/CouncilPack

DISTRICT 71 Inspire with Passion

THE COUNCIL PACK FOR THE MAY CONFERENCE January 2011

January Sandra Lawes – District Secretary 2010/11

The Content for the Spring Conference    





Minutes Motions put forward Proposals for Area/Division realignments Nomination and Election of Division Governors and District Executive Officers 2010/11 Mid-Year Audit Report by each Division Governor & District Officer

NB The pack has a VERY wide audience !

January 2011

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Your Bit – Area Governors 

How are your Clubs progressing?  Likelihood

of achieving Distinguished, Select Distinguished or President’s Distinguished status CCs /ACs  Leadership Awards  Membership – numbers/growth/plans  Any issues (with a focus on solutions not problems) 



Potential New Clubs – where and what stage?

January 2011

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Your Bit – Division Governors 

Division Governor Summary (Crucial)  Your

Team  Education & Training in the Clubs  Club Standards  PR/Marketing  Club Growth 

Succinct report for each Area using material provided by the Area Governor  Focus

January 2011

on the DCP District 71 – Inspire with Passion

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The Layout 

     

Headings are in Bold font Arial size 12 in the shaded border.

Body of the report is in Arial size 10.

Border of 1.3cm top, bottom, left and right.

Single line spacing No header or footer Example of layout will be provided Divisions B, C, E & H have three A4 pages and the others have two A4 pages.

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The Deadline

All reports to me by email by

Monday 4 April Latest sandra@sandralawes.com January 2011

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DISTRICT 71 Inspire with Passion

EXPENSES TO BE CLAIMED

January 2011

Presented byJanuary Sandra Lawes – District Secretary

When to Claim 

Expenses must be claimed

within 60 days First half year final deadline14 January  Second half year deadlines: 14 March 14 May  14 July 

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Expenses for Clubs to Claim Which clubs?

What for?

How much?

Pre charter clubs Set up and marketing

£170 or €220

Chartering clubs Club banner and bag

$100

Struggling clubs

£170 or €220

January 2011

Marketing support

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Expenses for Divisions to Claim Division marketing allowance £250 or €300 (July 2010 to June 2011)  Room hire or marketing/PR costs  Division wide plan needed 

 Must

benefit several clubs

Approval by Teresa Dukes & Freddie Daniells  Invoices/receipts required 

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Expenses for Areas to Claim 2011 Club Officer Training Costs £55 or €63  Cost of room hire for COT  Approval by Teresa Dukes & Jim Hegarty  Invoices/receipts required 

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Personal Expenses Division and Area Governors (Sorry – Not Assistants) 

Attending AWAY District conference £100 or €125



Authorized travel (>20 miles) 15p/18c per mile  Max



300 miles pa

Honorarium for completed year £100 or €125

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Expenses Summary 2010/11 BUDGET EXPENSE

DETAIL OF EXPENSE

VALUE £/€

REQUIREMENTS

DOCUMENTATION

AUTHORISATION

Pre-charter clubs

marketing support for new clubs

£170 or €220

2 sponsors, TI application invoice/details on spend LGM and DG

Chartering clubs

club banner cost

$100

club pays for shipping

invoice/receipt

Rebuilding clubs

marketing support for struggling clubs

£170 or €220

<12 members, coach

invoice/details on spend LGM and DG

£250 or €300

division wide plan

plan/invoices

LGM and DG

room hire for Jun & Jan training sessions £55 or €63

each area can claim

invoice/receipt

LGET and DG

District council meeting

assistance for AWAY conference

£100 or €125

attend business meeting

Mileage

for authorised travel - cap 300 miles

15p/18c per mile

round trip >20 miles

mileage details for year DG

assistance for general TI expenses

£100 or €125

for completed year

paid at end of year

CLUBS

LGM and DG

DIVISION Division marketing allowance contibution to mrkg/pr/room hire EDUCATION & TRAINING Club officer training TRAVEL

GENERAL TI EXPENSES Honorarium

January 2011

District 71 – Inspire with Passion

DG

DG

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