Are You UpToDate on Drake’s Administration Processes?
Checklist
Work Mobile Numbers
Can everyone please provide their current work mobile number to Libby at ejohnson@au.drakeintl.com
Invoices
All Accounts Payable invoices – Please email them to AU Drake Payable @AU Drake Payable with relevant manager’s approval. Payment will be made according to terms. Drake’s payable run is on every Friday.
Mileage
All Staff KM travel claims – please email to your manager for approval. Once approved email to AU Perm Payroll @AU Perm Payroll with relevant manager’s approval No Mileage claim will be paid without an approval email from the manager. Travel claims will be paid via Payroll To be included they need to be emailed by COB the Thursday before the fortnightly perm pay run, otherwise they will fall in the following pay run.
Expenses
All receipts must have a handwritten date added to the top right hand corner, that matches the date of the claim form As you are now required to only send through receipts electronically, for audit purposes you will be required to retain the original receipts for 12 months All Staff Expense claims – please email to your manager for approval including soft copy of the receipts with matching date Once approved forward email to AU Drake Payable @AU Drake Payable with relevant manager’s approval. Expenses will be reimbursed only for those which have a receipt that has been sent electronically with the expense claim form to the manager and then forwarded on to AU Drake Payable @AU Drake Payable Please note that no receipt will be accepted without the matching date. These will be processed once a week on Friday.
Preceda All staff need to log into their Preceda ESS to make sure that their information is correct including:
Emergency contact Address Personal email address Personal mobile number
If any information needs to be updated staff are required to do this within their Preceda ESS.
Rate cards email
Any emails relating to rate cards should be sent to AU Rate Card @AU Rates Card
Travel
All Travel bookings – Please organise through the HR team. This includes Hotels and Flights, Expenses whilst on a business trip such as taxi and food are processed as expenses and the procedure (outlined above) applies
Mobile Phones
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These are now organised through the HR team. Please note that this is only relevant for those who have a work mobile phone Majority of you upon starting have opted to receive the phone allowance for using your own personal mobiles. If you are using your own mobile, you will see the phone allowance show on your payslip. Please check your payslips carefully and notify HR if you are not receiving this allowance and using your own phone.