The Knowledgebase
The Knowledgebase – KnowledgeMap (table of contents)
Knowlegebase Example page – Area Governor reports
The Online Directory
Contact anyone in the District personally by phone, Skype or email Guests use this too!
Send Mass Mail (or print labels)
Contact selected groups of people in the District/Division/Area within your responsibility Select the Divison or Area and click on (Division) or (Area) Mail Tick the recipients, enter a subject and message and press the ‘Email’ button Wait for the list of valid and invalid recipients. (May also print address labels using the bottom section of this screen) Knowledgebase article: http://d71.org/kb.php?mode=article&k=95
Editing the Directory for a Club/Area/Division
Log in and select the correct Club/Area/Division Select Club Data>Club Officers from the menu (after 1st July) Sample above shows popup to locate a username To find them enter their firstname, or family name or (part of) the address or… If you need to add someone, use the ‘add user’ button or ask Kit or Malcolm to do it. Click on the edit icon (scissors) to change the person’s contact information. (Clubs using easySpeak must enter their own officers) Knowledgebase article: http://d71.org/kb.php?mode=article&k=116 20078 officers will show prior to 1st July – click on the link to work with 20089 officers
Division and Area ‘Welcome’ and News
‘Welcome’ message and News items display for all clubs in the Division or Area
How to Create or Edit your own Content
Log in and open your Division or Area discussion forum Create or Edit a Welcome or News item Knowledgebase article: http://d71.org/kb.php?mode=article&k=94
Select the ‘posting type’ to make this a news or welcome page item Save it
Club Officer Training
A summary of all Club Officer Training will be online. All officers from relevant clubs receive email invitations and may book attendance. Agenda and name badges may be printed if required. Automatic report to LGET. Attendance at alternate training is covered. Knowledgebase article: http://d71.org/kb.php?mode=article&k=160
Division and Area Contests A summary of all Division and Area Contests will be online (similar to above). All officers from relevant clubs can receive email invitations. Any user may book attendance. Agenda and name badges may be printed if required.
Creating the Calendar Events You can create the calendar events yourself. It’s easy – read the Knowledgebase and…. Attend one of the regional easySpeak workshop events or ask the VPE from one of your clubs using the system to manage the meeting online for you or…. Ask Kit (directory@d71.org) or Malcolm (webmaster@d71.org) if you need help Knowledgebase articles: An overview of Creating and Running a Meeting http://d71.org/kb.php?mode=article&k=34 Creating a Meeting (Make sure that you are logged in to your Division or Area first) http://d71.org/kb.php?mode=article&k=32 The agenda email system http://d71.org/kb.php?mode=article&k=8 Recording what actually happened http://d71.org/kb.php?mode=article&k=37
Title
EasySpeak workshops
Dates
21st June – Watford 29th June – Banbury/Stratford 13th July – Weeting, Suffolk ?? – Scotland ?? – Ireland ?? – Manchester ?? – Reading? To be a successful club the VPE needs time to support and encourage the members – but how will they do that if getting the agenda together takes most of their time or they don’t have current information on Communication and Leadership track progress for each member? Or if they spend their time laboriously keeping detailed records?
Description
VPEs from clubs currently using the system will demonstrate how you may automate the routine, be guided by comprehensive information and spend your time doing something of value supporting the membership. The easySpeak system has been in use with District 71 clubs for three years and is now used by 150 other clubs around the world. Designed for speed and easy input, it covers meeting and agenda management, full tracking for all speeches and CL data, instant status reporting, communications, club news, photo albums and many other optional features. When member and DCP information is current and visible every day you will use it to guide your club and your members to success.
Workshop
If your club currently uses the system – come and share your experiences and learn about the other features you didn’t discover yet. If you club doesn’t yet use it – bring an open mind and all your membership information on a spreadsheet and, if you decide to implement it, you will leave with a fully operational club and your next meeting running on the system.
Speech Chart – showing popup for a member’s advanced manual
Leadership Chart – showing popup for one member’s CL
D71 visitors April 2008
D71 visitors May 2008