Program. Verify facts - especially those in viral posts or memes - before sharing. Be sure to cite and link to your sources whenever possible and ensure those sources are reputable news sources or organizations. Be on the lookout for false or misleading sites and always verify before you share.

Maintain Transparency Remember that when you comment or post on social media, you are representing the Public Art Commission - even if posting in a personal context. Always be honest about your identity. In personal or professional posts that relate to public art, the Public Art Commission, or other city projects, you should identify yourself as a Commissioner. Be clear that you are sharing your views as an individual, not as a representative of the Public Art Commission as a whole. Think Before You Post Even when using privacy controls, social media is inherently public. Screenshots can be taken of private posts and shared. Search engines can turn up posts and pictures years after the publication date. If there is someone with whom you would be uncomfortable seeing your post, itâ&#x20AC;&#x2122;s best not to post at all.

art for all | fort wayne public art master plan

Take the High Ground Again remember that you represent the Public Art Commission, and by extension the city, in your online activity. Participating in discussions online is important and useful, especially to people who are unable to attend in person meetings. Engage with people civilly, as you would in person or at a Public Art Commission meeting. Correct Mistakes If you share inaccurate or incorrect information be upfront and quick in correcting your post. Whether it be a blog or a social media post, be sure to state that you edited your post to correct a mistake or inaccuracy.

appendix B | Relevant policy guidelines

Monitor Comments Most people who maintain social media sites welcome commentsâ&#x20AC;&#x201D;it builds credibility and community. However, you may be able to set your account so that you can review and approve comments before they appear. This allows you to respond in a timely way to comments. It also allows you to delete spam comments and to block any individuals who repeatedly post offensive or frivolous comments.

social media guide for fort wayne public art commissioners (continued) WHAT NOT TO DO: Do Not Use Pseudonyms Never pretend to be someone else. Tracking tools enable supposedly anonymous posts to be traced back to their authors. Do not post something online unless you feel comfortable publicly identifying yourself. Do Not Make Statements on Behalf of the Commission, City, or Staff If you publish content to any website and it has something to do with the work you do on the Commission or about public art, use a disclaimer such as this: “The postings on this site are my own and do not represent the Public Art Commission’s positions, strategies, or opinions.” Do Not Use the Fort Wayne Logo or Make Endorsements Do not use the City of Fort Wayne’s logo, or any other Fort Wayne collateral or images on your personal online sites. Do not use the City, Commission, or Staff’s name to promote or endorse any product, cause, or political party or candidate.

WHAT TO SHARE When sharing or posting online about public art or the program, it is important to be intentional in order to effectively represent the program. The following topics should be the focus of posts relating to public art: • • • • •

The importance of public art Highlights of pieces in the collection Experiences with public art in Fort Wayne Anticipation of new public art in Fort Wayne Invitations to unveilings of new public art in Fort Wayne • Repost and share status updates from the City of Fort Wayne without altering the original status • Experiences with public art in the region or while traveling outside of the region

art for all | fort wayne public art master plan

HOW TO SHARE In order to be effective in your digital and online communications several mixed strategies should be deployed. This means sharing a variety of content and media, as well as providing original commentary. The following are the fundamentals that should be focused on in order to have a successful online presence.

Share Articles with Commentary A popular method of sharing on social media is to share articles from online news outlets and other organizations. Refer to the principals on sharing for guidelines on how to discern what to share. When it comes to ‘how’ to share, the key to ensure engagement is to provide commentary on your personal thoughts on the article.

Share Images Social media in particular is geared towards visual media. Sharing photos is a great way to reach people while also visually illustrating your point. Always provide at least a short commentary on your photos and ensure that they are well lit, in focus, and contain interesting subject matter.

Sharing personal stories can enhance the three methods of sharing above as sharing personal experiences and stories is one of the most impactful ways to engage online. Personal stories don’t always need to disclose personal information, but rather should explain why public art is important to you and why others should care.

Share Videos Video is a quick, easy, and engaging way to share online. With the advent of live-streaming and the ability to easily share video, it is an important tool to use on social media. Use video when static images wouldn’t fully convey the subject matter or intended point. Be sure to pay attention to sound either disable, provide intentional commentary, or allow useful ambient noise to pay.

appendix B | Relevant policy guidelines

YOUTH VOLUNTEERS, FORT WAYNE

Appendix C: Stakeholder report

Stakeholder Report: March 19, 2019 STAKEHOLDER GROUPS ENGAGED The following people and organizations were invited to participate in one-on-one or focus group sessions either in person on January 14 and 15 or over the phone throughout the months of January and February. This list of stakeholders was developed in collaboration with the Steering Committee, City Staff, and the Public Art Commission. The following organizations were represented. • Fort Wayne Elected Officials ο Mayor Henry ο Councilmember Crawford • Fort Wayne City Staff ο Cindy Joyner, Community Development ο Seth Weinglass, Public Utilities ο Stacy Haviland, Redevelopment ο Nancy Townsend, Redevelopment ο Shan Gunawardena, Public Works ο Kyle Winling, Traffic Engineering ο DeWayne Nodine, City Utilities ο Paul Spoelhof, Planning and Policy ο Sherese Fortriede, Planning and Policy ο Russ Garriott, Planning and Policy

ο ο ο ο

Don Orban, Planning and Policy Creager Smith, Planning and Policy Steve McDaniel, Recreation and Parks Dan Baisden, Planning and Policy

• Public Art Commissioners ο Nancy Stewart ο Pam Holocher ο Rena Bradley ο Alec Johnson ο Paul Sauerteig ο Randy Strebig ο Renata Robinson ο Leonard Helfrich ο Jan Krist ο Tim Parsley • Local Artists ο Adam Garland ο Matt McClure, ArtLink ο Tom Smith ο Dan Swartz, WunderKammer ο Jason Swisher ο Jennifer Ford • Neighborhood Liaison • Fort Wayne Children’s Zoo • AWS Foundation

art for all | fort wayne public art master plan

• • • • • • • • • • • • • • • • • • • • • • • • • •

Northeast Area Partnership Southeast Area Partnership Southwest Area Partnership Tri-State Watershed Alliance Citilink SE Corporate Art English Bonner Mitchell Fort Wayne Community Schools Hagerman Construction Fort Wayne Newspaper Allen County Public Libraries Fort Wayne Greenways Community Leaders Arts United Young Leaders of Northeast Indiana Fort Wayne Community Foundation NPR Fort Wayne RTM Ventures Greater Fort Wayne Science Central RLW Law University of Saint Francis Fort Wayne Museum of Art American Electric Power Downtown Fort Wayne Ash Brokerage

appendix C | Stakeholder report

• • • •

Shindigz Fort Wayne Magazine NEI Partnership ARCH

The following is a summary of feedback heard during individual stakeholder interviews and focus groups. The following questions were asked to each stakeholder: 1. Introduce yourself, the organization you represent, your last experience with art, and three words to describe Fort Wayne. 2. What is your vision for public art in Fort Wayne? 3. Where do you believe investment in public art should be focused and why? (Both Specific Locations and General Locations) Overall the information is divided into small sections to provide a snapshot of themes from the stakeholders.

Stakeholder Report: March 19, 2019 (continued) CURRENT PERCEPTION OF THE PUBLIC ART PROGRAM Current Perception of Commission and Public Art program • There have been no clear expectations set for the public art program to the broader community. • This is an opportunity to promote that the City cares about itself and about the community. • The formation of a Public Art Commission is a major paradigm shift for the City of Fort Wayne. FUTURE VISION FOR THE PUBLIC ART PROGRAM Perceived Value of Public Art to the Community • Public Art has the power to: ο Draw people to the community; ο Be a major tool in revitalizing both the downtown and neighborhoods; ο Expose the people of Fort Wayne to Art; ο Celebrate the past while looking towards the future of the city; ο Enhance the creative culture’s experience and retain their talent; ο Bring people together from all areas of

ο ο ο ο ο

ο ο

ο ο ο ο ο

the city, all socioeconomic and racial backgrounds; Cement a legacy of civic engagement and pride; Provide diversity of experience and thought for all people of Fort Wayne; Raise the profile of the City of Fort Wayne in the region and throughout the Midwest; Create ‘third’ spaces for the community to come together; Cement the reputation of the City of Fort Wayne as an affordable mid-sized city that is a destination for young artists to live; Increase livability throughout the City; Welcome people to the City of Fort Wayne and create a warm experience for them throughout their stay; Equalize the human experience in Fort Wayne, bringing residents together; Bolster the built environment; Explore the diversity of Fort Wayne residents; Increase career viability of local artists; and Create vibrant, beautiful spaces throughout the City;

art for all | fort wayne public art master plan

Individual Interviews and Focus Groups VISION FOR THE COLLECTION • The Public Art Program of Fort Wayne is dedicated to presenting a wide variety of highquality public art, working with the community to enhance the built environment and enrich the lives of all residents. ACCESSIBILITY • Fort Wayne has an opportunity to create universally designed public art that is inclusive of people of all abilities. Universally designed public art could be created by engaging multiple senses at a single piece.

appendix C | Stakeholder report

FUNDING • Considerations for funding local and national artists ο Neighborhood investments could be restricted to regional artists ο Downtown investments could be open to national artists • Neighborhood Installations ο Matching funds could be required by neighborhoods to commission artworks • Explore Diversification of Funding ο One-time developer fee for projects totalling over $1,000,000.00 ο Public Art in the development of Cityowned properties ο Downtown Improvement District Matching Funds ο Percent for Arts Ordinance ο National and Statewide Grants

Individual Interviews and Focus Groups (continued) PARTNERSHIP OPPORTUNITIES Build on Fort Wayne’s strong partnerships between local government, businesses, nonprofits, and foundations by clarifying the City’s role as a funder and steward of the Public Art Collection and of the Public Art Master Plan. Partners include but are not limited to: • • • • • • • • • • •

Arts United Fort Wayne Public Library System Fort Wayne CIty Schools Visit Fort Wayne Fort Wayne Community Foundation Purdue Fort Wayne Greater Fort Wayne Fort Wayne Trails Knight Foundation Saint Francis University Park Foundation

PROGRAMMING OPPORTUNITIES The following programmatic ideas were presented multiple times by multiple stakeholders. • Artist in Residence Program (City of Fort Wayne Offices and at the quadrant levelrotating on a yearly basis) • Artist-led community engagement processes focused on identifying history, • culture, and spaces neighborhoods value as locations for public art • Fort Wayne Sculpture Tour • Bike/Walking Tour of the Public Art Collection • Identification of privately owned walls for mural installation by private property owners • Programming around the existing murals ο Free Ice Cream at the Panda Mural ο Walt Whitman Readings ο Yoga in the Breathe Alley • Mentorship program for emerging public artists • Illuminate Fort Wayne - the City of Light • Culturally Complete Streets as a citywide policy • Bus Gallery partnership with Citilink • Vacant storefront installations • Consistent unveiling programs with artist talks by the commissioned artist • Artist grants art for all | fort wayne public art master plan

LOCATIONS Identify locations where community based public art can be integrated into citywide urban design efforts. Locations include but are not limited to: • Throughout the neighborhoods ο Partnership with the Landbank ο On Vacant Lots ο Public Art in neighborhoods should celebrate the uniqueness of each quadrant ο Investments at the gateways of neighborhoods • Parks ο Along greenways, and trails + Pufferbelly Trail + Southwest Trail Network + Trail Mouths + Large sculptural elements along the downtown trails and smaller investments in the neighborhoods along the trails ο Along the River, viewable by watercraft users

appendix C | Stakeholder report

• Downtown ο Alleyways ο Gateways ο Riverfront ο Central Station ο Urban League/Transit Hub ο At bus stops ο Within The Landing Streetscape Improvements ο Electric Works ο Grand Wayne Center • On Infrastructure ο Viaducts ο Bridges ο Flood Wall Structure ο In medians ο Roundabouts ο Traffic boxes ο Airport

Individual Interviews and Focus Groups (continued) • On our corridors ο Along each commercial corridor ο At the gateways of the collar communities ο Broadway, Wells Street, North Anthony, State Street Opportunities for Case Studies • Portsmouth, Ohio Murals • Sandusky, Ohio Neighborhood Initiative • Meyer Garden in Fort Rapids • Wynwood Business Improvement District: Miami, Florida • Cabbagetown: Atlanta Neighborhood • Cincinnati Mural Program • Spartanburg, South Carolina • Decatur, Indiana Sculpture Walk • Carmel, Indiana

POLICY NEEDS/ PROCESS DOCUMENTS Consider the following policies and procedures for the operation and implementation of the public art program: Policies include: • Maintenance Policy • Donation Policy • Collection Management Policy • Temporary Public Art Policy • Guidelines for Memorials Procedures include: • Developer Framework • Review Process • Process for approval of art on private property • Equity Statement • Partnership guidelines • Mural Guidelines • Develop a work plan procedure that outlines the creation of a 5 year strategic plan for the Public Art Commission and City of Fort Wayne

art for all | fort wayne public art master plan

ADOPTED FORT WAYNE PLANS TO BUILD UPON • Downtown Fort Wayne Public Realm Action Plan • Riverfront Plan • Plan-it Allen Comprehensive Plan • Parks Master Plan • Front Door Fort Wayne • Downtown Blue Print

appendix C | Stakeholder report

PROMENADE PARK GRAND OPENING, FORT WAYNE

Appendix D:

public engagement report

public engagement events The kickoff to the Public Art Master Plan - Pecha Kucha for Public Art - was held March 26, 2018. Local artists gave rousing presentations of 20 slides for 20 seconds that bookeded a keynote by Marc Pally, an artist and curator out of Los Angeles. The turnout for this kickoff, held at Arts United, was large with an estimated crowd of 200. The excitement for the future of public art in Fort Wayne was clear. PRESENTERS INCLUDED: Rena Bradley Alexandra Hall Tim Parsley Sayaka Ganz Adrian Curry Jim Merz Marc Pally

At each neighborhood Public Art Popsicle Pop-Up on a Parklet meeting, hotdogs and popsicles were served to attendees, and a public art piece was created culminating to a display of all the pieces at the downtown meeting. The neighborhood meeting at Bridge of Grace boasted a partnership with the Fort Wayne Police and Fire Departments and the local PBS Station. The neighborhood meetings that took place at Bridge of Grace, WunderKammer, and Downtown at Corridor Kitchen Alley also boasted a partnership with local artist Paco Reyes and a local DJ. Street Art was created on plastic at Bridge of Grace, while a mural was painted during the meeting at WunderKammer. Activities for children included sidewalk chalk and temporary tattoos.

Five neighborhood meetings were held the week of May 13, 2019 building upon the extensive work completed in Phase 1, including nearly 70 individual interviews. All five meetings, titled Public Art Popsicle Pop-Up on a Parklet, were identical and took place in five different areas of the City.

art for all | fort wayne public art master plan

Public Art Popsicle Pop-Up on a Parklet meeting locations and dates:

classes). The focus groups took place on the following dates:

• Southeast ο Bridge of Grace ο May 13, 2019 • Northwest ο Franklin School Park ο May 13, 2019 • Northeast ο Old Crown Coffee ο May 14, 2019 • Southwest ο Wunderkammer ο May 14, 2019 • Downtown ο Corridor Kitchen Alley ο May 15, 2019

• Focus Group 1 ο Wunderkammer ο March 25, 2019 • Focus Group 2 ο ArtsLink ο March 27, 2019 • Focus Group 3 ο Catholic Charities ο May 14, 2019 • Focus Group 4 ο TurnStone ο May 14, 2019 • High School Classes ο Northside HS ο May 14, 2019 • High School Classes ο Wayne New Tech ο May 15, 2019

In addition to the 5 neighborhood meetings, four focus groups were held: two artist focus groups were hosted at WunderKammer and ArtsLink, one focus group was held at Catholic Charities, and one focus group was held at Turnstone. High School students were also engaged in their regularly scheduled classes at Northside High School (3 classes), and Wayne New Tech High School (3 appendix D | Public engagement report

focus group results ARTIST FOCUS GROUPS: Two artist focus groups were hosted at WunderKammer and ArtsLink on two different days. Through lively discussion, significant themes emerged at both locations with different participants. Those themes are as follows: many artists question the funding of visual art through the ordinance and would prefer a more broad funding stream for all arts and culture, local artists are interested in the process for private projects by artists and want to make sure the process is simple and straightforward, artists are interested in being placed on a list for private developers to utilize when planning for projects, and artists are interested in ensuring there are opportunities for all levels of public artists. CATHOLIC CHARITIES: Catholic Charities (Diocese of Fort WayneSouth Bend) is the leading provider of services and outreach to New Americans in Fort Wayne, including both immigrants and refugees. A focus group was held with employees of the organization, all of who were immigrants hailing from places as diverse as Burma/Myanmar, Russia, Columbia, Peru and more. A prevailing theme of this conversation

was of the opportunity to use public art to engage newly arriving residents, to show the diversity of Fort Wayne in the public realm, and to create a welcoming feel by giving opportunities for the New American community of Fort Wayne to be represented artistically and visually. TURNSTONE: Turnstone, an organization dedicated to providing a comprehensive continuum of supportive services addressing the unique needs of people with disabilities and their families, brought together a group of young people who are dedicated to the increased livability of Fort Wayne. During the focus group, themes about universal design rose to the utmost importance in considering placement of public art throughout the City. Providing multiple opportunities for various abilities to experience public art installations was also of interest.

art for all | fort wayne public art master plan

neighborhood meeting results At each neighborhood meeting, the following questions were asked: What’s Special About Fort Wayne? What’s Special About Your Neighborhood? What Are Your Big Ideas for Public Art in Your City? Participants were also asked to place dots on a map of their neighborhood and the whole city indicating where they felt public art should be placed. Design Note: These results will be presented in the final map series presented in the final plan as the interactive map tool on the project website also asks this question. The following results are divided by question.

appendix D | Public engagement report

WHAT’S SPECIAL ABOUT FORT WAYNE? Top responses: • The Rivers, kayaking on the rivers (top response) • Downtown and the renovations there (top response) • Bikes (top response) • People are friendly • The youth / kids bring folks together • Good schools • History Breakdown: • Wall Art!!! • Bikes • People smile when they walk down the street • The people • Fixed gear bikes • The area by the airport smells like cookies • Cost of living • Downtown renovations • The people • The bikes • Small town community vibe mixed with the big city amenities! • Interception of the three rivers

neighborhood meeting results (continued) • Kayaking on the rivers! • The people who are making opportunities for revitalization of the city! • Food! Art! Vibrancy! • Our rivers • DTFW • History • Culture • The Rivers • Anthony Wayne • Fort Wayne is a “clean” city • Feeling safe • The revitalization downtown • Downtown!

• • • • • • • • • • • • •

People are friendly Love of art Simple to navigate - size Friendly Art-focused! Growing and innovation Our parks and libraries The people and the community are so resilient! Big city “feel” small town comfort Kids bring folks together Diversity The youth I move with Fort Wayne

art for all | fort wayne public art master plan

• • • • • • • • • • •

Fort Wayne helps kids Awesome people Good schools Good schools Beautiful spaces and a great history Incredible leaders Everything The downtown shops and FOOD! Best minor league franchises - Komets, Tincaps Cool It’s quiet

appendix D | Public engagement report

• • • • • • • •

The love Rivers River history Zoo Food (Bravas, Food trucks, etc) Downtown and local shops Yummy bunny

neighborhood meeting results (continued) WHAT’S SPECIAL ABOUT YOUR NEIGHBORHOOD? Top responses: • The people (great people, “true” people) • Parks and nature (giant old trees, landscape) • Neighbors (awesome, caring, friendly) • Community • Local shops • Walkability • Quiet

Breakdown: • The history of the buildings mixed with the new ideas of our generation • We all know each other • Safety • The renovation • The lake • Family and friends • Not much • My neighbors • The community • The awesome neighbors ;) • Quiet • My neighborhood is a different kind of quiet • My house! • 8th best well-maintained city in the U.S. • The people! • Wunderkammer! • The orange house • Strong community • Trails and parks • Food • Walkability along trails

art for all | fort wayne public art master plan

• • • • • • • • • • • • • • • • • • • •

Neighbors Mini libraries People outside Giant old trees People! Parks Everything! Wunderkammer! The nature Close to Foster Park Kids and dogs everywhere Walkable Close to the river Good shops Health food shoppe Community Local shops Great people More walkable than most neighborhoods here Great murals, nice local shops, close to everything • Great neighborhood vibe and walkable destinations - like Old Crowne

appendix D | Public engagement report

• • • • • • • • • • • • • • • • • • • • •

The people (and their passion!) The people My friends! Good neighbors All the kids The people “True” people Community and friendly The love Creative minds Feeling safe God loving people Great people Vibrant atmosphere All the churches! Caring neighbors Our community built parks Bowser Park Friendly neighbors! Family friendly The people

neighborhood meeting results (continued) WHAT ARE YOUR BIG IDEAS FOR PUBLIC ART IN YOUR NEIGHBORHOOD AND IN YOUR CITY? Top responses: • Murals, pictures • 3D sculptures, kinetic pieces • Open walls • Historic buildings and industrial areas Breakdown: • Art in all public works projects! • Mosaic benches • I want to see our bridges, underpasses, alleys, street crossings, and buildings covered with community-based art • Invite youth to actively participate in the creation of the art • Select a group of kids who present their ideas to do a mural • Continue this mural project in every corner of this city and it will help bring us together even more and grow in the even better ways bringing us all up in the way that art only can. It’s universal.

• Murals welcoming people to the city! • Interactive art that connects and inspires our community • Repurposing dilapidated/abandoned structures for public sessions (learning fundamentals in an open environment; creating growth from what was previously forgotten) • More “beautiful” classic art. Skilled art • Plaque with interpretation • Pictures • Pictures of the community • Memorabilia of early Fort Wayne • Photographs of people’s faces on buildings • Interactive audio installation • open walls that allow anyone of any skill level to engage in public art • Giant clouds on buildings • Decorate abandoned houses • Break the mold • Brutalist architecture/abstract artwork • Statues • Art everywhere! • Paint something on the Indiana Michigan Power Building

art for all | fort wayne public art master plan

• • • • • • • • • • • • • • •

• • •

Replace damaged sidewalks with “art” walks Mix nature with art More 3D art like sculptures Murals everywhere Literally color everywhere. The more, the better! In and around the old industrial areas - east central Open walls that anyone can access Murals! More interactive art (walk under, around, 3D) BIG SCALE Big, bold art pieces, temporary and permanent Open walls and more murals in areas that don’t have them Street light art More building murals Painted crosswalks Love the idea of collaborative projects i.e. with artists and community murals, local schools, senior centers Community garden More lighted underpasses Art on historic buildings

appendix D | Public engagement report

• Purposeful art used for bike locks and parks • Parklets on vacant lots (update zoning to make it easy) • Art in green spaces, not just spaces for sports/ recreation • Public graffiti: walks • Art should be put in schools and hospitals • Public performances, drama, dance • Open walls so any person of any skill level can participate • Anima • Color • 3-dimensional - sculptures, embedded in the neighborhood • Open walls to express • Kinetic / wind • Art that takes risks, art that challenges the status quo • More music • Murals everywhere!

PUBLIC ART PECHA KUCHA, FORT WAYNE

Appendix E: survey results

survey results Q1 WHAT QUALITIES ABOUT FORT WAYNE MAKES IT UNIQUE? [847 answered, 0 skipped]

Q2 WHAT COMES TO MIND WHEN YOU THINK OF PUBLIC ART? [751 answered, 96 skipped]

Top responses:

• • • • • •

The Rivers Parks and Greenspaces Active arts culture Neighborhoods History Food/Dining

Other top responses: • • • • • • • •

Festivals History Manufacturing Churches Events Unique Bike Trails Cost of Living

53.36% 44.16% 33.65% 26.45% 24.09% 20.43%

• • • • • • • • • •

Murals Sculptures Statues Uniqueness Interactive Inspiring Interesting Graffiti Beauty Diversity

art for all | fort wayne public art master plan

Q3 ARE YOU IN FAVOR OF BRINGING MORE PUBLIC ART TO FORT WAYNE? [785 answered, 62 skipped]

Q4 WHERE DO PEOPLE GATHER IN FORT WAYNE? [745 answered, 102 skipped]

• Yes • No • I’m not sure

Top responses:

appendix E | Survey results

92.87% 2.17% 4.97%

• Downtown • Parks (all, including) ο Headwaters Park ο Freimann Square ο Foster Park ο Lakeside Park • Parkview Field • Festivals • Bars • Churches • Coffee Shops

survey results (continued) Q5 WHAT DO YOU THINK THE ROLE OF PUBLIC ART IS IN FORT WAYNE IS? [766 answered, 81 skipped] Top responses: • Provide opportunities for people to experience art that enriches their lives 54.05% • Bring a sense of whimsy and delight to everyday spaces 54.05% • Support the growth of the local arts community 42.17% • Position Fort Wayne as an arts destination help build and reinforce the city’s identity 41.38% • Help build and reinforce distinct neighborhood identities 32.77% • Create community interaction and strengthen social networks and connections 31.07% • Promote pride 27.81% • Welcome people to Fort Wayne 26.11% 78

• Anchor public spaces 26.11% • Celebrate the history of Fort Wayne 24.54% • Support tourism 19.58% • Enhance the identity of community institutions and civic buildings 19.32% • Provide art to our youth 19.06% • Encourage economic development 15.93% • Draw attention to the natural environment 15.27% • Open up conversations about issues facing the community 12.66%

art for all | fort wayne public art master plan

Q6 WHAT QUALITIES WOULD YOU LIKE TO SEE CELEBRATED IN FORT WAYNE? [656 answered, 191 skipped]

Q7 WHAT QUALITIES WOULD YOU LIKE TO SEE CELEBRATED IN YOUR NEIGHBORHOOD? [621 answered, 226 skipped]

Top responses:

• • • • • • • • • •

• • • • • • • • •

History Native Americans Friendliness Rivers Community Diversity Creativity Family Art Inclusivity

appendix E | Survey results

History Nature Pride Parks & Greenspace Diversity Family Togetherness Inclusiveness Sense of Community

survey results (continued) Q8 WHAT LOCATIONS WOULD BE IDEAL FOR PUBLIC ART IN FORT WAYNE? [729 answered, 118 skipped]

Q9 WHICH OF THE FOLLOWING ATTRIBUTES WOULD YOU LIKE TO SEE IN PUBLIC ART IN FORT WAYNE? [723 answered, 124 skipped]

Top Responses: • • • • • • •

Parks and open space Downtown City gateways Sidewalks and alleyways In my neighborhood Inside public buildings Art in private developments

67.90% 57.06% 52.95% 52.13% 23.87% 13.99% 5.76%

• • • • • • • •

Beautiful Thought provoking Whimsical Unexpectedness History Appeals to everyone Recognizable content Other attributes

72.89% 66.80% 62.24% 54.63% 49.79% 34.16% 26.56% 11.62%

Other Top responses: • In my neighborhood • Schools • Roundabouts

Q10 DO YOU WORK IN FORT WAYNE? • Yes 84.49% • No 15.51%

Q11 ARE YOU A RESIDENT OF FORT WAYNE? • Yes 93.07% • No 6.93%

art for all | fort wayne public art master plan

Q12 WHAT IS YOUR ZIP CODE? In order of greatest to least amount of responses: • • • • • • • • • • • • • • •

46807 121 46805 101 46802 63 46808 63 46804 56 46815 52 46835 46 46825 38 46845 26 46806 22 46814 16 46803 14 46816 14 46818 14 46774 9

Q13 WHAT AREA OF FORT WAYNE DO YOU LIVE IN? • Northeast 25.39% • Northwest 14.67% • Southeast 9.31% • Southwest 24.82% • Downtown 20.17% • I don’t live in Fort Wayne 5.64%

Q14 WHAT IS YOUR AGE? • Under 18 • 18 - 12 • 22 - 25 • 26 - 30 • 31 - 40 • 41 - 40 • 51 - 60 • 61+

4.17% 3.06% 4.86% 9.58% 24.03% 15.14% 17.78% 21.39%

Q15 HOW MANY PEOPLE ARE IN YOUR HOUSEHOLD? • 1 18.97% • 2 38.77% • 3 15.34% • 3+ 26.92% appendix E | Survey results

BUSKERFEST, FORT WAYNE

Appendix F: Developer guidelines

Opportunities and definitions The Fort Wayne Developer Guidelines are intended to provide developers with a comprehensive understanding of the power of public art as well as the process to place public art on their property.

PUBLIC ART CREATES A UNIQUE BRAND Public Art can set the tone for your project and set it apart from other developments throughout the city.

Developers throughout the country are finding that they can benefit in concrete ways from engaging artists and commissioning public art for their developments.

PUBLIC ART CREATES COMMUNITY TRUST An investment in public art is an investment in public trust.

Public art has the following power:

PUBLIC ART ATTRACTS BUSINESSES Public art is a unique amenity that helps developments attract and retain tenants and customers for your development. PUBLIC ART CREATES PRIDE IN RESIDENTS A public art project instills pride in the tenants of the development and accomplishes recognition from local media and attention from your peers.

art for all | fort wayne public art master plan

WHAT IS PUBLIC ART? Public art is a dynamic field, with new approaches and ideas emerging day by day. However, for the purpose of achieving Fort Wayne’s goals for public art, you should consider several key aspects of “what makes public art”: • Public art is created by professional artists, which means someone who has a track record of exhibitions or has commissioned visual or public art. • Architects, landscape architects and other design professionals are not considered professional artists under this definition, unless they otherwise meet the criteria above. • Public art is located in a place that is generally accessible to the public, without having to pay. Public art is site-specific, created through a process that considers the social and physical context of the place where it is located, or is acquired with a specific location in mind.

appendix F | Developer guidelines

WHAT IS NOT PUBLIC ART? The following are not considered public art: • Reproductions or copies of original artwork, unless part of an artist-sanctioned limited edition. • Artworks that are decorative objects, unless created by an artist, or are mass-produced. • Features that are decorative, ornamental or functional elements of the architecture or landscape design, unless they have been commissioned from a professional artist as an integral aspect of a structure or site. • Features that involve commercial expression related to the business or development where the artwork is located, or that otherwise would be considered a sign under the Fort Wayne zoning code.

planning for your project SETTING GOALS Every successful public art project starts with a clearly-articulated set of goals that serve as guidance for decisions made along the way. The goals can address how the artwork should relate to the site, what kind of artist would be best, and how the community should be involved. These goals are shaped by the values of the development company, the needs of the project, the official plans for the area where the project is located and input from the surrounding community. LOOKING AT PLANS The City of Fort Wayne has approved many plans that set out the communityâ&#x20AC;&#x2122;s expectations for new development. These not only establish the framework for what you are going to develop, but can also help you set your goals for public art and identify specific opportunities on your site.

LOOKING AT THE CONTEXT (PHYSICAL, SOCIAL, CULTURAL) The goals and opportunities you identify for your project should take into account the wider context. This can be learned from both site observation and engagement with community leaders and stakeholders. The physical context focuses on the way the site is seen and accessed from surrounding areas. The social context includes the social and economic makeup of the surrounding community, including its assets and challenges. The cultural context includes an understanding of the communityâ&#x20AC;&#x2122;s history, its current makeup and its cultural infrastructure. Find out about local artists, special civic or cultural events, cultural facilities and organizations in the area, and other organizations that can help foster connections between artists and the community. LOOKING AT YOUR SITE The opportunities you identify for public art should take into account how the development will be seen and how it will be used.

art for all | fort wayne public art master plan

WHAT TO LOOK FOR • Site lines to the development site and within the development site. • Major entries, circulation routes and gathering areas. • Locations where an artistic concept can be coordinated with architectural and site designs. • Areas that are physically or visually accessible to the public, including people of different ages and backgrounds. WHAT TO AVOID Certain areas and project features are generally not conducive to public art, such as:

HOW DO I KNOW HOW MUCH TO BUDGET? Setting the right budget is one of the most important decisions in developing a successful public art project. The overall project budget should encompass the cost of the artwork (design, fabrication, installation, and anticipated maintenance) as well as other costs, outlined below. To get to an appropriate budget for the artwork itself, the best method is to look at budgets for recent art projects of a similar scale, with similar materials, and/or with a similar artistic approach. This can easily be done with the assistance of an experienced public art consultant or curator.

• Areas cut off from general public access and pedestrian activity. • Areas where an artwork will be difficult to maintain. • Areas that are primarily used for servicing or storage. • Features that are related to the project’s branding.

appendix F | Developer guidelines

planning for your project (continued) WHAT IS INCLUDED IN THE ARTIST’S BUDGET? The artist’s budget generally encompasses all phases of design, fabrication and installation. The artist will develop a budget breakdown as part of their design development process. The budget’s breakdown between design, fabrication and installation will depend on many factors, including the design’s complexity, the media, the project’s scale and the demands of the site. Artist design fees generally range from 10 to 20 percent of the overall project budget, but can be more if the design is particularly complex, requiring computer modeling or complex engineering, if the timeline is tight, or if the artist is in high demand. The artist may also budget time for themselves or their studio to manage the project, to fabricate all or part of the work and to participate in installation.

Most artists typically hold the contract for installation as well. In some cases, it may be easier for you to hold that contract, especially if some or all of that work is happening in coordination with other contractors on the site. The artist or their representative should always be present for installation. WHAT OTHER COSTS SHOULD YOU BUDGET FOR? There are some additional costs you should be prepared for that are typically handled outside of the artist’s budget.

Some artists fabricate their own work, and others work with outside fabricators. In most cases, the artist will work with a fabricator of their choosing and hold the contract with the fabricator. The fabricator’s cost estimate is incorporated into the budget breakdown that the artist develops.

art for all | fort wayne public art master plan

SITE PREPARATION You may need to set aside funding to prepare the site for the artist to bring in their work. For murals, this might include cleaning and priming the surface (or repair and tuck-pointing an existing masonry surface). For sculpture or other installations, this may mean grading or foundation work, bringing electrical or other utilities to the site, and more. There may be instances where you want the artist to take responsibility for some elements of site preparation. These conversations should happen as the artist is developing their design and budget and should be memorialized in a contract or letter of agreement.

appendix F | Developer guidelines

COORDINATION WITH YOUR DESIGN TEAM If you are commissioning an artist to create an artwork as part of new construction or renovation, you will likely need the artist to coordinate their work with members of your design team. The design teamâ&#x20AC;&#x2122;s role may include participating in artist selection, sharing architectural drawings, plans and project briefs with the artist, participating in work sessions with the artist during the design development process, reviewing and providing aesthetic and technical feedback on artist designs, and incorporating elements of the artistâ&#x20AC;&#x2122;s work, as needed, into architectural plans and bid documents. These expectations should be communicated up front to the design team and an appropriate budget should be set aside to compensate the design team for their time.

planning for your project (continued) SIGNAGE Set aside funds for a durable plaque or sign to be placed near the artwork. It should indicate, at a minimum, the artist, title, year, media and who commissioned the artwork. COMMUNICATIONS AND DEDICATION Budget time and funds for preparing press releases, marketing materials and, if desired, a dedication and/or celebration for the work. MAINTENANCE AND CONSERVATION Public art requires both regular maintenance and occasional conservation. While these costs may not be part of your overall project budget, you should anticipate these annual budget items. CONTINGENCY Every budget should start with a contingency. Depending on your and the artist’s uncertainties about different budget items, a contingency should start between five and twenty percent of your overall project budget. You can narrow your contingency as the project evolves and your costs become clearer.

CREATING A SCHEDULE Your schedule will depend on a variety of factors, particularly the nature and complexity of your project and the degree of integration into the design and construction. Overall, you should be sure to allocate sufficient time for: • Finding an appropriate artist. This includes the time you will need to research artists, collect and review their qualifications and interview candidates. Be aware that the artists you are interested in might have other commitments that prevent them from starting right away. Building in buffer time for getting the artist on board will allow some flexibility for scheduling your kickoff. • Finalizing the contract. Expect that this will take twice as long as it should.

art for all | fort wayne public art master plan

â&#x20AC;˘ Design development. There are typically several steps in the design development process (see below). Depending on the nature and complexity of the project, the artist may need four to eight weeks for developing an initial concept design and then up to four months to prepare design documents, especially if there is complex engineering involved. â&#x20AC;˘ Fabrication and installation. This also depends on the nature of the project. For a small mural, an artist may require a few weeks to mobilize and paint. For a complex sculpture or integrated installation, this stage could be a minimum of six months to a year.

FUNDING Funding for public art requires foresight and creativity. Include public art in your earliest project budgets, either as a lump sum or a percentage of your costs. In some cases, you can stretch your funding by commissioning an artist to create an element that is already in your project budget, such as a seating area, fencing, wall treatments, lighting and landmark features. In these cases, you would assign your baseline budget to the artist, and add incremental funds for the artistâ&#x20AC;&#x2122;s fees, coordination and special design, fabrication and installation conditions. Some developers also stretch their funding by assigning marketing or community engagement budget lines to public art projects that serve those purposes.

appendix F | Developer guidelines

HIRING AN ARTIST FOR YOUR DEVELOPMENT WHO’S AN ARTIST? A professional artist is considered to be: At least 18 years of age with a minimum of two years of commissioned public art or visual art exhibition history, not including work created during or for undergraduate education. Architects, landscape architects and other design professionals are not considered professional artists, unless they meet the criteria. SOURCES FOR ARTIST RECOMMENDATIONS Your public art consultant or the Fort Wayne Public Art Commission will be your most important resource in identifying an appropriate artist. These professionals will have vast knowledge of artists who could be appropriate for your project, research capabilities, and networks and connections that will help you get a response from artists you are interested in. There are also public networks for distributing calls to artists, which are listed in the appendix.

SELECTION PROCESS THE SELECTION TEAM An important first step in selecting an artist is deciding who will facilitate your process and who will be involved in decision-making. Your public art consultant will play a key role in facilitating the section by ensuring appropriate information is collected from artists and facilitating your team’s review of artist qualifications, its selection of candidates, and its review of artist proposals. Usually a selection panel is created to advise the sponsor or owner of the project. The panel would have a representative of the sponsor, as well as one or more members of the design team, one or more community stakeholders, and independent arts professionals. This group will advise on both the selection of the artist and the review of the concept design. You may also want to pull in an engineer, a conservator or individuals with other types of technical expertise for reviews of the artist’s designs.

art for all | fort wayne public art master plan

QUALIFICATIONS The next step is to solicit qualifications from artists. Typically, artists are asked to provide images of completed projects (their portfolio) with an annotated description of each project including the location, media, dimensions, client and budget; a resume; references; and a letter of interest. Upon review of qualifications, you may know which artist you want to work with, or you may decide you want to interview and/or solicit proposals from more than one artist.

COMPETITIVE PROPOSAL In addition to the interview, you may decide that you want one or more artists to develop specific concepts for your consideration prior to selecting them as the artist for the project. If this is the case, artists should be offered a stipend to cover the time spent developing the proposal and any expenses incurred, such as travel. Many experienced artists will not prepare proposals without being compensated, as crafting a proposal is a core aspect of the services an artist provides.

INTERVIEW Once you have narrowed your list down to one or more candidates, you may want to interview these candidates in-person or over the phone to discuss how they would approach your project, where they get their inspiration, how they work with a client and design team, their research and community engagement process, etc.

For the proposal phase, you should develop a brief letter of agreement with the artists. According to copyright law, the artists will own the concepts they develop, and you will not be able to give the concept to another artist or a fabricator to execute, unless you obtain the artistâ&#x20AC;&#x2122;s permission.

appendix F | Developer guidelines

HIRING AN ARTIST FOR YOUR DEVELOPMENT (continued)

ARTIST CONTRACTS Once you have selected an artist for the project, you will need to draft and negotiate a contract to confirm your agreement with the artist or their studio. The contract should outline the various rights and responsibilities of each party. The contract typically includes:

INTELLECTUAL PROPERTY AND MORAL RIGHTS When you commission an artist to create an artwork, you should be aware that the artist will own the copyright to the work and also have moral rights in the work, according to federal law. Artworks are generally not considered to be works for hire.

• Budget, timeline, fee and payment schedule • Design review, revision and approval process • Responsibility for design, fabrication and installation of the artwork • Responsibility for improvements to the site where the artwork will be located, including foundations, structural support, lighting, landscaping and signage • Responsibility for permits and approvals • Warranties made by the artist regarding the artwork’s originality, soundness and durability • Insurance requirements for design, fabrication, transportation, installation and warranty phases • Artist moral rights, copyright, rights of reproduction and licensing • Protocols for involving artist(s) in conservation, repair, relocation, de-accession and changes to the site

Copyright is a property right that allows the artist (or the person or entity to whom he or she transfers the copyright) to prevent unauthorized copying, publishing or other use of his or her copyrighted work. According to copyright law, the creator automatically retains the copyright of the completed artwork and of any designs developed during the design development process. Many experienced artists will not enter into a contract that requires them to give up their copyright. Developers experienced with commissioning public art do not want to be responsible for enforcing copyrights.

art for all | fort wayne public art master plan

Moral rights provide for the proper attribution and integrity of an artwork, in order to protect the reputation of the artist. Generally, if you wish to alter or relocate an artwork you have commissioned, you must obtain the artist’s permission in writing. Moral rights exist for as long as the artist is alive. If you would like to use images of the artwork in the marketing of your project, you should negotiate those permissions and terms when you are negotiating your contract with the artist.

appendix F | Developer guidelines

WARRANTIES There are two types of warranties that a public art contract generally outlines. A warranty of title recognizes that the artist is responsible for assuring that the work is original and does not infringe any copyright. A warranty of quality and condition outlines the artist’s responsibility for fabricating the artwork in quality materials, in accordance with professional standards and with a sensitivity to the nature and long-term behavior of materials and methods used and the conditions of the installation site (including weather, temperature, type and density of audience and other environmental and architectural features). The artist’s warranties relating to the condition and quality of the work are generally limited to a year. If there are elements of the artwork covered by a manufacturer’s warranty, the owner should work with the artist to get the longest possible warranty on covered items.

HIRING AN ARTIST FOR YOUR DEVELOPMENT (continued) INSURANCE If the artist is going to be working on your site or driving a vehicle in the course of their work, you may want to request they provide you with a certificate for commercial general liability insurance and that the artist’s subcontractors have named the artist as additional insured. Artists typically are not able to acquire professional liability insurance because “artist” is not a licensed profession. If the artist is working with an architect, engineer or similarly licensed professional, you may want to request that those professionals provide an endorsement on their insurance.

PROJECT DOCUMENTATION AND MAINTENANCE PROTOCOLS It is customary for a contract to require an artist to provide project documentation and maintenance protocols as a deliverable. This would include: • an inventory of materials used in the artwork, the sources of the materials and any product information available from the manufacturer; • contact information for fabricators and other subcontractors who may have worked on the project; • instructions from the artist about how to clean and perform routine maintenance on the artwork; and • a report from a conservator on how to perform preventative maintenance and flagging potential conservation issues.

art for all | fort wayne public art master plan

developing the project

1 PROPOSAL APPROVED

PROJECT CONTRACT APPROVED

DESIGN PHASE PROJECT KICKOFF

4 FINAL DESIGN DOCUMENT PRODUCTION

The design phase of the project development process for public art projects is in many ways similar to an architectural design process, with concept, schematic and final design documentation phases. CONCEPT DESIGN In the concept design phase, the artist develops and presents to the selection team a physical rendering of the artwork (drawings, digital renderings, models, etc., depending on the working method of the artist), a list of the materials, a narrative description of the work, specifics on siting, a description of special considerations regarding site work and installation, a preliminary budget breakdown and a preliminary schedule. The appendix F | Developer guidelines

5 DESIGN APPROVED

6 FABRICATION & INSTALLATION

7 PROJECT CLOSEOUT

artist may want to conduct site visits, meet with the design team, meet with project stakeholders and/or engage in other research to help inform their concept design. SCHEMATIC DESIGN Once you have signed off on the concept design, there may be a need to develop the design further in a schematic design phase. In this phase, the artist provides more specific information regarding siting, fabrication methods, materials, budget, timeline, project coordination and approvals.

developing the project (continued) FINAL DESIGN DOCUMENTATION The final design phase includes structural drawings detailing every physical feature of the construction of the artwork and its integration with the site. Where appropriate, the artist should be responsible for having a qualified, licensed engineer provide certification that the artwork will be of adequate structural integrity and provide signed and stamped drawings. In some cases, the owner may request the artist also present the final design to a qualified conservator to make recommendations on the maintenance and conservation of the work. In addition, the final design documentation should include an updated narrative description of the artwork, a final budget and a final timeline for fabrication and installation. FABRICATION AND INSTALLATION Once you have accepted the final design documentation, you should give the artist notice to proceed with fabrication. Regular check-ins, photographic documentation and physical site visits will help ensure that the fabrication is on schedule and in substantial conformity with the approved design.

In most cases the artist is contractually responsible for the installation. The installation should be closely coordinated with the owner to ensure that the site is ready to accept the work, that there is appropriate room to stage the installation, that all permits have been pulled, that proper equipment and workers are available, and other relevant details are in order. WORKING WITH THE COMMUNITY At the outset of your project, it is a good idea to map out goals and strategies for working with the community where your development is located. The community is likely to take a great interest in your public art project. Some developers find that including public art in their projects is a way of creating additional community goodwill. At a minimum, it is a good idea to keep your neighbors informed about your plans. Consider announcing the artist selection and artist concept as you would other important milestones in your project.

art for all | fort wayne public art master plan

Some developers see public art as a way to highlight, celebrate or reflect on something unique about the site and/or the surrounding community. Consider asking your artist to meet with community leaders as a way of collecting information that would inform their project. Depending on the circumstances, you may consider engaging the community more directly. Some developers have worked with artists and arts organizations that are experienced at participatory practices, such as community paint days or workshops. Your public art consultant or the Fort Wayne Public Art Commission can you help you map out goals and a strategy for working with the community. WHAT APPROVALS WILL I NEED? Depending on the location of your project, you may need to discuss your plan for public art with the Planning Department. Check their web site for more information on any design overlays, historic preservation guidelines, and the downtown code, which have specific architectural standards.

appendix F | Developer guidelines

Your public art should not be a commercial advertisement. If it is, you will need to follow the sign permit process with the Planning Department. If your project encroaches into the Right of Way, contact Public Works for a Right of Way permit. This will trigger an approval process by the Fort Wayne Public Art Commission. MARKETING AND COMMUNICATIONS At the outset of your project, it is a good idea to map your goals and strategies for communications about your public art project. You may consider a range of goals, from attracting positive attention to your project to ensuring that the community resource you are providing can be enjoyed by as many people in the community as possible. To accomplish this, you may consider a range of strategies, from press releases to presentations at community meetings, from signage on site to online resources. Your public art consultant can help you map out goals and appropriate strategies for marketing and communications.

COMPLETION OF PROJECT Congratulations! Your project is complete! CLOSE OUT OF PROJECT There are a few final things to do to ensure the artwork remains a valuable part of your development project and is enjoyed by the community for years to come. TRANSFER OF TITLE The title to the artwork generally passes to the owner upon final acceptance of the artwork. This step should be outlined in the contract. You may also want to consider a â&#x20AC;&#x153;Transfer of Titleâ&#x20AC;? exhibit in the contract signed by both the owner and the artist once the work has been completed and accepted by the owner. PROJECT DOCUMENTATION AND MAINTENANCE PROTOCOLS The artist should provide the project documentation and maintenance protocols described in the section on Artist Contracts in Section 3.

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DEDICATION AND CELEBRATION A dedication is a great way to acknowledge the artist and all the people who helped make the project possible, as well as to get broader attention for the project. Dedications can be small, invitation-only celebrations or larger community events, depending on your goals and budget. MAINTENANCE AND CONSERVATION Once you have accepted the artwork, you are the owner of the artwork and are responsible for both its maintenance and conservation. Maintenance is the routine care and repair of works of public art that does not require specialized expertise (e.g. dusting, washing, changing light bulbs, lubrication of moving parts, etc.). Property maintenance staff should be informed, and if necessary, trained on any special requirements for maintenance, and materials needed for maintenance should be kept in stock.

art for all | fort wayne public art master plan

Conservation is the regularly scheduled examination, documentation, treatment and preventative care of an artwork conducted by a professional art conservator. The owner should have the work inspected by a professional conservator every two years, or as recommended by the artist, to document and treat any conservation needs. Maintenance and conservation should be guided by the instructions provided by the artist. SELLING THE PROPERTY As the property owner, you also own the artwork and can determine how to handle the artwork if the property is sold. There are several practical issues to consider. If the artwork is integrated, it would likely be difficult to remove, and would remain on the property after the sale. If the artwork is not integrated, you should consider the intentions of the artist and the concerns of the community.

appendix F | Developer guidelines

Most likely, the community will consider the artwork to be part of the place where it is located, and the removal of the artwork could become a public issue. If you would like to remove and relocate the work, and the artwork was created specifically for that site, you must consider the artistâ&#x20AC;&#x2122;s moral rights in the artwork, under the Visual Artists Rights Act, discussed in the section on Artist Contracts in Section 3. If the artwork is included in the overall sale of the property, you should transfer the title to the artwork and ensure that the new owner has all records pertaining to the artwork, including the maintenance and conservation instructions and history.

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resources The following application should be completed when placing public artworks within Fort Wayne Right of Way or when utilizing city funds to place public artworks on private property. PUBLIC ART IN PRIVATE DEVELOPMENT APPLICATION FORM (to be completed by applicant and submitted to Public Art Program Staff) DEVELOPMENT ADDRESS: APPLICANT / ARCHITECT NAME: ADDRESS: PHONE: EMAIL: ESTIMATED CONSTRUCTION VALUATION (LABOR AND MATERIAL): ESTIMATED DEVELOPMENT SIZE: (SQUARE FEET): OWNER NAME: ADDRESS: PHONE: EMAIL: Applicant Signature: __________________________

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Date: _______________

art for all | fort wayne public art master plan

PUBLIC ART COMMISSION APPLICATION CHECKLIST AND INFORMATION INITIAL REVIEW Applicants must meet with the Public Art Program staff and submit a Public Art in Private Development Application Form prior to submitting application materials for initial review by the Public Art Commission. Applicants must submit the following materials electronically one week prior to the meeting to Daniel.Baisden@cityoffortwayne.org: 1. A written summary of the project: This should include the approximate art budget, the art selection plan and consultant, timeline for the project, and an overview of the development. 2. PDF files of the overall site and existing drawings. 3. A PDF of the PowerPoint presentation of the project that will be given at the meeting. 4. Name and contact information for the person who will be presenting the project to the commission.

appendix F | Developer guidelines

WHAT YOU CAN EXPECT: Items 1-3 will be distributed to the commission in advance of the meeting. You will have 15 minutes to present the project to the commission. The commission will then have the opportunity to ask questions and make recommendations regarding the possible placement of artworks, types of artwork or artists that may be appropriate to the site, and point out areas of concern. Preliminary review is not an action item with an approval, but an opportunity for you to get input that will help make the final artwork more successful. NEXT STEPS: Once you have completed the selection process for an artist and proposal, then you must return to the Public Art Commission for final approval before fabrication can begin on the artwork. It is highly recommended that your art consultant stay in close contact with public art staff or that you hire staff to manage the process for you.

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resources (continued) PUBLIC ART COMMISSION APPLICATION CHECKLIST AND INFORMATION FINAL REVIEW Applicants must have met with the Public Art Program staff, submitted a Public Art in Private Development Application Form, and completed an initial review by the PAC prior to submitting application materials for final review by the Public Art Commission. Applicants must submit the following materials electronically one week prior to the meeting to Daniel.Baisden@cityoffortwayne.org: 1. A written summary of the art selection process (how the artwork(s)/artist were selected). 2. Samples of the artistâ&#x20AC;&#x2122;s previous work and a resume. 3. Description of the proposed artwork, including dimensions, materials, method of construction. 4. Detailed drawings or photographs of the proposed artwork, including a rendering in-situ.

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5. A rendering showing the artwork, along with the locations for any lighting, the identification plaque, and other elements included in the proposal associated with the art installation. 6. A detailed timeline and itemized budget, including installation, artist fees, art consultant fees. 7. A statement on the maintenance requirements for the artwork(s). WHAT YOU CAN EXPECT: Items 1-7 will be distributed to the commission in advance of the meeting. You will have 20 minutes to present the art plan to the commission. The commission will then have the opportunity to ask questions and make recommendations regarding the artwork and point out areas of concern. Final review is an action item requiring the approval of the commission prior to the issuance of a building permit.

art for all | fort wayne public art master plan

NEXT STEPS: Once you have the final approval of the Public Art Commission, you may secure your building permit. Prior to the issuance of your Certificate of Occupancy, the Public Art Program staff must confirm that the artwork was installed as approved by the PAC, including an identification plaque for the piece. GENERAL RESOURCES Americans for the Arts, Public Art Network https://www.americansforthearts.org/by-program/ networks-and-councils/public-art-network

DISTRIBUTING A CALL TO ARTISTS Public Art Network, Artist Selection Process Resource Guide (2013) Public Art Network, Call for Artists Resource Guide (2004) Public Art Network, Best Practices for Public Art Projects (2016) Publicartist.org CodaWorx.com Public Art Network Listserv with Americans for the Arts Indiana Arts Council

appendix F | Developer guidelines

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PROMENADE PARK GRAND OPENING, FORT WAYNE

Appendix G:

sample capital improvement policy: frisco, texas

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sample language The following is sample language from an adopted ordinance that uses Capital Improvement Dollars as its main source of funding. This language is provided for example only and is not intended to be adopted with the Fort Wayne Public Art Master Plan. a. Funding for the public art program shall be accomplished by annually designating up to two (2%) percent but not less than one (1%) percent of CIP funding for the acquisition of public art, which may be derived from Friscoâ&#x20AC;&#x2122;s Capital Project Fund, the enterprise fund, project partners, and/or grants as provided herein. The allocation shall be calculated based on the total construction costs, excluding all costs for demolition and real property acquisition for any given CIP. In addition, the appropriation for the public art program will be calculated only on the original appropriation for design and construction services, excluding any subsequent amounts appropriated for amendments and change orders. The allocation required by this paragraph shall not be made for capital improvement projects located outside Frisco city limits. All Capital projects qualify except the following: regular road maintenance, underground infrastructure and 108

underground utility projects with no above ground components other than roads. Projects with underground infrastructure including utility projects should be included when there are visual elements of the project above ground. The total budget of the project should include all underground components. b. Acquisition funds provided by subsection (a) of this section shall be used for artist fees and costs related to the production of artwork. Permissible expenditures include: i.

The cost of the artwork and its installation;

ii. Waterworks, electrical and mechanical devices and equipment which are an integral part of the artwork; iii. Bases or foundations necessary for the proper presentation of the artwork;

art for all | fort wayne public art master plan

Inappropriate expenditures include: i.

Reproductions by mechanical or other means of original artwork (however, limited editions controlled by the artist, or original prints, cast sculpture, photographs, may be included);

ii. Decorative ornamental or functional elements which are designed by the architect or consultants engaged by the architect; iii. Vegetative materials, pool(s), paths, benches, receptacle, fixtures, planters, etc., except when designed by artists;

mechanical service for activation of the artwork, electrical, water, or mechanical service for activation of the artwork; vii. Exhibitions and educational programs relative to the artwork before or after installation (lighting, registration, dedication, unveiling, insurance, security, and publicity or publications); and viii. Consultant or designer costs related to public art projects unless deemed necessary by the artist.

iv. Art objects which are mass produced or of standard design, such as playground sculpture or fountains directional or other functional elements, except when designed by artists; v. Walls, pools, or other architectural elements on or in which the artwork is placed or affixed; vi. Preparation of the site necessary to receive the artwork; electrical, water, or

appendix G | sample capital improvement policy: frisco, texas

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sample language (continued)

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Funds shall not be used for professional graphics, mass-produced work or work not produced by a board-approved artist. Due to funding restrictions associated with general obligation bonds and certificates of obligation, a separate maintenance and operations account will be established from the general fund.

b. For all grants sought by Frisco for CIPs in the amount of $1,000,000.00 or more, Frisco departments shall include, when allowable by the funding entity, a request that two (2%) percent of the grant amount be authorized for art in keeping with the established public art master plan.

a. Appropriations for art shall be made through the approval of the public art annual plan as submitted in the annual budget. This annual plan will show the funding from that yearâ&#x20AC;&#x2122;s CIP and identify appropriate projects to be pursued for the upcoming year, along with recommended funding levels per project of not more than two (2%) percent and not less than one (1%) percent. Any funds not expended at the conclusion of the fiscal year will rollover into the following fiscal year.

Likewise, when Frisco is not a CIPâ&#x20AC;&#x2122;s sole funding entity, the art allocation shall apply only to Friscoâ&#x20AC;&#x2122;s portion of the project cost, though all project partners are encouraged to participate.

art for all | fort wayne public art master plan

FORT WAYNE MUSEUM OF ART