Document managemnt system in india

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Document Management System

Company Vision & Mission  Commitment to Quality and Service, it has been a Tradition.  To deliver integrated technology solutions through efficient development and project management processes.  To grow Economically as well as Socially by providing Excellent IT Solutions & Services to National and International Market

Company Profile Founded in the year 2001 An ISO 9001-2008 Company Working in various domains as Government Banking & Finance Education Municipal Corporations Railways Airports Warehousing

Manpower & Technical Strength Manpower Strength : Highly skilled 63 Software engineers & dedicated team of 45 professionals for Implementation & support.

Technological Strength Applications VB6, VB.NET, C#.Net, VC++, Java Web ASP, JSP, ASP. Net 2.0 Database Oracle, MS-SQL Server, My SQL, MS-Access Further ready to work according to changing market, in terms of Technologies

Scan

Store

Search

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Simple, Efficient, Reliable Document Management System

Scan Process Receiving files from Store

In this phase we take files from store room for digitization, outward entry is made and signed by store keeper and supervisor

Scanning Process

Each document is scanned at scanning station.

Various types of scanners are used as per the requirements.

Batch Preparation

Batches are created for scanning documents at the scanning station and assigned to various teams

Pre Scanning Process

Each page is prepared for scanning, special care is taken for the pages which are not in good condition. In this process staple pins, lace, stickers etc. are removed

Store Process Image Processing

Each image is processed before uploading on the server. Image is checked for clarity, brightness, exposure, straightness, skewing etc.

Storage Server

All the processed images are uploaded and store in the storage server using DigiSmart Document Management System Software.

Indexing & Tagging

Each scanned record is then indexed with appropriate values. Meta Data tags are captured and entered into software.

Search Process Search by File Name

You can search records based on the names given to each record while uploading

Index/Meta Data Search

Powerful search algorithm for complex search using meta data tags

Matching Search

Systems lists possible filenames and displays matching list for user convenience

Content Search

Search documents by contents using OCR tool

Scan DigiSmart DMS is a featurerich scanning and digital data archiving application incorporating an ultraintuitive user interface that gives users the benefits of what they love best about the paper world while harnessing the power and sophistication they depend upon within the electronic realm. With DigiSmart DMS and scanner, you can easily scan, print, edit, distribute and organize all of your digitized documents.

Store DigiSmart DMS enables users to scan and store digital data in a very efficient way, providing several powerful tools and time-saving features to keep your content highly accessible, exceptionally organized, and working hard for you.

Search Built-in Optical Character Recognition (OCR) engine, content can be made searchable by word, phrase or number.

You can also search on the Search Tags (Meta Data) entered at the time of scanning.

User can Search on Folder-File Structure.

Components of Document Management There are six basic components of DMS: • Capture of documents for bringing them into the system • Storing and archiving methods • Indexing and retrieving tools for document search • Distribution for exporting documents from the systems • Security to protect documents from unauthorized access • Audit trails

Document Flow Documents stored physically in Filling/Received by the customer

Scanning Station – All documents are scanned using scanning module

Electronic Documents/emails are viewed or uploaded to server

Database Server – where all the indices of documents are stored. Retrieval of document becomes faster.

DMS Components

Document Management

Authors Title Description Creation Date Version Number Modified Date ‌‌.

Attribute Management

Content: Text Graphics Index Terms

Content Management

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Document Capture to bring them into the system • Imaging or Scanning: • The scanner should preferably have both flat bat and ADF(Automatic Document Feeder) • Scanners Speed: should handle 10 to 200 pages per minute • Scanning scale: 100% • Resolution standard:  Normally scanning at 200 dpi is recommended,  Maximum dpi limit can be up to 600.

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