Annual General Meeting Friday November 28 2014 Board Room, Terrain Office, 2 Stitt Street, Innisfail
Minutes 1. Introduction to the Annual General Meeting and Traditional Owner Welcome to Country Mike Berwick welcomed delegates to the Annual General Meeting and gave a short overview of the meeting. Mike thanked the Traditional Owners and handed over to Alf Joyce from Mamu who gave the Traditional Owner Welcome for the AGM on behalf of his elders past and present. 2. Quorum Noted and Notice of Meeting Mike Berwick advised that a quorum was present and acknowledged apologies. Keith Noble read the Notice of Meeting 3. Minutes from 2013 AGM and Receive, consider and adopt the Director’s Report and Financial Report Mike asked for a motion to adopt the previous AGM minutes as true and correct. Motion: That the minutes of the previous AGM (29 November 2013) are a true and correct record. Moved: Lisa O’Mara
Seconded: Bill Shannon
Carried Unanimously 3. Receive, consider and adopt the Director’s Report and Financial Report Keith Noble gave an update on the Financial Reports to the meeting. He also pointed out the financial documents in this year’s Annual Report. As there were no questions, Keith moved a motion that the financials be adopted. Motion: That the Director’s Report and Financial Report be adopted. Moved:
Keith Noble
Seconded: Sam Spina
Carried unanimously. 4. Director Recruitment Process Keith handed over to SISP Chair Paul Gregory for the Director Recruitment Process. Paul gave an update on the process to the meeting. He thanked his other SISP panel Members – Sam Spina, Alf Joyce and Marcus Bulstrode for their contributions. Paul called for motion from the floor to endorse SISP recommendations for Directors – The Chair – Mike Berwick The Director Rangelands – Ken Atkinson The Director World Heritage – Russell Watkinson Motion moved: Sam Spina Motion seconded: Bill Shannon Carried Unanimously
Annual General Meeting Friday November 28 2014 Board Room, Terrain Office, 2 Stitt Street, Innisfail Mike thanked the SISP for running this process and congratulated them on the outcome 5. SISP Recruitment Process Mike advised vacancies on SISP for the following – The Chair due to current representative term expiring. One nomination received from Peter Valentine The Indigenous due to current representative term expiring. One nomination received from Rona Hart. The Conservation Representative due to current representative term expiring. Two nominations received – Chris Head and Peter Trott. Mike advised the members that details of the nominees were included in the AGM Business papers and gave the nominees present at the opportunity to speak. Chris Head was present but as his fellow nominee was not he chose just to introduce himself to the meeting Mike asked the voting delegate/proxy members to fill in a voting form and put in the box provided. Votes were tallied by Terrain Staff members Colleen McIntosh and Bronwen Hickman. Mike thanked the outgoing SISP members for their contribution and presented each with a farewell gift. The result of the votes were announced – The Chair – Peter Valentine endorsed The Indigenous Representative – Rona Hart endorsed The Conservation Representative – Peter Trott. Mike welcomed the new SISP representatives and thanked all for nominating. 6.Terrain NRM Constitutional Changes Mike gave a short presentation on the proposed changes. Queries from the floor included –
Will the Board still be committed if they do not have specific portfolios
Members/community may not feel they are represented if there are no portfolios
Where is the mechanism for all sectors to be represented
If the current board is so strong – why change?
Bill Shannon noted he was on the Board for 2 terms and said we need a strong SISP for this process which is why the vote for the SISP at this meeting was so important. Ken Atkinson gave his support to the constitution change even though he might not be a director as a result of the change. Keith Noble asked the Members to look at the words in the changes and suggested it will make the Board stronger. Mike advised that even though he has acknowledged what a strong Board Terrain has now, he thinks this will make it even stronger. He also advised that the SISP will be using a skills Matrix to make sure the new Board has all the necessary NRM and Governance skills. Another factor in the recommendation to reduce the numbers is for budgetary reasons.
Annual General Meeting Friday November 28 2014 Board Room, Terrain Office, 2 Stitt Street, Innisfail As there were no more questions Mike called to move a motion Special Resolution – FNQ NRM Ltd Constitution Amendments – FNQ NRM Ltd Constitution be amended in order to: a. Reduce the total number of Directors (including the Chair) from ten to seven b. To adjust the Director selection criteria to ensure both NRM and Corporate Governance Skills are included in the selection criteria.
Moved: Paul Gregory
Seconded: Bill Shannon
Mike called for a show of yellow voting cards for and a show of voting cards against. Four people voted against, motion was carried by majority Mike thanked the Members. Mike invited interested Members to go into the draw for giveaway of 3 trailers.
Members Forum Chair’s Address – Mike Berwick gave the Chairs address on Terrain’s achievements for the year. CEO’s Address – Carole Sweatman gave her CEO’s report.
Discussion on Wet Tropics Community Grants Program Mike Berwick gave a short introduction to the Wet Tropics Community Grants Program then handed over to Peter Rowles who gave an update on the Natural Capital Fund and Grants process.
The winners of the trailers were announced – 1. Frog Safe, Inc 2. Treeforce 3. Mamu Mike declared the meeting closed at 6.00pm. The forum was followed by an informal get together to celebrate the year’s achievements.