DigiSmarTek “ A complete Document Management System “ A Document Management System (DMS) is a computer system (or set of computer programs) used to track and store electronic documents. It is usually also capable of keeping track of the different versions modified by different users (history tracking). The term has some overlap with the concepts of content management system. Digital preservation in its most basic form is a series of activities maintaining access to digital materials over time. Digitization in this sense is a means of creating digital surrogates of analog ma-terials such as documents, papers, books, news-papers,microfilm and video-tapes.
DigiSmart is a feature-rich scanning and digital data archiving application incorporating an ultra-intuitive user Interface that gives users the benefits of what they love best about the paper world while harnessing the power and sophistication they depend upon within the electronic realm. With DigiSmart and scan, you can easily scan, print, edit, distribute and organize all of your digitized documents. Major Component of Document Management System
- CAPTURE - STORAGE - ACCESS FROM ANYWHERE - CUSTOMIZED AS PER REQUIREMENTS - METADATA - WORKFLOW MANAGEMENT
Digital Services : CAPTURE INDEX STORAGE METADATA
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CAPTURE Capture primarily involves accepting and processing images of paper documents from scanners or multifunction printers.
INDEX
Indexing track Electronic Documents.
STORAGE Store electronic documents. Storage of the documents often includes management of those same documents; where they are stored,for how long, migration of the documents from one storage media to another (hierarchical storage management) and eventual document destruction.
METADATA Metadata is typically stored for each document. Metadata may, for example, include the date the document was stored and the identity of the user storing it. The DMS may also extract metadata from the document automatically or prompt the user to add metadata. Some systems also use optical character recognition on scanned images, or perform text extraction on electronic documents
Digismartek Storage :
ACCESS FROM ANYWHERE Define your access levels and your onshore, offshore teams, clients,suppliers,venders and the stakeholders can access and update data irrespective of their physical location.You customer acquisition rates up as the response time own with all information at your fingertips
CUSTOMIZED AS PER REQUIREMENTS We can provide customized solutions to meet you specific requirements. Our strong experience with customized features and functionality. Helps us to quickly integrate features and develop solutions in fairly quick timeframe,resulting in reduced costs for you.
WORKFLOW MANAGEMENT In document management ,use workflows to route documents from person to person so they can each complete their document management tasks, such as reviewing documents , approving their publication, or managing their dispositions.
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