District 71 Training June 06 Joe Gibbs District 71 PRO 2006/07
Joe Gibbs 2006
Club Mission Statement ď Ž
Club Mission: To provide a mutually supportive and positive learning environment in which every member has the opportunity to develop communication and leadership skills, which in turn, fosters self-confidence and personal growth.
Joe Gibbs 2006
District 71 – Quality Clubs
What makes a Quality Club:
Efficient organisation Educational and enjoyable meetings. Maximum achievements.
Joe Gibbs 2006
1 - Efficient Organisation
Strong Leadership Regular Club Officer Meetings Club Success Plan – DCP Education Plan for members Communications and PR Plan Recognition of achievement
Joe Gibbs 2006
2 - Educational and Enjoyable Meetings
Commitment from Club Members. A positive, supportive, fun learning environment All speeches from the basic or advanced manuals Good evaluations Good quality meetings
Joe Gibbs 2006
Quality Meetings -Preparation
Ensure program is prepared & publicized at least one meeting in advance Decide min/max no of speeches/meeting (3-5) Ensure regular educational content in meetings Maintain educational handouts for meeting officers – eg Toastmaster “handout” or “checklist” Joe Gibbs 2006
Quality Meetings – Preparation contd
Toastmaster contact your Officers Evaluators contact your Speakers Gen Evaluator contact your Evaluators Speakers – know the objectives of your Speech Club members always fulfill your commitments Joe Gibbs 2006
Quality Meetings - Officers
Know your responsibilities Prepare Have a checklist
Sgt-at-Arms President Toastmaster Topicmaster Speakers Grammarian Evaluators General Evaluator Joe Gibbs 2006
Quality Meetings - Evaluation
GE evaluate each evaluator – NOT THE SPEECH GE evaluate the meeting and the meeting officers Remember – same rules as for evaluations….
Positive, constructive, feedback to each officer of the meeting.
Joe Gibbs 2006
Quality Meetings - Summary
Welcoming atmosphere Positive, Encouraging, Educational. Clear well defined agenda Appropriate adherence to meeting procedures & practices Variety – Speeches, Topics, Agenda. Good mix of experienced & new members Enjoyable meetings where people feel they can learn and return to again and again. Joe Gibbs 2006
3- Maximum Achievements
Distinguished Club Plan Membership Retention Membership Growth
Joe Gibbs 2006
District Leaders - Five Steps to Success
1. Have a vision
2. Set goals
3. Build/motivate a team
4. Monitor progress
5. Achieve
Joe Gibbs 2006
Vision: Education and Training
Standard format Club Officer Training
Quality Clubs - Workshops
Combined Areas Standard Presentations Pooled resources/presenters Meeting Roles and Responsibilities Evaluations
Area Governor Visits
Area Gov as General Evaluator Offer Workshops to Weaker Clubs Joe Gibbs 2006
How can You build Quality Clubs ?
Identify Division/Area strengths and weaknesses
Strong Clubs Strong Toastmasters (Workshops, training etc) Identify weak Clubs in each Area
Put plan in place to support new and weak Clubs
Schedule of Visits Educational Workshops Speakers/Evaluators Training Handouts and Educational material Joe Gibbs 2006
Division/Area Council
Have an overall vision for each Area and Division. As a Team have regular meetings
Maintain good communications
Agendas Minutes and Action Items Phone, e:mail, face to face.
Utilise your limited time strategically Build strong teamwork Develop a strong sense of a shared Journey Have a determination to succeed! Joe Gibbs 2006
District 71 Training June 06 Joe Gibbs District 71 PRO 2006/07
Joe Gibbs 2006
5 Steps for Building Club Membership
1. Set Membership Targets
2. Find those prospects (PR)
3. Make every meeting a sales tool
4. Help them decide to join
5. Sign them up Joe Gibbs 2006
Promoting your Club
Personal contacts/word of mouth Press releases Member achievements Club Competition results New committees Social gatherings Local radio VEC booklets and night course listings Posters Joe Gibbs 2006
Promoting your Club
Door to Door Leaflets Demonstration/Open nights Visit other Clubs and Societies Wedding Fairs Sign’s in your Meeting location
“Toastmasters meet here“
Websites Refer to Gary Sander’s 101 PR Tips ! Joe Gibbs 2006
Targeted Marketing
Educational Institutions:
Self-improvement Groups:
Communications Skills, Presentations Building Self-Esteem
Corporate:
Leadership Skills, Meeting Organisation, Presentations
Joe Gibbs 2006
Targeted Marketing
Voluntary Organisations:
Life Coaching:
Meeting Organisation, Communication Skills Building Self-Esteem, Communication Skills, Leadership
Language Schools/Non-Nationals:
Developing and improving English Skills, Social Aspect
Joe Gibbs 2006
PR – Division Governor
Appoint Asst Div Gov PR
Overall Image of TM
Large events – DG Visits, District Winners, etc
Assist New or weak Clubs
Create Standard Flyers, Ad’s etc.
Encourage creative PR
Build Contacts List for the Division Joe Gibbs 2006
PR – Area Governor
Encourage Clubs in your Area to help each other in combined PR activities.
Discourage harmful rivalry for Members
Support Open nights in Clubs
Work with Asst Div Gov PR to help weak Clubs
Joe Gibbs 2006
PR – Club Member
Personal Recommendation
Word of mouth
Wear a TM Pin or Badge
ALWAYS be an Ambassador for Toastmasters !
Joe Gibbs 2006
District 71 Training June 06 Joe Gibbs District 71 PRO 2006/07
Joe Gibbs 2006
Division and Area Contests
NOT your Priority
Cater for a small no of individuals
Do not always benefit the less experienced
Don’t contribute to the DCP
What is important about Competitions ?
Bring TM Members from across Clubs together
Promote interaction of Club Members
Promote competition/self-improvement
Can serve as the “Public Face” of TM
Essential they are run professionally Joe Gibbs 2006
Division and Area Contests
Plan with your Area/Division Councils
Decide on Dates/Venues early on
Delegate !
Include Council Members in Running
eg – use your Area Gov’s for Topics, Contest Chair, Sgt At Arms and Chief Judge
Joe Gibbs 2006
Division and Area Contests
Ensure everyone knows their responsibilities
Appoint a balanced judging panel
Ensure ALL competitors are members in good standing (check with WHQ if in doubt)
Speakers Eligibility Certificates
Run each Competition like it was a District Final ! Joe Gibbs 2006
Division and Area Contests -Checklist ď Ž
Checklist For TM Contests.doc
Joe Gibbs 2006
Division and Area Contests – Suggested Dates
District Final: Nenagh Nov 10th-12th
Division Finals: 14th-30th October
Area Finals:1st-14th October
Club Contests: Complete by end of Sept!
Joe Gibbs 2006
District PRO – Contact Details
Joe Gibbs
94 Ard Coillte, Ballina, Co Tipperary, Ireland
Tel ++ 353 86 8575541 (w)
Tel ++ 353 86 2323663 (h)
e:mail: j.gibbs@snapon.ie
The future will be what we make of it………......... Have you gotten started yet ?
Joe Gibbs 2006