PARENT AND FAMILY GUIDE
i
Dear Class of 2026 Parents and Family, We imagine it is difficult for you to believe that in several months, your student will be beginning their first term at DePauw. You may feel very hopeful for their futures and excited for them, yet perhaps also a bit anxious, we are sure your student is very busy as they wrap up their final checklist items, preparing for the start of their DePauw experience, and for some, starting to say goodbyes to family and friends. We know this can be a great deal for students to juggle, and your encouragement and support mean more than ever to them. As you continue to help prepare your student to navigate adulthood and all that awaits them at DePauw, we invite you to take the time now to clearly communicate your expectations for your student, both related to academic work and how they spend free time outside of the classroom. Taking it a step further, ask your student to articulate goals for their first term at DePauw. What are their hopes? What are their fears? What will a successful first term look like? How will they structure their days and practice good time management? How will they get involved in the life of the campus? As you help your student make final preparations and continue to impart your wisdom, feel welcome to incorporate some of these messages. Sincerely,
Mary Beth Petrie, Vice President for Enrollment Management
JC Lopez, Dean of Student Success
Talk about the importance of academics and student resources. Consider reminding your students that DePauw will be an academically challenging environment. You can offer the encouragement that with time, determination, and hard work, talk about the importance of getting involved in the life of the campus.
Talk about the FERPA. FERPA is the Family Educational Rights and Privacy Act which provides a student older than 18 the right to privacy of their educational records. This means that University officials cannot release or share the records (print, email, phone or face-to-face conversations) without the student’s authorization. This shift in the responsibility to the student might create a dynamic that takes some getting used to, as parents or guardians may be accustomed to working directly with teachers, administrators, and coaches regarding grades and related information. University representatives are willing to talk with you about policies and procedures, even if they cannot discuss your student’s specific situation. We encourage you to have conversations with your student regarding FERPA, your expectations, your student’s responsibilities, and what information your student will share with you. Often, knowing the flow of the academic calendar and asking questions can promote conversation about how classes are going.
Students do have the option to allow third-party access to their educational records through the e-Services Third Party Access page. In creating a ThirdParty Access account and distributing the login information to a third party, the student is providing that authorization. The Office of the Registrar or the Helpdesk cannot set up accounts for third parties or provide them access to existing accounts or change the items designated for access or give out usernames and passwords. All these account functions are controlled solely by the student. Records authorized for release to a third-party account may only be released through that account. Students can provide access by visiting the e-Services Third Party Access page.
Encourage your student to work through challenges they face with the resources the University provides. Because you are the primary person who has helped your student navigate conflict or challenges, we imagine they still may pick up the phone when they are going through a difficult time and call you. You in turn may have an initial inkling to pick up the phone and call the University to resolve the problem for your student. Instead, we encourage you to pause for a moment and ask your student who they think might be able to support them as they work through each unique challenge. If they are not sure, remind them that as the director for first-year co-curricular programs, we are very happy to serve 1
as their point of contact and connect them with someone who can best meet their needs. Taking this approach can be extremely beneficial to your student’s ability to develop self-advocacy skills and resilience, two skills that will serve them very well throughout life.
Talk about diversity, equity, and inclusion on campus. At DePauw, we are a community of students, faculty, and staff from a wide range of cultural, ethnic, socioeconomic, and religious backgrounds. Creating a diverse and truly inclusive community calls on an entire campus - students, faculty and staff at DePauw - to shape this journey, which must be rooted in our values. • Our students hail from more than 30 nations around the globe, with international students making up approximately 17 percent of the student body • 19 percent of our student body is Pell eligible • 20 percent of our students identify as domestic students of color • 22 percent of DePauw’s faculty is from a multicultural background • 19 percent of our student body is First-Generation college students With a long and proud history of diversity, DePauw advocates a college environment that explores differences. We embrace all demographics but diversity here goes far beyond that. Diversity extends to inclusion and the intentional interactions we have with people with life experiences distinct from our own. Our campus practices 2
intercultural dialogue, celebrates different cultures, and welcomes new ideas. Valuing, respecting and engaging in difference makes DePauw and its students better citizens of the world.
Spiritual and Faith Communities DePauw is deeply committed to supporting the spiritual journeys of persons from all religious traditions and backgrounds, as well as those who do not identify with a particular religious or spiritual expression. More information on the Center for Spiritual Life and the services and programming they provide can be found here. If your student is interested in connecting to a local faith community while at DePauw, they can learn more here. Additionally, they should know that few people who succeed in life have done it alone; rather many who excel do so because of the support system they have built for themselves. A very caring faculty and staff eagerly await to work with your student and be a part of their support system. Through their transition, we will talk with students about the tremendous resources we offer that contribute to student success. Invite your student to take advantage of these resources early and often in their time at DePauw.
Wellness and Counseling Services The start of one’s college experience can be both exciting and overwhelming. As students begin to navigate this new chapter in their life, it’s important to take time to care for themselves, specifically, their mental well-being.
DePauw University Counseling Services is considered a short-term, outpatient level of care dedicated to providing clinical counseling and consultation services to currently enrolled undergraduate students during the academic year. Additionally, a wide range of mental health and wellness outreach and prevention programming is offered in service of supporting the overall wellness of our campus community. Our office is open Monday through Friday from 8 a.m.-5 p.m. with emergency walk-in hours from 11 a.m.-12 p.m. and 3-4 p.m. For mental health emergencies occurring outside of regular business hours, students may connect with crisis resources by calling our main office phone number at 765-658-4268. To learn more about our services and staff and/or access mental health and wellness resources, visit our website!
Encourage your student to develop relationships with upperclass students who care. We will spend a great deal of time talking with your student about creating a support team for themselves, and we provide them with upper-class peers early on - their mentor and their first-year resident assistant. Both mentors and RAs can be invaluable resources to students. They can relate to the experiences that first-year students go through and are extremely caring and invested in the success of each of their students. Every first-year seminar has an upperclass student leader, who we
call a mentor. The primary role of the mentor is to be there to offer support and encouragement to students and to serve as a resource throughout the entire academic year. Mentors will spend a great deal of time with students during orientation, and they will convene their groups approximately every other week throughout the entire academic year. Additionally, they will meet one-onone with their students about halfway through each semester and as needed. Students’ who reside in university residence halls have first-year resident assistants (RAs) that can provide support and guidance. Resident Assistants live on the floor with their students and primarily focus on developing healthy, positive living communities. Another way for students to connect to our community and find their sense of belonging is to get involved. This provides a great opportunity to get to know other students who share similar passions and continue developing leadership skills. 3
ACADEMIC CALENDAR We’ve compiled some important dates on the DePauw calendar for the 2022-2023 academic year. For the current academic calendar, go to depauw.edu/academics/academicresources/advising/registrar/academic-calendar/. For an up-to-date listing of campus events, go to depauw.campuslabs.com/engage/events/.
Jan.
FALL TERM Aug.
20 21 24 24- 31
Sept.
5
Oct.
23-24 TBD 10 15-23 28
Nov. Dec.
8 23-27 9 10-11 12-16 16 (5 p.m.) 21
Opening Day for new students - Class of 2026 Opening Day for transfer students Classes begin Adjustment period Labor Day - University Closed Family Weekend Old Gold Weekend Midterm progress reports available to students Fall Break (no class) Last day to withdraw from a course with a grade of W Election Day (no classes) Thanksgiving recess Last day of classes Study days Final examinations Holiday recess begins Final grades due for all student
WINTER TERM Jan.
4
4-26
On-campus Winter Term 4 (4:30 p.m.) Add/drop deadline for on-campus Winter Term
13 16
Feb.
2
Last day to withdraw from a course with a grade of W Martin Luther King, Jr. Day (university closed) Last day to submit Winter Term projects
SPRING TERM Jan.
30 30- Feb. 6 March 13
25- April 2
Spring classes begin Adjustment period Midterm progress reports available to students Last day to withdraw from a course with a grade of W Spring Break (no class)
11 12, 14 13, 15-18 21
Last day of classes Study day Final examinations Commencement
24
April May
MAY TERM May
30
June
31 21 26
Residence halls open for students returning for May Term and summer projects May Term begins May Term ends May Term grades due
GETTING READY We want your student to be fully prepared for success at DePauw. The following items should be completed before arriving on campus in August. Students are required to complete all tasks below as part of their summer online orientation.
STUDENT PORTAL ON E-SERVICES Each incoming student has access to a personal portal in e-Services (my.depauw. edu), DePauw’s student information system. Students’ DePauw accounts will be ready to activate once they have been deposited. Your student will receive an email message with instructions outlining how to access their portal username and password. During the transition process, the portal will provide information to help your student begin their DePauw experience.
SUMMER ONLINE ORIENTATION The forms and online submissions referenced below are available on your student’s portal in e-Services and on the First-Year Experience webpage, depauw.edu/fye. Students will receive instructions to their personal email account asking them to activate their DePauw student accounts, including their email and portal in e-Services. Questions may be directed to the Information Technology HelpDesk at 765-658-4294 or helpdesk@depauw.edu. Students are required to complete all tasks below as part of their summer online orientation. 5
CHECKLIST: MAY
CHECKLIST: JUNE
n Complete course requests and academic interests: MAY 17 – JUNE 23 Students must submit eight choices for first-year seminars and 10-15 regular courses. Direct questions to the Office of the Registrar at 765-658-4141 or registrarsoffice@depauw.edu.
n Complete the online housing application: BY MAY 27 Students must complete an application to help determine housing placement and roommate(s). Questions may be directed to Housing and Residence Life at 765-6584500 or housing@depauw.edu.
n Complete required and major specific placement exams MAY 17 – JUNE 23 All new students should complete the language placement exam based on the information provided by Global Languages Director, CJ Gomolka (globalator@ depauw.edu).
n Grant parents or guardians (third parties) access to Transact Payments for billing and payments: JUNE 7 – 30 Billing information is available through the online system Transact Payments. Students must grant parents third-party access to this system for parents to receive payment notifications. Questions may be directed to Payment Services at 765-658-4015 (paymentservices@depauw.edu). Students also may grant parents third-party access to academic information through ThirdParty Access in their portal in e-Services.
n School of Music students must complete the theory placement exam as instructed by Will Pearson (williampearson@depauw.edu). n Students interested in math or science should complete the Calculus Placement Exam on Moodle. n Students who wish to start at a higher level of computer science should contact Scott Thede (sthede@depauw.edu). n Provide proof of immunizations through Med+Proctor. MAY 24 – AUG. 1 Questions may be directed to Stevie BakerWatson, associate vice president for student wellness and the Theodore Katula director of athletics and recreational sports, at 765-6586075 or steviebaker-watson@depauw.edu. n Complete an insurance waiver, if you do not want University insurance, through EIIA. MAY 24 – AUG. 1 Questions may be directed to Stevie BakerWatson, associate vice president for student wellness and the Theodore Katula director of athletics and recreational sports, at 765-6586075 or steviebaker-watson@depauw.edu. 6
n Complete introductory namepronunciation recording: JUNE 7 – 30 Knowing how to pronounce your student’s name is important to us. We ask your student to record their name so professors and others will pronounce it correctly. Details will be shared on June 7. n Register for Gold Visit Summer Days: BY JUNE 8 Register for an in-person or virtual summer visit day in June to connect with various offices and staff members that can help assist students during their transition
CHECKLIST: JULY n Complete the writing assessment: JUNE 27-JULY 25 Instructions will be available in your student’s portal in e-Services later this summer. Questions may be directed to the Office of Student Affairs at 765-658-4270 or studentaffairs@depauw.edu. n Complete the online Diversity, Equity, & Inclusion Modules for undergraduates: JULY 11 – 22 Login information and instructions will be available in your student’s portal later this summer. Questions may be directed to the Office of Student Affairs at 765-658-4270 or studentaffairs@depauw.edu. n Complete steps to have student ID made: BY JULY 31 Questions may be directed to the Information Services HelpDesk at 765658-4294 or helpdesk@depauw.edu. n Request final high school transcript be sent to the Office of Admission: BY JULY 31 Questions may be directed to the Office of Admission at 765-658-4006 or admission@depauw.edu.
CHECKLIST: AUGUST n Complete the online AlcoholEdu and sexual assault prevention modules for undergraduate: AUG. 1 – 12 Login information and instructions will be available in your student’s portal later this summer. Questions may be directed to the Office of Student Affairs at 765-658-4270 or studentaffairs@depauw.edu. n Complete the online Wellness Education Modules for undergraduates: AUG. 1 – 12 Login information and instructions will be available in your student’s portal later this summer. Questions may be directed to the Office of Student Affairs at 765-658-4270 or studentaffairs@depauw.edu. n Log in to Handshake at depauw. handshake.com: AUG. 1 – 12 Students should log in to Handshake to share their career interests using their portal username and password. Seek out on-campus student employment, internships, and other great resources. Questions may be directed to hubbard@depauw.edu. n Log in to Campus Labs: AUG. 1 – 12 Students should create an account on Campus Labs using their portal username and password. n Purchase a laptop: BY AUG. 12 Questions may be directed to Drew Parrish in Information Services at 765658-4296 or drewparrish@depauw.edu.
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ACADEMIC LIFE Studying at DePauw is an opportunity to examine subjects students are passionate about and explore new paths and possibilities they have never considered. FIRST-YEAR SEMINAR DePauw’s first-year seminar is a small, discussion-based class with an emphasis on college-level writing. Small class sizes foster vibrant discussion, careful reading and analysis of texts and critical thinking about complex ideas. All first-year students take a first-year seminar. Students in the Honor Scholar Program will be assigned to a seminar and will not need to request one. COURSE AND SEMINAR REQUESTS The curriculum in the College of Liberal Arts is relatively flexible as students get started at DePauw, although students with specific interests in the sciences should start taking courses in these areas sooner rather than later. First-year students generally take four full-credit courses in the first semester, which includes a first-year seminar. Descriptions of the seminars and courses for first-year students will be published on the First-Year Experience website at depauw.edu/fye. During summer registration, May 17 – June 23, students will submit a list of eight first-year seminars and 10-15 regular courses they are interested in taking. To ensure students begin exploring the breadth of 8
their liberal arts education, they should include choices from a variety of fields. If students have questions about this process, they may contact the Office of the Registrar at 765-658-4141 or registarsoffice@depauw.edu. The course request and scheduling process is different for students in the School of Music because the curriculum is highly structured. Incoming music students are enrolled in lessons for their primary instrument, a first-semester course in theory and musicianship, and other music courses. Students considering a music education degree are also enrolled in an introductory course. Vocalists will be placed into diction. These students must submit a list of 10-15 courses to fill their schedule outside the School of Music. A School of Music representative will contact students during the summer with course information and guidelines for fall ensemble auditions. Students may direct questions to Caroline Jetton, associate dean of the School of Music, at cjetton@depauw.edu or 765-658-4503. ACADEMIC INTERESTS Students must complete the form for academic interest on e-Services. Students vary considerably in their academic interests. Some know what they want to major in, others want to explore. By sharing
their academic interests and plans, we have better information as we create their fall term schedule. LANGUAGE REQUIREMENT AND PLACEMENT Students in the College of Liberal Arts must complete two semesters of a language other than English, beginning at an appropriate level according to a placement exam and/or in consultation with the coordinator of the language program. Students may complete this requirement with a language they have studied previously by testing into the appropriate level, or they may begin a new language at the first semester level. Students desiring to begin a language they have not studied previously should request the beginning level course. You will find a full list of these 100-level courses in the course list for the
first-year student webpage. General questions can be asked of the Global Language Coordinator at globalator@ depauw.edu. Students whose first language is not English may be certified as meeting the language requirement through the Office of the Registrar, and in consultation with the director of English for Academic Purposes. This certification takes place after a student arrives on campus. One semester of language study in an offcampus program may count toward the completion of the language requirement with the approval of the relevant language coordinator. The language requirement does not apply to the School of Music students pursuing four-year degrees.
CAMPUS LIVING Living with others as a member of a community is a vital aspect of your student’s DePauw education that fosters the integration of learning experiences inside and outside of the classroom. HOUSING OPTIONS All first-year students live in residence halls with students from diverse backgrounds. Students become accustomed to a new community, exploring their personal interests, adapting to teaching methods at the collegiate level, and learning from each other in ways many have not experienced before. Through their first-year experience, students learn to navigate the transition to college and grow into independent adults.
DePauw offers multiple housing environments for first-year students and each community has unique characteristics. Each residence hall community provides programmatic and community development opportunities in addition to peer support and mentoring. Most rooms are double-occupancy rooms, but room sizes can range from single-occupancy to four-person rooms. 9
INTENTIONAL COMMUNITIES Healthy Living Community Many students are interested in living in communities that intentionally support healthy life choices. Students who choose to live in these environments, called Healthy Living Communities, commit to a lifestyle that refrains from the use of alcohol, tobacco and other drugs within their residential environment. In choosing these communities, students opt to live in an environment that is free from the secondary effects of these substances and feel supported in their choice to refrain from using. Additionally, these communities offer specific resources, programs and events that support healthy life choices, provide quiet environments conducive to studying, create intentional opportunities for social and interpersonal connections and give students the responsibility to set the standards of the community and empower them to uphold those standards. RAINBOW COMMUNITY The Rainbow Community will be offered if there is sufficient student interest. All students are welcome to live in the Rainbow Community with an understanding that the space serves as an affirming home for all expressions of gender and sexuality. This intentional community serves as a space to enable lesbian, gay, bisexual, transgender, queer, questioning, intersex, and asexual (LGBTQIA+) students and their advocates to connect and live in a respectful space. Additionally, restrooms in these communities will be gender-inclusive. All residents and their guests will be 10
expected to be respectful and sensitive to all identities in the LGBTQIA+ community. In collaboration with the Center for Diversity and Inclusion, the Rainbow Community will offer specific resources, events and create intentional opportunities for social and interpersonal connections. Students will have the responsibility to set the expectations of the community. SUBMITTING HOUSING PREFERENCES DePauw’s online housing system, Residence, gathers information about students’ residential preferences such as floor and room type. Students are asked questions regarding community and are asked to rank their preferences online. Additionally, they will complete a roommate-matching profile in which they share information about themselves and what they look for in a roommate. The roommate-matching profile also enables students to find roommates with similar interests and living preferences. Students will receive instructions on how to use the Residence portal. Students will access Residence through their DePauw student e-mail and student portal in e-Services. HOUSING ASSIGNMENTS Housing assignments will be available over the summer. Housing assignments will be released to students through their DePauw email addresses. At that time, students will be able to access Residence, which will contain the name and email address of their roommate(s) and more information about their room and residence hall community. Encourage
your student to keep their username and password safe because they will need them to log into the Residence portal. QUESTIONS? Students who have questions about housing options should contact the Housing and Residence Life Office at 765-658-4500 or housing@depauw.edu. Answers to frequently asked questions and other information can be found at depauw.edu/campus-life/living-oncampus/. 2022-2023 HOUSING CALENDAR AUGUST 2022 Saturday, Aug. 20 • First-year students opening day. Check-in from 8 – 11 a.m. EST
Sunday, Aug. 21 • Transfer students opening day. Check-in at Reese Hall from 10 a.m. – Noon EST • Upperclass students opening day. Check-in at Reese Hall from 10 a.m. - 5 p.m. EST. OCTOBER 2022 Saturday, Oct. 15 – Sunday, Oct. 23 • Fall Break: All university housing remains open. Students wishing to stay in university housing must register to stay with Housing and Residence Life by Oct. 2, 2022. NOVEMBER 2022 Wednesday, Nov. 23 – Sunday, Nov. 27 • Thanksgiving Break: All university housing remains open. Students wishing to stay in university housing
must register to stay with Housing and Residence Life by Nov. 11, 2022. Students who do not register to stay will need to depart by 9 a.m. EST on Wednesday, Nov. 23, 2022. DECEMBER 2022 Friday, Dec. 16 – Monday, Jan. 2, 2023 • Winter Break: All university housing closes at 8 p.m. EST on Dec. 16. Students who wish to apply for an extension until 9 a.m. EST on Dec. 17 must do so with Housing and Residence Life by Dec. 11. JANUARY 2023 Monday, Jan. 2 • Winter Term: University housing opens at 8 a.m. EST on Jan. 2 for students approved to be on campus for Winter Term. Thursday, Jan. 26 • Students approved to be on campus for Winter Term but are not enrolled in an on-campus course for the spring semester must depart by 12 p.m. EST. • Spring Semester: University housing opens at 12 p.m. EST.
MARCH 2023 Saturday, March – Sunday, April 2 • Spring Break: All university housing remains open. Students wishing to stay in university housing must register to stay with Housing and Residence Life by March 10. MAY 2023 Thursday, May 18 • End of the year closing: Residence Halls and Rector Village close at 6 p.m. for students not participating in commencement*. Students who wish 11
to apply for an extension until 9 a.m. EST on Friday, May 19 must do so with Housing and Residence Life by April 28.
Monday, May 22 • End of the year closing: All university housing closes at 11 a.m. EST. REQUESTING HOUSING OR DIETARY ACCOMMODATIONS Living in a residence hall and dining with other community members are integral to the DePauw experience. Therefore, all requests for housing and dietary accommodations are evaluated carefully. Accommodations for both housing and dietary needs are determined on a case-by-case basis and only when appropriate medical documentation is provided. These may include medical conditions, impairments or other conditions that substantially limit a major life activity. Students who need housing accommodations are strongly encouraged to contact Student Accessibility Services prior to the housing application deadline. Housing and Residence Life will do its best to meet housing accommodation requests submitted after the application deadline but cannot guarantee that the accommodation or other residential requests such as room type, roommate requests, building location, etc. will be met. Approved ADA housing requests will be sent from Student Accessibility Services to Housing and Residence Life. Student Accessibility Services may be contacted by phone at 765-658-6267 or by email at studentaccessibility@depauw. edu. Students may also initiate the 12
accommodations process at depauw.edu/ academics/academic-resources/studentswith-disabilities. DINING OPTIONS Students living in university-owned housing are required to be on a meal plan. First-year students may choose between two plans for the fall and spring terms and a separate plan for winter term: • Residence hall meal plan (default meal plan) This plan provides 18 swipes* a week, $200 in DPU Flex dollars, $50 in Community Plus dollars, and $50 for unlimited access to the laundry machines per semester. • Residence hall flex meal plan This plan provides 14 swipes* a week, $400 in DPU Flex dollars, $50 in Community Plus dollars and $50 for unlimited access to the laundry machines per semester. • Winter Term meal plan
Students living in the residence halls are required to participate in the Winter Term Meal Plan. The meal plan provides 18 swipes* per week and $40 in DPU Flex dollars. For additional information visit: depauw. edu/studentaffairs/campusliving/ diningoptions/meal-plans/. *A meal or card “swipe” is normally an all-you-care-to-eat meal at Hoover Hall during operating hours or a meal swipe equivalent used at the Convenience Store, Blend or Café Allegro. Meals for the week are deposited onto cards every Friday morning at 3 a.m.
CLASS OF 2026 NEW STUDENT ORIENTATION Aug. 20-28, 2022 We invite you to join us for some key events when you move your student in on Saturday, Aug. 20. Students may begin moving in at 8 a.m., and we ask that they arrive on campus no later than 11 a.m. Families should plan to leave campus at 5:30 p.m. so that your student can begin orientation. Please share with your student that all parts of orientation are required. Look for a complete schedule of orientation events on the First-Year Experience webpage, depauw.edu/fye, during the summer. Please note that certain programs will have approved pre-arrival dates. Information on specific programs will be shared with students that qualify. TENTATIVE MOVE-IN DAY SCHEDULE 8 - 11 a.m.
Check in and students move into their residence hall
11 a.m. - 1:30 p.m.
Community lunch
9 - 1:30 p.m. 2 p.m.
2:30 p.m. 3:30 p.m. 3:30 p.m.
4:15 - 5:45 p.m.
6 - 8:30 p.m. 9 p.m.
10:30 p.m.
Information tables
Students assemble for Opening Convocation processional Opening Convocation
Student meeting with faculty advisors Parent and Family orientation
Family goodbyes – Families can use this time to say goodbyes. Families should plan to depart by 5:30 p.m. so students can promptly begin student orientation activities. Mentor group activities and dinner Residence hall floor meeting Class Social Event
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STUDENT RESOURCES AND POLICIES From computer accounts to health records and laptops, here’s everything you and your student need to know before move-in day. UNIVERSITY EMAIL AND COMPUTER ACCOUNTS: OVERVIEW Students will receive an email message with instructions about how to obtain their DePauw usernames and passwords. Students will have two separate computer accounts: 1. G Suite for Education (mail.depauw. edu): Their email account at DePauw 2. DePauw account: Used to log in to their portal in e-Services (my.depauw. edu), Moodle (moodle.depauw.edu), Residence, printers, campus labs and other DePauw online resources IT policies can be found at depauw.edu/ it/policies. If students do not receive the informational email message, please invite them to contact the DePauw IT HelpDesk at 765-658-4294 or email helpdesk@depauw.edu. THIRD-PARTY ACCESS Third-Party Access is a secure system that allows students to share billing statements and payments through Transact Payments and selected academic records with third parties (parents, employers, etc.). To do this, students create third-party accounts and share the login information with the third party they choose. Academic records are covered by the Family Educational Rights and Privacy Act, which means that they may be released only with the student’s authorization. In creating a Third-Party 14
Access account and distributing the login information to a third party, the student is providing that authorization. Students can set up third-party access for billing statements and payments through Transact Pacyments, which they can access in their portal in e-Services. Students can set up third-party access for academic information through ThirdParty Access in their portal in e-Services. STUDENT IMMUNIZATION POLICY DePauw requires that all students submit a completed immunization record through Med+Proctor (medproctor.com) by Aug. 1 of their incoming year. Students who fail to submit the immunization record will not be permitted to register for classes the following term. Both required and recommended immunizations are specified at www. depauwhealth.org, under the Students tab. Required immunizations include COVID-19 initial vaccine series, COVID-19 booster, varicella (2 doses), meningococcal (after the age of 16), hepatitis B, TDaP booster (within the last 10 years), and MMR (measles, mumps and rubella). International students will also require a tuberculosis screening in the United States. Students will be required to secure a flu vaccine between September 15, 2022, and January 15,
2023. See www.depauwhealth.org for more information. Proof of immunization can ONLY be provided by completing the process, including the specific Med+Proctor form, at www.medproctor.com. No other documentation will be accepted to meet this requirement. For more information about the Immunization Policy, students should visit their portal in e-services. Additional information can be found at www. depauwhealth.org under the Student tab. If students have any questions, please have them contact Stevie Baker-Watson at 765-658-6075 or the DePauw Health Wellness Center at 765-658-4555. PROVIDING PROOF OF INSURANCE Annually, students are required to provide proof of personal health insurance coverage for the United States at www. eiiastudent.org/institution/depauwuniversity or be automatically enrolled in an insurance policy provided by DePauw. All students will be billed for the University insurance on their July 2022 bill; if students complete the insurance waiver/provide proof of personal insurance by the deadline (Sept. 2), their student account will be credited no later than Sept. 9. More information can be found at www.depauwhealth.org. International students may not waive insurance provided by DePauw and students participating in intercollegiate athletics may have additional requirements. If students have any questions, please have them contact Stevie Baker-Watson at 765-658-6075.
PARTICIPATION IN VARSITY INTERCOLLEGIATE ATHLETICS If a student plans to participate in varsity intercollegiate athletics, additional health information must be provided to the Sports Medicine staff prior to any official team practice; this information is sent to students by their head coach. For more information about NCAA and DePauw requirements for participation, visit depauwtigers.com, click on the Inside Athletics tab, then Sports Medicine. STUDENT DISABILITY SERVICES AND ACADEMIC ACCOMMODATIONS DePauw is committed to providing equal access and reasonable accommodations to university programs for students with a variety of learning, physical (health and/ or mobility) and emotional challenges. Student Accessibility Services coordinates policies and procedures, provides services and promotes accessibility for all qualified students. We strive to provide reasonable accommodations for students who have been diagnosed with long-term disabilities, chronic health conditions, temporary impairments and episodic conditions. The list of possible conditions that could require accommodations is non-exhaustive, and eligibility is determined on a case-by-case basis. If students believe they will require academic accommodations, they can learn more about the process at depauw.edu/ academics/academic-resources/studentaccessibility/ or contact the Student Accessibility Services Office at 765-6586267 or studentaccessibility@depauw.edu. It is most helpful to the student’s college transition if all documentation is received prior to the start of the fall semester.
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STUDENT LAPTOPS AT DEPAUW Technology plays a significant role in many aspects of student life at DePauw. As such, DePauw expects all students to have a laptop computer to use in their coursework and co-curricular activities. Students find that having a personal laptop is invaluable for accessing online course materials, performing research, taking notes, completing coursework, and communicating with friends and family. In addition, because faculty members assume that each student owns a laptop, some instructors incorporate using a laptop into course assignments and sometimes require students to bring a laptop to class. What kind of laptop should students have? Either an Apple or Windows laptop will work fine at DePauw. No matter which platform students choose, your student will want a computer that is less than one or two years old so that it can run the latest software. We strongly recommend purchasing an extended manufacturer’s warranty and an extended accidental damage protection plan to ensure the reliability of the computer through your student’s DePauw career. Accidental damage protection covers drops, spills, and other accidents that most standard warranties do not cover. The Laptop Support webpage, depauw. edu/it/laptop, helps students choose the right laptop for them. Note: iPads, Chromebooks and other tablets or light-use mobile computing 16
devices are not a viable option for use as a primary laptop. These devices are not powerful enough to meet all course-related needs. While students may decide to bring one of these as a secondary device, they should not plan to use it as their laptop. Software We recommend that all students have a copy of Microsoft Office and antivirus/ antispyware software on their laptops. There is no need to buy these because DePauw provides both free of charge. See depauw.edu/it/laptop for details. To speak with a member of the Information Technology staff about laptops at DePauw, contact Drew Parrish at 765-658-4296 or drewparrish@depauw.edu. STUDENT HANDBOOK As responsible members of the community, DePauw students are expected to maintain the University’s highest ideals of academic and social conduct and are responsible for knowing the published regulations and standards of the University. These guidelines express expectations of student behavior, convey respect for group living and provide for the protection of individual rights. At the start of each academic year, the student body will be informed via email of all updated sections to the University standards and regulations. Students, as adults, are expected to know University regulations. The Student Handbook can be found online at depauw.edu/ handbooks/student/.
TUITION, FEES AND STUDENT BILLING Students have several options for managing their student accounts, and the Payment Services Office is available to assist students and their families with questions about tuition, fees, housing, meal plans and other tuition-related charges. THE BILLING PROCESS The Payment Services Office at DePauw is responsible for issuing monthly account statements for tuition, fees, housing, meal plans, other tuition-related charges, and charges for some Greek houses. All invoices will be available online via Transact Payments (see Transact Payments information below). An email notification is sent to students (and their authorized third parties) each month if an invoice is available to view. Note that parents and third parties will NOT receive billing and payment notifications unless granted access by their students. DePauw students with an outstanding balance will receive a monthly bill. The invoice shows all charges and financial aid credits at the time the invoice was created. If students have been awarded financial aid and their statement does not reflect a credit you anticipated, please contact the Financial Aid Office at 765-658-4030 or financialaid@depauw. edu to determine if and when the credit will appear. Students must sign up for a payment plan or make payment in full by the beginning of each semester in order to avoid late payment penalties. TRANSACT PAYMENTS DePauw has contracted with Transact Payments to provide student account
e-commerce services. This includes electronic issuance of student account statements; the ability to make payments by credit or debit card, electronic check (ACH withdrawal from a savings or checking account), linking a participating 529 account, and International Funds Transfer processed through Western Union; and the ability to participate in an installment payment plan and to view recent account activity. Note that a 2.9 percent service charge is added to all credit and debit card payments and a $10 service charge to 529 payments. There is not a service charge for electronic check payments. Students are able to log in to Transact Payments directly from their portal in e-Services by clicking on the Billing and Payments (Transact Payments) link under the Financial tab. Transact Payments allows students to grant parents or other authorized users access to make payments, view payment history, and account balances. To grant access, students select “Send a payer invitation” from the “My Account” page of Transact Payments and complete the required information (including appropriate access); an email will be sent automatically to the new payer with their username and password. If payers need help resetting their password, they
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can use the “Forgot password” link on their login page. Once a student invites a payer to their account, the payer can access Transact Payments directly by going to depauw. edu/thirdpartypay. Transact Payments third party is only for student accounts receivable. PAYMENT OPTIONS You and your student may choose from three payment options: • Option 1: Payment in full prior to the start of the semester By Aug. 1 for semester I By Feb. 1 for semester II
• Option 2: 4-Month Payment Plan The 4-Month Payment Plan is set up online through Transact Payments. The payment plan allows students or payers to pay for semester charges over four months for the first semester and four months for the second semester. To participate in this payment option, you must enroll each semester. • Option 3: Prepaid tuition plan This plan offers parents the opportunity to prepay tuition for two, three, or four years at the current gross rate of annual tuition set for the first year of participation in the plan. This protects families from probable future tuition increases. Specific details of this plan may be obtained by contacting the Payment Services. PAYMENT METHODS Payment by mail Payments by check may be sent to: 18
DePauw University Attn: Payment Services P.O. Box 37 Greencastle, IN 4613 Transact Payments • Credit/Debit card (2.9% processing charge) • Bank account transfer (no processing charge) • 529 Account ($10 processing charge) • International payment via Western Union Business Solutions Payment on Campus Payments by cash or check may be made in person at Payment Services located in the Julian Science & Mathematics Center, suite 163. Note that late fees ranging from $25 to $100 per month and account holds may be assessed for a delinquent student account. Delinquent student account balances are balances $25 and over if not paid by the scheduled due date and not current on the payment plan.
TUITION AND FEES (2022-23) Tuition......................................... $54,400 Room and Board......................... $14,400 Mandatory Fees............................. $1,010 Housing Fee....................................... $80 Total Direct Expenses................. $69,890 Payment Services Phone: 765-658-4015 Fax: 765-658-4376 Email: paymentservices@depauw.edu depauw.edu/paymentservices
SUMMER CHECKLIST MAY
JULY
n May 17 – June 23 Complete course requests and academic interests.
n July 11 – 22 Complete Diversity and Inclusion modules for undergraduates.
n May 17 – June 23 Take the language placement exam
n By July 31 Complete steps to have student ID made.
n May 24 – Aug. 1 Provide proof of immunization through Med+Proctor and provide proof of personal health insurance through EIIA. n May 24 – Aug. 1 Complete an insurance waiver, if you do not want University insurance. n By May 27 Complete the online housing application.
JUNE n By June 8 Register for Gold Visit Summer Days. n June 7 – 30 Grant parents or guardians (third parties) access to Transact Payments for billing and payments. n June 7 – 30 Complete introductory namepronunciation recording.
n By July 31 Request final high school transcript be sent to the Office of Admission.
AUGUST n Aug. 1 – 12 Complete AlcoholEdu and sexual assault prevention for undergraduates. n Aug. 1 – 12 Complete Wellness Education modules for undergraduates. n Aug. 1 – 12 Log in to Handshake at depauw.handshake.com. n Aug. 1 – 12 Log in to Campus Labs. n By Aug. 12 Purchase a laptop.
n June 27 – July 25 Complete the writing assessment.
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Notes ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ 20
QUESTIONS ABOUT
OFFICE
PHONE NUMBER
Academic advising
Office of the Registrar
765-658-4141
Admission
Admission Office
765-658-4006
Athletics
Athletic Department
765-658-4934
Career planning
Hubbard Center
765-658-4622
Community services
Hartman House
765-658-4615
Counseling (Personal)
Wellness Center
765-658-4268
Personal or academic accommodations
Student Accessibility Services
765-658-6267
Financial aid and scholarships
Financial Aid Office
765-658-4030
Fraternities and sororities
Fraternity and Sorority Life
765-658-4855
Graduation requirements
Office of the Registrar
765-658-4141
Housing
Housing and Residence Life
765-658-4500
Student I.D.
I.D./One Card Office
765-658-4253
Laptops
Laptop service center
765-658-4116
LGBTQ+ resources
Center for Diversity and Inclusion
765-658-4850
Medical care
Wellness Center
765-658-4555
Multicultural resources
Center for Diversity and Inclusion
765-658-4850
Off-Campus study programs
Hubbard Center
765-658-4622
Safety concerns
DePauw Police
765-658-5555
Spiritual/religious needs
Center for Spiritual Life
765-658-4469
Student organizations
Campus Activities
765-658-4632
Technology issues
Information Services Help Desk
765-658-4294
Transfer credit, advanced placement
Office of the Registrar
765-658-4141
Women’s interests, advocacy, and concerns
Women’s Center
765-658-4173
Office of Admission
204 E. Seminary St. • P.O. Box 37 Greencastle, IN 46135-0037 220XXX-600
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Nonprofit Organization U.S. Postage PAID Permit No. 17 Greencastle, Indiana