Standing Conference March papers by East Hampshire District Council

Standing Conference Meeting to be held on Thursday 1st March 2012 from 6:30pm to 9:00pm Bordon Junior School, Budds Lane, Bordon

A G E N D A

Welcome and introductions â&#x20AC;&#x201C; Chairman (verbal) (5 mins) Business section of Standing Conference Findings of the neighbourhood consultation Lydia Forbes-Manson, Project Officer (Communications & Marketing) (paper attached) (10 mins)

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Amended Framework Masterplan Mandar Puranik, Planning and Urban Design Theme Lead, et al (presentation) (20 mins)

Outcomes from Specialist Groups and Chairman/ Vice Chairman/ Lead Officers meetings Chris Youngs, Eco Coordinator, Whitehill Town Council (paper attached) (15 mins)

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Project progress report Simon Beach, Project Coordinator (paper attached) (10 mins)

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Forward Programme - Dates of Standing Conference meetings in 2012 (At least two weeks prior to the Delivery Board meetings) Thursday 31st May 10:00am – 12:30pm Main Hall, Forest Community Centre Thursday 30th August 2:30pm – 5:00pm Main Hall, Forest Community Centre Thursday 29th November 6:30 pm – 9:00pm Eco-station - Dates of Delivery Board meetings in 2012 Thursday 15th March - 6:30 pm – 9:00pm Bordon Junior School Thursday 14th June - 10:00am – 12:30pm Main Hall, Forest Community Centre Thursday 13th September 2:30pm – 5:00pm Main Hall, Forest Community Centre Thursday 13th December 6:30 pm – 9:00pm Eco-station - Items for future meetings To discuss items for future meetings (attached) (5 mins)

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Workshop session of Standing Conference (These workshops will be running consecutively) 7.

Workshop A: E-Car Club: Low Carbon Community Pilot Kate Hillerby, Funding Manager (20 mins discussion) Workshop B: The development of a local education strategy for the medium and long term future Peter Rabbett, Consultant to HCC (45 mins discussion, 10 minutes feedback)

Closing remarks and feedback (10 mins) Total time – 2 hours 30 mins 2

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Agenda item 2

Whitehill Bordon Opportunity Standing Conference ______________________________________________________________ Date of meeting:

1st March 2012

Title of report:

Findings of neighbourhood consultation

Author:

Lydia Forbes-Manson, Communications and marketing officer

Reference no: WBPD004-2012 ______________________________________________________________

What the report is about: (attach a report or summarise here what you will be presenting to the Standing Conference)

This report is for information. Extensive consultation took place from October â&#x20AC;&#x201C; December 2011 about eight proposed changes to the masterplan and individual neighbourhood priorities. Ten workshops and four drop-in events took place. As well as the team being available at the Fire Station three days a week during October. A stakeholder event was also held. Approximately 480 people took part in the consultation + 56 stakeholders. The questionnaires showed support for the eight proposed changes. The overall neighbourhood priorities highlighted by the consultation are 1. Traffic and transport issues 2. Protecting the townâ&#x20AC;&#x2122;s natural environment 3. Leisure provision

What the Standing Conference is being asked to consider or comment on:

The Standing Conference is asked to note this report for information.

K:\Corporate Shared Folders\Whitehill Bordon\011 Meetings\Delivery Board Partners: EAST HAMPSHIRE DISTRICT COUNCIL, HAMPSHIRE COUNTY COUNCIL, WHITEHILL TOWN COUNCIL, WHITEHILL TOWN PARTNERSHIP, MINISTRY of DEFENCE, HOMES & COMMUNITIES AGENCY -3-

Agenda item 2

Whitehill Bordon Opportunity Delivery Board ______________________________________________________________ Date of meeting:

15th March 2012

Title of report:

Findings of neighbourhood consultation

Author:

Lydia Forbes-Manson, Communications and marketing officer

Reference no: WBPD004-2012 ______________________________________________________________ Executive Summary: (Not more than 2 small paragraphs)

This report is for information. Extensive consultation took place from October – December 2011 about eight proposed changes to the masterplan and individual neighbourhood priorities. Ten workshops and four drop-in events took place. As well as the team being available at the Fire Station three days a week during October. A stakeholder event was also held. Approximately 480 people took part in the consultation + 56 stakeholders. The questionnaires showed support for the eight proposed changes. The overall neighbourhood priorities highlighted by the consultation are 1. Traffic and transport issues 2. Protecting the town’s natural environment 3. Leisure provision Independent facilitators ran the workshops and their report is in the appendix.

Date: 17th February 2012 Version: 1

Status of Report: Public (Exempt or Public)

Purpose of report: To update the Delivery Board about the consultation on the proposed changes to the masterplan and neighbourhood priorities.

Recommendations requiring Board considerations: This report is for information only.

Consultation and comments received: Comments received from Standing Conference:

Community engagement proposals: Not applicable

1 Background (reason for report) 1.1 The masterplan is an evolving document and since it was first published a number of technical studies have been completed. The information that these studies have provided, along with previous consultation, have led to eight proposed changes being suggested to the original masterplan. 1.2 This stage of consultation focussed on explaining the outcomes of the studies and asking for feedback on the proposed changes to the masterplan.

2 Subject of report / options and considerations 2.1

Please see the Neighbourhood Consultation report. The appendix includes the report by the independent facilitators about the workshops.

3 Risk assessment (must include consideration of the environmental, financial, health and safety and equalities impact assessment) 3.1 An integrated impact assessment was carried out K:\Corporate Shared Folders\Whitehill Bordon\011 Meetings\Delivery Board Partners: EAST HAMPSHIRE DISTRICT COUNCIL, HAMPSHIRE COUNTY COUNCIL, WHITEHILL TOWN COUNCIL, WHITEHILL TOWN PARTNERSHIP, MINISTRY of DEFENCE, HOMES & COMMUNITIES AGENCY -5-

4 Contributions to Delivery Board Priorities 4.1 The engagement will form a key element in revising and updating the framework masterplan. 4.2 It aligns with the Delivery Board’s commitment towards involving the community in the plan making process and encourages open, transparent discussion. 5 Resource implications 5.1 From central government Eco-town funding. 6 Cost implications 6.1 7 Conclusion 7.1 To make the eight proposed changes to the revised masterplan and to consider the neighbourhood priorities when the town is planned in more detail. 8 Appendix Appendix 1: Appendix 2: Appendix 3: Appendix 4: Appendix 5: Appendix 6:

Neighbourhood consultation report (draft) Neighbourhood consultation report appendix Independent facilitators’ report Independent facilitators’ appendix Consultation flyer Consultation questionnaire

Neighbourhood consultation report February 2012

Neighbourhood consultation report

Index Part one: Summary of neighbourhood consultation Page 3

Part two: Feedback received from questionnaires Page 14 Part three: Neighbourhood priorities feedback Page 20 Part four: Drop-in sessions Page 29 Part five: Independent facilitators’ report Page 30 Part six: Reaching residents Page 31 Part seven: Conclusions and recommendations Page 33 PLEASE ALSO SEE THE FOLLOWING SEPARATE DOCUMENTS Appendix 1: Neighbourhood consultation report appendix Appendix 2: Independent facilitators’ report (separate document) Appendix 3: Independent facilitators’ appendix (separate document) Appendix 4: Flyer (separate document) Appendix 5: Consultation questionnaire (separate document)

Neighbourhood consultation report

Part one: Summary of neighbourhood consultation This map on the following page shows the proposed changes to the masterplan which we were consulting on. The proposed changes are: 5. A new town park in easy reach of the new town centre 1. Reduce the housing density at Bordon and Oakhanger Sports Club. Retain some of the woodland and improve the existing sports club

6. Smaller energy centres dotted around the town rather than one energy centre which would provide power for the whole town

2. The small stream (known as Oxney Drain) should be moved away from the new access road and instead become a water feature that would make the town look more attractive

7. The A325 should be traffic managed rather than just left as it is and a new relief road provided

3. Additional protection for green spaces

8. The allotments should go in the development area rather than Hogmoor and Bordon Inclosure

4. An attractive town square is proposed opposite the High Street and Chalet Hill junction

Neighbourhood consultation report

Part one: Summary of neighbourhood consultation

This stage of consultation focussed on explaining the outcomes of the studies and asking for feedback on the proposed changes to the masterplan.

1.2 1.2 Background The masterplan is a framework which sets out how the town will be regenerated over the next 25 years. It was published in 2010 and was adopted as a high-level framework to guide the regeneration of Whitehill Bordon. It is an evolving document and has been prepared in response to extensive community consultation. This has been ongoing since 2004 and the previous consultation reports are available to read online at www.whitehillbordon.com The masterplan continues to evolve and since it was first published a number of technical studies have been completed. The information that these studies have provided, along with previous consultation, have led to eight proposed changes being suggested to the original masterplan.

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1.3 Purpose of this consultation was to:

T h e

•

present the findings of the recent evidence base studies

•

seek comments and views on eight proposed changes to the masterplan which have been suggested in response to the studies and previous community and stakeholder consultations

•

identify neighbourhood priorities for the wards within the Whitehill Bordon Eco-town and the surrounding villages for consideration and potential inclusion in the next phase of the project

s d i •

to re-engage with previous consultees and introduce new ones

The studies that have been completed and inform the proposed changes to the masterplan are: • • • • • • • • • • •

Green Infrastructure Strategy Habitats Regulations Assessment Detailed Water Cycle Study Energy Feasibility Study Energy Infrastructure and Service Delivery Study Retail Impact Assessment Viking Park Design and Feasibility Study Economic Development and Employment Strategy Whitehill Bordon Transport Strategy Transport Model and Transport Assessment Rail Feasibility Study

(these are all available to read at www.whitehillbordon.com) The studies were available at all the workshops and at the Fire Station. Executive summaries were printed and these were available for residents to keep.

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1.4 Summary of consultation •

•

Consultation was carried out from 03 October – 5 December 2011 10 public workshops and one stakeholder event were run during this time by independent facilitators In addition to the workshops, four drop-in sessions were held

•

The Eco-town team was also at the former Ministry of Defence Fire Station, in Camp Road, three days a week during October

•

Approximately 480 people took part in the consultation

•

128 detailed questionnaires were completed

Key findings findings •

Widespread support for the eight proposed changes to the masterplan

•

Key neighbourhood priorities identified for Whitehill Bordon, Lindford and the surrounding villages are: 1. Traffic and transport issues (transport) 2. Protecting the town’s natural environment (green) 3. Leisure provision (new facilities) (leisure)

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1.5

Publicising the consultation

The events were publicised via the following methods •

•

A large A3 size colour flyer was distributed to homes and businesses within the policy zone for the Eco-town. This invited residents to attend the events, explained the changes to the masterplan and advised where residents could get further information

Regular social media updates were used via Twitter and Facebook to further publicise the events

•

An e-newsletter was sent to approximately 500 people who have signed-up to receive information about the Eco-town

•

A total of 12,150 flyers were printed and approximately 9,673 were distributed to homes and businesses in the GU35 postcode. The remaining flyers were placed in key locations in the surrounding villages – as well as being handed out at events and available at the Fire Station

In addition, invitations were sent to 579 stakeholders and 195 residents

•

The consultation was publicised in meetings relating to Whitehill Bordon Eco-town

•

The Eco-town team were at the Fire Station from 10th August to 27th October on Mondays, Wednesdays and Thursdays from 10am-4pm. During August and September the team drew visitors’ attention to the upcoming consultation and during October the consultation exhibition boards were on display at the Fire Station

•

Originally nine workshops were planned but when residents in Standford asked for a workshop in this area the team responded to the request and organised an additional workshop

•

Press releases were sent to publicise the events. These were given good coverage in the local papers, internet, radio and TV

•

A dedicated section of the website www.whitehillbordon.com was set up for the consultation and the boards which were at the events were available to view online – along with an online form of the questionnaire (paper copies were available at events and in the Fire Station)

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1.6 How we consulted consulted The aim was to talk to as many residents as possible. The method of consultation was agreed with the Whitehill Bordon Eco-town Delivery Board. InIn-depth understanding of the neighbourhoods Before the consultation started, members of the Eco-town team visited the different neighbourhoods with ward councillors. Seven local neighbourhood site visits took place with the elected representatives of each ward including the town, district and county councillors if available. The purpose of these was to enable councillors to show the Ecotown team their vision for the area, highlight any concerns they had about current proposals and to visit areas where potential improvements could be integrated into the next version of the masterplan. It also enabled officers to talk through previous consultation feedback and the results of the evidence base studies on site – giving councillors a deeper insight into the proposals.

Workshops Numerous events were held in various locations within and outside the town so that the detailed planning of these areas could be discussed with residents living in these locations. Ten workshops took place - which were run by independent facilitators. These were open from 5-8pm with the formal workshop at 6-7.30pm. There was an hour’s drop-in session at the start of the event (from 5-6pm) where residents could pop in and ask questions or tell us their thoughts or concerns. This was done so that residents with limited time could still take part. An additional workshop was held for key stakeholder organisations. DropDrop-in events All workshops were preceded by drop-in time for those that couldn’t make the workshop or wanted to spend limited time there. As well as these 10 workshops – a series of events within the community were arranged. This included events at Tesco, the Forest Shopping Centre and Bordon Library – as well as the team being available at the Fire Station three days a week during October.

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Online The exhibition boards which were at the events were also available online and questionnaires could also be completed online. Participants who filled out the questionnaire were entered into a prize draw to win a ÂŁ100 Tesco gift card. The map on the next page shows where the events were held. A list of all the events can be found after this map.

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Passfield DropDrop-in events

Church

Number who signedsigned-in

Drop-in event

04 October 10.30am-1pm Bordon Library 08 October 10am-1pm Forest Shopping Centre 15 October 9.30am-1pm Tesco 20 October 10.30am-1pm 1 October 10am-1pm All of October

1.7 Consultation events Area

Whitehill Deadwater Whitehill Pinewood Whitehill Chase, Walldown Lindford Whitehill, Hogmoor Blackmoor, Selborne, Oakhanger The Hangers and Forest Kingsley, Sleaford Headley Hollywater, Standford,

Event date and venue Within the policy zone Monday 03 Oct Forest Community Centre Thursday 06 Oct Pinewood Village Hall Monday 10 Oct Forest Community Centre Friday 14 Oct Lindford Village Hall Monday 17 Oct Forest Community Centre Surrounding the policy zone Tuesday 18 Oct Blackmoor Village Hall Wednesday 26 Oct Greatham Village Hall Wednesday 02 Nov The Kingsley Centre Friday 11 Nov Headley Village Hall Wednesday 23 Nov Standford Hill Methodist

Drop-in Event

13 12

Bordon Library

Deadwater Valley Wood Day Drop-in at the Fire Station on Mondays, Wednesdays and Thursdays during October Stakeholder event

6 20 21

Approx numbers Approx 150

Approx 140

Wednesday 16 Nov 56 Forest Community Centre In addition to the the numerous events, an informal session with Hampshire County Council Adult Services group was arranged. arranged

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1.8 Stakeholders Stakeholders were formally invited to the stakeholder workshop via email. The list of attendees at the Stakeholder Workshop held on 16th November is enclosed in the appendix.

1.7 How many people took part in the consultation? A total of 190 people signed-in at the events.

The following stakeholders submitted a formal response in addition to the participation at the workshop:

There were many people who attended the events but did not sign-in.

Highways Agency Surrey County Council Waverley Borough Council Whitehill Town Council Sports England RSPB- The Royal Society for the Protection of Birds Defence Infrastructure Organisation Alice Holt Community Forum Flavia Estate submitted by Genesis Planning Countyside Ranger, Hampshire County Council

Around 140 visitors came to the Fire Station to talk about the masterplan and that there were approximately 150 visitors at the four drop-in events. In total approximately 480 people took part in the consultation â&#x20AC;&#x201C; as well as 56 stakeholders.

Whitehill Bordon Eco-town Team will be writing to the stakeholders individually, responding to the specific issues raised.

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Part two: Feedback Feedback received from questionnaires The questionnaire is attached in the appendix. This was available at events and online at www.whitehillbordon.com (the flyer and questionnaire are separate documents in the appendix). A total of 128 detailed questionnaires were completed. Participants were asked if they supported or were concerned about each of the eight proposed changes. There was also an opportunity for participants to write comments about each proposed change. The comments can be found in the appendix. The responses to the questionnaire show that there is support for the eight proposed changes to the masterplan. There was generally more support within the policy zone than in the surrounding villages â&#x20AC;&#x201C; but all changes had support from the surrounding villages as well. A number of comments were received as part of the questionnaires and these are in the appendix.

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2.1

Graph to show all responses to questionnaire about proposed changes 120 100 80 60 40 20 0 Less dense housing at Bordon and Oakhanger Sports Club

New w ater feature

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Protected green spaces

Public plaza

New tow n park

Pow ering the Traffic tow n management of A325

Location of allotments

Support Concerned

2.2

Graph to show responses to questionnaire within the policy zone

120 100 80 60 40 20 0 Less dense housing at Bordon and Oakhanger Sports Club

New w ater feature

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Protected green spaces

Public plaza

New tow n park

Pow ering the Traffic tow n management of A325

Location of allotments

In the tow n Support In the tow n Concerned

2.3

Graph to show responses to questionnaire (surrounding villages)

120 100 80 60 40 20 0

Less dense housing at Bor don and Oakhanger Spor t s Club

Neighbourhood consultation report

New wat er f eat ure

Prot ect ed green

Public plaza

New t own park

spaces

Powering t he t own

Traf f ic management

Locat ion of

of A325

allot ment s

Outside the tow n Support Outside the tow n Concerned

2.4 What changes will be made to the masterplan as a result of this consultation and specific comments?

Proposed change

What happens now

Bordon and Oakhanger Sports Club (BOSC)

The revised masterplan will consider reducing the housing density, retaining some of the woodland and improving the existing sports club. The proposed area for residential development is outside the 400metre ‘Special Protection Area’ buffer zone of Shortheath Common. We note ratrunning issues across Shortheath Common. An appropriate traffic management solution will be introduced, in consultation with the stakeholders, when the development comes forward at BOSC.

New water feature

Detailed comments on accessibility and maintenance are noted. In the revised masterplan the ‘water feature’ (known as Oxney Drain) will be moved away from the inner relief road.

Protected green spaces

Additional protected green spaces are to be included in the revised masterplan as part of Suitable Alternative Natural Greenspace (SANG) network. These include existing protected green spaces such as Alexandra Park. Including them as part of SANG network will enable additional protection, management support and future investment to maintain them. We note concerns about Standford Grange Farm. It is included in the SANG provision but detailed design is only indicative at this stage. We will ensure that farm use is retained and balanced with recreation needs. Further engagement is proposed for early 2012 to discuss this matter with the community and stakeholders. A definition of what it means to be in the SANG network will be included in the revised masterplan.

Public plaza

The new public plaza was proposed in the Green Infrastructure Strategy (July 2011). It will not replace the new town centre plaza proposed opposite Prince Philip Barracks or the plaza in the Forest Community Centre. An indicative location along the A325 will be incorporated in the revised masterplan.

New town park

The proposal for the new town park has received support. The exact size and location was not presented at this consultation and further review will be carried out about its location prior to it being included in the revised masterplan. It will be near the new town centre and will not compromise wider green space provision in the town.

Neighbourhood consultation report

Powering the town The A325

Allotments

A decentralised approach (not just one energy-generating source) will be incorporated in the revised masterplan based on the support received. The detailed comments about the specific energy source are noted. Each solution will need to be tested for its impact on air quality, transport and accompanied by the required environmental assessment at the statutory planning stage. It is important at this stage to keep the future options open in accordance with the recommendations made in the Energy Feasibility Study (July 2011). Detailed comments are noted. At this stage, the masterplan will be revised to incorporate traffic management along the A325 but details will be developed through the ‘Walking and Cycling Strategy’. The idea for a bypass is deemed undeliverable. The proposed inner relief road will address some of the existing traffic congestion along the A325. The transport studies completed during 2011 consider this issue and various scenarios in detail. Further studies will be carried out at the next stage of the masterplan as required. The allotment location will be amended in the revised masterplan and re-provision of the similar area will be made without any loss. We note the lack of allotment provision for the existing residents. The Green infrastructure Strategy plans linkages between the allotments and other open spaces. Allotments are proposed to promote ‘grow your own food’ and also help support community interaction. The size and provision of private gardens will be dependent on the individual housing type and size and will be included in the site specific designs. The town’s Neighbourhood Quality Charter is currently prepared by the Housing Specialist Group and this sets out guidelines for the future character of open spaces and housing.

Neighbourhood consultation report

Part three 3.0 Neighbourhood priorities - feedback

The results from the questionnaire can be found in the appendix.

The questionnaire asked participants to list their top three priorities for their neighbourhood. This question was asked so that when we start planning the town in more detail we know what residents want. . Category Examples Leisure provision Providing new facilities e.g. retail, cinema, entertainment, restaurants Social infrastructure Health, police, education Jobs Employment Homes New homes and their design Green spaces Protecting the townâ&#x20AC;&#x2122;s natural environment Transport (traffic and transport Roads, rail, public transport, issues) bike routes, footpaths Miscellaneous Aspects that do not fit into these categories

Neighbourhood consultation report

The results have been analysed and the comments have been categorised according to seven broad areas (see table on left). A system was then used so that the first priorities have a higher weighting than the second and third priorities respectively. These calculations can be found in the appendix. Some neighbourhoods have priorities that have received the same score and therefore are ranked alongside each other.

3.1 Summary of neighbourhood priorities Area Conde Way Forest Shopping Centre Greatham Headley Hollywater Kingsley Lindford Oakhanger Standford Blackmoor Sleaford Non specific

Neighbourhood consultation report

First priority Social infrastructure and green

Second priority

Third priority

Leisure and transport

Homes

Leisure Green Transport Green Transport Transport Transport Transport Transport Transport Transport

Transport Social infrastructure Green Transport Green (and misc) Leisure Green and leisure Green Social infrastructure

Social infrastructure Leisure Leisure Social infrastructure Jobs and social infrastructure Green Misc Misc Leisure

Misc

Social infrastructure

The top three priorities overall are: 1. Traffic and transport issues (transport) 2. Protecting the town’s natural environment (green) 3. Leisure provision (leisure)

3.2 Analysis of neighbourhood priorities Generally transport is the most important neighbourhood priority in the majority of the neighbourhood areas.

The top three priorities for the policy zone (Whitehill Bordon and Lindford) are: 1. Transport and transport issues and leisure provision 2. Protecting the town’s natural environment and providing social infrastructure 3. Homes – new homes (and larger homes)

This is particularly apparent in the villages surrounding Whitehill Bordon (but is also true for Lindford). Green issues, leisure and social infrastructure are also some of the most important priorities for the neighbourhoods – with transport and green being consistent top three priorities in all areas.

Neighbourhood consultation report

The top three priorities for the areas surrounding the policy zone are: 1. Traffic and transport issues 2. Protecting the town’s natural environment 3. Providing social infrastructure e.g. police, health and education

3.3

Conde Way: 1st priority Social infrastructure and green The need for health facilities and for them to be retained near current centre of community. Reference was made to expanding or improving Chase Hospital and potentially an accident and emergency department at Chase Hospital. Need for a 6th form college Protection of green spaces, funding for them to be maintained Forest Shopping Centre: 1st priority Leisure More shops and businesses, activities for youngsters, better entertainment for example restaurants, more entertainment for the elderly, a focussed community centre, sports facilities Greatham: 1st priority Green Green spaces Headley: 1st priority Transport Public transport with particular mention of a regular bus route from Headley to Alton

Neighbourhood consultation report

2nd priority Leisure and transport Sports grounds are needed, places for children to play, more accessible facilities for youngsters, better shopping facilities (at the Forest Shopping centre)

3rd priority Homes Well designed houses and flats.

Better bus services and road structure, worries of worsening traffic congestion, linking the railway to Bentley.

Larger houses needed.

2nd priority Transport Better access roads needed to Whitehill Bordon and to other towns, local buses needed, rail links (north and south),

3rd priority Social infrastructure Police, health facilities,

2nd priority Social infrastructure Health facilities

3rd priority Leisure Cinema, bowling and restaurants

2nd priority Green Green Retain Hogmoor Inclosure, green spaces, retain the rural environment.

3rd priority Leisure Retain Army football stadium

There were several requests for new houses.

Less social housing.

and Liphook, bike lanes, prevent any increase in traffic and reduce speed through Headley, traffic alleviation on B3002 and B3004, bus service, easily accessible public transport, restriction of rat-running through village roads

Particular reference made to the healthlands surrounding the town, the Slab, The Warren, Oxney, The Croft and Green areas of BOSC. Retention of Standford Grange Farm land,

Theatre, sports pitches, cinema, places for children. Shops like a post office, butchers and a supermarket â&#x20AC;&#x201C; but not clothes shops. Shops not an industrial estate Better leisure amenities in all areas Specifically more facilities for youngsters

Hollywater: 1st priority Green Standford Grange Farm must stay as a farm.

2nd priority Transport Hollywater Road is a rat run

Protecting the SPA, heathland areas and Eveley Wood, Alexandra park,

Easily accessible and affordable local transport for elderly residents throughout the area

Encouraging sustainability through local produce

Speed restrictions and proper traffic management

Area for youngsters to ride quad bikes and motorbikes 3rd priority Social infrastructure Health facilities

Maintaining the rural location of Bordon and surrounding areas Natural green spaces â&#x20AC;&#x201C; no parks

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Kingsley: 1st priority Transport Why can’t a dual carriageway be built to join the A3 via Whitehill? Traffic management – particularly for the surrounding villages

2nd priority Green (and miscellane miscellaneous ellaneous) ous) Sensitive treatment of natural and manmade green spaces, keeping green spaces

3rd priority Jobs and social infrastructure More local jobs Build proper infrastructure before any building of homes

Eco-friendly possibilities for all aspects of this project

Railway construction Less traffic in Kingsley – not more Replace bridleway along A325 with a cycle route Lindford: 1st priority priority Transport Public transport – regular local bus service

2nd priority Leisure Phoenix theatre, sports centre, sports facilities, local shops

3rd priority Green Keeping green spaces

Clear, unencumbered roads Traffic management Potential traffic problems Connecting cycle paths and footpaths with good lighting Train station Good road access to encourage

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businesses Fast road links making it a good place to travel to and from Oakhanger: 1st priority Transport Preventing increased traffic flow across Shortheath Common

2nd priority Green and leisure leisure Preserve green spaces

3rd priority Miscellaneous Miscellaneous Not being able to hear the Eco-town

Amount of people using Shortheath Common

Having space

Reduce traffic Lower speed limits

Overuse of SSSI by more people

Installation of traffic humps

Retaining playing fields

Preventing increased traffic flow across Oakhanger so it doesnâ&#x20AC;&#x2122;t become a western bypass Hedge cut back on the A325 to make it easier to use paths Improve the roads Imaginative transport ideas Standford: 1st priority Transport Reduction of speed/traffic management

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2nd priority Green Donâ&#x20AC;&#x2122;t take Standford land

3rd priority Misc The loss of village identity as Standford

through Standford Improve enforcement of 30mph speed limit through Standford. Most cars speed which increases noise and pollution

becomes part of an urban sprawl Conservation of farming land â&#x20AC;&#x201C; for farming

Water shortage in dry summers

Retain Standford as it is â&#x20AC;&#x201C; together with Standford Grange Farm as it is at present

Increased traffic density on B3004 Increased through-traffic

Retain Standford Grange Farm as a green, wild walking space

Footpath between Passfield Stores and Headley Mill

Opposed to any change of use of Standford Grange Farm

Footpaths required to enable pedestrian access to Lindford and to Passfield Store

Retention of green spaces in Headley parish

Harm from road across Headley Mill Ford and excess traffic generation through Standford

Protect green spaces in Standford but improve pedestrian access to these areas

Bus link to Liphook Blackmoor:: 1st priority Blackmoor Transport Good public transport

2nd priority Social infrastructure Technical skills education

3rd priority Leisure Good range of local shops and restaurants

Good cycling and walking routes Sleaford: Sleaford: 1st priority Transport

2nd priority -

3rd priority -

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Other areas: 1st priority Transport Public transport â&#x20AC;&#x201C; cheap, regular, decent routes A good fast road clear of proposed and existing development

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2nd priority Misc Investment in community plans â&#x20AC;&#x201C; more engagement with youth, older people, MoD

3rd priority Social infrastructure Infrastructure

Independence and dignity

Part 4: Drop-in sessions 4.1 The purpose of the drop-in events (at Tesco, Bordon Library, Forest Shopping Centre and at the Fire Station) was to explain the proposed changes to the masterplan and what the studies were saying. The drop-in events were also an opportunity to answer questions that residents had about the masterplan and the proposed changes. The main objective was to ask people to fill out a detailed questionnaire and come to one of the workshops if possible. Residents had queries about the masterplan and how it would be delivered. When they had specific comments about the proposed changes to the masterplan or priorities for their neighbourhood they were asked to fill in a questionnaire so that their opinions could be formally logged. The Eco-town team was at the Fire Station on Mondays, Wednesdays and Thursdays during October (while the consultation was taking place) and the exhibition boards were on display here during the day.

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Part five: Independent facilitatorsâ&#x20AC;&#x2122; report (feedback from the workshops) Independent facilitators were appointed to run 10 workshops in the community and a stakeholder workshop. They have written a separate report (this is in Appendix 2 and 3). The report summarises the priorities discussed at the workshops and goes on to make recommendations

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Part six: Reaching residents Participants who filled in detailed questionnaires about the proposed changes to the masterplan were also asked about how much information they had seen. This graph shows that most participants had seen a variety of information before stating their opinions about the proposed changes to the masterplan â&#x20AC;&#x201C; so they were making informed judgements. This information shows that most people receive their information via newspapers. This means that we will continue to use this method of publicity to let people know about events. It also shows that the flyers sent to homes and businesses in the GU35 postcode and the various drop-in events were instrumental in encouraging residents to complete a questionnaire.

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6.1 About you To help us measure how our equality and diversity policies are working, we asked participants to complete a short form about themselves. A total of 22 forms were filled out. The information can be found in the appendix. It is worth highlighting one aspect of the information â&#x20AC;&#x201C; this is dealt with below. 6.2 Age This gave us some useful information and showed that we particularly need to target the 16-24 age group when we carry out future consultation.

Neighbourhood consultation report

Part seven: Conclusions and recommendations 1. The eight proposed changes should be made to the revised version of the masterplan 2. The neighbourhood priorities should be considered when the detailed planning of the area is taking place. The priorities which apply to the policy zone and the surrounding villages are • Tackling transport issues • Protecting the town’s natural environment • Providing leisure facilities 3. Particular effort should be made to consult with the 16-24 age group

7.1 What happens next: The masterplan will be revised and these proposed changes will be incorporated.

Thank you

The neighbourhood priorities will be considered when the town is planned in more detail.

Thank you for taking part in this consultation. We value your views and the time it has taken to talk to us. If you would like to be kept up-to-date with future consultation then please email whitehillbordon@easthants.gov.uk or keep an eye on our website www.whitehillbordon.com

Neighbourhood consultation report

Appendix 1: Neighbourhood consultation report appendix

Neighbourhood consultation report Appendix February 2012.

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Index Neighbourhood priorities: Page 3 Comments submitted on questionnaire: Page 5 Neighbourhood priorities – feedback from questionnaire: Page 19 Calculation of neighbourhood priorities priorities for each area: Page 31 Overall priorities: Page 35 Analysis of ‘about you’ feedback: Page 36 36 Stakeholders who attended the the stakeholder workshop: Page 40

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1. NEIGHBOURHOOD PRIORITIES

1.1 Overall responses Overall BOSC New water feature Protected green spaces Public plaza New town park Powering the town The A325 Allotments

Support 110 71

Concerned 7 33

82 70 88 67 62 84

32 38 20 29 47 18

1.2 Within the policy zone responses Within the policy zone BOSC New water feature Protected green spaces Public plaza New town park Powering the town The A325 Allotments

Support 64 38

Concerned 4 22

49 42 53 38 39 50

17 23 12 20 26 14

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1.3 Responses from surrounding villages Surrounding villages BOSC New water feature Protected green spaces Public plaza New town park Powering the town The A325 Allotments

Support 38 30

Concerned 3 7

26 25 30 27 21 31

12 12 8 8 19 3

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1.4 Comments submitted in questionnaire Submitted by residents through questionnaire (does not include stakeholder comments)

Support A good idea.

Allotments Concerned If houses were built with reasonable sized gardens there would be no need for allotments.

Close to homes, a community benefit. There is a desperate lack of allotments to the west side of town. Yes, put in several around the town. Allotments can look untidy so put where appropriate. Going in the right direction - thanks. Many more needed near homes due to smaller gardens I support the studies.

Once again all new features seem to be for new homes, not existing residents! The old sand will not support growth of veg etc. Will you be putting in at least 3 ft. of top soil? It is vital that allotments are close to the homes, in my view, but I hope you will not spend as much money as was spent to provide a few allotments earlier this year in Bordon. Could try to incorporate some of them within gardens? Why excitement about allotments? Will there be no gardens? It was always wrong to propose allotments in the Inclosures. But they should not erode existing natural green land or playing fields in the town centre.

Request for further information / matter of detailed design

Only one new allotment on the map, where are the others?

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The A325 Support Concerned To slow the traffic down will create a bottleneck. I think this is key as transport acts as a facilitator to all other aspects. Providing none of the work results in increased traffic on other local roads. Not much point in bus lanes, unless there are intended to be a lot more buses, and is there actually a need for them and would they be used?

Cycle lane will damage roadside vegetation Real concern is rat runs to A3 e.g. Hollywater Road is already one and can only get worse.

The original idea of a pedestrian area and buses was much better.

Because the current situation is untenable at present and no-one is trying to solve the present traffic problem.

Build land bridges. Two major roads separating the town into three.

This will push traffic to smaller nearby roads!

Very important to retain traffic flow through the town.

Some traffic will bypass if too much management - where will it go?

Many crossings needed and car parking if you take away for Plaza.

What you're giving over the A325 to everyone but car owners The traffic will be overwhelming, particularly in Wrecclesham. Prefer an actual by-pass to take through traffic out of Whitehill Bordon. There must be no traffic through Oakhanger or near Shortheath Common I think that the A325 needs a lot of improvement to cope with extra traffic, and putting another road off the A325 would lead to a rat run. This road will cut the old and new town in half as it does now The token issue of A325 traffic management raised in this exercise diverts attention from the massive junction and capacity improvements already anticipated to deal with the predicted increase. Achieving any reduction, let alone the minimum 50% target is impossible.

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Need to get through traffic past Whitehill Bordon quickly. Concerned about Bakers Corner and more traffic through Oakhanger. Managing the A325 deflects attention in the context of projected ÂŁ55m going into road schemes to accommodate massive increased and "bypass" traffic.

Request for further information / matter of detailed design

I feel that the changes outlined above highlight the fact that this project can continue to be amended and adapted as more research, information and local response becomes available. Traffic already bad at peak in town especially now it's a diversion from A3 tunnel, how would it cope and where will extra lanes go? What about the B3004 which will be overcrowded! Consider impact of major road closures e.g. A3 What studies have been made about additional traffic in the surrounding villages? Suggest a properly managed census of such. Would this mean more traffic hold-ups and using Hogmoor Road as a bypass? There will be massive disruption while work is going on

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Powering the town Support Concerned A central biomass energy centre would be an exemplar proposal. Don't want biomass energy. Much more sensible idea

Surely this will lead to more traffic movements and general air pollution!

Good idea to more as will be more resilient to problems. We have just fought for an anaerobic digester in our village As long as they are not in sensitive areas. There must be no wind turbines as these will damage or kill birds? How can you criticise a solution without having another readily available solution as an alternative? Boiler on Louisburg Barracks would add pollution to the SPA, so should take some away from it. No wind farm please Local biomass energy must be more expensive to build Biomass is flawed, small house units and efficient insulation. Promising to look at "alternative energy centres" is meaningless without some idea of detail. Request for further information / matter of detailed design

Will need to know more about the subject. Will this be more expensive?

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New town park Support Concerned I support this but the entire existing sports field in this area off Budds Will need proper management. Lane and Station Road should be retained. This is a good idea in principle but it could be a dumping ground for a Much need as the relief road will cut off the area in between that and lot of unpleasant things? the A325. Again, if this includes good agricultural land then I feel genuine concern for locally produced crops/animals. As long as it is not in a sensitive area. Park seems tacked on and too far from existing town The town is very short of parkland open space. Should be as large as possible. Location is critical, must not affect local housing. People want a park IN the town centre, not "within easy reach" of itespecially where its location is left open, leading to speculation that it means Standford Grange Farm or some other equally unwelcome location.

Request for further information / matter of detailed design

Why does a country town need another park? Is this part of the SANG provision needed to justify 4000 homes? Will there be paths, flowerbeds etc for less agile/ambient citizens to enjoy? When will we know more of this?

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Support Good idea, the more pedestrian ways the better. Important to have focal point.

Public plaza Concerned The town square should be placed in the Prince Phillip barracks area as originally planned enabling traffic to continue to use the A325. This is a bad idea!

Only if it is used on a regular basis.

Is this to replace the one already built by the Community Centre?

If A325 is re-routed otherwise the road will be much too busy to get across safely.

I have envisaged a plaza as an area with roads spreading out from/feeding from four corners, not off to one side of a road. A plaza should be in the middle of town. Concerned ref parking and traffic. Pointless tokenism. Better to concentrate on the existing public realm to make the town look more attractive.

Request for further information / matter of detailed design

Frisby corner is unbelievably ugly. Get rid of the betting shop for starters. It is not a good advertisement for Bordon. The public plaza is at Forest Centre isn't it? Does anything happen there?

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Support This needs to be done honestly.

Protected green spaces Concerned Is this to include Standford Grange Farm? I am concerned about the use of good agricultural land for Eco-town purposes.

Facilities for children, designed so they are safe

It is very important to limit the damage to environment.

Building 4000 homes will damage the surrounding heath land especially because of access for Shipwrights Way, cycle paths, SANG and proposals in the sports assessment. This will destroy the trees which help keep the air cleaner in this pollution black-spot.

They should be properly protected by giving them to organisations such as National Trust.

Retain Standford Grange Farm as a working farm - locally produced food.

It is very important to limit the damage to the environment.

Do not allow dogs in houses

Yes, more green spaces needed, BUT Alexandra Park is not a new one.

Standford Grange Farm- A major problem with this is that the livestock are moved around the farm to allow the pasture to recover. If people and their dogs are using these areas they are not recovering. For one experienced in grazing animals and managing the land this is absolute madness. What happened to sustainability?

They should be properly protected by giving them to an organisation such as the National Trust

Good idea. A must do. Request for further information / matter of detailed design

Need to consider community first. Extend road via old rail track to outskirts of Whitehill.

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Support This is a good idea, but will it come off?

New water feature Concerned Leave it alone

Anything to make the town look more attractive. It would be useful if this could be enclosed as a reservoir to serve the new town.

The new access road needs to be re-routed away from heathland in Viking Park and Hogmoor Inclosure and re-routed away from existing Oxney Stream watercourse. Existing fauna that use this stream will be destroyed

Ponds attract more wildlife and children (supervised), so a big plus. From my experience of Harrow area this would be an attractive idea.

Kingfishers have been seen at Oxney Drain. They are unlikely to visit a town water feature. New water feature - not important. Trying to redirect Oxney Drain which feeds into the River Wey is this not trying to mess with nature? Would it not be better to create a water feature that would flow into the Oxney Drain and hence the river Wey, otherwise would this mass of water become stagnant also where you want this is by the railway line, water features and rails does not work.

Request for further information / matter of detailed design It would need to have enough water running through it to make it something more than a ditch. Please make sure wheelchair/pushchair friendly. Needs to be something that won't get vandalised, is easy to maintain, and won't attract litter.

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BOSC Concerned A 400 or 500m buffer zone is futile if a road invites traffic and dog walkers. The existing sports club should be improved for all the Bordon area to use. Sports Club - No woodland should be used. Support I agree, too many new houses.

Retain large amount of woodland - Spotted flycatcher seen here. They are becoming really scarce.

Reduce houses, keep more woods and grounds. All green space at BOSC should remain

Good idea, existing sports facilities very limited. Great improvement needs the east side adding to it. Must be retained, used by all ages. Needs to be revamped and remind people that it is there. Sports Club - An absolute must. Request for further information / matter of detailed design

How will new residents and BOSC members be prevented from ratrunning across Shortheath Common? Until this problem is resolved there should be no development near BOSC.

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Train Station Support

Concerned I do not believe that the proposed rail link is feasible and the figures in the masterplan are contradictory. If the concept is to provide local employment, then it does not make sense to provide an ADDITIONAL form of transport that would require 35 to 40% of an expanded working population to commute outside of the town in order to pay its way. I also understand that the future of Bentley Station is in doubt.

The proposed railway stations are both by schools one proposed where building 84N is at the moment and Bordon Infant and Junior Schools. Would this not cause health issues and congestion in the morning? The one by Bordon Infant and Junior Schools is where the map shows the new town centre is to go. Officersâ&#x20AC;&#x2122; Response: We are awaiting the outcome of the GRIP 3 stage rail feasibility study. It will provide further assessment of the Bordon-Bentley- London Waterloo through heavy rail route. The location of the proposed rail station will remain indicative until such time. The revised masterplan will safeguard the disused rail corridor towards Bentley to allow for its delivery in the future.

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General Comments Comments

Officersâ&#x20AC;&#x2122; Response

Will access to these places and spaces be supported by the development of appropriate specialist facilities such as Changing Places Toilets? It would be a shame for this to be a missed opportunity within such an innovative, forward thinking and modern development. If a sustainable community and access to opportunities for local people is key to the success of this development then it is imperative that anybody with severe and / or complex health and mobility issues is afforded the same opportunities as everybody else to benefit from these planned improvements. I wish you all the best for such an exciting project. Object to scope of this consultation. Wrong and manipulative to focus on details where the principal issue is harm to well being of people, habitats, ecology and carbon generation arising from excessive development in an unsustainable location mainly on existing green space rather than brownfield land.

Yes. The provision for supporting visitorâ&#x20AC;&#x2122;s facilities and public realm improvements are part of the Green Infrastructure Strategy. The Eco-town masterplan is committed towards access and mobility friendly public facilities.

As demonstrated by the limited issues, form and layout of this page, the consultation is literally a "tick box" exercise, deliberately steered away from the one issue which matters most to most people- the impact of doubling or near doubling the population on a limited, mainly green land area. The given alternative to "support" is "concern," not "object, which speaks for itself. "Support" is clearly the soft option by the nature of the carefully selected issues. Its objective is once again to fool the CLG and Ministers into believing that the Council's scheme has community support or at least acquiescence, where the opposite has always been true. Unless the required new jobs and transport infrastructure precede significant housebuilding it must be inherently unsustainable because it will result in an even greater proportion of the labour force out-commuting and permanent traffic overload.

The scope of the consultation is appropriate for this stage of the project. It will be used to gain feedback on the specific questions. Qualitative feedback about the proposed changes is noted for the next stage when detailed designs will be drawn up. The proposed development is principally on the MoD land and will help regeneration of Whitehill Bordon after the MoD vacation. Additional land is required to support necessary infrastructure, improvements to the existing facilities and deliver high quality Eco-town standards.

Phasing of delivery is very important and the masterplan states the need for infrastructure in advance and for the town centre and Louisburg to come forward at the earliest opportunity. It is difficult to predict exact travel patterns in the future. The Eco-town masterplan proposals and policies in the emerging Joint Core Strategy provide one new job per new dwelling. It is expected that this will result in reducing

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Retrofitting existing houses as originally promised ("One Green Town") is unachievable, but abandonment has been concealed. An "us and them" New Town division is bound to result, with different standards, layouts and much higher densities west of the A235 and no change east of it. Even building new houses to Zero carbon/Passive Haus standard is being progressively eroded by government policy and because there will be insufficient funding to subsidise otherwise unviable commercial house building. Inevitably there must be a drift towards cheap mass conventional house building simply in order to achieve target housing numbers.

With little local housing demand, thousands of new people would have to migrate from their existing communities, where they might prefer to stay. That proportion requiring social housing people would come under undue duress to relocate. The promised Referendum on this question should take place before any of these meetings. If the Council used "Survey Monkey" to put the key question simply some confidence in consultation might be restored. As promoter and de facto judge and jury, the Council has effectively begun implementing its masterplan in advance of any EIP test even a sound evidence base. This should be properly seen as an abuse of power. The gross distortion of the Government's Localism Agenda deserves independent scrutiny. The plan envisages 7,000 new jobs. Assuming an average of 10 people per enterprise, we would need 700 new businesses. This is impractical. However, we should be clever about this and build on the history of involvement with the military. Wars in future will be fought increasingly by remote and automated devices - we already have smart bombs, guided missiles and remote controlled aircraft. Bordon has the opportunity to develop businesses in this area, but it will need to create an environment which would attract such businesses. Hence the need to create an environment that is better than elsewhere not just a carbon copy of other developments. The concept of more public transport for internal movement is more attractive, but why limit it to buses? If we look at the whole concept holistically, then we really need to consider Whitehill/Bordon as a destination town. This means not

the need to travel outside the town. Retrofitting of the existing homes is part of the masterplan. More than 850 residents have received free loft and cavity wall insulation within the last year. The insulation will help save money on fuel bills as well as reducing carbon emissions. The principle of achieving zero carbon and high standards of Code for Sustainable Homes is included in the Joint Core Strategy. It will be tested through the examination in the summer 2012. Monitoring and policy compliance will ensure that such standards are achieved in the future developments. The district wide strategic housing needs assessment and the current waiting list indicates that there is a need for additional affordable housing in the District and in the Eco-town Policy Zone. The masterplan has not been implemented. It is being updated as the evidence base for the Core strategy to support Examination in Public (EIP). The neighbourhood engagement carried out is in accordance with the emerging planning and localism changes. The decision on the referendum is that of East Hampshire District Council. Our approach to future business and attracting investment is set out in the Economic Development and Employment Strategy. The comments will be fed into the ongoing work led by the Economic Development Specialist Group. The target is to create 5,500 jobs. The defence sector is a possible source of jobs â&#x20AC;&#x201C; with potential links to Farnborough. We are also looking at creating new business space at Louisburg Barracks. Our Emerging Transport Strategy (September 2011) has a holistic approach to the future transport provision. Various modes of transport and their integration is

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just opportunities for cutting edge business, attractive housing and social facilities but exciting means of getting to the town and travelling within it. Other localities around the world are installing or looking at innovative forms of public transport i.e. monorail or pod transport. Let us think differently and make Whitehill/Bordon an area that makes people want to visit.

supported by the emerging strategy. We continue to explore innovative means of sustainable transport. New bus routes and bus stops are part of the initial work.

Residential areas should take their concept from garden cities such as Letchworth and Welwyn Garden City. We don't want a grid system: it is soulless. This development should have radial roads leading to the new town centre so that you have a vista of the centre as you walk towards it. Roads should be planned as avenues i.e. with green spaces and trees so that children can play outside and parents can see them.

The road network and plot geometry shown on the current masterplan is indicative. Typical road sections considered in the masterplan have trees and green spaces alongside the roads.

The planned residential densities are too high. The UK has the highest densities of any residential areas in the world except for Korea. Our room spaces are also less than in Europe. These densities lead to social and health problems and poor family communication. This view is supported by RIBA and the Institute of Horticulture. All dwellings should have a garden or access to horticultural space. Relief Road. Indicative route is badly thought out. The road should be to the west, otherwise it will be a barrier to those in the western area of proposed housing development. With the emergency services closing down and it takes 40 minutes to get to Hospital would it not be better for the council to speak to the emergency services to see about keeping the police station and if possible opening an ambulance station if the population is to grow bigger than Alton and Petersfield?

The HRA suggests that the proposed relief road will have an inverse impact on how people can access and have full use of all the proposed SANGS. It still seems as if the team are banging their heads on a brick, or eco wall' trying to squeeze too much out of the very limited amount of land available for SANGS. This so-called survey is a travesty that insults the intelligence of residents. It seems we can 'support' an issue or be 'concerned' about it but we are not allowed to be 'against'. The Council has clearly made up its mind that this

We note the comment on the room sizes. It is too early in the masterplan to prescribe such guidance. The appropriate national guidance will be used at the time of development. The densities across the masterplan area vary from 15 du/ ha to 70 du / ha with an average similar to that of typical of the area. Detailed comments are noted and will be considered as part of the emerging Neighbourhood Quality Charter. The alignment of the inner relief road is indicative and subject to further feasibility work. We are in discussion with the emergency services and will continue to review the provision in light of the recent changes announced. There is provision in the current masterplan to allow for new facilities to be provided near the new town centre. The Community Facilities and Amenities Specialist Group is considering such facilities as part of its work plan. The Habitats Regulations Assessment confirms that subject to appropriate avoidance and mitigation in place, the area can support up to 4,000 new homes. The alignment of the inner relief road is indicative and will be reviewed in response to the SANG access. The purpose of the questionnaire was to receive qualitative and quantitative feedback on the proposed changes to the masterplan. It also allowed a respondent

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disaster is to be foisted upon the people of Whitehill-Bordon and surrounding villages whatever they think. Saying 'No' is not an option. None of the councillors given responsibility for driving this project forward represents a ward in Whitehill-Bordon and it's easy to see why; they don't want these houses in the twee market towns of Petersfield, Alton or Grayshott so let's dump them on Whitehill-Bordon. The 'eco' label is a pathetic smokescreen that fools no-one.

to write any additional comments.

Be warned, build this disaster at your peril, and go down in history as the people who blighted a pleasant, semi-rural area for the most selfish of reasons.

Bill Wain - Whitehill Bordon Town Partnership;

The project is led by the Delivery Board and has local representation by: Cllr Adam Carew - Whitehill Town Council;

Cllr Philip Drury - East Hampshire District Council. All these representatives live in the area.

I think that many of these plans are brilliant ideas to build up the town as well as the community to bring more people into are community and make this town a lot more pleasant with attractive water feature and other exciting stuff. As well as bringing in more customers for the local businesses in this area as well as the new developing shops. Also I do think you should develop something that the younger generation should enjoy so that will keep them off the streets into a safer environment (e.g.) bowling alley or a small arts and craft program centre or something they could really get involved with.

The regeneration of Whitehill Bordon is one of the priorities for East Hampshire District Council and the current Leader of the Council is keen to work with the community and the locally elected members to deliver it. The masterplan proposal is for the youth facilities to be provided as part of community hubs. Commercial leisure is proposed near the new town centre. Comments noted. The Community Facilities and Amenities Specialist Group is considering provision for the younger generation as part of its work plan.

I think it is rather lovely

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2.0 Neighbourhood priorities â&#x20AC;&#x201C; feedback from questionnaire Top three priorities submitted in the questionnaire 1st Category Comment made and area Blackmoor Good public transport Transport Technical skills education

Social infrastructure

Categorisation of comments Leisure Social infrastructure Jobs Homes Green Transport MISC

0 1 0 0 0 1 0

Conde Way Green spaces

Green

0 3 0 0 0 3 0

2nd

Category

Good cycling & walking routes Relevant walking and cycling routes

Transport

Good range of local shops & restaurants

Leisure

Leisure Social infrastructure Jobs Homes Green Transport MISC

0 0 0 0 0 2 0

Health facilities

Transport

Social infrastructure Current health facilities Social to be retained near infrastructure centre of current community

Leisure Social infrastructure Jobs Homes Green 4 Transport MISC

1 3 0 0 0 7 0

New houses

Homes

Increased funding for existing green spaces, Deadwater Nature Reserve etc and extra funding for services for elderly - meals on wheels etc

green

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New town centre Protection of the environment Sports pitches Health facilities Expand/improve Chase Hospital Protection for our green areas Parking for new housing Transport

Leisure Green Leisure Social infrastructure Social infrastructure Green Housing Transport

Hospital - needs more Social facilities, i.e. minor injuries. infrastructure Health facilities Social infrastructure

Job opportunities Well designed houses and flats Green spaces Green spaces

Road structures Better bus service, including regular buses to Petersfield.

transport transport

green green

New houses

Homes

Green spaces

green

Allotments?

green

Reduction of traffic on rural roads Fear of worsening traffic congestion Health

Transport

More comprehensive bus service

transport

Transport

Need for 6th Form College

social infrastructure

Leisure

Green habitation - must be looked after. Many more larger houses to redress the balance of the town. Much less social housing. 75% larger homes or mixed private. 25% low cost social housing. Snow clearance

green

Better bus service, including regular buses to Petersfield (not once a week). New Houses

transport

leisure Social infrastructure

New Houses There is too much traffic already, with many more homes, the A325 will be much worse.

Homes transport

leisure

More accessible facilities for youth Leisure

Social infrastructure Sports ground needed. leisure

Green spaces/playing fields/woodland

green

Town bus

Transport

Well designed houses and flats

homes

Social infrastructure leisure

A & E Department at Chase Hospital Protection of the environment

Social infrastructure Green

Greenspaces

Green

Health Facilities

safety for everyone

Social infrastructure Green leisure

places for the kids to go Sports Pitches St Matthew's church and school shouldn't be forgotten, they are slightly off your map and always overlooked Better shopping

Green Spaces Would like the Forest Centre improved to have better shops

Railway linked to Bentley

transport

Jobs Homes

Homes

transport

Homes

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facilities Categorisation of comments Conde Way calculations

weigh ting x3

Leisure Social infrastructure

3 6

9 18

Leisure Social infrastructure

4 5

Jobs Homes Green Transport MISC

0 0 6 2 0

0 0 18 6 0

Jobs Homes Green Transport MISC

1 2 4 3 0

Forest Shopping Centre Retention of Forest Shopping Centre More shops

leisure leisure

Transport links

transport

Health Facilities

Social infrastructure Social infrastructure Homes

Health Larger houses - 5 bed Transport Under age drinking

transport Social infrastructure

Combination of local Transport roads (Apollo Drive) Good entertainment for leisure the elderly Schools Social infrastructure Retail opportunities leisure

w ei g h ti n g x 2 8 1 0 2 4 8 6 0

Leisure Social infrastructure

2 1

Jobs Homes Green Transport MISC

0 5 3 7 0

Access to other towns (A325)

transport

Leave the forest alone!

green

Shops, green spaces and sports.

Leisure

Local buses

transport

Road

Transport

Police

social infrastructure

Rail links (both north and south) Youth activities Entertainment

Transport

Leisure facilities (restaurants etc)

Leisure

leisure leisure

Entertainment Bus service

Leisure transport

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Green spaces and environmental concerns.

Green

More shops

Leisure

New houses Homes Green spaces. Green new shops and businesses Leisure

New facilities for community and focused centre. Good entertainment for the elderly Green spaces facilities, shops etc. new houses

leisure

Good sustainable town planning and architectural design.

MISC

leisure

Leave the Forest alone

green

green leisure Homes

Access roads jobs local community spaces (e,g) parks

transport Jobs green

Leisure

Social infrastructure Jobs Homes Green Transport MISC

1 1 0 3 4 1

Categorisation of comments Leisure

Leisure

Social infrastructure Jobs Homes Green Transport MISC

3 0 2 2 2 0

9 0 6 6 6 0

Social infrastructure Jobs Homes Green Transport MISC

1 0 1 1 3 0

Greatham Green Spaces

Green

Health Facilities

Green Spaces

Green

Health Facilities

Green spaces

Green

Health facilities

Social infrastructure Social infrastructure Social infrastructure

Categorisation of comments Leisure Social infrastructure Jobs Homes Green Transport MISC

0 0 0 0 3 0 0

0 0 0 0 9 0 0

Leisure Social infrastructure Jobs Homes Green Transport MISC

0 3 0 0 0 0 0

1 4 2 0 2 2 6 0

Leisure Facilities (Cinema, Leisure bowling, restaurant) Leisure Facilities (Cinema, Leisure bowling, restaurant) Leisure facilities (including bowling, Leisure restaurant)

0 6 0 0 0 0 0

Leisure Social infrastructure Jobs Homes Green Transport MISC

3 0 0 0 0 0 0

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Headley Public transport

Transport

A regular bus route from Headley area to Alton and Liphook. Retention of Army football stadium The correct housing

Transport

Better leisure amenities in all areas

Leisure

Protection of existing Forest Centre Transport and roads

Make every effort to prevent any increase in traffic and reduce speed through our village. Increase in traffic - please see above. Traffic alleviation on lanes/B3002/B3004 Hogmoor Inclosure Retention of the whole of the Hogmoor Inclosue sinc

Transport

Sixth Form College

Social infrastructure green

That no more than 2000 new Homes houses are built here. 4000 (an extra population of 16k people) is still too many. It needs to be no more than 6-8000 extra - because people destroy heathland

Green spaces Green spaces

Green Green

leisure Social infrastructure

Transport links

transport

Area set aside for children to ride bikes/quads etc Green Spaces

Leisure

The surrounding heathlands, the spa and non-spas like Slab, The Warren, Oxney, The Croft and The Green areas of BOSC Leisure facilities Health facilities - need to build suitably sized hospital with A & E facilities. Generally more facilities for youngsters Leisure & Cinema,

leisure

Public transport

transport

leisure

Shops (not industrial estate)

Leisure

Homes

Retention rural environment Schools

green

Restriction of rat running through village roads Community Facilities

transport

Green spaces

green

leisure

Protection of Standford farm land

green

Transport

Shops i.e. post office, butchers, supermarket - NOT clothes etc.

Leisure

Social infrastructure leisure

Leisure

Transport Transport Green Green

Green

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Transport Links

Transport

Education - including Adult

Social infrastructure Social infrastructure Transport

places for kids to go Sport & Leisure Facilities Sports and leisure facilities Sports and leisure facilities Bike lanes

Green Green Leisure

Transport Sports Pitches Jobs

Green spaces

Social infrastructure Green

Green spaces

Green

Categorisation of comments Leisure

3 3 0 1 9 8 0

Education - including Adult Bus service Keep green spaces Green Spaces Area for young people to ride quads/motor bikes Health

Social infrastructure Jobs Homes Green Transport MISC Hollywater Health facilities Standford Grange Farm must stay as a farm Less houses - we don't want to double Bordon

Social infrastructure Green Homes

leisure leisure

Transport

transport

leisure

Transport

transport

Transport

social infrastructure

Transport leisure Jobs

Free broadband (as initial plan stated) Health New Houses Bus Service

social infrastructure Homes transport

Green spaces

green

Transport

transport

Public transport which is easily accessible Leisure ie Cinema, places for children to go

Transport

Leisure facility - Theatre

Leisure

leisure

Shops (not industrial estate)

Leisure

9 0 3 27 24 0

Social infrastructure Jobs Homes Green Transport MISC

3 1 0 3 4 0

Social infrastructure Jobs Homes Green Transport MISC

2 0 2 2 7 0

Speed restrictions

Transport

Health

Social infrastructure Transport

Proper traffic management

2 0 6 2 0 6 8 0

No more than 2000 house - we are Homes a rural area, not urban Green spaces but not to take green farmland Natural green spaces - no parks green

- 24 -

Traffic/ Hollywater rd is a rat run Eveley Wood Easily accessible and affordable local transport for elderly residents throughout the area Protecting the SPA, Heathland areas health

Transport

green spaces

green

sports pitches

Leisure

Green Transport

Alexandra Park More accommodation for single people

green Homes

Sports Facilities Employment opportunities

Leisure Jobs

Green

green Encouraging sustainability through local produce and food sport leisure

Maintaining the rural location of Bordon and surrounding areas

green

houses

Homes

Leisure Social infrastructure Jobs Homes Green Transport MISC

2 0 1 2 3 0 0

Replace bridleway along 325 with a cycle route

transport

Keeping green spaces

green

Building a proper infrastructure before any building of 4000 or 5000 houses Building a proper infrastructure before any building of 4000 or

social infrastructure

Social infrastructure

Categorisation of comments Leisure Social infrastructure Jobs Homes Green Transport MISC Kingsley Do not change balance of the village, it has evolved with local wants/needs over many years. Traffic increase - why can't a dual carriageway be built to join the A3 via Whitehill? Traffic Traffic Management

Transport Transport

Traffic in general

Transport

Traffic in general

Transport

0 2 0 1 3 2 0

0 6 0 3 9 6 0

Leisure Social infrastructure Jobs Homes Green Transport MISC

1 1 0 1 3 2 0

MISC

misc

Transport

Railway Construction

Transport

More local jobs for Jobs local people Less traffic than our Transport village of Kingsley - not more! Less traffic than our Transport village of Kingsley - not

2 2 0 2 6 4 0

social infrastructure

- 25 -

Sensitive treatment of natural and man-made green spaces Categorisation of comments Leisure Social infrastructure Jobs Homes Green Transport MISC Lindford Phoenix theatre Green spaces Health facilities

more! Traffic management for surrounding villages

Green

0 0 0 0 1 5 1

Public transport Public transport

Leisure Green Social infrastructure Transport Transport

Regular local bus service

Transport

Phoenix Theatre Sports Centre Clear, unencumbered roads Categorisation of comments Leisure Social infrastructure Jobs Homes Green Transport

Leisure Leisure Transport

3 1 0 0 1 4

0 0 0 0 3 15 3

9 3 0 0 3 12

Transport

green

Leisure Social infrastructure Jobs Homes Green Transport MISC

0 2 0 0 2 1 0

Leisure Social infrastructure Jobs Homes Green Transport MISC

0 0 1 0 0 4 1

Sports Facilities Traffic management Local shops

leisure Transport leisure

Green spaces Sports pitches Transport

green Leisure transport

Health facilities Potential traffic problems Connecting cycle and footpaths with good lighting Sports Facilities Train Station Good road access to encourage businesses

leisure Transport

Shops etc Nothing for Lindford. 4. Environmental effect Keeping green spaces

Leisure MISC

Green Spaces Green spaces Fast road links making it a good place to travel to & from

green green transport

Leisure Social infrastructure Jobs Homes Green Transport

4 0 0 0 0 5

Leisure Social infrastructure Jobs Homes Green Transport

2 0 0 0 4 2

0 0 2 0 0 8 2

5000 houses Eco-friendly possibilities for all aspects of this project

Transport

leisure Transport Transport

8 0 0 0 0 1 0

green

- 26 -

MISC

Not specific Public transport - cheap, regular, decent routes

Transport

Green spaces

Green

Infrastructure

Social infrastructure Transport

A good fast road clear of proposed and existing development. Access - to facilities, spaces and places Categorisation of comments Leisure Social infrastructure Jobs Homes Green Transport MISC Oakhanger Preventing increased traffic flow across Shortheath Common SAC

Transport Traffic Traffic

MISC

Investment in misc community plans more engagement with youth, older people, MOD, etc. Roads and being able Transport to travel on them

Transport

Real opportunities to be a member of the community

misc

Leisure Social infrastructure Jobs Homes Green Transport MISC

0 0 0 0 0 1 2

Transport

Preventing increased traffic flow across Oakhanger making it the eco town western by-pass

transport

Transport Transport Transport

Transport Traffic Traffic

transport transport transport

0 1 0 0 1 3 0

0 MISC

0 3 0 0 3 9 0

0 0 0 0 0 2 4

Infrastructure

social infrastructure

Independence and dignity

MISC

Leisure Social infrastructure Jobs Homes Green Transport MISC

0 1 0 0 0 0 1

I am very concerned that the proposed scale of development will overwhelm the area while bringing no benefits whatever. It is increasingly hard to believe the publicity claims. Space Traffic Traffic

Misc

Misc transport Transport

- 27 -

Reduce traffic & lower speed limits/installation of traffic humps Green spaces

Transport

No new houses

homes

Green

transport

Increase in traffic

Transport

Traffic Traffic Slow the traffic Traffic Transport Traffic traffic management Phoenix theatre Speed humps should be introduced Green Spaces

Transport Transport Transport Transport Transport Transport Transport Leisure Transport

Access-Traffic Management Green spaces - to preserve them Amount of people using Shortheath Common (SSSI Site) Transport Transport Slow the traffic Traffic Transport Traffic

Green

Swimming pool - child friendly Health Facilities

Bowling Alley Bowling Alley Green spaces

Leisure Leisure Green

Cinema Cinema Health facilities

Green spaces, including retention of playing fields

Green

Imaginative use of the barrack buildings rather than demolition

Categorisation of comments Leisure Social infrastructure Jobs Homes Green

3 0 0 0 4

9 0 0 0 12

Leisure Social infrastructure Jobs Homes Green

Not being able to see or hear the new "Eco-town" in any way!

misc

green

Overuse of SSSI by more people

green

Space

misc

transport transport transport transport transport transport

Small amount of new houses Small amount of new houses Slow the traffic Traffic Space Traffic

homes homes transport transport misc transport

leisure

A325 - Hedge cut back to make paths easier to use Roads will need to be improved if you build 4000 homes. More Shops & Museums More shops & museums Roads will need to be improved if you build 4000 homes Imaginative transport ideas

transport

social infrastructure leisure leisure social infrastructure MISC

3 2 0 1 2

6 4 0 2 4

Leisure Social infrastructure Jobs Homes Green

transport leisure leisure transport transport

2 0 0 2 1

- 28 -

Transport

MISC

transport

Green

Increased traffic density on B3004. Traffic increase

Transport

Crime

Transport

The proposed use of Standford Grange Farm for leisure, not agriculture.

social infrastructure leisure

Categorisation of comments Standford Green spaces. Don't take Stanford land. Conservation of farming land - for farming Traffic Traffic

Green

Retention of Standford as it Green is together with Standford Grange Farm as it is at present. Retaining Standford Green Grange Farm as a green wild walking space. Reduction of speed/traffic transport management through Standford Improve enforcement of transport 30mph speed limit through Standford. Most cars speed increasing noise and pollution. Opposed to any change of green use of Standford Grange Farm

9 5

Water shortage in dry summers

Misc

The loss of village identity as Standford becomes part of an urban sprawl.

Misc

Increase through traffic transport

Bus link to Liphook

transport

Footpath between transport Passfield Stores and Headley Mill Footpaths required to transport enable pedestrian access to Lindford and to Passfield Store

Retention of green spaces in Headley Parish

green

Protect green spaces in Standford but improve pedestrian access to these areas

green

Harm from road across transport Headley Mill Ford and excess traffic generation through

Ignorance of and risk to historic assets; e.g. Headley Mill

misc

transport

2 Transport 2 2 MISC

- 29 -

Standford Categorisation of comments Leisure Social infrastructure Jobs Homes Green Transport

0 0 0 0 5 4

0 0 0 0 15 12

Leisure Social infrastructure Jobs Homes Green Transport

1 1 0 0 0 6

MISC

Transport

Quiet lanes to make it safer for all non motorised use, especially within a 7 mile radius of the eco town

transport

Sleaford Linked up bridleway network into and around the eco town

Categorisation of comments Transport

2 2 0 0 0 1 2 0

Leisure Social infrastructure Jobs Homes Green Transport

0 0 0 0 2 1

MISC

- 30 -

2.1 Calculation of neighbourhood priorities for each area Conde Way Leisure Social infrastructure

X3 9 18

X2 8 10

Jobs Homes Green Transport MISC

0 0 18 6 0

total 2

2nd

29 2 9 29 19 0

1st

2 4 8 6 0

1 0 5 3 7 0

14 2 0 2 2 6 0

3 1 1 0 3 4 1

29 12 1 8 11 16 1

1st 3rd

3rd 1st 2nd

Forest Shopping Centre Leisure Social infrastructure Jobs Homes Green Transport MISC

12 9 0 6 6 6 0

Greatham Leisure Social infrastructure Jobs Homes Green Transport MISC

0 0 0 0 9 0 0

0 6 0 0 0 0 0

3 0 0 0 0 0 0

3 6 0 0 9 0 0

3rd 2nd

Headley Leisure Social infrastructure

9 9

20 6

5 2

34 17

3rd

2nd

1st

- 31 -

Jobs Homes Green Transport MISC

0 3 27 24 0

2 0 6 8 0

0 2 2 7 0

2 5 35 39 0

Hollywater Leisure Social infrastructure Jobs Homes Green Transport MISC

0 6 0 3 9 6 0

2 2 0 2 6 4 0

2 0 1 2 3 0 0

4 8 1 7 18 10 0

Kingsley Leisure Social infrastructure Jobs Homes Green Transport MISC

0 0 0 0 3 15 3

0 0 2 0 0 8 2

0 2 0 0 2 1 0

0 2 2 0 5 24 5

Lindford Leisure Social infrastructure Jobs Homes Green Transport MISC

9 3 0 0 3 12 0

8 0 0 0 0 10 0

2 0 0 0 4 2 1

19 3 0 0 7 24 1

2nd 1st

3rd

1st 2nd

3rd 3rd 2nd 1st 2nd

2nd

3rd 1st

- 32 -

Non specific Leisure Social infrastructure Jobs Homes Green Transport MISC

0 3 0 0 3 9 0

0 0 0 0 0 2 4

0 1 0 0 0 0 1

0 4 0 0 3 11 5

Oakhanger Leisure Social infrastructure Jobs Homes Green Transport MISC

9 0 0 0 12 45 0

6 4 0 2 4 22 2

2 0 0 2 1 9 5

17 4 0 4 17 76 7

Standford Leisure Social infrastructure Jobs Homes Green Transport MISC

0 0 0 0 15 12 0

2 2 0 0 0 12 0

0 0 0 0 2 1 3

2 2 0 0 17 25 3

3rd

1st 2nd

2nd

2nd 1st 3rd

- 33 -

Blackmoor Leisure Social infrastrcuture Jobs Homes Green Transport MISC

1 3

3rd nd 2

Sleaford Transport

1st

- 34 -

2.2 Overall priorities Overall priorities

Number of 1 priorities x3 Number of 2

Transport Green Leisure Social infrastructure Misc Homes Jobs

24 6 3 3 0 0 0

2.3 Priorities within the policy zone (Whitehill Bordon and Lindford) st Number of 1 priorities x3 within the town Priority Transport Green Leisure Social infrastructure Misc Homes Jobs 2.4 Priorities for the surrounding villages Surrounding the town

Number of 2 2

3 3 3 3

priorities x2 4 8 6 4 2 0 0

priorities x

Number of 3 priorities

Total score 0 1 3 3 2 1 1

Number of 3 priorities

28 15 12 10 4 1 1

Total score

7 4 7 4 0 1

1 4 1 1

Number of 1 priorities x3 Number of 2

transport Green Leisure Social infrastructure Misc Homes Jobs

18 6

priorities x2 2 8 2 4 2

Number of 3 priorities

Total score

3 2 2 1

20 14 5 6 4 0 1

- 35 -

3.0 Analysis of ‘about you’ feedback

- 36 -

- 37 -

- 38 -

- 39 -

Association Youth Services Waverley Borough Council Earl Estates South Downs National Park Authority East Hampshire Community Partnership BNP Paribas Highways Agency Hampshire & IoW Wildlife Trust East Hampshire Cyclists Forum Defence Infrastructure Organisation (MoD) GVA

3.1 Stakeholders who attended the stakeholder workshop e-practice RSPB East Hampshire District Council Northern Wey Trust The Alice Holt Community Forum East Hampshire District Council Environment Agency Children's Services Department Environment Agency ATLAS Whitehill & Bordon Community E.ON Radian Housing Community First East Hampshire Hampshire Fire and Rescue Service Whitehill Town Council East Hampshire Cyclists Forum Whitehill Bordon Town Partnership Enterprise First Stagecoach Rushmoor Borough Council

- 40 -

Appendix 1: Results and comments Appendix 2: Independent facilitatorsâ&#x20AC;&#x2122; report and appendix (separate document) Appendix 3: Independent facilitatorsâ&#x20AC;&#x2122; appendix (separate document) Appendix 4: Flyer (separate document) Appendix 5: Consultation questionnaire (separate document)

- 41 -

PETERSFIELD

2. METHOD Â

Appendix 2: Independent facilitators' report

Whitehill Bordon Eco-town Neighbourhood engagement programme, autumn 2011 Independent facilitatorsâ&#x20AC;&#x2122; report Biljana Savic, Enabling Places Caroline Fraser, Fraser Architects

24 January 2012

Whitehill Bordon Eco-town neighbourhood engagement programme Independent facilitators’ report January 2012

INTRODUCTION This report provides a summary of the responses and views gathered during eleven public and stakeholder events on the Whitehill Bordon Eco-town Masterplan held in October and November 2011. The summary is based on the event notes and observations by Biljana Savic and Caroline Fraser, who provided independent facilitation and chairing of the events. The report also includes the independent facilitators’ general observations regarding this engagement programme and recommendations to the Whitehill Bordon Project Team related to future community engagement. The report should be read in conjunction with the main engagement programme report produced by the Project Team. The views expressed in this report are those of Biljana Savic and Caroline Fraser and do not reflect the official policy or position of the Whitehill Bordon Project Team / East Hampshire District Council or their project partners. Report structure This report is structured in three sections as follows: Section 1 - An introduction into the engagement programme in autumn 2011, the nature and aim of the events, and the independent facilitators’ role Section 2 - A summary of the key issues at ten community events and a stakeholder meeting, as recorded by the independent facilitators - Comments and recommendations to the Project Team and Delivery Board related to: o The next revision of the masterplan o The nature and focus of future public engagement events Section 3 – Appendices A. Standard agenda for the public engagement events B. Independent chairs’ notes of the public engagement events in the Whitehill Bordon area C. Independent chairs’ notes of the public engagement events in the villages surrounding Whitehill Bordon D. Agenda for the stakeholder event on 16 November 2011 E. Independent chairs’ notes of the stakeholder engagement event

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Whitehill Bordon Eco-town neighbourhood engagement programme Independent facilitators’ report January 2012

BACKGROUND

1.1 The Eco-town project Work to develop the Whitehill Bordon Eco-town project has been ongoing since 2008. The project is managed by East Hampshire District Council (EHDC), and is a partnership between all levels of the local government, Whitehill Town Partnership, the Ministry of Defence (MoD) and the Homes and Communities Agency (HCA). The project vision is for a whole town regeneration of the existing housing, improved new facilities, a new town centre, more employment and approximately 4,000 new eco-homes. In summer 2011 it was announced that the MoD garrison in Bordon would definitely close and that the MoD would vacate the town by 2015. The project aims to plan for the regeneration of Whitehill Bordon guided by the Eco-town Vision and to redress the high loss of MoD jobs by introducing new employment opportunities. Timeline The Whitehill Bordon Draft Framework Masterplan (the masterplan) was prepared by consultants AECOM in mid 2010, following a year-long process of public engagement and expert studies. It was adopted as a material consideration by EHDC in December 2010. The masterplan is a strategic framework document, which is currently evolving. The next version of the masterplan will be produced in spring 2012. Following the public consultations in 2010, the Whitehill Bordon Project Team commissioned a number of additional, specialist studies for the evidence base, including: • Green Infrastructure Strategy • Habitats Regulations Assessment • Water Cycle Study • Energy Feasibility Study • Retail Impact Assessment • Viking Park Design and Feasibility Study • Economic Development and Employment Strategy • Whitehill Bordon Transport Strategy • Transport Model and Transport Assessment • Rail Feasibility Study These studies were completed by the end of summer 2011. The next version of the masterplan is to take on board responses from the consultations in late 2010 and autumn 2011, as well as reflect the findings of the specialist studies and recent changes in planning legislation.

1.2 Neighbourhood engagement programme, autumn 2011 The Whitehill Bordon Eco-town Project Team organised a programme of events in autumn 2011 in order to involve local residents and stakeholders in the current stage of the project.

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Whitehill Bordon Eco-town neighbourhood engagement programme Independent facilitators’ report January 2012

The purpose of the events was to: - present the findings of the recent specialist studies - get comments and views on a set of changes to the masterplan proposed by the Project Team in response to the specialist studies and previous community and stakeholder consultations - identify neighbourhood priorities for the core wards within the Whitehill Bordon Eco-town, for consideration and potential inclusion in the next phase of the project Ten public and one stakeholder engagement event took place in the period from 03 October to 23 November 2011. Of the ten public events, five were held in the inner wards of the Whitehill Bordon Eco-town Policy Zone, and another five in the surrounding villages, as listed in the table below. Discussion was broad across the eleven events, with participants giving their comments during the formal and informal sessions, as detailed in the following section of the report. Area name Whitehill Deadwater

Surrounding the Policy Zone

In the Policy Zone

Whitehill Pinewood Whitehill Chase, Walldown Lindford Whitehill Hogmoor Blackmoor, Selborne, Oakhanger The Hangers and Forest Kingsley, Sleaford Headley Hollywater, Standford, Passfield Stakeholder event

Event date Monday, 03 Oct 5-8 PM Thursday, 06 Oct 5-8 PM Monday, 10 Oct 5-8 PM Friday, 14 Oct 5-8 PM Monday, 17 Oct 5-8 PM Tuesday, 18 Oct 5-8 PM Wednesday, 26 Oct 5-8 PM Wednesday, 02 Nov 5-8 PM Friday, 11 Nov 5-8 PM Wednesday, 23 Nov 5-8 PM Wednesday, 16 Nov 9:30 AM – 1:30 PM

Venue Forest Community Centre Pinewood Village Hall

Chaired by C Fraser

Forest Community Centre Lindford Village Hall

C Fraser

Forest Community Centre Blackmoor Village Hall

C Fraser

Greatham Village hall

C Fraser

The Kingsley Centre

B Savic

Headley Village Hall

C Fraser

Standford Hill Methodist Church Forest Community Centre

C Fraser

B Savic

The Project Team organised pre-meetings with each ward’s councillors to prepare for the public engagement events. The events were advertised by the Project Team using multiple channels - approximately 10,000 fliers were sent out to homes and businesses in the GU35 post code area and distributed to key buildings in surrounding villages. In addition the Team organised press releases, radio, TV and internet coverage and social media updates.

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Whitehill Bordon Eco-town neighbourhood engagement programme Independent facilitators’ report January 2012

As well as the eleven events mentioned above, the Project Team also ran two Saturday morning public drop-in exhibition events at the Tesco supermarket and the Forest Shopping Centre in Bordon. Two weekday drop-in sessions were organised at Bordon Library and the exhibition and studies were available for viewing at the Bordon Fire Station on Mondays, Wednesdays and Thursdays throughout October.

1.3 Structure of the events Public engagement events All public engagement events chaired and facilitated by Biljana Savic and Caroline Fraser took place in the early evening from 5pm to 8pm, in a variety of local community venues. The venues and the dates for the events were arranged by the Project Team, in response to the requests by the local residents and businesses, local councillors, availability and capacity of venues, as well as the desire to cover all areas within and in the immediate surroundings of Whitehill Bordon, and make it possible for the majority of local people to walk to the events. The length of the events was guided by the desire to gather as much feedback / have a dialogue with as many attendees as possible during the event whilst not imposing too much on people’s free time. The events were open to the public and not restricted to residents of a particular area. The residents were encouraged to attend the event nearest to where they live or work. There was a participatory group workshop during the event which focused on discussing facilities and ideas to improve individual local neighbourhoods. Reference copies of the masterplan and all accompanying specialist studies were available at each event. Contact details for where this information could be obtained afterwards were also provided. An exhibition summarising the results of the specialist studies and the proposed changes to the masterplan was displayed at each event, and the same information was available on the Eco-town’s website (www.whitehillbordon.com). Each event started with an informal one hour drop-in session (5-6pm), which allowed people with limited time to come along whenever they could. This was an opportunity for attendees to view the exhibition of the current proposals for Whitehill Bordon Eco-town masterplan. They could discuss the project one to one with the facilitators and have their say on the proposed changes to the masterplan by filling in the event questionnaire. From 6pm to 6.30pm there was a formal plenary slide show presentation by the Project Team, followed by a question and answer session. The presentation included an overview of: • the previous consultations and concerns raised • the main findings of recently completed studies • the proposed amendments to the masterplan This was followed by a workshop session (6.30pm to 7.45pm). Groups of one facilitator and up to eight residents sat around tables with maps of the area, the proposed masterplan and writing and drawing equipment. The workshop was to identify important issues in each resident’s local neighbourhood - improvements they would like to see as part of the Eco-town development, and also things they might be concerned about generally and would like to be 85

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Whitehill Bordon Eco-town neighbourhood engagement programme Independent facilitators’ report January 2012

addressed. Participants were asked to focus on their priorities, and to be as specific as possible. Group work was included in the programme to give everyone, not just the most vocal participants, an opportunity to express their views. Local residents and businesses had the chance to meet each other and to discuss and prioritise their ideas and suggestions together. The aim was not only to arrive at an agreed set of priorities but to illustrate the complexity involved in balancing the needs and views of all, which is the essence of masterplanning, and in bringing the new development and improvements forward. At a number of events the group workshop started with a ten minute warm up. Each facilitator introduced their table to a couple of fictitious characters, and asked each person to imagine they were one or the other of them and to suggest one improvement to the local area that character would want as part of the new Eco-town development. These proposals were then discussed around the table. The activity broke the ice and encouraged participants to think about issues from different points of view. It also reminded participants that the Ecotown is a long term project that would not be finished for twenty or so years, and would be lived in by thousands of new residents. For the main workshop activity each person was asked to provide up to five ideas for improvements in their local area on post its. Participants referred to the maps of their local area and the post it activity ensured each person contributed their own ideas. They were then guided by their facilitator on how to group these ideas and have a discussion around the table about issues raised. The table discussions were lively, and the group facilitator made sure everyone had the chance to speak. Each table then agreed which three of the suggested improvements would be most worthwhile and reported them back to the plenary. The chair summed up the workshop findings to close the formal part of the event. There was then about 15 minutes left in the venue for attendees to have informal discussions, view the exhibition boards and fill in their event questionnaires. This extra time was well-used; attendees often stayed in their groups and continued discussing the future of their town. In four out of the ten public engagement events, no group workshop occurred due to a long list of questions that attendees put forward and/or the preference expressed by the attendees to replace the workshop with a longer plenary Q&A. See the report Appendices for the standard agenda and notes of each event. Stakeholder engagement event In addition to the ten public engagement events, a stakeholder event was held on 16 November 2011 at the Forest Community Centre. Attendees for this event included local authority officers and members, representatives of public sector national and local organisations, schools and colleges, third sector, community associations, theatre and private sector consultants. Most attendees were familiar with the work undertaken by the specialist groups and the commissioned studies in their area of expertise. The event provided a unique opportunity for a large group of stakeholders to meet each other and the Whitehill Bordon Project Team. They got a project progress update and discussed 86

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Whitehill Bordon Eco-town neighbourhood engagement programme Independent facilitators’ report January 2012

ideas, issues and next steps in groups and plenary. See the report Appendices for the agenda and notes of the stakeholder engagement event.

1.4 Recording feedback After each of the eleven events, the Whitehill Bordon Project Team typed up all the gathered feedback. This information is a detailed and valuable record of each attendee’s comments. The feedback will be fed into the next stage of the project development. The Project Team will produce a summary of the comments received, and a report will be available in early 2012.

1.5 Independent facilitators’ appointment Biljana Savic and Caroline Fraser were appointed to provide independent chairing and facilitation services for the ten public and one stakeholder event. They were commissioned to: • provide input to the engagement programme • help develop the events’ agenda and brief for the group facilitators • chair the events, making sure that: o attendees understand the relevance and purpose of events o the discussion is focused on relevant issues o events are kept to a tight time schedule • brief the group facilitators before the start of each event • provide a verbal summary of responses and key themes at the end of each event • provide a brief written report Biljana and Caroline are built environment professionals with extensive experience of working on complex architectural, urban design and spatial planning projects, as client and stakeholder advisors. They work for private, public and third sector clients. Through their past work as senior members of staff at the Commission for Architecture and the Built Environment (CABE) they have supported many local authorities, and public design and development projects. They develop training and engagement programmes and are experienced event facilitators and chairs.

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Whitehill Bordon Eco-town neighbourhood engagement programme Independent facilitators’ report January 2012

2. SUMMARY OF KEY ISSUES FROM THE WORKSHOP SESSIONS This section of the independent facilitators’ report provides a summary of the key issues that came up at the question and answer and workshop sessions at the events they chaired. The summary is based solely on the independent facilitators’ own observations and event notes, which are available in the Appendices. Sections 2.1, 2.2 and 2.3 below list the key issues for the inner wards, the surrounding villages and the stakeholders respectively.

2.1 Public engagement events in the Whitehill Bordon area The key issues from the workshops that took place in the inner wards of the Whitehill Bordon Eco-town Policy Zone are listed below. Housing 1. New build eco-homes. Support for these to be well-designed. Questions about why the cost of the Eco-house reported in the local media is so high. Concern that the project’s high eco standards may not follow through from the masterplan to the detailed design and built housing and facilities. Requests that these standards are protected and monitored throughout the project stages. 2. Eco- refurbishment of existing homes. Worries over the cost of refurbishing the existing homes to eco-homes standards. Requests that the Eco-town Project Team prioritises and facilitates this work to existing homes. 3. Density. Concerns that the Eco-town will be too dense, lack green space and that its rural character will be eroded. Town centre / retail 4. New town centre. Support for the proposed new town centre. The majority of residents were enthusiastic about new shops, services and leisure facilities, and the creation of a distinctive heart and civic presence for the town. 5. Proposed ASDA store. General agreement with the finding of the recent retail study commissioned by the Project Team about the negative impact of the proposed new ASDA store at Viking Park on the new town centre. 6. Existing retail in the town. Questions about the impact of the new town centre on the existing retail at the Forest Centre, which is generally seen as a very important local facility. Calls for a greater integration and connection between the new and existing town centres. Employment 7. New jobs. Request for more information on how the Eco-town project creates 5,500 new jobs. Request that the jobs and infrastructure are established first, before the 4,000 new homes are built. 8. Existing employment space. Concerns about the impact of the new proposed employment uses on the existing employment spaces (e.g. Lindford industrial estate) some of which already underused.

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Whitehill Bordon Eco-town neighbourhood engagement programme Independent facilitators’ report January 2012

Transport 9. Linked sustainable transport routes. Calls for effective and convenient links (walking, cycling, public transport) between the existing and new parts of the town and the surrounding area to be established, including, for example, a shuttle bus to the proposed new railway station in the Eco-town, and/or to the existing railway stations at Liphook, Farnham and Haslemere. 10. Railway station. Mixed opinions on the need for a rail station in the town itself. Concerns over the high cost involved, hence requests for an efficient shuttle bus to the existing railway station at Liphook (as in item 9 above). 11. Proposed new relief road. The relief road generally seen as a positive measure but suggestions that the alignment shown in the masterplan would split the new development in two, hence calls for it to be moved to the western edge of the Eco-town instead. 12. A325 within the town. Calls for crossing over A325 throughout the town to be improved and noise from both A325 and Station Road reduced. 13. Walking and cycling. Support for the proposed focus on walking and cycling routes in the Eco-town. Suggestions to include charging points for electric bikes. Community facilities 14. Neighbourhood facilities. Request that the project retains facilities within walking distance for existing residents, and specifically that the Forest Centre is retained and improved. Concerns that the new development will negatively affect the existing facilities and result in a ‘divided’ town. 15. Open spaces. Retain and enhance for community use all existing open spaces. 16. Education. Improve education facilities, including linking education to careers, employment and Higher Education research. 17. Children’s play facilities. New play facilities needed in existing neighbourhoods, not just in the new development. 18. Health services. Calls for a general hospital including A&E services to be provided. Water, waste, energy 19. Sewage treatment. Questions about the impact of the enlarged sewage treatment plant on the adjoining residential areas of Lindford. 20. Energy. Questions about the implementation and management of sustainable energy production. Observations that Bordon currently suffers power cuts. Town identity / character areas 21. Retention of existing buildings of merit. Calls for the retention and reuse of key garrison buildings which give the area its character. For example conversion of Louisburg Barracks buildings into residential use, not only commercial. Support for the project’s proposals to reuse Prince Philip Barracks, the focus of the new town centre. 22. The town’s green feel. Ensure the Eco-town retains its rural, green feel. 23. Neighbourhood identity. Calls to preserve and enhance the identity of existing neighbourhoods as distinctive parts of the town, particularly when new development arrives.

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Whitehill Bordon Eco-town neighbourhood engagement programme Independent facilitators’ report January 2012

The masterplan 24. Next version of the masterplan. Requests for the next version of the masterplan to be more detailed and developed urgently, in order to understand the latest changes proposed by the Project Team and generally better understand how the local people’s concerns expressed during all consultations to date have been addressed. For example to investigate in more detail housing layouts, open spaces, non-vehicular routes, streets and civic spaces. 25. Communicating the proposals through visual materials. With reference to the exhibition panels on display at the events, requests for the proposed changes to the masterplan to be communicated through drawings, not just text. Also requests for three dimensional drawings and examples/photographs of comparable existing places, e.g. related to the type, volume and density of housing.

2.2 Public engagement events in the villages surrounding Whitehill Bordon The key issues from the five events that took place in the villages surrounding the Whitehill Bordon Eco-town Policy Zone are listed below. Housing 26. New population profile. Request for more information on who will live in the 4,000 new eco-homes. 27. Demand for new homes. Concerns over the slow take up of recently completed homes in the area (quoted example in Lindford) and whether there will be sufficient demand for the proposed number of new homes in the Eco-town. 28. Affordability. Questions about the affordability of new homes, particularly for young people, and whether it would be possible to build eco-houses at an affordable price, especially given the current economic crisis. 29. Self-build/commissioned housing. Suggestions to include self-build/self-commissioned housing in the masterplan, as a solution for providing more affordable homes. Employment 30. Financial incentives for businesses. Statements about the importance of attracting new businesses to the area in advance of housing and calls for financial incentives to be provided in order to do so. 31. Addressing the current unemployment level. Concerns over the high number of unemployed people in the area, hence calls for the Eco-town project to deliver even more jobs than the proposed 5,500, in order to provide jobs for the existing, not just the new population. Transport/traffic 32. Road traffic. Statements about the existing problems in the surrounding villages, mainly road congestion at peak times and speeding traffic outside of peak times. Existing narrow country roads are unable to cope with current traffic. Widespread concern that the Eco-town project would increase this problem.

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Whitehill Bordon Eco-town neighbourhood engagement programme Independent facilitators’ report January 2012

33. Traffic measures to be implemented as part of the Eco-town project. Requests for more information (including timing) on what traffic measures the Eco-town project may or may not deliver outside the Eco-town Policy Zone. 34. Construction traffic. Concerns over the amount of traffic that will be generated by construction over so many years and calls for more work to be done to plan properly for this. 35. Traffic model. Difficulties in understanding technical issues related to how the forecasts were generated using the traffic model, hence some scepticism over their validity. 36. Parking. Questions about the proposed number of cars per household in the Eco-town and whether the assumed modal shift is achievable. 37. New rail link via Bentley. Mixed views on the new rail link. Concerns over its cost, the likely frequency of service and convenience of connection to the existing mainline services. Suggestions that passengers commuting to London might prefer the existing fast and relatively frequent Portsmouth-London rail service via Liphook, rather than the proposed route via Bentley. 38. Public transport. Requests for improved bus service to Liphook station, shops in Bordon and to the local schools. Complaints that the previous school buses had recently been cancelled. 39. Walking, cycling and riding. Observations that non-vehicular transport should be encouraged in an Eco-town. Interest in where new walking, cycling and riding routes would be, and that they connect the surrounding villages. Concerns that walking, cycling and riding are already dangerous on local roads because of the speed of vehicles, and calls for action to be taken to solve this problem. Community facilities 40. Standford Grange Farm. Request for more information on options for the future of the farm. General disagreement with the Eco-town project’s current proposals for the farm to remain as a working farm, but be opened up for public access. However, mixed opinions on future use - some requests to remove it from the project altogether, others interested to get involved with an options appraisal exercise. 41. Existing village facilities. General concerns that the new development will negatively affect existing facilities. Water, waste, energy 42. Water provision and availability. Request that the Eco-town project demonstrates more fully its water provision and usage strategy. Concern as existing community already suffers occasional water shortages. 43. Sewage treatment. Request for more information on sewage treatment in the Eco-town project. Area character 44. New railway link. Requests for the visual impact of the proposed new railway link into the town to be assessed, particularly if it runs on an embankment. 45. Distinct nature of each village. Requests for the existing character of the villages to be enhanced / protected against any adverse impact of the Eco-town.

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Whitehill Bordon Eco-town neighbourhood engagement programme Independent facilitators’ report January 2012

2.3 Stakeholder engagement event The key issues from the stakeholder event are listed below. 1. Local facilities for local people. More services, shops, jobs and homes need to be provided locally, for local people – this is indicating a strong preference for self-reliance, self-sufficiency, which is a fundamental principle of an Eco-town. 2. Choice. Increase the range of shops, homes, jobs in the town. 3. Delivery. “A clear pathway” is needed for delivery, at least for the first five years. A more detailed phasing plan is needed, including an assessment of the impact of phasing on security, traffic, and maintaining the balance between jobs and housing. 4. Involvement of landowners. More intensive and proactive involvement of landowners in developing a more detailed delivery plan is important. 5. Leadership. Strong leadership is essential to make plans happen on the ground. 6. Design. It is essential to protect the high design quality and eco standards promoted by the masterplan through all stages of the project to construction. 7. The town’s identity and Unique Selling Point (USP). The Eco-town needs a distinct identity, and a fresh way to communicate that identity and its USP to the existing community and to the people and businesses interested in relocating to it.

2.4 Additional general comments from attendees at events in the Whitehill Bordon area and the surrounding villages. 1. Events publicity. Complaints about some households not receiving publicity about the events, including that none of the GU30 post code had received flyers. 2. Events timing. Complaints about the timing of the events not suitable for commuters who may not be back from work before 7pm.

2.5 Commentary and recommendations from the independent facilitators to the Whitehill Bordon Delivery Board and Project Team The independent facilitators have the following comments on the key issues raised at the events and recommendations for future work on the Eco-town project. 1. General views regarding the Eco-town proposals The events illustrated that there is broad support for the Eco-town principles within the Policy Zone. While the discussions in the Policy Zone were wide ranging and constructive, there were generally more negative comments in the surrounding villages, with people principally worried about the impact of the Eco-town on their area. Following are the independent facilitators’ views as to the potential causes of this difference and the related recommendations to the Project Team and the Delivery Board. Nature and location of events. The project team organised this round of events in local venues specifically in response to the requests from councillors and residents (as explained in section 1), so that local people could discuss improvements to their local neighbourhood that could be implemented as part of the Eco-town project. However, this approach resulted in the discussion at some of the events, particularly in the surrounding villages, being dominated by one or two local issues. There was a distinctly different tone of discussion at the events inside the Policy Zone and those outside it. It may be worth 92

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bringing together the residents of the Whitehill Bordon wards and those of the surrounding villages so that a balanced and more constructive discussion can be had at future engagement events. Communicate project scope. Much of the negativity in the surrounding villages is related to existing, particularly traffic-related, issues and an inadequate understanding of the Project Team’s remit / the masterplan’s scope. The Eco-town masterplan deals with the impact the new development might have on the surrounding area, with much effort put by the Project Team and their consultants in their recent and ongoing work into making sure the impact is minimised and addressed through mitigation measures. However, addressing many of the current problems mentioned at the events in the surrounding villages goes beyond their remit. It is therefore suggested that all the Eco-town delivery partners (principally through the Delivery Board) continue to communicate clearly the Eco-town project’s scope and the Project Team’s powers regarding the improvements outside the Policy Zone and work with those whose role is to address these concerns in order to allow the Eco-town project to move forward. For example an effective and immediate engagement by Hampshire County Council (HCC) transport team and implementation of traffic management measures in the surrounding villages would deal with the existing traffic problems and enable a more effective and constructive discussion with the villages about the Eco-town project.

2. Local involvement and ownership Neighbourhood events showed that Whitehill Bordon residents are passionate about their town and ‘revealed’ some new community champions (e.g. related to the efforts to retain the recently closed pub as a community facility in Lindford). Many local residents, particularly in the wards within the Policy Zone, came up with interesting design ideas and concepts for the next version of the masterplan. They all represent a valuable local resource. The Project Team should continue to nurture community relationships via these representatives and/or encourage them to get involved in the work of specialist groups and the development of the next version of the masterplan. It was also clear at some of the events in the Whitehill Bordon area (e.g. in the areas with low attendance at events) that engaging people more actively may require a bit of encouragement and perseverance. Once a relationship is established, people may be more inclined towards more actively participating in the development of the masterplan, as illustrated by some of the autumn 2011 events. It is important therefore that there is an effective follow up by the Project Team to the autumn 2011 events and a continuous communication and engagement strategy throughout the future phases of the project. 3. Events publicity and timing As previously mentioned there were several complaints about households not receiving events publicity (particularly in the surrounding villages) and the timing of the neighbourhood events. The Project Team aimed to achieve widespread publicity of the events using different media and supplemented evening events by weekend exhibitions and surgeries at Tesco and the Forest Centre, as well as weekday surgeries at the Fire Station, as detailed in section 1 of this report. It is suggested that even though most of the complaints by residents about these aspects of the 2011 engagement programme can not be justified, further improvements could be achieved by the Project Team by 93

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promoting any future engagement events through existing community groups, schools, posters at key shops and outside the venues, in addition to the communication methods used to date. Also the Team might consider organising a greater portion of events either during weekends or slightly later in the evening (e.g. 7-9pm).

4. Communicating the design proposals and findings of technical studies There were several comments related to the nature of the proposed development and the way the information about the design and specialist studies has been communicated, for example the nature of visual material used to show whether the Eco-town will retain a green character, what the areas of different densities will look like etc. It is suggested that these concerns can be tackled through continued engagement of local communities in the next design stage (see point 6 below) and the use of visual, particularly 3D, materials and relevant comparable examples of other places with a variety of development densities and ways of integrating green space. 5. Building on previous community engagement Several comments were made during the events about the need to urgently develop the next version of the masterplan, to show in more detail the proposed changes and clearly illustrate how the comments and ideas provided at the engagement events were addressed. It is also clear that it is very important for the results of this round of consultation to feed not only into the next version of the masterplan but any associated specialist studies too - e.g. the ongoing transport/traffic management study commissioned by HCC. 6. The nature of the design process Some of the negative comments at the public events may be related to the nature of the design process and the (perceived or actual) role the community has had in it. It is suggested that a constructive contribution by the community in the next phase of the masterplan, a greater feeling of ownership over its results and a better understanding of the interconnected, multi-disciplinary nature of the design process may be encouraged by adopting innovative approaches to design development through participatory workshops. This implies the development of design proposals during a workshop (or a series of workshops) with the direct and active engagement of communities and stakeholders in their evolution alongside the technical/design team. In this way the community and stakeholder feedback is instant, design changes visible and the process proactive, rather than reactive. 7. Ensuring delivery of design quality and eco-standards It is clear from the events that local people strongly support the high design quality and eco-standards promoted by the masterplan. However many expressed their concerns over whether these aspirations will be delivered on the ground, due mainly to costs/viability, perceived lack of strategy for safeguarding design quality and ecostandards through delivery (i.e. if and when private developers take over the delivery) and concerns over whether the public sector financial support as well as political championing and leadership (at national and local level) can be sustained. Continuing effective leadership was highlighted at the stakeholder event on 16 November as an essential ingredient of success. To address these concerns it is suggested that a clear 94

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and detailed delivery plan is developed by the project partners, including the establishment of, and funding for, design quality and eco-standards monitoring mechanisms. These may include design review, more detailed planning and design policies, development procurement briefs and selection processes.

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Appendix 4: Independent facilitators' appendix

Independent chairs’ report Whitehill Bordon engagement programme Autumn 2011

APPENDIX A STANDARD AGENDA FOR THE PUBLIC ENGAGEMENT EVENTS Below is the standard agenda for the public engagement events of October and November 2011, with a short description of each item. Time 17:00

17:00

18:00 18:10

18:25

18:40

Item Registration At arrival attendees were asked to: • mark on the map of the area where they live or work • provide their contact details for the purpose of future engagement • collect a feedback form and view other information material. INFORMAL SESSION Drop-in session This was an opportunity for attendees to: • informally view the exhibition of the current proposals for Whitehill Bordon Eco-Town • discuss the project one to one with facilitators • have their say on the proposed changes to the masterplan by writing comments on post its on exhibition boards. FORMAL SESSION Welcome and introduction by independent chair (IC) Key presentation This presentation by the WB Project Team included an overview of: • previous consultations and concerns raised • main findings of recently completed studies • proposed amendments to the masterplan. Q&A This was an opportunity for attendees to ask WB team any questions / clarification on specific issues and changes mentioned in the presentation. Group workshop This activity was conducted in groups of up to eight, each facilitated by a member of WB Project team. Each table had a map of the area, the proposed masterplan and writing and drawing equipment.

Led by WB team

WB team

IC WB team

The aim of this activity was to enable attendees to identify potential improvements in their neighbourhood that they would like to see as part of the Eco-town development and things they are concerned about generally and would like to be addressed (either things that are good about the neighbourhood and need to be protected and enhanced, things they wanted removed/changed or things that are missing all together). Participants were asked to be as specific as possible and write down Page 1

19:20

19:30

19:45

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up to five issues/ideas each. Guided by their facilitator they then discussed, grouped and marked these ideas, to agree a set of key improvements for their group. Workshop feedback Nominated spokesperson from each group reported back to plenary on three key issues/priorities for improvement identified by their group. Summing up The chair provided a brief summary of the key issues from the group workshop and once again gave contact details where further information can be found and where comments/feedback forms can be sent. Time for informal discussion, exhibition, feedback forms After the formal close, attendees had 15 minutes for further informal discussions, to view the exhibition boards and fill in their event questionnaires. Close

In four out of the ten public engagement events, no group workshop took place due to a long list of questions that attendees put forward and/or the preference expressed by the attendees to replace the workshop with a longer plenary Q&A.

APPENDIX B INDEPENDENT CHAIRS’ NOTES OF THE PUBLIC ENGAGEMENT EVENTS IN THE WHITEHILL BORDON AREA

Whitehill Deadwater event Forest Community Centre, 03 October 2011 Notes by Caroline Fraser General comments on the masterplan made by members of the community to Caroline Fraser while viewing the exhibition during the drop-in • Find it difficult to understand the masterplan drawing, the one with the proposed changes written on it. Would be easier to understand if there was a clear drawing of the masterplan, showing all the different uses, routes, spaces, with a key, and also to include the physical manifestation of the proposed changes on the drawing – not just written labels. • It would be good to see more detail, maybe see the ideas for the new types of housing at bigger scale. • Will the masterplan be built out in several phases? Have these phases been decided? How will developers and design teams be appointed? Need to get interesting designers. How is this being organised? Since I was last consulted, the level of detail that I am being shown is just the same. • In general over the last 20 years, the area of Bordon and Whitehill has gradually improved, we now have good shops. Generally positive about the idea of development to continue to improve facilities, need to make sure that if the large quantity of houses are built then the promised jobs and facilities are provided as well. • Worried that Chase Hospital is currently too small, predominantly for the elderly, and that there is no A&E (you have to travel to Basingstoke). This is a problem now, never mind when there are c.4,000 new houses. • Will additional national grid power be provided? Already the area suffers power cuts. • I am not convinced that the council will create all these jobs. Building any new houses without new jobs will just make the place even more of a dormitory type town. • Concerned about the actual quality of the new houses, how will the council ensure the designs are high quality and meet the required eco-standards? • What and where are good built examples of the types of housing proposed? • Last thing we need is an ASDA supermarket on Viking Park. We already have three supermarkets. • Paying for a new rail station won’t help many people – better to improve bus services – we need regular services to Farnham, Haslemere, Petersfield, Liphook. Answers to chair’s questions at start formal session: 1. Do you live in WB? 7 2. Do you work in WB? 0 3. If you work, do you go to work: on foot 0 by bike 0 by car 2 98

by public transport 0 4. If you drive to work, do you ever share the car with someone else? 5. Have you taken advantage of the WB home retrofit scheme? 0

Q&A session, after Mandar Puranik’s presentation: • When will there be a referendum? • How can the existing roads cope with all the additional cars? • Please explain further how the figure for the number of new homes you have given is calculated? There was a different figure in the local press this week. • What is being done to create new jobs? • How do the council encourage the existing residents to start living in an eco-way? Key issues agreed during the group workshop discussion Table 1 • Preserve green spaces. • Create jobs before new houses. • Use the Viking Park site for leisure and employment, as originally agreed. • Establish a cut-off policy to halt development if any adverse effects are caused to jobs/traffic/pollution etc. Table 2 • Improved bus links to local rail stations. • Attract new business into the area - employment/retail. • Provide recreation facilities, e.g. bowling green, teenage activities. Table 3 • The image of Bordon as a proper town - why hasn’t it happened yet? • Open a police station. • Ensure Eveley Wood is fully protected as a Site of Importance to Nature Conservation (SINC) and not opened up widely for public access. • Establish a reliable 10 minute frequency bus service from 6am to 10pm/11pm/12midnight serving through to the town centre.

Pinewood event Pinewood Village Hall, 06 October 2011 Notes by Biljana Savic General comments on the masterplan made by members of the community • We understand the council’s desire to prepare a plan in advance of MoD’s departure from the town, but the current masterplan lacks inspiration – a good example of what could be done here are the garden towns of the early 20th century such as Letchworth. They are a good example in terms of the abundance of green space and how it is integrated within the town, not in large areas outside the town but integrated with streets and housing. Also the street layout currently shown in the masterplan is based on a rigid 99

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grid, which does not bring people to the town centre – it needs something like the radial routes leading directly from the residential areas towards the town centre, as in Letchworth. Relief road – the alignment shown in the masterplan would create a barrier between the two sides of the new development – it should be moved to the western edge of the Ecotown instead. It is absolutely important that the new homes have adequate gardens and enough space internally. We are afraid that the new development will be of too high a density and that the town will have a totally different feel from what we think is appropriate here – green and quiet. I am sceptical that 7,000 jobs will be attracted to WB, where are they to come from? If ASDA comes to town it will be very difficult to get the new town centre working, so that should be resisted. I am concerned about the effect of the new town centre on Forest Centre – it works well currently and is important for the local people. There is an obvious conflict between the council wanting to create as many jobs locally as possible (to reduce commuting) and planning for improved public transport (including a new railway station) which would mean that commuting out will be easier. The emphasis should be on creating jobs and facilities here.

More specific comments related to Whitehill Pinewood made by members of the community • It would be good to retain as many of the existing garrison buildings as possible, they give the area the character. For example can some of the Louisburg Barracks buildings be converted into residential use, not only commercial? • In terms of traffic the biggest problems are difficult crossing over A325 and noise from both A325 and Station Road. • We want the existing green space in the neighbourhood (towards Budds Lane) to be retained as a recreational facility for the neighbourhood, so would not like the new secondary school to be developed here. • The neighbourhood feels safe, and we want to keep it like that. Lots of green /recreational space and safer and less noisy A325 are a priority.

Whitehill Chase and Walldown wards event Forest Community Centre, 10 October 2011 Notes by Caroline Fraser General comments on the masterplan made by members of the community to Caroline Fraser while viewing the exhibition during the drop-in & after the formal presentation & Q&A slot • I am now retired and I have lived in Whitehill or in Bordon all my life. Worked for MoD on their three nearby sites for 40 years. This is a good area, friendly, convenient and rural. It is a mixed population area – e.g. families of Polish Prisoners of War (PoW), traveller families. Beautiful countryside, some good MoD buildings, 2 swimming pools for people 100

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to use. The MoD is leaving, and there is the need to plan for that. Bordon will be very different. The new town should have a new name, I suggest ‘Bordon Heath’. And, if anything, it can not be ‘Whitehill Bordon’ but better it should be ‘Bordon Whitehill’. Whitehill is just a small village, Bordon is the existing town. Officers’ Mess is a good building and is in a lovely setting, it could be converted to a hotel. The proposed relief road will be a barrier, it should move to the west. Actually I am concerned that the new roads could be improved to lead in to the new town centre better. How will A325 be traffic managed? What will it look like? I agree it has to be improved; it is too noisy and very difficult to cross. Prince Phillip Barracks will make a good new square, glad these will be kept. I think Quebec Barracks should be retained, but the nearby married quarters are too dilapidated and should be demolished. Worried about Forest Centre – wish the council owned it – the owners are not looking after it. Worried it will fail once new development is up and running. Then there will be no walking distance shops, PO, etc. for a lot of local people. Do not agree with an ASDA at Viking Park – as a result I expect the Forest Centre Co-op store to fail and close. I will really miss that, as it is within walking distance. I have got the impression that East Hampshire District Council (EHDC) has already given outline planning to ASDA, and welcomes the ASDA scheme. I am confused. Can EHDC/Eco-town team state more clearly what the facts are on Viking Park? I would like more information on the new housing areas and types that are currently proposed. Would like to see the footprint of the built house and the garden in each plot. Worried it will be over developed, a concrete jungle. Want to keep the rural feel to the area. How is the council working to appoint developers/architects? I am confused by the studies and expense of the train station option – and reopening Bordon train station. Not many people need to travel to London regularly, most people need a better, reliable bus service to get to work in the local towns and to travel around the local area for school, college and visiting friends. I don’t think a new train station, which only goes the route to and from London, is worth the money.

Answers to chair’s questions at start formal session: 1. Do you live in WB? 4 2. Do you live in Whitehill Chase or Walldown wards? 0 3. Do you work in WB? 2 4. If you work, do you go to work: a. on foot 1 b. by bike 0 c. by car 1 d. by public transport 0 5. If you drive to work, do you ever share the car with someone else? 6. Have you taken advantage of the WB home retrofit scheme? 0 7. Have you attended one of the WB consultation events before?4 101

Q&A session, after Mandar Puranik’s presentation: • How will employment be encouraged? What is the council doing to create new jobs? • Surely the existing local long term unemployed will get first chance at the new jobs (rather than people who have recently moved to the area)? • For your information, 40 years ago ‘The Bordon Resource Group’ was established, and is still running, it was set up specifically to encourage local employment, would be good for the Eco-town Project Team to research this, in order to build on it. • Who will be the landlord for new employment premises? • Why is the Eco-house more expensive that the national average 2 bed house? • Please explain further about the ASDA planning application on Viking Park. Key issues agreed during the group workshop discussion • Improve public transport – particularly for school children and college students. • Improve the viability and vitality of the Forest Shopping Centre. • Green spaces to be protected and enhanced.

Lindford event Lindford Village Hall, 14 October 2011 Notes by Biljana Savic Initially seven people stayed for the workshop, all of whom live in Lindford and all of whom attended previous Eco-town consultation events. Another Lindford resident joined the workshop later. They were joined by two East Hampshire District Councillors. Local MP Damian Hinds attended the drop-in, the presentation and first part of the Q&A session. General comments on the masterplan made by members of the community during Q&A • It is good to hear that there may be a new station in the town, but we need to get to it from Lindford. It would be good to have a shuttle bus to the station. • We are worried about the impact of the new station on the town – it is a good thing for people from the town, but there will be many others from the surrounding villages who will be coming to town to catch a train from here. We are worried that that may cause congestion. • It is good news that the Eco-town will encourage walking and cycling. Can we have charging points for electric bikes throughout the town? • Lindford sewage treatment plant is working at capacity. Will it be extended to provide more capacity for the new town and what will the impact be on Lindford – the smell coming from it at times is already rather unpleasant so we are worried that it will get worse. • My husband used to go to work in London by public transport. But, due to unreliable and inconvenient local busses and congested and expensive mainline trains, he started commuting by car two years ago. It is important for the town to get better local busses

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and better train link to London and other big employment centres in order to encourage people to travel sustainably. More specific comments related to Lindford made by members of the community • There is a definite change in appearance when you enter Lindford, it looks a bit drab, there is no art, no adequate street lighting, special landscaping features, no sign at the entrance to the village - for instance at the Highland Farm entrance. We really need to improve the appearance of the village, its identity. • We want to keep Lindford as a distinctive part of the town, with its own identity, even when all the new development arrives. • I am worried about the future of Watermeadow industrial estate in Lindford when the Eco-town gets developed. Its future should be considered as part of the Eco-town proposals and in the context of other proposed employment uses. • We already lost the local garage with a shop, our post office is now much smaller, the remaining shopping parade is rather tired. We would like to have a local garage. Are there any proposed within the Eco-town? The shopping parade needs improving. • There are no local facilities, especially for young people and children - we need new facilities in our village, not only in the new town centre. • The Liphook Road junction by the ford, the historic heart of the village, is an important crossing point for children going to school. The crossing should be improved, made safer, and the footpaths from the junction towards the school widened. Also the lighting there should be improved – the existing solar panel lighting is not enough. • The pathway along River Wey towards Bordon needs improving. Key issues agreed during the group workshop discussion Table 1 • Royal Exchange pub has been Lindford’s landmark for decades. It closed down recently and is currently on sale. There is a real danger of it being converted into flats, just like so many other buildings that were important local facilities (e.g. the old post office). Do not want this to happen with the pub. It should be re-invented and kept as a family friendly, community pub, with eco-features. • Walking and cycling is really important, we want the footpaths and cycle paths to be improved throughout the neighbourhood. For example provide a footbridge between Lindford and Bordon. • The local bus service to the town needs to be improved – to be more reliable, convenient and comfortable. • The new Eco-town centre should include a sports hub and more comparison shops. Table 2 • Local bus services need improving, re-instate a viable bus service. • The expansion of the sewage treatment plant needs careful consideration so that it does not affect the neighbourhood even more. • Provide playgrounds for small children and something for teenagers. • Provide easy access to community facilities in the town, e.g. improve lighting and footpaths to Mill Chase sports facilities.

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Whitehill Hogmoor ward event Forest Community Centre, 17 October 2011 Notes by Caroline Fraser General comments on the masterplan made by members of the community to Caroline Fraser while viewing the exhibition during the drop-in • Need more activities for young people in the area – those who currently live here and also for the new residents. • Can good community access be organised to the MoD swimming pool? • We have read the exhibition information, why has public money been spent on so many consultants’ studies? • Why has EHDC consistently neglected Bordon? It is always bottom of the pile. We’ve heard about this Eco-town for years, there is no progress. • We do not want an ASDA on Viking Park. It would be better if one new food store is sited in the new designated town centre. • Please can you cordon off one or two acres of Hogmoor Inclosure, so that kids can use their quad bikes there? • I read in the paper that £350,000 is the cost of the eco-house. I am worried that this is too costly. • Can we see detailed drawings for the new types of housing, including how much garden they will have? • When will the first phase of building work start? Which part of the town will start first? • We moved to Bordon six months ago. This proposed development will really improve the town. We would like to find out more about it and see more detailed drawings. We are not sure how the new roads will work and are already worried about the existing speeding traffic near our house. Answers to chair’s questions at the start of the formal session: 1. Do you live in WB? 19 2. Do you work in WB? 1 3. Have you taken advantage of the WB home retrofit scheme? 4 4. Have you attended one of the WB consultation events before? 5 Q&A session, after Mandar Puranik’s presentation: • A Site of Importance to Nature Conservation (SINC) exists to the east of Hogmoor Inclosure, please can this area be included in the Suitable Alternative Natural Green Space (SANG)? (There was only one question.) • Comment to the plenary from one attendee: if you are trying to create a low carbon town then using your car is nonsense. Key issues agreed during the group workshop discussion Table 1 • Need improved public transport, especially bus services.

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Good to have a nice town centre with everything in one place - services, shopping, cinema, theatre, etc. Improve medical facilities, provide a general hospital and A&E. Do not encroach on any open space.

Table 2 • Improve public transport links, make them affordable, improve bus routes and timetable, including late in the evening. Run transit buses that loop East-West and North-South, ensure bus and train timetables co-ordinate. • Improve facilities for careers, employment and education. Good career prospects will keep people in the area. Organise the schools to be linked to Higher Education research. • Improve arts & culture. Create incentives for a theatre, restaurant and café culture in the town. • Provide affordable housing for young people. Table 3 • Improve Hogmoor Road – enforce 30mph speed limit, improve pavements, and streetlights. • Improve public transport links to Petersfield, Alton, Liphook, in particular provide a bus service on Hogmoor Road. • Improve maintenance and sport and leisure facilities at BOSC. • Set aside an area of about one hectare on Hogmoor Enclosure for the use of youngsters to ride bikes/quads, etc.

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APPENDIX C INDEPENDENT CHAIRS’ NOTES OF THE PUBLIC ENGAGEMENT EVENTS IN THE VILLAGES SURROUNDING WHITEHILL BORDON

Blackmoor, Oakhanger and Selborne event Blackmoor Village Hall, 18 October 2011 Notes by Biljana Savic Over 25 people attended the drop in and stayed for the presentation and Q&A. Q&A ran over the allocated time, people expressed a preference for extending Q&A in plenary, rather than breaking into smaller groups. The Q&A lasted over 1.5 hours. Only two attendees were not from Blackmoor, Oakhanger or Selborne (one from Whitehill Bordon and another from a village further away). Most of attendees had attended previous Eco-town consultation events. A leaflet was handed around by an Oakhanger resident claiming that the Eco-town development will bring thousands of more cars through the village. The same resident left posters showing traffic problems in the village with Mandar Puranik from Whitehill Bordon Project Team. General comments made by members of the community during the drop-in and Q&A • The proposed relief road is going to cut the new development in two halves, it should be routed to go around the western edge of the new development and designed to truly ease traffic through Bordon. This is important so that people do not go through Oakhanger because it is quicker than going through Bordon. • The traffic pressure in Oakhanger is already very high, any additional pressure resulting from Eco-town development is simply unacceptable. • We have no confidence in the Eco-town team and the Council in addressing our problems. • Oakhanger is served by one road, very narrow in places, or with no pavement, with many lorries passing through as it is a shortcut between A325 and A3. • Because A325 is so congested, many people use the road through Oakhanger as a shortcut /rat run. • Closing A325 for traffic is unacceptable as it is the only relief road when the tunnel is closed (explained that A325 will not be closed for traffic). • Will the houses in the Eco-town be built with cement and concrete? What will be the Code for Sustainable Homes level for the new houses? We have heard that the standard expected has been lowered from the highest to level 4? Does that mean that the original idea of highest sustainability standards will not be adhered to and that developers will be allowed to deliver lower standard housing? • There has to be a better link between the two sides of A325 in Whitehill Bordon, particularly around the Chalet Hill junction. The existing shops on the eastern side of the junction should be preserved, improved and integrated into the new town centre.

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How will the price of housing be controlled to make it truly affordable for local people? The income of Whitehill Bordon people is generally low, how will they afford the new houses? Where is the evidence to show that the proposed development will work? The traffic levels through Oakhanger used to be much lower, only 6 years ago. Now it is unbearable. I suggest a number of traffic measures such as: imposing a 20mph speed limit within the village and 40-50 mph outside the village, road humps and new signs signalling the weight restriction for lorries. Even the existing speed limits in Oakhanger and its surroundings are not enforced. It is simply not enough to put up speed limit signs. All the studies are inter-dependant and all based on supposed data (explained that issues they cover are inter-linked). Is Selborne included in the traffic model? The relief road is a positive measure. Can you explain the traffic table figures? How much additional traffic will there be in our village? I am very concerned about the loss of jobs in Bordon. Where are all those new jobs going to come from? The traffic model shows only the junctions, why hasn’t it looked at flows between junctions, where is that evidence? That is the problem in Oakhanger. Petersfield (the Council) wants to forget about Whitehill and Bordon. The best solution would be to move the Council offices to Viking Park, that way the problems of this area will be more visible to all those working for the Council. The transport model is based on the provision of one car per household. It should be redone based on a more realistic provision (the Project Team explained that the provision assumed is more than one car per household). Doing nothing is not an option for us, the existing situation with the traffic can no longer be tolerated. I have been a Bordon resident all my life and am proud of it. I am shocked that people from outside Bordon have such a negative opinion of it. It needs to be improved and updated, and the Eco-town is an opportunity that we should not miss.

Hangers and Forest wards event Greatham Village Hall, 26 October 2011 Notes by Caroline Fraser General comments on the masterplan made by members of the community while viewing the exhibition during the drop-in Due to low attendance at Greatham there was no formal presentation and Q&A slot, and no group workshop discussion. Instead, members of the facilitation team engaged attendees in one to one discussions. Notes of these discussions will be typed up by the Project Team and made available as part of the full record of the event. Summary of the discussions of members of the community with Caroline Fraser 107

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I am pleased to hear about the trial bus service that will be started soon. It will be good to have investment in Bordon, it has been neglected for years. I have heard that residents of some of the outlying villages are worried about traffic, I am reassured to see the Eco-town project proposals and I will be supporting its aims; investment and improvements are urgently needed in Bordon. There are already traffic problems during peak commuting periods and especially at school drop off times – traffic is a problem with or without the Eco-town. I am glad to hear about the Traffic Management Survey. Some areas of Bordon are unsafe, vandalism happens, e.g. to cars and graffiti to property.

Kingsley and Sleaford event The Kingsley Centre, 02 November 2011 Notes by Biljana Savic Event attended by approximately 17 people, all from Kingsley, Sleaford and surrounding areas. Five of the 17 attendees also work in the area. Q&A run over, people expressed preference for extending the Q&A in plenary, rather than breaking into smaller groups. The Q&A lasted over 1.5 hours. General comments made by members of thencommunity during the drop-in and Q&A • Even the small increase in the traffic level through the village is a lot for us; it is currently used as a rat run. • I question the validity of the traffic model and can not believe that there is not going to be more traffic. • I am disappointed by the turnout, I was told that some people received a leaflet about this event but I didn’t (most but not all attendees confirmed they received the leaflet) • Rail link – people are much more likely to jump on a fast (and more frequent) Portsmouth train rather than to go to Bentley. • How/why has the estimated cost of the new railway link come down by £40million? • We’ve had traffic problems for years, this is a unique opportunity to get a new East -West link to reduce the amount of traffic going through villages. • Is the new railway link going to run on an embankment, if so what is going to be its impact on the views from the village? • If the estimated delivery target is 400 homes per year, where is the demand for that many homes going to come from? There were difficulties in selling new homes in Lindford already, so why do you think that new housing in Whitehill Bordon will be different? • We are worried about the affordability of new homes - the age of average first time buyer these days is 37, so we have to make the new homes affordable for young people on average incomes. My daughter’s earnings are decent but she still can not afford to buy a house in the area. • Is it possible to build an eco-house for the same price as other houses in the area? If they are more expensive there simply won’t be enough demand.

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Has any consideration been given to self-build homes? This would be a good solution for providing more affordable homes. Unless there are new jobs here, there will be nothing eco about the Eco-town. Where are people going to work? There should be financial incentives for new businesses, something to attract them to the area. We already have many unemployed people in the area, enough to fill the 5,000 new jobs that you are proposing, so more jobs should be provided in order to improve the general employment level in the area. We need good health facilities, are there plans to extend Chase Hospital? We are worried about the amount of traffic that will be generated by the construction over so many years – this has to be looked at, not just the final levels once all is built. What steps are being taken now to fill in empty employment spaces in Whitehill Bordon and in the surrounding villages? Are there any proposals to extend the existing village cycle paths?

Headley event Headley Village Hall, 11 November 2011 Notes by Caroline Fraser General comments on the masterplan made by members of the community to Caroline Fraser while viewing the exhibition during the drop-in • Two attendees commented that their houses had not received event flyers. One said she had heard flyers had not been delivered to some houses in Hollywater, Standford, Passfield, Kingsley. • Complaints that none of the proposed three new bus route options produced by the Project Team were useful. • Complaints that the local school bus routes had recently been cancelled. Answers to chair’s questions at the start of the formal session: Anyone here tonight not from Headley Down? 1 Have you attended one of the Whitehill Bordon consultation events before? 5 Q&A session, after Daphne Gardner’s presentation: • One attendee stood up and tried to read a prepared speech but the chair and other attendees asked him not to read the full two pages, they requested he asked specific questions and then allowed time for other attendees to do so as well. See below for information from the written submission that was handed in at the event. • Why is 20% of Headley Down Parish in the Whitehill Bordon Eco-town Policy Zone? • Please can the word ‘farm’ always be included when referring to ‘Stanford Grange Farm’ (SGF)? • There are severe water problems – now and in the future – please can development proposals include building a new reservoir? • Why is SGF included in the proposals – surely the open space should instead be located near the new housing, to the west of the A325? 109

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The farmers present all asked that the overall and detailed proposals for SGF be reviewed – all advised that the proposed new grazing routine was impractical and so were moveable footpaths. One attendee suggested that circular routes are planned, dog walkers and cyclists will prefer that. It was suggested Eveley Wood is included. Another person stated Eveley Wood should not be included - that she would be worried if dog walkers used Eveley Wood. How can the existing roads cope with all the additional cars? Several comments on car speeds now and in the future. Comments on the proposed inner relief road, and its impact on the new housing. One attendee commented that it was better for Headley if the new housing was to the west of the A325, this is where the new housing is proposed to be built on MoD land, rather than in Headley itself. Councillor Williams summed up that the two key issues from the presentation and plenary Q&A for Headley are traffic and SGF. Current management proposals for SGF are unworkable, and he requests SGF is left out of the project.

Tim Wall, HCC, gave a detailed presentation on transport and traffic, and took questions. Tim informed attendees that transport and traffic consultants WSP would meet with Headley Parish Councillors on Mon 14 Nov. Key issues agreed during the group workshop discussion Table 1 • Concerned about the proposals for SGF. Do not mix the routes people can take with the animals’ areas on the farm. • Sustainable transport links between Headley Down and Bordon are needed. There are currently no footpaths and the roads to Headley are unsuitable for cyclists. • Suggest that the reservoir on the MoD area is used for back up open space and leisure activities for the Eco-town (rather than SGF) Table 2 • Jobs must be created before houses are built. • SGF – the farm proposals won’t work for the position of the footpaths to constantly change, farming and walking won’t mix. • Don’t want the increase in volume and speed of traffic locally. Summary of the written submission by Jack Warshaw At the event the chair was handed a two page submission by one of the attendees, Jack Warshaw. This was handed on to the Project Team. The first page of the submission made various criticisms of the current public engagement programme. Comments included that participants’ views were not being thoroughly recorded and that it was a tick box exercise. The submission states that the Referendum on the Eco-town should have taken place before this round of public engagement. The second page of the submission was a list of Eco-town issues from the minutes of the Headley Parish Council meeting of 23 August 2011. A summary of these issues is below.

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Eco-town Policy Zone boundary. Concerns that half of Standford is included in the boundary, which may lead to that part of Headley Parish being transferred to Whitehill Bordon jurisdiction. Stanford Grange Farm. Concerns that the masterplan proposes the farm becomes a park and will be run by a management company. Request for the masterplan to recognise the farm’s historic and agricultural character and its conservation status. Concerns that the masterplan may propose that school sites expand onto Standford Grange Farm. Road traffic. Concerns about the Eco-town development increasing the local road traffic problems. New jobs. The new jobs proposed in the Eco-town may be taken up by incoming commuters, further worsening local traffic conditions. Water shortages. Concerns about existing water shortages, which will be worse with further population increases. Local bus services. Previous Eco-town consultation allocated minimum four buses per hour, the current consultation offers one bus per hour. In addition, the recent cancellation of the previous school bus service does not inspire confidence in any new service being economically feasible.

Hollywater, Standford and Passfield event Standford Hill Methodist Church, 23 November 2011 Notes by Caroline Fraser The Project Team set up this event at short notice at the request of the local community. It was a well-attended event, there was standing room only. General comments on the masterplan made by members of the community to Caroline Fraser while viewing the exhibition during the drop-in • Surely if this is a meaningful ‘Eco-town’, it means it will have efficient, reliable, affordable public transport. Therefore, I do not understand why so much emphasis is put on car use, traffic etc - surely an ‘Eco-town’ by definition has very low car use, so why is so much of the consultants’ work on the project dealing with increased traffic flows, pinch points, models, options, etc. • I am concerned in general about the future use of Standford Grange Farm (SGF). I am also specifically concerned about my driveway. It is next to SGF and I am concerned that it will become a public Right of Way when HCC changes the use of SGF. • I would like clarification on the meaning of the Eco-town Policy Zone and the relationship of the Policy Zone to the parish council boundaries and the conservation areas. I would also like more information on the Core Strategy process and how it is co-ordinated with the Eco-town project. • Do not position the relief road on the old Drove Road. • There is too much traffic on the A325, I suggest you stop the A325 at the roundabout immediately south of Bordon - this would stop all traffic coming through Bordon heading to destinations to the south of Bordon. 111

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The Eco-town aims and standards may be achieved for the new homes built on the MoD land, to the west of the A325. However, it will not be possible to upgrade all the existing homes in Whitehill Bordon to Eco-town standards, it will just never happen. It seems that it will cost c. £40,000 for each existing home to be upgraded. Therefore there will not be an Eco-town over the currently proposed geographical area – it will just be on the old MoD land. This will create a split community. I am worried about this project changing my family’s rural life style, which is why we live here. More residents and more access to SGF will mean I can not continue with my current life. There will be too much car traffic to ride and care for our horses as we do at the moment.

Answers to chair’s questions at the start of the formal session: Anyone here tonight not from Hollywater, Standford or Passfield? 2 Have you attended one of the Whitehill Bordon consultation events before? 16 Q&A session, during and after Mandar Puranik’s presentation: • Can we have more information on the sewage treatment proposals? • Who will pay for the energy work? • I have noticed a contradiction on the two consecutive slides on Green Infrastructure (GI). • There is more local traffic since the Hindhead Tunnel on the A3 opened. So the traffic models you are working on will be flawed. There are queues at peak times at junctions and speeding in the narrow lanes at other times. • Who is going to live in the 4,000 new homes in the Eco-town? • The Core Strategy will be discussed by the EHDC development panel next week. Is it the case that they can change the Eco-town Policy Zone boundary, e.g. remove all of Standford from the Policy Zone? This is the preference for many of the residents of Headley, Hollywater, Standford and Passfield. • How is the Whitehill Bordon Project Team co-ordinated with the EHDC core strategy planning policy team? • How does the Eco-town Policy Zone boundary relate to parish council boundaries and conservation areas? • What is the future use of Standford Grange Farm? • We have concerns about public access to the farm; it currently has no public access and is surrounded by high fences. There have been regular incidences of vandalism over the years. We are concerned about public access requiring car parking and car access. We are concerned that the current tenant farmer will lose his livelihood. • The recently built fitness trail in Bordon is not being well used, so why propose additional areas of recreation and public access. • The B3004 is impossibly busy in the mornings now. I request a reduction in wait time now, regardless of the Eco-town project development. • Why spend £130 million on rail transport for the Eco-town? I say it is better to spend the money in different, better ways. For example, buy new buses to transfer people to the station at Liphook, from there can access the centres of Guildford, Portsmouth, Gatwick Airport, London. Run these regularly to co-ordinate with trains. Research the type of bus – e.g. rapid transit. Another option is to spend the £130 million on building 2,500 new homes. 112

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The postcode GU30 (the postcode for this area) was not included in the event mailing, so the GU30 area did not get any advance notice of the public events through their letterboxes. Many comments and complaints about this issue. There were strong requests for the Project Team to look into this mistake and to guarantee that this does not happen again. What is the phasing of the Eco-town development? We prefer SGF is not included in the Eco-town, but if it is then we request that the work on SGF is undertaken in the last phase. Several questions about who will live in the 4,000 new homes. How many of these will be affordable and how affordable will these actually be?

Summary of the key issues from the Q&A after the presentation • Road traffic. Concerns over the increase in road traffic that the proposed 4,000 new homes in the Eco-town would bring. Additional request to HCC/EHDC for immediate action to deal with current traffic problems. • Expense of the possible new railway station. General agreement from attendees that the cost of this was prohibitive and that there were better ways to spend £130 million. • Standford Grange Farm. Requests for residents’ involvement in options for the future use of the farm. • Eco-town residents. Questions about who the Project Team expects to live in the 4,000 new homes, and how affordable the homes will be. • Geographical relationship of the Eco-town Policy Zone to Headley, Hollywater, Standford and Passfield parishes. Questions about how and by whom the policy zone is determined, and how it relates to parish boundaries and conservation areas. Key issues agreed during the group discussions after the presentation There were theme based group discussions after the presentations and Q&A. There were groups on traffic, Standford Grange Farm and any other issues. All these notes will be typed up by the Whitehill Bordon Project Team and made available as part of the full record of the event. Comments from one of the group discussions, facilitated by Caroline Fraser • Existing roads will be swamped. • Hollywater Road cut through from A3 will get worse after the Eco-town is built. • Speed limits on B3004 need to be respected and enforced. Install speed cameras. • I did not realise Hampshire County Council actually owned SGF, now that I do, I would be interested to hear more detail about the options for the future use of SGF. On balance I now feel all nearby residents, in the villages and the Eco-town, could have the benefits of walking, riding or cycling through the farm. There are Public Rights of Way across many English farms. However I do not think any car parking at all should be provided. • I am concerned there is no clear understanding of who will live in the 4,000 new homes. Without this information carefully thought through, why do we have the Eco-town project at all? • Request from attendees to use a microphone in all future meetings.

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APPENDIX D AGENDA FOR THE STAKEHOLDER ENGAGEMENT EVENT ON 16 NOVEMBER 2011 Time 09.30

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Item Arrival and exhibition This was an opportunity for stakeholders to: • informally view the exhibition of the current proposals for Whitehill Bordon Eco-Town • discuss the project one to one with facilitators • give any comments to facilitator or write on post its and place on exhibition boards. Welcome and introduction by independent chair (IC) Key presentation This presentation by the WB Project Team included an overview of: • the findings of each of the recent studies and proposed amendments to the masterplan • the activity and main issues emerging from current round of ward level neighbourhood engagement sessions • progress on the demonstration projects • project timeline, next steps. Clarification questions Stakeholders asked questions related to specific issues and changes to the masterplan mentioned in the presentation. Workshop instructions Refreshment break Workshop 1 - Issues and concerns (mixed groups) This activity was conducted in mixed groups of up to eight, each facilitated by a member of WB Project Team. Each table had a map of the area, the proposed masterplan and writing and drawing equipment. The aim of this activity was to enable stakeholders to identify issues, concerns and gaps they noticed in the project. Participants were asked to be as specific as possible and write down up to five issues/ideas each that they would like to be addressed in the next phase of masterplan development. Guided by their facilitator they then discussed, grouped and marked these ideas, to agree a set of key improvements for their group. Workshop feedback Nominated spokesperson from each group reported back to plenary on three key issues identified by their group.

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Session 2 - Topical discussion & joint working opportunities (themed groups) Participants were asked to re-group and join one of six theme-based groups based on their interests and expertise: • Economy/jobs/retail (2 tables) • Community facilities incl education, health, culture, sport and leisure (2 tables) • Housing • Environmental • Traffic/ transport Groups were facilitated by the members of the Project Team in charge of relevant theme. Participants were asked to use their knowledge to help resolve issues raised in the previous workshop related to their theme and highlight any additional gaps. The discussion was then focused on the tools and techniques to resolve issues, partnership working and next steps. Workshop feedback Nominated spokesperson from each group reported back to plenary on key issues discussed by their group. Summary The chair provided a brief summary of the key issues from the group workshops and once again gave contact details where further information can be found and where comments/feedback forms can be sent. Lunch and exhibition Close

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APPENDIX E INDEPENDENT CHAIRS’ NOTES OF THE STAKEHOLDER ENGAGEMENT EVENT Forest Community Centre, Bordon, 16 November 2011 Notes by Biljana Savic and Caroline Fraser Clarification questions after the presentation Questions / clarification on specific issues and changes mentioned in the presentation. Q: Cllr of Whitehill. Please clarify the relationship of the 5,500 new jobs planned and the total number of new homes. A: Mandar Puranik. 4,000 new homes are planned, there is one job planned per new home and an additional 1,500 new jobs, this figure 1,500 is the estimated jobs that will be lost when the MoD vacate Bordon. Q: Cllr Adam Carew, Mayor of Whitehill. Can you explain more about the new homes numbers, specifically if Annington Homes develop their sites and increase the total number of homes, will these be calculated as part of the 4,000 new homes? A: Mandar Puranik. We are not currently expecting Annington Homes to redevelop their properties as set out in the Core Strategy and not included as part of the 4000 homes. The land is not available and if redeveloped, it will be in accordance with the current planning policies at the time. Q: Cllr Adam Carew. Lindford should not be included in WB Eco-town new housing numbers. A: Mandar Puranik. Lindford is considered in WB Eco-town new housing numbers, as it is in the Policy Zone. Q: Attendee involved with community. How will young people access the new WB housing? A: Mandar Puranik. In line with the district council’s policy for housing allocation and access. Q: Have budgets been developed for WB Eco-town? It is now clear that there is unlikely to be any EU funds available. A: Mandar Puranik. The project is planned to be self funding – that is why there need to be min 4,000 new homes. Estimated cost is between £80 to £90 million. AIan Parker. Currently working up scheme so that the public sector can control the scheme. Estimate the budget is £1.3 billion. Q: Philip Mason, local resident. Can we have more information on potential walking and cycling routes? A: Tim Wall. The aim is to integrate walking and cycling routes with the green loop, and to concentrate on the key desire lines and linking the different routes to each other. There will be a draft strategy by end December 2011, consultation period follows in early 2012, with the final strategy later in 2012. Q: Nick Wilson, Chair Hants Community Partnership. Daphne Gardner said in her presentation that there would be ‘key milestones in the next few years’. My knowledge of the negative impact on the Medway Towns of the Navy vacating Chatham leads me to ask – 116

what are the key things to ensure there is an up hill trajectory for the Whitehill Bordon Ecotown? A: Daphne Gardner. No. 1 is the key planning work – the development of the masterplan and the Core Strategy. No. 2 is securing the right private sector partners. No. 3 is assembling the land. I predict that in five years time residents will see a real difference on the ground. Workshop 1 A nominated spokesperson from each group reported back to plenary on two or three key issues/ priorities for action identified by their group. All the issues for each of the seven groups were written on post its and grouped in themed columns. The Whitehill Bordon Project Team will type up these post its, and include them in their report of the event. See below the verbal plenary feedback of the key issues discussed. Table 1(facilitated by Susan Robbins, WB and Gemma Harris, WB): 1. Invest in bus services now. 2. Investigate the implications of the BOSC housing access to Shortheath Common. 3. Water is not sufficient for the proposed development, request for this issue to be investigated further. Table 2 (facilitated by Wendy Shillam, WB and Simon Beach, WB) 1. Take action now to create jobs and a better shopping choice for the town. 2. Leadership – who takes responsibility? The future delivery vehicle must have local elected representatives, i.e. local councillors. 3. Why would people come here? Affordable, green homes are needed for a young population. The town needs to house existing residents and attract new residents. Table 3 (facilitated by Helen Mitchell, WB and Ian Parker, EHDC): Over riding request – that the project is developed with thorough and genuine community involvement. 1. Good design of housing is essential. Early demonstration projects need to excel in design and sustainability terms. All housing design needs real local community involvement. 2. Public transport needs to be well used. The service needs to be set up with thorough community involvement. In particular the rail service should be set up, without changing at Bentley. Table 4 (facilitated by Mandar Puranik, WB) 1. Road traffic. What will be the impact of the Eco-town on roads outside East Hampshire? And on local roads, A325, M3? Will there start to be in-commuting? 2. Economic development. Which industries will come? Why will they come to Bordon? What supporting infrastructure will be provided? 3. Start-up businesses. Low cost start-up premises are needed in the project, existing buildings should be identified and allocated. Table 5 (facilitated by Paul Ciniglio, Radian Housing and Stephanie Beggs, WB) 1. Economic development. How will the project attract new businesses to the town? Need to identify existing available commercial land/premises. Need to support existing local businesses and get their buy-in to the project. 117

2. Transport links. The project should reduce the need to travel and also provide sustainable travel options. Improvements to public transport should take effect immediately; this will help reduce local unemployment. Table 6 (facilitated by Tim Hall, HCC) 1. The project will impact on the strategic road network. Increase in both in and out commuting from the town. Increase in traffic through surrounding villages, and on the A3 (Ham Barn roundabout to A325/A3 Longmoor was specifically mentioned). 2. Community facilities need to be thought through and built in the early phase of the project construction. Timing for new school places was discussed; three years needed from funding and development certainty until new school opens. These decisions should be progressed as soon as possible. Table 7 (facilitated by Bruce Collinson, WB) 1. Affordable housing. The Eco-town should provide affordable housing for people in the surrounding villages. It would attract people to the area as East Hampshire is an expensive area. 2. Transport. The project should aim for a reduction in car use. Request that this is monitored and that there would be contingencies if it is found that the project has not in fact reduced car use. 3. Delivery / leadership. Need clear delivery plan for the project, should commit to a plan for the first five years, which includes early milestones. Strong leadership of the project is essential. Workshop 2 During this workshop detailed comments were noted by the group facilitators. The Whitehill Bordon Project Team will type these up, and include in their report of the event. See below the verbal plenary feedback of the key issues discussed. Environmental issues table (facilitators Bruce Collinson, WB and Jamie Cummins, Deadwater Trust) 1. Discussed the issues around sewerage plants producing electricity. 2. Request that any anaerobic digester is conditioned to use only local waste. Group members concerned about the digester in Southampton that imports waste from Tyneside. 3. Agree that local community management and ownership of energy production and use is essential, and noted that there is a need to undertake research to enable and establish this local role. 4. The local role can not conflict with national roles, e.g. the % of chlorine in water is set nationally. 5. The opportunities for this project include the community owning and managing the means of energy production. 6. Recommendation to investigate ground source heat. 7. On biodiversity, there needs to be baseline monitoring, species monitoring and protection at all geographical scales – local, regional, national and international. Need to work across landowners’ land – species move. Suggest talk to the local community and ask them to watch and monitor wildlife. 118

Need to manage green space, water and energy locally. Need to research who the local community are. 9. Want decentralised energy production. 10. Recommend that the Eco-town is braver. Achieve carbon and water neutrality. Group recommends that more information is researched into exactly what these terms mean and how they can genuinely be achieved. Also, how these concepts can be communicated to the town’s existing residents. Be brave in the proposals for how water is used in the town. Traffic and transport table (facilitator Tim Wall, HCC) 1. Discussed and reviewed work to date in more depth. 2. Discussed new routes for cycling and walking, existing development needs and the current work to produce a future strategy. 3. Discussed travel to and from Liphook, including school journeys, routes between Whitehill Bordon, Liphook, Alton. 4. The group requests that public transport is improved – and that it becomes reliable and affordable. 5. The group discussed the work that has/is being done on transport options and models. This included road, rail and bus transport and demographics. Housing table (facilitators Paul Ciniglio, Radian Housing and Stephanie Beggs, WB) 1. The tenure mix between masterplan and existing town housing to be adaptable. For example housing design to be adaptable over time, by extending into loft, providing home working and accessibility. Housing design to be excellent and innovative. 2. More work to be done on retrofit. 3. More work to be done to encourage residents to save energy. 4. Set up bulk procurement to bring down costs, reduce costs to lower than the current costs of the Green Deal. 5. In particular larger housing is needed. Lack of large size homes in current town’s housing stock. New houses can address and remedy this deficit. One benefit of large houses is they can accommodate home businesses. Community facilities table (facilitators Mandar Puranik, WB and Helen Mitchell, WB) 1. Community facilities group also agreed with housing group that more large houses were needed in the project. 2. Sports - Proposed local management to be set up for sports facilities. Concerned that there is a lack of leadership in the management of facilities. Organise for existing residents to be able to use MoD land. 3. Young people -set up a hub for young people, look at all aspects of up to 19 years education – including community, culture, sport – do not just look at schools in isolation. Investigate population and demographic projection to see if there will be a growth of the numbers of young people in the town. 4. Propose that any possible government or public kickstart funding is investigated. 5. The group agreed that the quality of education and schools, and community facilities are important for the town’s successful regeneration. They will attract a new type of resident. 6. Existing residents travel to Petersfield and Alton, they will not need to if there are more local facilities, including pubs. 119

Economic development table (facilitators Susan Robbins, WB and Gemma Harris, WB) 1. Address short and medium term issues, for example talk to MoD to set up opportunities to use their skills or materials before they vacate. 2. Contact high-tech businesses. 3. Use existing spaces as starter/incubator premises. 4. Plan for a choice of different sized office buildings, to stop businesses leaving the town when they expand. 5. Investigate new models of leasing and renting office space. 6. Retail ideas were discussed, including ideas to develop and re-energise the Forest Centre. It could be refurbished and specialist arts and crafts shops encouraged to set up there. 7. The group felt strongly that certainty was needed. 8. The group felt it was important to improve the visual appeal of the area and the town, and all agreed that was urgently needed in order to attract new businesses and residents – first impressions are all important. Economic development table (facilitators Wendy Shillam, WB and Simon Beach, WB) 1. The group discussed the importance of skills which led to a discussion of education opportunities. Propose that the Eco-town development plans for jobs for whole families, at all stages of their careers. 2. Recommend that work is done to see if there are opportunities around the current MoD activities, facilities and contacts in the town. It may be that contacts, expertise or equipment can be handed over to the town. Important to do this before MoD vacate the town. 3. Consider links for the existing residents to the newly developed areas of the Eco-town, and vice versa; such as opportunities for socialising. 4. Need to ensure the town centre is well designed. Look at successful examples of modern town centres, e.g. Dutch. 5. The group had questioned the concept of the town centre over the next few years. Should it be concentrated in one place or should facilities be scattered over the whole town? How would future use of on-line shopping affect the physical town centre proposals? Was a town centre even needed? It was agreed that the town centre proposal needed more discussion and research, and detailed design options. Summary of the event by Biljana Savic, independent chair Brief summary of the issues that came up in the event - from approximately 250 post it notes produced in workshop 1, and the plenary feedback from both workshops. 1. ‘Local’ is the most repeated word in today’s event. Attendees recommend that more services, shops, jobs and homes are provided locally, for local people – this is indicating a strong preference for self-reliance, self-sufficiency, which is a fundamental principle of an eco-town (minimising travel and carbon footprint). 2. Other words that featured high on post its and in group discussions are: • Choice – increase the range of shops, homes, jobs. • Delivery – one of the post its states that “a clear pathway” is needed to delivery, at least for the first 5 years. This emphasis on delivery reflects the profile of the 120

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group, which includes technical, finance and management expertise. Requests for more detailed phasing plans were made, including assessment of the impact of phasing on security, traffic, and maintaining the balance between jobs and housing. More intensive and proactive involvement of landowners in developing more detailed delivery plan was seen as important. Leadership – seen as an essential element in order to make plans happen on the ground. Design - attendees have emphasised the importance of ensuring high design quality and protection of eco standards through delivery. The town’s identity and Unique Selling Point (USP) – related to the previous point about the need for ensuring high quality of development, attendees said that the Eco-town needs a distinct identity, and a fresh way to communicate that identity and its USP to the existing community, and also to the people and businesses interested in relocating here. Some attendees suggested that a new name should be found for the Eco-town.

Next steps Information and input from attendees during both workshop sessions will be recorded in the engagement programme report by the Project Team and addressed through the next iteration of the masterplan.

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Tell us what you think and you could win £100 Is it true that the Army is really leaving Whitehill Bordon?

Appendix 5: Consultation flyer

What do you want to talk to me about this time?

Did you take any notice of what I said? Yes we did. For example you said you wanted less homes built. So we have reduced the number from 5,300 to a maximum of 4,000

Yes. They have announced that they will have left the town by 2015 at the latest

We want to find out what you think about the changes we’re planning to make to the masterplan

Will you be asking me anything else?

What is the masterplan? The masterplan is a guide to how the town will be improved and regenerated over the next 25 years

Yes. We also want to find out what you like and dislike about your neighbourhood and how it can be made better in the future as more detailed plans for the town are drawn up

Haven’t I already commented on it?

Will there be any biscuits?

Yes, we’ve taken on board what you’ve said and made changes

Yes – but supplies are limited, so get there early!

Be part of the conversation Details of events on the back page – come and give us your views 122

September 2011

What you told us you wanted, and what we’ve done

Proposed changes to the masterplan

We want fewer houses We have reduced the number of homes from 5,300 to no more than 4,000. Housing density will not be restricted to three categories – instead there will be a mix of housing densities across the development areas.

We’re worried that more homes will mean the roads get clogged

B.O.S.C.

We have carried out a transport assessment which has tested the impact that 4,000 new homes would have on roads. The assessment shows that the roads should be able to cope with this level of development as long as road improvements are made – for example at junctions.

New town park Additional protected green space

We’re worried you won’t improve public transport

New water feature

We have changed the masterplan so that there are two possible options for a train station instead of just one. The new location is very close to the town centre and the other position is next to Hogmoor Inclosure.

Possible train station

Relocated allotments

A new local bus service will be launched in 2012. And the longer term strategy proposes major improvements to the bus routes within and surrounding the town. Possible train station We’re worried the development will harm the environment We have carried out a test called the Habitats Regulations Assessment which sees if there will be any adverse effects on the town’s protected sites. It says that if additional green space is protected (these are called Suitable Alternative Natural Green spaces and are known as SANGs) then building 4,000 homes will have no adverse impact on the environment.

Traffic managed A325

We are concerned we won’t get a new town centre A study called the Retail Impact Assessment has reinforced our approach and said that a new town centre is crucial to the regeneration of the town. It also says that retail outside the current and proposed town centre shouldn’t happen as this will undermine the viability of the town centre.

We’re worried that new jobs won’t be provided This is a top priority and we are actively encouraging businesses into the town - as well as seeking investment. The sites earmarked for eco-business parks will be marketed at the earliest opportunity

123

A number of studies have been carried out (available at www.whitehillbordon.com) and these have recommended some changes to the masterplan. What do you think about the proposed changes? Come along to one of the nine events (see back page) and tell us what you think about the following:

B.O.S.C. The studies recommend that we should reduce the housing density, retain some of the woodland and improve the existing sports club. We want to know what you think about this.

New water feature The studies recommend that the small stream (known as Oxney Drain) should be moved away from the new access road and instead become a water feature that would make the town look more attractive.

Additional protected green space

Do you think this is a good idea?

New public plaza

Allotments The masterplan had previously said that allotments should go in Hogmoor and Bordon Inclosure â&#x20AC;&#x201C; but the studies recommend that they go in the development area. Would you be happy with this change?

New town park The studies recommend that there is a new town park in easy reach of the town centre. What do you think about this? Would you use it?

Public plaza An attractive town square is proposed opposite the High Street and Chalet Hill junction (this is where the current councilowned car park is). This was recommended by the Green Infrastructure Strategy. Do you think this would be a nice addition to the town?

Protected green spaces The studies have said that if additional green spaces are protected for people and wildlife to use, then building 4,000 homes will not harm the environment. What do you think about this?

The A325 The transport study has found that there are no showstoppers if 4,000 new homes are built. But it says that the biggest impact will be on the A325 and so it recommends that this road should be managed rather than just left as it is and that a new relief road should be provided. Do you think this is a good idea?

Train station The original masterplan proposed a station near Hogmoor Inclosure. We are now also considering a station nearer the town centre as an option. What do you think?

Powering the town The studies have recommended that there are smaller energy centres dotted around the town rather than one energy centre which would provide power for the whole town. Do you agree? 124

Your neighbourhood We want to know what matters to you in your neighbourhood so when we start planning the town in more detail we know what you want.

The events As well as finding out what you think about the proposed changes to the masterplan, we also want to know what you like and dislike about your neighbourhood. This is so we know what you want when the town is planned in more detail.

We are holding nine events in the different neighbourhoods in and around Whitehill Bordon, so please come and tell us what matters to you. These will be run by independent facilitators.

You can come to any event but we suggest coming to the one nearest to where you live. For the nine events in the box below, you can drop-in from 5–6pm for an informal chat or you can come to an in-depth workshop from 6–7.30pm – or you can come to both.

Date Drop-in from 5–6pm for an informal chat Workshops from 6–7.30pm

Venue

Focusing on...

Monday 3 October

Forest Community Centre

Whitehill Bordon (area near Conde Way)

Thursday 6 October

Pinewood Village Hall

Whitehill Bordon (area near Phoenix Theatre)

Monday 10 October

Forest Community Centre

Whitehill Bordon (area near Forest Shopping Centre)

Friday 14 October

Lindford Village Hall

Lindford

Monday 17 October

Forest Community Centre

Whitehill Bordon (area near Hogmoor Inclosure)

Tuesday 18 October

Blackmoor Village Hall

Blackmoor, Selborne and Oakhanger

Wednesday 26 October

Greatham Village Hall

Greatham

Wednesday 2 November

The Kingsley Centre

Kingsley and Sleaford

Friday 11 November

Headley Village Hall

Headley and Standford

If you can’t make it to any of these events, come and talk to us at Tesco on Saturday 15 October from 10am–2pm. We will also be in the old Fire Station on Mondays, Wednesdays and Thursdays from 10am–4pm until the end of October, so please come and tell us your views.

For more information please see www.whitehillbordon.com or email whitehillbordon@easthants.gov.uk or phone 01730 234329.

Projects up and running thanks to Eco-town funding Eco-fitness trail

Countryside ranger

This outdoor exercise trail opened last year. It is free to use and it stretches over half a mile in the recreation ground at Mill Chase Road

Jamie Cummins is working to ensure Whitehill Bordon’s beautiful countryside is protected, enhanced and safeguarded for future generations

Rail feasibility study This has found that a rail link from Whitehill Bordon to Bentley with a through service to London Waterloo warrants further investigation

Youth drop-in A youth drop-in scheme has been launched

Free loft and cavity wall insulation

Liftshare

This is still available and will reduce your fuel bills. Call 0800 80 48 777 for more information

Interest-free loans

The Fire Station

Thirty-five residents have received interest-free loans of up to £10,000 to make energy-saving improvements to their homes

This is now open on Mondays, Wednesdays and Thursdays from 10am-4pm. This is so you can drop in and find out more about the town’s regeneration. Or make an appointment by emailing whitehillbordon@easthants.gov.uk It will close at the end of October for the overall refurbishment and opens properly in summer 2012

Exhibition House This carbon-busting home, which will be open to the public and will showcase low-carbon living, has been given planning approval and building will start at the end of October this year

A new car-sharing service has started so that you can cut your travel costs and carbon emissions. Log onto www.whitehillbordon.liftshare.com for more information

Eco-town allotments Seventeen new allotments were opened at the end of July in Savile Crescent

Energy-saving improvements to schools Work to make five schools and the library more energy efficient has taken place and the remaining schools will have improved energy monitoring

All information correct at time of going to print (9 September 2011)

For more information go to www.whitehillbordon.com 125

Designed and produced by East Hampshire District Council for the Whitehill Bordon Eco-town team Printed in Whitehill Bordon on recycled paper

Appendix 6: Consultation questionnaire

Tell us what you think Tell us what you think about the proposed changes to the masterplan Please fill in this questionnaire and hand it in or post it to us (details at the end of the questionnaire) by Monday 5 December 2011. You can also fill it in online at www.whitehillbordon.com If you would like to be entered for the prize draw (to win ÂŁ100 of Tesco vouchers) then please fill in the following contact details. You donâ&#x20AC;&#x2122;t have to fill these in if you would just like to tell us what you think about the masterplan. Only one entry per household. Sorry, we cannot accept anonymous entries. Councillors and employees of East Hampshire District Council, Whitehill Town Council and Hampshire County Council cannot enter the prize draw.

ABOUT YOU Name:..................................................................................................................................................... Address:.................................................................................................................................................. Postcode:...........................................................

Email:...............................................................

Please keep me up to date with emailed newsletters.............. Please send me details about joining a specialist group ........

HOW MUCH INFORMATION HAVE YOU SEEN? Visited Fire Station..............................................

Attended a consultation meeting...........................

Attended a drop-in session...................................

Visited the website www.whitehillbordon.com........

Received a flyer in the post...................................

Read an article in local/national newspapers........

Other (please specify)................................................................................................................................

CHANGES TO THE MASTERPLAN What do you think about the proposed changes to the masterplan? Change

Support

BOSC (Bordon & Oakhanger Sports Club) The studies recommend that we should reduce the housing density, retain some of the woodland and improve the existing sports club. Comments

New water feature The studies recommend that the small stream (known as Oxney Drain) should be moved away from the new access road and instead become a water feature to make the town look more attractive. Comments

Protected green spaces The Habitats Regulations Assessment says that if additional existing green spaces are protected then building 4,000 new homes will not harm the environment. To ensure that adequate measures are in place ahead of the development, additional existing green spaces will be protected. Comments

Public plaza A town square is proposed opposite the High Street and Chalet Hill junction. If included in the masterplan then it will enhance the area at Frisby Corner (the Coral building) and be a direct pedestrian link to the new town centre. Comments

126

Concerned

Change

Support

Concerned

New town park The studies recommend that there is a new town park in easy reach of the town centre. It will be multi-use open space. Its exact size and location are subject to further investigation. Comments

Powering the town The Energy Feasibility Study says that the original proposal to power the Eco-town by one biomass energy centre isnâ&#x20AC;&#x2122;t the best solution. So we will be looking at more localised energy centres. Comments

The A325 The Transport Study recommends that the A325 is traffic managed. This would mean introducing measures like additional pedestrian crossings, off-street parking and dedicated bus and cycle lanes. Comments

YOUR NEIGHBOURHOOD We want to know what matters to you in your neighbourhood so that when we start planning the town in more detail we know what you want. Please tell us which area of the town is nearest to you: Conde Way.......................................................

Phoenix Theatre.................................................

Forest Shopping Centre.......................................

Hogmoor Inclosure.............................................

Lindford.............................................................

Blackmoor.........................................................

Hollywater.........................................................

Oakhanger........................................................

Greatham..........................................................

Kingsley............................................................

Headley.............................................................

Standford..........................................................

Sleaford.............................................................

Selborne...........................................................

Please tell us what matters most to you in your neighbourhood. For example health facilities, sports pitches, new houses, green spaces (but please mention anything you feel is important). Please put them in order of importance. 1st..................................................................... 2nd.................................................................... 3rd. ................................................................... If you have any additional comments, please email whitehillbordon@easthants.gov.uk or send your comments to Whitehill Bordon Consultation, FREEPOST GI 2189, East Hampshire District Council, Penns Place, Petersfield, Hants GU31 4BR or call us on 01730 234 329.

127

Agenda item 4

Whitehill Bordon Opportunity Standing Conference ______________________________________________________________ Date of meeting:

1st March 2012

Title of report:

Outcomes from Specialist Groups and Chairman/ Vice Chairman/ Lead Officers meetings

Author:

Chris Youngs, Eco Coordinator, Whitehill Town Council

Reference no: WBPD006-2012 ______________________________________________________________ What the report is about: This report provides information on the outcomes of the meetings of the five Specialist Groups including their proposed combined work plan and the meeting of the Chairman/Vice Chairman & Lead Officers. What the Standing Conference is being asked to consider or comment on: â&#x20AC;˘

To consider the outcomes of the Specialist Groups, particularly the proposed draft work plan & the outcomes of the Chairman/ Vice Chairman and Lead Officers meeting and provide any comments that will be taken to the Delivery Board meeting on 15 March 2012.

K:\Corporate Shared Folders\Whitehill Bordon\011 Meetings\Standing Conference Partners: EAST HAMPSHIRE DISTRICT COUNCIL, HAMPSHIRE COUNTY COUNCIL, WHITEHILL TOWN COUNCIL, WHITEHILL TOWN PARTNERSHIP, MINISTRY of DEFENCE, HOMES & COMMUNITIES AGENCY - 128 -

Background 1.1 This report provides the Standing Conference with information on the outcomes and recommendations of the Specialist Groups and the meeting of the Chairman/ Vice Chairman and Lead Officers. The Conference is asked to consider these outcomes and make any comments that can be incorporated into a report to the Delivery Board on 15 March 2012. 2 Outcomes of the Specialist Groups 2.1 All the meetings took place in January and February and the main outcomes/ recommendations are shown below. The work plans/ priorities of each of the Specialist Groups have been worked on and it was agreed at the last Delivery Board meeting that a combined single work plan be put together and Bruce Collinson agreed to coordinate this. The single draft combined work plan is appended to this report as Appendix 1. In addition stakeholders involved in the project are welcome to include their work which they may want to bring to the Specialist Groups such as the Town Design Statement project etc. Sustainable Environment Two presentations were given on Local Foods and two presentations were given on green space management. In addition the meeting was told that there will be a workshop held in March on managing green infrastructure. Sarah Allan, Theme Lead for Housing informed members of the development of a Neighbourhood Quality Charter and what it entailed and a workshop took place to discuss the environmental principles. This will contribute to the development of the Charter. . Community Facilities & Amenities A workshop took place on the scope, aims and objectives of the community Facilities study and it was agreed that a small working group be formed to develop the study. Updates were given on the sports & playing pitch strategy, the heritage strategy and the arts strategy. It is recommended to the Delivery Board: â&#x20AC;˘ To retain the MoDâ&#x20AC;&#x2122;s sports and community facilities for future community use Economic Development Two presentations were given on the development of an education strategy which is a topic for a workshop at this meeting. Infrastructure, Education & Transport A workshop was held on car parking related to the development of the neighbourhood charter, a transport project update was given by Tim Wall and two presentations on a development on the education strategy as was K:\Corporate Shared Folders\Whitehill Bordon\011 Meetings\Standing Conference Partners: EAST HAMPSHIRE DISTRICT COUNCIL, HAMPSHIRE COUNTY COUNCIL, WHITEHILL TOWN COUNCIL, WHITEHILL TOWN PARTNERSHIP, MINISTRY of DEFENCE, HOMES & COMMUNITIES AGENCY - 129 -

given to the economic development group and this is a topic for a workshop at this meeting. Housing The main topic was a workshop on ‘Housing for All’ – housing needs; this is the first of three housing for all workshops for the Housing Specialist Group meetings. The workshop enabled the members to gain a better understanding of the need for a mix of tenures in the Eco-town and an understanding of the Council’s role and that of housing providers in setting policies providing a mix of tenure. Members in the workshops gave their views on a tenure mix for the Quebec Barracks development. An update was also given on the Exhibition House and housing projects. 2.2 Meeting of the Chairman/ Vice Chairman and Lead Officers The comments by this meeting include: • •

• • •

A need to consider and identify the MoD facilities that are used by the community that may be at risk when the MoD leaves the town The recommendation of the Community Facility & Amenities Specialist Group (shown above) needs more baseline work which should be considered within the community facilities study as included in the proposed draft work plan Discussion took place on the Specialist Groups’ education presentations with regard to skills provision. This can be explored further at the workshop taking place at this meeting Avoid clashes of meetings of Standing Conference and Delivery Board with EHDC meetings There were some mixed feelings about workshop styles of Specialist Group meetings but it was recognised that the appropriateness of using this format will be determined by the Chairmen/ Vice Chairmen & Lead officers depending on the particular topic. Better communication of Specialist Groups should be considered The proposed work plan was discussed and amendments have been made in line with those comments and is attached as Appendix 1 A view was expressed that Hampshire County Council parking standards may not be appropriate for the town

APPENDIX 1 – Proposed draft Specialist Group work plan

APPENDIX 1:

Proposed draft Specialist Group work plan

Eco-town Project Work Area

Action

Draft Masterplan Revision

Information sharing

Lead Priority High

HRA Refresh Medium Joint Core Strategy Outline Planning Application Health needs survey for Whitehill Town-wide Strategies / Studies Bordon ( Study commissioned for the future of Chase Hospital)

Planning Lead AMEC / Medium GVA NHS

Neighbourhood Quality Charter

Economic Development

Heritage Society

Consult Specialist Groups for input to outline planning application development

Consult on GI aspects of the strategy

Town Partnership Medium / HCC / Phoenix Theatre Housing Consult on Lead energy and behaviour change Medium aspects of the strategy Housing Lead

High

131

Target completion

Mar-12 Apr-12

Dec-12

Keep groups updated on the process of adopting the strategy

High

Medium

Retrofit Strategy

Infrastructure, Community Housing Transport and Facilities and Education Amenities Presentation to standing conference on document revision and feedback from the neighbourhood consultation Consult on document refresh with group

High

Heritage Study

Arts Strategy

Eco-town Team Environ Lead

Sustainable Environment

Jun-12 Mar-12

Consult on health needs survey findings and impact on the future of Chase Hospital Leading consultative group on this work

Nov-12

Leading consultative group on this work

Dec-12

Leading consultative group on this work

Mar-12

Specialist Group to undertake a building for life review and write the charter

Mar-12

Eco-town Project Work Area

Action

Lead

Sustainable Environment

Transport Lead

Consult on GI aspects of the strategy

Priority Walking and Cycling Strategy Medium

Economic Development

Transport Lead

Parking Strategy

Infrastructure, Transport and Education Lead consultative group

Lead consultative group

Meduim

Freight Strategy

Transport Lead

Input into strategy to determine servicing needs and to consider implementation methods

Low

Traffic Management Strategy Travel Behaviour Monitoring Strategy Rail Study Public Transport Strategy Emerging Transport Strategy Management and Maintenance of Community Assets One Planet Living Strategy

Green Infrastructure Implementation Plan

Community Housing Facilities and Amenities Consult on destination mapping and the barriers to community facility access Provide input from the Neighbourho od Quality Charter

Lead consultative group

Transport Lead consultative Lead group Transport Lead consultative Low Lead group Transport Lead consultative Low Lead group Transport Lead consultative Medium Lead group Transport Lead consultative Medium Lead group Environ Invite stakeholders to present their approaches and views Medium Lead/Planni Inform the revision of the draft masterplan ng Lead Apply management approaches to early development sites Environ Steer / support Lead business and Medium economy campaigns Environ Lead consultative Ensure new and Lead group on existing development and community delivery of the facilities are plan considered Medium against the delivery of wider green infrastructure High

132

Target completion

Apr-12

Dec-12

Apr-12 Dec-12 Apr-12 Dec-12 Sep-12 Mar-12 Mar-12 Jan-13

Sep-12

Eco-town Project Work Area

Action

Lead

Sustainable Environment

Environ Lead

Lead consultative group with HRA Working Group

Priority Suitable Alternative Natural Greenspace Implementation & Access Management Plan

High

Route Map to Energy & Water Service Company

Environ Lead

Community Facilities and Amenities

Housing

Jul-12

Econ lead

Support / lead on Identify and lead priority project / projects areas e.g. sector work work areas on local produce, agri-business , wood and forestry

Eco-team

Steer and review research commissioning

Meduim

Inward Investment and Sector Plan Meduim

Eco-station & South Site

Eco-team

High

Support / lead on projects areas e.g. broadband, low carbon vehicles

Support / lead on projects areas e.g. public services hub

Dec-12

Input information on the profile of assets and qualitlies of the town

Jun-12

Provide updates on the refurbishment of the eco-station Provide opportunity for groups to input into the exhibition and events programme (consultation has started and will be completed March 2012) Provide updates on the design and delivery of the exhibition house, eco-terrace and greenspace

133

Target completion

Dec-12

Lead consultative group on infrastructure planning and delivery

Town Lead consultative Partnership group on refresh of Wildlife of Medium Whitehill

Economic Development and Employment Strategy

Sites

Infrastructure, Transport and Education

Sep-12

Ensure work reflects the aims of the Economic Development Strategy

Medium

Biodiversity Action Plan

Economic Development

Jul-12

Eco-town Project Work Area

Action

Lead Priority

Quebec Barracks

Econ / Housing Lead

High

Viking Park

Planning Medium Lead

Louisburg Barracks

Sustainable Environment

Infrastructure, Transport and Education Work on guiding Work on guiding Work on promoting biodiversity employment for non-car use and better connectivity improvements for the site to jobs and the site services and to consider measures required to mitigate the impact of the development

High

Skills Centre

Inform the access management plan and monitoring arrangements

Econ / HCC Lead

Investigate scope and develop business case for skills centre

High

Sports and playing pitches Strategy Action Plan

High

Test the principles of the charter in a design workshop. Input to / guide home working provision

Community ServicesEHDC / WTC/ Specialist Group 134

Target completion

Mar-12

Ensure relevant transport and infrastructure projects complement management arrangements

Jan-12

Develop long term town leaning plan, linking education and skills

Dec-12

Develop the action plan following the completion of Playing Pitches and Built Sports Facilities Study An updated

Community ServicesMedium EHDC

Community facilities needs study â&#x20AC;&#x201C; Stage I - 1. commission the study and complete the baseline 2. present initial findings and recommendations

Housing

Dec-12

Work on guiding Consult on options employment for for the relief road the site alignment and access to the site

Medium

Environ Lead

Community Facilities and Amenities Work on supporting communities facilities improvements, such as Pinewood Village Hall

Involve the relevant specialist group at consultation stages of the study. Also update on wider public consultation that ended in Jan 2012.

Econ Lead

Bordon Inclosure

Economic Development

baseline report of the existing facilities and demand with the future development proposals

Mar-12

Jul-12

Eco-town Project Work Area

Action

Lead Priority

Community facilities needs study â&#x20AC;&#x201C; Stage II Recommendations about its future management and delivery options. based on the agreement with the DB

Economic Development

Infrastructure, Transport and Education

Housing

Target completion

Nov-12

Medium

Low

HCC / Community Facilities and Amenities Specialist Group

Consult on the Consult on the relevant aspects relevant aspects

Establish their emerging plans, proposals and provision for Whitehill Bordon. Report the findings back to the Specialist Group.

Consult on the relevant aspects

Dec-12

Provide for Utility services and interim jobs and primary schools flexible work spaces.

Buildings will be covered in the Community Facilities Audit but assess impact on the annual events, charity function and shared amenities

Integration of Annington Homes assets into the rest of the development

Dec-12

Whitehill Town Council

Green Infrastructure assets covered by the GI strategy.

Involving young people in planning the town

All

All Specialist Groups to identify their approach

Considering accessibility, inclusive access and involving faith groups

Community Facilities and Amenities Specialist Group

Assess impact of the transition arrangements after the MoD departure and liaise between the responsible authorities and the MoD to take ownership -management of assets.

Community Facilities and Amenities

tbc

Emergency Services- police, ambulance and fire brigade

Evaluation of Governance

Sustainable Environment

High

Jun-12

Specialist Group to identify their approach

Awaiting PWC Report - information to be added

135

Jun-12

Agenda item 5

Whitehill Bordon Opportunity Standing Conference ______________________________________________________________ Date of meeting:

1st March 2012

Title of report:

Project Progress Report

Author:

Simon Beach, Project Coordinator

Reference no: WBPD007-2012 ______________________________________________________________

What the report is about: (attach a report or summarise here what you will be presenting to the Standing Conference)

This report provides a periodic update for the Delivery Board. It outlines progress since the last meeting. In particular this report focuses on the emerging outcome of the studies that we have been working on.

What the Standing Conference is being asked to consider or comment on:

The report is supplied to the Members of the Standing Conference for their information and comment.

Agenda item 5

Whitehill Bordon Opportunity Delivery Board _______________________________________________________________ Date of meeting:

15th March 2012

Title of report:

Project Progress Report

Author:

Simon Beach, Project Coordinator

Reference no: WBPD007-2012 _______________________________________________________________ Executive Summary: This report provides a periodic update for the Delivery Board. It outlines progress since the last meeting. The project is progressing well. Key features of the past three months include: •

GVA Grimley and Amec information exchange meeting held in January to inform draft hybrid planning application work

•

Draft hybrid planning programme included in overall project programme

•

Delivery Board workshops held with PricewaterhouseCoopers LLP (PwC) to develop investor model options

•

Presentation and tour of the town and garrison to the Enterprise M3 LEP for Growing Places funding

•

Further transport projects initiated

•

Further sustainability projects initiated

Date: 17 February 2012 Version: 1

Status of Report: Public

Purpose of report: This report provides a periodic update for the Delivery Board. It is produced for each Delivery Board meeting. Recommendations requiring Board considerations: For information only. Consultation and comments received:

Any comments received at the Standing Conference will be incorporated in the Delivery Board report.

Community Engagement Proposals

The projects comprising the Eco-town programme encourage and expect community engagement at all levels as appropriate. Details of engagement can be found in the associated documents accompanying this report.

1 Background 1.1 This report outlines progress of projects since the last Delivery Board meeting. 1.2 There is no overspend to report and the majority of projects are running to programme. 2 Report Governance 2.1 All elements of governance are running smoothly. Within the last quarter, all five Specialist Groups have met, and a separate report identifies their work and conclusions. In addition, the work of PricewaterhouseCoopers LLP (PwC) is now nearing completion. The recommendations that will be made in their report, once finalised, will assist in guiding the next steps needed in procuring an investment partner. Planning and Project Team Projects 2.2 Work continues with GVA and AMEC and the project team, to undertake an outline planning application for the entire site and an outline planning application for Quebec Barracks. 2.3 The team is working closely with these consultants to understand their brief and to ensure that the Eco-town vision and masterplan continues to be influential. 2.4 The overall delivery programme for the project is now well underway. GVA / AMEC programme is now included in the overall project programme which is found in Appendix 4 of this report. 2.5 An Audit and Review process has been undertaken within the team to monitor and ensure project delivery. Neighbourhood Quality Charter 2.6 Since the New Year, the first draft charter principles proposed by the Housing Specialist Group have been reviewed by the Environmental Sustainability Group and the Infrastructure Group (focusing on the open space and parking principles). A character workshop is being proposed for 28th February. All this material will inform further iterations of the Charter principles which will be brought to the Standing Conference and Delivery Board later this year. Masterplan and Core Strategy 2.7 Mandar Puranik is to present an update to this Standing Conference and Delivery Board. Economic Development 2.8 Economic Development work has focused on: K:\Corporate Shared Folders\Whitehill Bordon\011 Meetings\Delivery Board Partners: EAST HAMPSHIRE DISTRICT COUNCIL, HAMPSHIRE COUNTY COUNCIL, WHITEHILL TOWN COUNCIL, WHITEHILL TOWN PARTNERSHIP, MINISTRY of DEFENCE, HOMES & COMMUNITIES AGENCY - 139 -

• Quebec Barracks project team meetings and activities to support the demonstration site coming forward. • Eco-grants promoted to local businesses and supporting the Town Partnership working with local retailers. • Exploring approaches to inward investment and sector development which will lead to work to understand how the town will attract businesses and generate employment. • Progressing work on skills provision through meetings with key individuals and presentation at the Specialist Group. Funding Funding success: 2.9 Local Energy Assessment Fund – we have been allocated £39,423 from Dept for Energy and Climate Change for the purpose of working with East Hampshire Environment Network to pave the way for more energy saving improvements in the town, for home energy surveys, energy advice and thermal imaging. 2.10 National Energy Foundation E-car pilot scheme – we have been shortlisted with 8 other communities for an electric car club to be established. Results will be known after March 2012. Previous applications still in progress: 2.11 Life + Following engagement with key stakeholders, this project will focus on educating the public about the importance of the heathlands in the area and across the South Downs National Park and responsible use of these precious habitats. This application remains current. 2.12 Low Carbon Network Fund – We are developing our plans with Scottish and Southern to provide innovative energy infrastructure for development on Quebec Barracks. The team have met with LG and also have met with the Policy Institute (University of Westminster) to discuss the project. 3 Risk assessment 3.1 Risks are assessed and mitigated within the risk register and project management system. Please see separate documents. 4 Contributions to Delivery Board Priorities 4.1 These projects all contribute to Eco-town priorities. 5 Resource implications K:\Corporate Shared Folders\Whitehill Bordon\011 Meetings\Delivery Board Partners: EAST HAMPSHIRE DISTRICT COUNCIL, HAMPSHIRE COUNTY COUNCIL, WHITEHILL TOWN COUNCIL, WHITEHILL TOWN PARTNERSHIP, MINISTRY of DEFENCE, HOMES & COMMUNITIES AGENCY - 140 -

5.1 All the projects are funded from the Department of Communities and Local Government funding received in March 2010 and March 2011. There is no change to resource implications or requirements. 6 Cost Implication 6.1 Appendix 5 â&#x20AC;&#x201C; Financial Summary will be tabled at the Standing Conference. 6.2 We anticipate that the funding will be spent over three years. 7 Conclusion 7.1 The overall status is amber due to some projects and workstreams which have issues and risks that are being managed. 8 Appendix Appendix 1: Project Status Report The project status report is submitted for information purposes. The purpose of the report is to provide a more detailed snapshot of status for each of the projects. Three areas of information are provided on Community projects, Demonstration projects and Studies. 1. Project Description 2. Latest progress 3. Status Appendix 2: Theme Report The Theme document is a monthly report which highlights the status of individual projects from the previous month, achievements and items to be reviewed for exception. The document will be tabled at the Delivery Board meeting. Appendix 3: Overall RAG Report The Overall RAG report is submitted for information purposes. The report highlights all projects and workstreams including risk and forward planned milestones for the entire project Appendix 4: Project Programme The Overall project programme report is presented to the Delivery Board for process information purposes. The overall programme plan outlines the work required to deliver key aspects of the entire project into the future. K:\Corporate Shared Folders\Whitehill Bordon\011 Meetings\Delivery Board Partners: EAST HAMPSHIRE DISTRICT COUNCIL, HAMPSHIRE COUNTY COUNCIL, WHITEHILL TOWN COUNCIL, WHITEHILL TOWN PARTNERSHIP, MINISTRY of DEFENCE, HOMES & COMMUNITIES AGENCY - 141 -

Since the previous overall project programme was submitted in December 2011 the following amendments have been made: 1. GVA Amec Hybrid Planning programme included. 2. Further definition of the PwC investment partner programme. The timings of each element are as accurate as possible at present, but will change in line with project demands and requirements over a number of years.

Appendix 1: Project Status Report

Whitehill Bordon Project Status Update March 2012

Demonstration Projects

Status

HCC Schools and Library Improvements Project Description The Project is to improve the energy performance and reduce the dependency on fossil fuels of Hampshire County Council buildings used by the community of Whitehill Bordon. The buildings reviewed under the first phase were : Bordon Junior School, Bordon Infants School, Weyford Junior School, Weyford Infants School, Woodlea Primary School and Bordon Library. Due to efficiencies in procurement of the works it has been possible to extend the energy efficiencies initiative to other publicly used buildings in the Whitehill Bordon area.

First phase of work completed successfully. Second phase in progress

Project Progress Achievements December 2011 / January 2012 Mill Chase school lighting replacement out to tender. Holme lighting replacement out to tender. St Matthews lighting replacement out to tender

Low Carbon Communities Ecofit Project Description Establish a revolving fund for loans of up to ÂŁ10,000 for packages of the more expensive home energy conservation measures including micro generation technologies, boiler upgrades, solid wall insulation and triple-glazing. Employ an Eco-fit Advisor, on 1 year fixed term contract, to facilitate loans and behavior change measures. Deliver community engagement goals, monitoring and evaluation and shared learning as part of the Low Carbon Communities Challenge.

Completed

Project Progress

Viking Park Design and Feasibility Study Project Description This project will provide design options and a feasibility study to RIBA stage C. The feasibility assessment would be produced in enough detail to enable development and planning policy decisions to be made. The work will review existing studies, consider the needs of community through consultation. It will set a framework for the landowner to develop the proposals through series of options, carry out viability study

Project Progress The report copies were made available a in the Forest Community Centre, Bordon Library, at Whitehill Town Council offices and at East Hampshire District Council offices in In progress Petersfield for the extended deadline until 31st January. Press release was issued in the local press and further comments are being logged. The consultation period completed on 31st January 2012 and comments have been logged and will be responded to. No further decision will be made until the planning application is decided

143

Quebec Barracks Project Description This project will prepare a timely and commercially viable development and align project partnership objectives for the Quebec Barracks site Project Progress Draft Development Principles presented to Standing Conference and Delivery Board and consultation period closed 31 January 2012. Document being revised and will progress through Council approval stages and on to Board for approval June 2012. Draft project plan for the project Workstreams has been drawn up. Demonstration features are being agreed and defined â&#x20AC;&#x201C; including housing standard of zero carbon homes and energy network Design workshop being planned for and housing discussed at the Housing Specialist Group. Initial scheme options discussed and viability tested

In progress

Firestation Refurbishment Project Description To develop both an historical museum and an exhibition of the practical matters appertaining to the proposed Eco-town, with particular reference to householders. Both the history of the area and its biodiversity will be demonstrated. For adults and children, these matters will be shown alongside an information centre. This information centre will provide meeting rooms, office space and also marketing space for the Eco Town project. The site will also include a demonstration house and other demonstration projects along with an architectural competition for 4 No. houses under separate PIDS

Project Progress Building work progressing to budget and programme Building has been stripped internally One week delay has been incurred but will be addressed in later work Completion by July 2012

In progress

Fire Station Exhibition Venue Project Description The project is to deliver a fixed exhibition and a programme of events at the Eco station site for 1 year. The aim is to demonstrate the benefits of the Eco-town and the latest technologies. The exhibition space is first and foremost for the residents of Whitehill Bordon and then to businesses and other groups. In progress Project Progress Research undertaken to advise on producing an exhibition and a programme of events Talks with Theme Leads about content of events is underway Liaise with Phoenix Theatre on collaborative working The event programme is being drafted, along with plans for a launch/opening event.

Eco-terrace competition Project Description To launch a design competition for 3 zero carbon houses. The houses will be built and managed by Radian Housing Group and will be open to the pubic for a period of time and then occupied and monitored to measure the effectiveness of the designs and technology In progress Project Progress High Standard of submissions Competition winner is Ash Sakula Architects Winning competitors informed Land transfer in progress

144

Exhibition House Project Description To develop an exhibition house to showcase zero carbon construction techniques, water saving and rainwater harvesting and sustainable living. The house will be developed using less some more experimental techniques and their performance will be monitored Project Progress Building work progressing to budget and ahead of programme Superstructure is in place

In Progress

Firestation South Site Design and Development Brief Project Description The proposal is to prepare a draft design and development brief for the site which will enable the Council to achieve its full development potential underpinned by engaging with community and financial viability testing. The brief will be publicly consulted and include engagement with local stakeholders throughout the process. The project will allow understanding implication of wider development proposals and result in co-ordinated vision for the Fire station site

Project Progress The final report and outline costs for the proposal were submitted by CBA Final report will be available on the website by the end of February

Completed

Studies Habitats Regulations Assessment refresh Project Description To ensure that the revised Whitehill Bordon Draft Framework Masterplan considers the conclusions and recommendations of the HRA (2011) and is updated to include the most recent European Protect Sites data and site management plan information. This project will also provide additional baseline data to support the Avoidance and Mitigation Strategy for the Eco-town Project Progress Procurement process is underway to commission consultants to deliver this work with the Environmental Sustainability Theme Lead and key stakeholders. Procurement will be completed by mid-March

In Progress

Green Infrastructure Management and Maintentance Project Description To ensure the new and existing green infrastructure is managed correctly within the Ecotown Policy Zone Boundary there is a need to agree a sustainable approach to management and maintenance regimes with stakeholders at the pre-planning application stage. The Whitehill Bordon Eco-town Delivery Board, which represents all the key stakeholders in the project has confirmed that resources should be committed to examining potential options more closely to help inform the evolution of a bespoke green infrastructure management and maintenance model alongside the developing delivery structures for the Eco-town. Project Progress Consultant has been appointed to take this work forward with the Environmental Sustainability Theme Lead. Email has been circulated to all green infrastructure stakeholders to hold a date for the end of March workshop

145

In Progress

Transport Rail Feasibility Study Project Description The study will consider the socio-economic business case for re-establishing direct rail provision (either light or heavy rail) to the town, taking into account financial, environmental, social and operational factors. The study will be carried out in accordance with the Network Railâ&#x20AC;&#x2122;s GRIP process, and will consider the outline business case for a number of potential route options identified previously in the HCC Rail Pre-Feasibility Study. Should a positive business case be established for one or more routing option, preliminary design will be carried out to GRIP level 3 for the selected option(s).

Project Progress Stage 1 Study completed and approved by HCC and the Delivery Board Results of Stage 1 Study widely presented and made publicly available Stage 2 Study Commissioned and underway

Ongoing

Transport Walking and Cycling Strategy Project Description To develop a phased strategy for the implementation of a comprehensive and cohesive network of pedestrian and cycle links and facilities in Whitehill Bordon (and Lindford) and linking to its local area. The study will combine specialist knowledge and experience in delivering walking and cycling improvements with local knowledge and participation to deliver a clear, concise and comprehensive Walking and Cycling Strategy, which will enable the phased delivery of improvement in, through and to Whitehill Bordon for walking and cycling. In Progress Project Progress Walking and Cycling Study Brief prepared and agreed with EHDC / HCC / IET Specialist Group Consultant procured under the IESE Framework (WSP appointed) Study commenced First Stage Consultation carried out Strategy underway

Transport Car Parking Strategy Project Description To develop a car parking strategy for the Whitehill Bordon Eco-town to provide guidance and advice on the level of parking provision to be made within the town, the nature in which that parking should be provided and the management mechanisms to be employed to manage car parking so to achieve sustainable regeneration of Whitehill Bordon without negatively reducing the ability of the town to attract the inward investment in jobs, retail and services.

Project Progress Car Parking Study Brief prepared and agreed with EHDC / HCC / IET Specialist Group Consultant procured under the IESE Framework (WSP appointed) Study commenced First Stage Consultation carried out Strategy underway

146

In Progress

Transport Freight Strategy Project Description Project Progress

On Hold

Transport Traffic Management Strategy Project Description To develop a strategy to bring forward local improvements to mitigate the vehicular impact of the Eco-town on local villages and communities and to identify a package of management measures to discourage the inappropriate use of local roads.

Project Progress Traffic Management Study Brief prepared and agreed with EHDC / HCC / IET Specialist Group Consultant procured under the IESE Framework (WSP appointed) Study commenced First Stage Consultation (with the villages) carried out Biodiversity and green infrastructure Energy Utility Strategy Water Cycle Study One Planet Living Transport Smarter Choices Study Habitats Regulations Assessment

In Progress Completed Completed Completed Completed Completed Completed

Community Projects Alexandra Park and Jubilee Park ecological improvements Project Description Restoration of the pond in Alexandra Park beside the pistol range and path/boardwalk to link Jubilee Park with Alexandra Park to improve the access for users of the long-distance footpath, the Royal Woolmer Way. Complete

Project Progress

Allotments Project Description Demolition of existing hall, conversion of public open space land to allotments. This meets a local demand as there are currently 38 residents on the waiting list. The allotments will provide a place to grow fresh food, will provide a green haven for wildlife in providing habitats for many species, have environmental and economic affects by reducing transportation of foods from far and wide allow gardeners to reduce their spending Complete

Project Progress

Amphibian Pond Project Description To open up the pond surrounds, dredge the pond and raise the water levels. (NOTE, the Management Plan for the Bordon Inclosure Boardwalk would include appropriate management for this pond) The project is intended to protect the vulnerable habitat and also to enhance the biodiversity of the pond (more amphibians and a greater range of species). Complete

Project Progress

147

Bordon Inclosure Boardwalk Project Description To create a boardwalk to protect the vulnerable habitat and provide a safe crossing of a marshy area. The five year Management Plan would safeguard the appropriate development of this area. The project is intended to protect the vulnerable habitat and also to assist the walkers using the area. The Management Plan will also serve to protect the area from inappropriate development Complete

Project Progress

Brash Pelletising Project Description To assess the potential for sustainable biomass production from local heaths within easy reach of the Eco-town for which markets could be established as the Eco-town develops and the business opportunities and models associated with this.

Project Progress In Progress Project was initiated at 12th January HRA working group meeting. GIS mapping, project area, and yield analysis is currently underway with Forest Research. Draft report due end of March 2012

Community Development Worker Project Description The project aims to engage and empower the existing community living in Whitehill/Bordon in the development of the EcoTown. The Ecotown proposal will obviously create a lot of new energy efficient homes; this project aims to get the existing community to change their behaviour to meet with the overall objective of an Ecotown. The officer will coordinate the existing community to have a voice in future development of the Ecotown. This officer will complement existing community development work. This project will engage the existing community in the EcoTown and ensure they benefit fully from the opportunities of EcoTown development Ongoing Project Progress Achievements during December 2011/January 2012 Work with Lindford Youth Group to create decorations Residents identified and supported for SA for three terraced house residents panel Working with Sarah Hobbs and HCC to identify stakeholders for walking and cycling strategy Working on Climate Week Timetable of assemblies, activities and events (local food production theme) Planning bespoke â&#x20AC;&#x2DC;eco badgeâ&#x20AC;&#x2122; for uniformed youth groups in Whitehill Bordon

148

Community WiFi Phase 1 Project Description To provide free WiFi internet access in the events space at Forest Community Centre. The wireless system will include a method for controlling the inappropriate use of the internet service. Proxy servers will be used to filter and block inappropriate access. Free internet access will be available to all residents and visitors to Whitehill/Bordon in the events space. The project benefits are aimed specifically at young people living in the town who raised this as a need for the community

Completed

Project Progress

Countryside Ranger Project Description Employment of a Countryside Ranger to promote to the public, especially schoolchildren, the importance of the Biodiversity Network and to serve as a link with HCC, MoD and EHDC for the ability to organise Biodiversity projects on their land. Increasing knowledge, awareness and involvement of schoolchildren/public in surrounding countryside Creating a change in public perception of the importance of the Biodiversity of the area Improving relationships with landowners and organising biodiversity projects Minimising impact on sensitive areas.

Ongoing Project Progress Achevements during December 2011/January 2012 05/01/12 Attended One Planet Living Meeting 10/01/12 Meet with Helen M and Tori M to discuss Climate activities for the Town and schools. 10/01/12 Attended Sustainable Environment Group Meeting 11/01/12 Attended walking/cycling strategy meeting 12/01/12 Attended HRA working group meeting Contacted all schools regarding school visits at school or in Reserve, school assemblies and using the Ranger's at their school. Planning climate week school visits and activities. Finalised work vehicle to buy later this month. Tori met with Chris Youngs to discuss way forward with possible funding of ranger beyond December 2012 DVT treasurer producing finance sheet detailing all costs as of 31/01/12 * Please note - 2 weeks of annual leave was taken during this reporting period.

Eco Pack Project Description Project Progress 2 packs produced and distributed

First Packs Completed

Green Network Enhancement of Existing Town Project Description Identify, protect, enhance and link the 56 isolated pockets of green land dotted throughout the town

Project Progress Mapping & Site Work Maps and spreadsheet have been returned to Rebecca Mundy (08/08/11). Meeting still trying to be arranged. Bruce C to obtain hardcopies of map from Rebecca M and to see if another member of EHDC contracts/Environment team can assist in approving works on each site. Rachel Gorvin from EHDC has taken on the project from Rebecca Mundy. Rachel has begun to look through project, meetings to be arranged.

149

In Progress

Local Biomass Supply Case Studies Project Description Prepare a detailed assessment of sustainable yield capacity from existing woodland in the area of the ecotown. This will allow the local fuel resource to be linked to potential woodfuel use within the infrastructure of the evolving ecotown.

Completed

Project Progress

Timber Fitness Trail Project Description The project is to install a timber fitness trail around the perimeter of the Town Council’s Recreation Ground. The Recreation Ground is adjacent to a secondary and primary school and the recreation ground has a play area and football pitches. There is national research that shows that youngsters are becoming obese and the provision of a trim trail will help this problem, particularly as some people do not like organised or team activities.

Completed

Project Progress

Youth Drop In Worker Project Description The aim of the Project is to provide a Youth Drop-In facility within the Bordon eco-town area of Whitehill/Bordon/Lindford which will be a safe and informal meeting place for young people aged 11 – 18 years. Whilst the obvious priority of a Drop-in will be to provide a facility where young people can relax, enjoy themselves and meet their peers in a safe environment, this will be underpinned by a clear commitment by the appointed youth worker to promote the core values of the Bordon eco-town, i.e. sustainability and environmental responsibility. Young people will therefore be encouraged to participate in constructive projects which increase awareness of the environment and ‘green’ issues but also seek to make a contribution to improving the local environment.

Project Progress Meeting with interested parties, including Community First, Community Development Worker and youth worker taken place to plan who needs to be contacted and which organisations can help the project complete all targets stated on milestone chart. A change process is in progress to support the programme of delivery and to re - allocate fundung to provide greater support to the Youth Worker

Ongoing

Complete

Medium Risk / in progress with issues and risks that are being managed High Risk / behind schedule

Low Risk / On Schedule

150

Appendix : Theme Report project complete

Jan-12

Achievement This Reporting Period

Update Date

Project Budget

Spend to date

On Target (Yes/No)

Sc op e

Next Milestone

st on es

Project Manager

Summary Status

M ile

Project Title

nc ia

Project Ref No.

Community / Demonstration Projects Amber

Fi na

Theme: Status:

Comments on Underperforming Areas

Solution / Positive Comments

1st Priority Risk and upcoming issues

Owner

Community Projects

5528PR

Allotments

Green

Chris Youngs

Project complete

N/A

£25,000

yes

Green

5526PR

Amphibian Pond

Green

Tori Mehluish

Project complete

N/A

£9,000.00

£13,000.00

yes

Green

5526PR

Bordon Inclosure Boardwalk

Green

Tori Mehluish

Project complete

17/01/2012

£45,200.00

£44,652.00

yes

Green

5526PR

Green Network Enhancement- Existing Town

Amber

Keep in contact with Rachel in contracts who is overseeing the maps Tori Melhuish Agree a meeting date to discuss/agree proposed work on each plot

5526PR

5527PR

5524PR

5518PR

Alexandra Park and Jubilee Park ecological improvements

Countryside Ranger

Community Development Worker

Retrofitting homes Insulation

Green

Project complete

Meeting arranged between Bruce and Rachel in Contracts 18/1/12 to discuss the project

Take some winter/spring photos to promote walk and pond Carried out some small Tori Mehluish Path needs signposting maintenance work on footpath from Jubliee Park to encourage use

Tori Mehluish

Mike O'Mahony

Stephanie Beggs

Attended following meetings - One Planet Living, discussed Climate activities for the town and schools, Sustainable Environment Group, Walking/Cycling strategy, HRA working group Contacted all schools regarding visits, assemblies and using the Rangers Planning Climate Week school visits and activities

17/01/2012

£10,000.00

£9,770.00

yes

Green

Amber

Another person from Major delay to the project as the contracts team have not been Environmental able to give priority to the project due to demands in their services has been Green department. Since August 2011 no input has been identified who can go forthcoming which has halted the project. through the maps

17/01/2012

£14,000.00

£12,252.00

yes

Green

17/01/2012

£50,000.00

£37,500.00

yes

Green

Numerous attempts have been made to contact Garrison Estates, HCC Estates Manager and EHDC Estates Manager with no response received. These managers need to be and are Green involved through Bruce Collinson and the wider biodiversity plan, projects and concerns

Milestones completed, ongoing activities

Residents identified and supported Sarah for Terraced House competition residents panel Working with Sarah Hobbs and HCC to identify stakeholders for Walking and Cycling Strategy Working on Climate week timetable of assemblies, activities and events Planning bespoke 'eco badge' for uniformed groups in Whitehill Bordon

16/01/2012

£60,000.00

£24,448.00

yes

Green

End to sign up for the scheme for residents marketed

851 households have had insulation installed £20,000 has been transferred to USEA this month to keep up with the installation rate Marketing has started in order to widely advertise that 3rd Feb will be the last day residents can sign up to the scheme

16/01/2012

£400,000.00

£153,303.00

yes

Green

Milestones completed, ongoing activities

151

EHDC (Planning or street contractor) not able to meet to discuss feasibility of each plot

Serious accident

Green

Poor response to LCCC and other initiatives for residents and community groups

Green

Low Uptake of initiative resulting in funds not being spent

Update Date

Project Budget

Spend to date

On Target (Yes/No)

Sc op e

Achievement This Reporting Period

st on es

Next Milestone

Project Manager

M ile

Summary Status

nc ia

Project Title

Fi na

Project Ref No.

Comments on Underperforming Areas

Solution / Positive Comments

1st Priority Risk and upcoming issues

Owner

Community Projects

5531PR

Local sports & Recreation facilities strategy

Green

Mike O'Mahony

Project complete

N/A

£6,000.00

£9,000.00

yes

Green

5529PR

Timber fitness trail & recreation ground (Complete)

Green

Christopher Youngs

N/A Project complete

Complete - maintenance and vandalism checks ongoing

N/A

£38,000.00

yes

Green

5522PR

Community WIFI Phase 1

Green

Simon Beach

Project complete

16/11/2011

£12,000.00

£2,795.50

yes

Green

More volunteers to be recruited

Had a meeting with interested parties including Community First, Community Development Worker and Youth Worker to plan who needs to be contacted and which organisations can help the project complete all targets

18/01/2012

£30,000.00

£15,000.00

yes

Green

Amber

Green

£6,000.00

No spend this period

N/A

£3,000.00

yes

Green

15/11/2011

£8,000.00

£6,018.40

yes

Green

Depends on other projects and their possible delays

LFM

5530PR

Youth Drop In Centre

Amber

Martin Dobson

5525PR

Brash Pelletising

Amber

Matthew Woodcock

5523PR

Local Biomass Supply Case studies

Green

Matthew Woodcock

5521PR

Eco Pack

Green

Met with Habitats Regulation Assessment Revise PID to reflect the (HRA) group to seek steer from HRA group endorsement to 20/09/2011 and recent developments support/proceed with project which was gained Project completed

Project completed

Second Eco-pack Lydia Forbes Investigate possibility of (consultation flyer Manson third eco pack designed, writted, printed & distributed)

MO'M

Flooding in winter

WTC

SJB

Lindford drop-in Have one volunteer doing a regular slot. Two other volunteers numbers have have gone through the recruitment process including CRB continued to increase checks but unable to commit to any slot as yet

Youth worker cannot recruit volunteers

Martin Dobson

Matthew Woodcock

Project was previously on hold

Matthew Woodcock

Studies

5535PR

Habitats Regulations Assessment

Green

Bruce Collinson

Project complete

N/A

£50,000.00

£47,157.50

yes

Green

Additional costs associated with new work generated by this project

5535PR

Biodiversity & Green Infrastructure

Green

Bruce Collinson

Project complete

N/A

£55,000.00

£52,851.00

yes

Green

Additional costs associated with new work generated by this project

5535PR

Energy/Utility Strategy

Green

Bruce Collinson

Project complete

N/A

£110,000.00

£93,575.00

yes

Green

Delay in overall Masterplan could potentially make the current studies and surveys invalid

5535PR

Water Cycle Study

Green

Bruce Collinson

Project complete

N/A

£40,000.00

£37,940.00

yes

Green

Defence Estates do not allow access to their land at the appropriate time

5536PR

One Planet Living

Green

Bruce Collinson

Project complete

N/A

£50,000.00

£34,690.00

yes

Green

Additional costs associated with new work generated by this project

Project is not yet initiated

17/01/12

£250,000.00

yes

Agreement of stakeholders

Transport Smarter Choices study

5539PR

Transport Evidence Base Development

Tim Wall

Green

Tim Wall

Met with HA and SCC to receive and discuss Complete final Transport comments Evidence Base Instructed AMEY to documents and publish finalise documents for end of January 2012

Project is not yet initiated

Green

152

Green

Update Date

Project Budget

Spend to date

On Target (Yes/No)

17/01/12

£250,000.00

£91,139.00

yes

Green

Amber

Green

Sc op e

Achievement This Reporting Period

st on es

Next Milestone

Project Manager

M ile

Summary Status

nc ia

Project Title

Fi na

Project Ref No.

Comments on Underperforming Areas

Solution / Positive Comments

1st Priority Risk and upcoming issues

Owner

Community Projects

5533PR

Transport Rail Feasibility study

Green

Tim Wall

Receive draft Stage 2 study

Study work ongoing

5539PR

Transport Walking & Cycling Strategy

Green

Tim Wall

Publish draft Strategy

Carried out first stage of consultation

17/01/2012

£30,000.00

£10,000.00

yes

Green

5539PR

Car Parking Strategy

Green

Tim Wall

Prepare draft Strategy

Carried out first stage of consultation

17/01/2012

£20,000.00

£10,000.00

yes

Green

Tim Wall

Project is not yet initiated

Prepare draft Strategy

Carried out first stage of consultation Preparing options for local village improvements

17/01/2012

£30,000.00

£10,000.00

yes

Green

yes

Green

Amber

Green

Transport Freight Strategy

5539PR

Traffic Management Strategy

Green

Tim Wall

No positive business case identified in interim report

Andrew Wilson

Study goes overprogramme

Project is not yet initiated

Demonstration Projects On site monitoring HCC £1.6k Design/producti on C - H Capital HCC £1k On Site K – M + monitoring Capital DCLG £10k On Site K – M + monitoring. Capital HCC £13

5520PR

HCC Phase 2 School energy improvements

Amber

Ian Parker

Mill Chase and Holme lighting replacement startson site during half term St Matthews lighting replacement returned from tender

5519PR

LCCC Ecofit

Green

Stephanie Beggs

Project complete. Next steps are to establish a process for reloaning funds from loan repayments

Project complete

N/A

£370,000.00

£310,883.00

yes

EHDC

Project is not yet initiated

17/01/2012

£90,000.00

£57,748.00

yes

Green

Amber

Green

Unable to create a comercially viable solution that meets sustainable ambitions (e.g. BREEAM excellent)

17/01/2012

£868,300.00

£290,242.00

yes

Green

Delay with a complex consultant team

16/01/2012

£374,700.00

£7,990.00

yes

Green

Amber

Green

Delay in opening the building and launching the first exhibition

Smooth running of stage 2

17/01/2012

£250,000.00

£2,600.00

yes

Green

Planning

Building work progressing to budget and programme

17/01/2012

£425,000.00

£50,197.00

yes

Green

Vandalism and security

High Street Chalet Hill

Amber

Mandar Puranik

5513PR

Viking Park

5514PR

Quebec Barracks

5506PR

Firestation Refurb

Green

Sarah Allan

5510PR

Firestation Exhibition Venue

Green

Stephanie Beggs

Mill Chase School, Holme and St Matthews lighting replacement out to tender

17/01/2012

£1.275m

Report copies were made available in the Forest Community Centre, Bordon Library, Log and respond to WTC and EHDC offices comments for the extended Prepare a lessons learnt deadline until 31st report January A press release was issued and further comments are being received

Delays in surveying and detailed design

Programme extended to make use of February half term

Susan Robbins

Phase 2 completion

Building work progressing to budget and programme

Research undertaken to advise on producing an exhibition and a

Brief for consultant to programme of events deliver fixed exhibition Talks with Theme Leads about content of events is underway

5508PR

Eco-town terraced house competition

Green

Sarah Allan

Select winning design team

5507PR

Exhibition House

Green

Sarah Allan

House completion

153

st on es

Solution / Positive Comments

1st Priority Risk and upcoming issues

Next Milestone

Achievement This Reporting Period

Update Date

Project Budget

Spend to date

On Target (Yes/No)

Amber

Mandar Puranik

Select a preferred option and present it to the key stakeholders

The final report and outline costs for the proposal were submitted by CBA

17/01/2012

£29,336

£6,059.00

yes

Green

Amber

Green

Project programme overlaps with the Fire Station & Exhibition House will cause delay in design development

Green

Tim Wall

Make minor ammendments to complete the interactive map

Web pages are live

17/01/2012

£15,000

£3,070.00

yes

Green

Website becomes inactive/crashes

Ben Clifton

Personalised Journey Planning Project

Tim Wall

Project is not yet initiated

Whitehill Bordon Eco-Car Club

Tim Wall

Project is not yet initiated

Eco Cycle Hire Schemes

Tim Wall

Project is not yet initiated

Tim Wall

Continue promotion and marketing

Project complete

17/01/2012

£10,000

£9,120.00

yes

Limited numbers sign up to Liftshare

Ben Clifton

Project is not yet initiated Project is not yet

Project is not yet initiated

Project is not yet initiated Project is not

£500,000.00

No spend this period

yes

Authority to release options was agreed

Delay in project delivery due to public consultation

Andrew Wilson

Advertise more widely

Failure to recruit suitable candidate

M ile

Sc op e

Project Manager

nc ia

Summary Status

Project Title

Fi na

Project Ref No.

Comments on Underperforming Areas

Owner

Community Projects

5509PR

Fire Station South Site

Further Transport Projects

5548PR

5539PR

Whitehill Bordon Travel Website

Liftshare

Green

Walking and Cycling improvements Stage 1 Marketing and Promotion

5539PR

Tim Wall Tim Wall

Tim Wall

Agree finalised service specification

Electric Charging Points

Tim Wall

Project is not yet initiated

Bus Stop Improvements

Tim Wall

Bus Service Improvements

Town Transport Manager

Amber

Tim Wall

Project is not yet initiated

Project is not yet initiated £175,000.00

Undertake interviews

Re-advertised position more widely

Project is not yet initiated No spend this period

Green

Project is not yet initiated Project is not yet initiated

Green

Amber

Green

Project is not yet

Delay in agreeing service options and achieving authority to release options caused a delay in milestones

Project is not yet initiated

yes

17/01/2012

£200,000.00

No spend this period

yes

Green

Amber

Green

Interviews were undertaken in August 2011 - no successful candidate found

Project is not yet initiated Project is not yet initiated

Tim Wall

Project is not yet initiated

Daphne Gardner

Recruitment of permanent Delivery Board Chairman

PwC are continuing with developing commercial strategy and soft market testing

16/01/2012

£250,000.00

£57,447.00

yes

Green

We may not be able to appoint an independent Chairman

£50,000.00

£1,000.00

yes

Green

Amber

Green

Delay in project commencement

Walking and Cycling improvements Stage 2

Tim Wall

Transport Hub Phase 1

Tim Wall

Transport Improved Cycle Parking

Consultation results analysed and considered. Consultation report completed 17/01/2012 Item added to HCC Executive for decision to tender service in March 2012

Project is not yet initiated

Project is not yet initiated Project is not yet initiated Project is not yet initiated

Other Projects

5534PR

Governance

Green

5537PR

Eco-Grants

Amber

Project subject to delay Project subject to delay

154

Appendix 3: Overall RAG Report Whitehill Bordon Eco-town - Highlight Report

17 February 2012

This report provides an update on all Whitehill Bordon Eco-town projects. RAG status updates for individual projects are available on request from simon.beach@easthants.gov.uk (01730 234343) Project Director - Daphne Gardner

KEY G

OVERALL PROGRAMME RAG STATUS

AMBER

Report Author - Simon Beach

R C

Strategic Objectives

Workstream

Last Period

Demonstration Projects Year 2

Low risk/on schedule Med risk/in progress with issues which are being managed High risk/behind schedule/ Significant issues Complete

Demonstration Projects - Year 1 and 2

Workstreams Community Projects (Each of the Masterplan and Studies WB Projects Delivery

Regeneration of Whitehill Bordon in accordance with Eco-guidelines

Implementation of Eco-town

Current RAG

WORKSTREAM RAG SUMMARIES Community Projects

Masterplan and Studies

Delivery

Explanation of Status (see specific RAG reports for more detail) 2nd Phase Eco-station Refurbishment started in November 2011. Building work progressing to budget but is one week behind programme. The delay will be made up in the programme. The building has been stripped internally and completion remains on target for July 2012 Terrace House Competition winner is Ash Sakula Architects and land transfer is in progress Demonstration House Started on site November 2011. Building work progressing to budget and ahead of programme. Completion due July 2012 Quebec Barracks The Delivery Board agreed that a project team be set up to secure an exemplar, timely and commercially viable development of the Quebec Barracks site. It will do this by advising the landowners and their agents, working collaboratively to reduce delays and solve problems and facilitating community support for the proposals Completed Allotments Amphibian Pond Alexandra Park and Jubilee Park ecological improvements Bordon Inclosure Boardwalk Local Sports and Recreation Facilities strategy Timber Fitness Trail Community WiFi hotspot phase 1 Local Biomass Supply Case Studies Eco Pack phase 1 and 2 LCC Ecofit Retrofitting homes and insulation Liftshare Ongoing Youth Drop In Worker - project ongoing - updates received monthly Community Development Worker - project ongoing - updates received monthly Countryside Ranger - project ongoing - updates received monthly To Complete Green Network Enhancement Brash Pelletisation Viking Park consultation. The consultation period completed on 31st January 2012 and comments have been logged and will be responded to. No further decision will be made until the planning application is decided Two further masterplan studies are being undertaken. An HRA Refresh and Green Infrastructure Management and Maintenance. The HRA refresh will complete in March 2012 Project Delivery Programme produced and continues to be refined alongside Core strategy and outline planning programme PWC working with the Delivery Board on delivery organisation investment partner options Amec/GVA team - outline / hybrid planning work currently underway

PM UPDATE

2nd Phase of Eco-station is underway. The team is looking at other options to maintain a presence in the town while work continues Eco-terrace competition has received proposals from architects and competition is now complete EHDC, MoD and HCC working towards a land equalisation agreement EHDC, MoD, HCC working with GVA Grimley and Amec to produce an outline planning proposal. PWC is working with the project partners and Delivery Board in order to outline delivery vehicle options, 3 Workshops took place in late 2011 and February 2012 to work through these options. Owner

Workstream Reference & Description

RISK

Financial modelling doesn't align with market changes

Ian Parker

Tender process doesn't generate bid we want or provide suitable suppliers

Daphne Gardner

NEW risks, issues or changes

RISK

Key Actions (Jan-Mar)

Unable to create a commercially viable solution that meets sustainable ambitions including planning requirements.

Potential change to relevant policies

Demonstration Projects Year 2

Firestation phase 2 refurbishment Quebec Barracks development principles and design principles

Community Projects

Project closeout/lessons learned reports

Daphne Gardner

Demonstration Projects Year 2

Key Actions Masterplan and for next Studies period (April-June)

Draft Masterplan complete

Delivery G

Delivery

Firestation phase 2 and exhibition venue near completion Quebec Barracks planning application

G Masterplan and Studies

Ian Parker

Solution/Mitigation/Impact (changes) 1.) Include sensitivity testing in all future viability and financial predictions (Reduction) 2.) Identify appropriate mitigation funding (Contingency) 1.) Do not accept a tender that we are not confident with i.e. minimum level of acceptance (Prevention) 2.) Research and invite suitable firms to tender after advertising had taken place (Reduction) 3.) Clear brief for tender (Prevention) 4.) Stimulate interest in market (Reduction) 5.) Explore all procurement options 1.) Manage design expectations in line with local housing prices (Reduction) 2.) Options Appraisal/ Value engineering (Reduction) 3.) Identify suitable grants to secure the Eco-town strategy (Reduction) 4.) Detailed cost plans for each development (Reduction i.e. gives an indicator) 5.) Develop funded energy strategy for the town (Reduction) 6.) Using Demonstration projects for bench marking costs 1.) Have regular meetings with planning policy team to review relevant policies and ensure consistency with Core Strategy (Acceptance) 2.) Revert to Green-Town vision principles (Acceptance)

Core Strategy EIP Reports and preparation of evidence Consideration of draft Masterplan Publication of masterplan in May Quebec development brief complete Masterplan for Quebec site in progress

Core Strategy EIP G

Next Delivery Board Meeting

Whitehill Bordon Eco-town Highlight Report

155

14th June 2012

Appendix 4: Project Programme Whitehill Bordon DRAFT Eco-town Programme V4 ID

Task Name

Duration

Whitehill Bordon DRAFT Eco-town Programme

1175 days?

Mon 04/07/11

Fri 01/01/16

2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45

MoD Vacations Withdrawal from occupied sites Withdrawal from unoccupied sites TBA Operational Transition (Dates TBA) Transition Plan EHDC Support Services Plan Community Engagement & Vision 263 days? Engage with Community & update Masterplan 120 days Neighbourhood consultation Communications and Marketing (Dates TBA) Marketing to potential investors (Dates TBA PWC) Launch of partnering opportunity (Dates TBA PWC) Core Strategy and Masterplan Completion of studies Re-state vision Public Consultation on Masterplan Update masterplan Publish Masterplan Core Strategy Pre submission Published Core Strategy Submission Core Strategy EIP Core Strategy Adopted Adoption of Masterplan as SPD Evidence gathering / refresh the masterplan evidence Prepare draft SPD Statutory Consultation Representations and finalise SPD SPD Adoption (Final date to be confirmed) Masterplan Studies Completion of Current Studies (Phase 1) 0 days Completion of Rail GRIP 3 Study 138 days Evidence for Core Strategy Studies HRA Refresh Walking and Cycling Strategy Parking Strategy Additional Transport Work Dates TBA PWC Commercial Strategy Advice Stage 1 – Review Assumptions Review assumptions from GVA viability report Review and agree changes to Masterplan Obtain likely land release programme from MoD or test assumptions that we could use Stage 2 – Test Phasing Options Pre-meeting to the main technical workshop Technical workshop to test phasing options and impact of infrastructure investment on outputs

1174 days? 1 day? 1 day? 1 day? 1 day? 1 day? 195 days? 175 days? 65 days? 2 days 1 day 1 day 391 days? 216 days? 45 days? 87 days? 65 days? 0 days 31 days 5 days 10 days 21 days 213 days? 64 days? 43 days? 31 days? 22 days 0 days 241 days? 0 days 188 days? 130 days 109 days? 109 days? 109 days? 109 days? 130 days? 0 days 0 days 0 days 0 days 6 days 0 days 0 days

Mon 04/07/11 Thu 31/12/15 Mon 04/07/11 Mon 04/07/11 Mon 04/07/11 Mon 04/07/11 Mon 04/07/11 Mon 01/08/11 Mon 03/10/11 Mon 04/07/11 Mon 04/07/11 Tue 05/07/11 Mon 04/07/11 Mon 04/07/11 Mon 01/08/11 Thu 01/09/11 Mon 02/01/12 Mon 30/04/12 Fri 03/02/12 Mon 28/05/12 Mon 06/08/12 Mon 03/12/12 Tue 04/09/12 Tue 04/09/12 Thu 01/11/12 Fri 15/02/13 Mon 01/04/13 Fri 28/06/13 Mon 30/05/11 Mon 30/05/11 Wed 01/06/11 Tue 01/11/11 Tue 01/11/11 Tue 01/11/11 Tue 01/11/11 Tue 01/11/11 Tue 03/01/12 Fri 24/02/12 Fri 24/02/12 Fri 24/02/12 Fri 24/02/12 Wed 22/02/12 Wed 22/02/12 Thu 01/03/12

Thu 31/12/15 Thu 31/12/15 Mon 04/07/11 Mon 04/07/11 Mon 04/07/11 Mon 04/07/11 Fri 30/03/12 Fri 30/03/12 Fri 30/12/11 Tue 05/07/11 Mon 04/07/11 Tue 05/07/11 Mon 31/12/12 Mon 30/04/12 Fri 30/09/11 Fri 30/12/11 Fri 30/03/12 Mon 30/04/12 Fri 16/03/12 Fri 01/06/12 Fri 17/08/12 Mon 31/12/12 Fri 28/06/13 Fri 30/11/12 Mon 31/12/12 Fri 29/03/13 Tue 30/04/13 Fri 28/06/13 Mon 30/04/12 Thu 28/07/11 Fri 17/02/12 Mon 30/04/12 Fri 30/03/12 Fri 30/03/12 Fri 30/03/12 Fri 30/03/12 Mon 02/07/12 Fri 24/02/12 Fri 24/02/12 Fri 24/02/12 Fri 24/02/12 Thu 01/03/12 Wed 22/02/12 Thu 01/03/12

46 47 48 49 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97

Stage 3 – Viability testing Technical input on assumptions and development appraisals Cashflow modelling including exploring use of sources of public funding Development Partner procurement OJEU Process 474 days Outline Planning Application Mobilisation & information gathering Start up meeting Document review Identifying additional technical survey requirements Review/ agree planning strategy (PT level) Review/ update programme Agree/ prepare consultation strategy Undertake technical surveys/ work Ecological surveys Utilities survey Buildings survey Topographical Survey Transportation work Noise assessment (if required) (TBA) Contamination assessment Cultural heritage survey, landscape & visual Preliminary FRA Other Technical Surveys Summary Report Progress illustrative masterplans/ OPA plans Review AECOM framework masterplan Framework update Update constraints/ opportunities Review land use budget/ capacity Develop options

0 days 0 days 0 days 2 days? 1174 days? 195 days 1 day 20 days 105 days 65 days 18 days 89 days 259 days? 235 days 109 days 109 days 109 days? 109 days 109 days 109 days 109 days 109 days 109 days 20 days? 219 days 22 days 87 days 18 days 63 days 44 days

Fri 23/03/12 Fri 23/03/12 Fri 23/03/12 Tue 15/11/11 Mon 04/07/11 Mon 04/07/11 Mon 04/07/11 Mon 03/10/11 Mon 03/10/11 Mon 02/01/12 Wed 01/02/12 Tue 25/10/11 Tue 01/11/11 Mon 05/12/11 Tue 01/11/11 Tue 01/11/11 Tue 01/11/11 Tue 01/11/11 Tue 01/11/11 Tue 01/11/11 Tue 01/11/11 Tue 01/11/11 Tue 01/11/11 Mon 05/03/12 Tue 01/11/11 Tue 01/11/11 Tue 01/11/11 Wed 01/02/12 Wed 01/02/12 Mon 02/04/12

Fri 23/03/12 Fri 23/03/12 Fri 23/03/12 Wed 16/11/11 Fri 01/01/16 Fri 30/03/12 Mon 04/07/11 Fri 28/10/11 Fri 24/02/12 Fri 30/03/12 Fri 24/02/12 Fri 24/02/12 Fri 26/10/12 Fri 26/10/12 Fri 30/03/12 Fri 30/03/12 Fri 30/03/12 Fri 30/03/12 Fri 30/03/12 Fri 30/03/12 Fri 30/03/12 Fri 30/03/12 Fri 30/03/12 Fri 30/03/12 Fri 31/08/12 Wed 30/11/11 Wed 29/02/12 Fri 24/02/12 Fri 27/04/12 Thu 31/05/12

Project: Whitehill Bordon DRAFT EcoDate: Fri 17/02/12

Start

Finish

Qtr 2, 201 Qtr 3, 201 Qtr 4, 201 Qtr 1, 201 Qtr 2, 201 Qtr 3, 201 Qtr 4, 201 Qtr 1, 201 Qtr 2, 201 Qtr 3, 201 Qtr 4, 201 Qtr 1, 201 Qtr 2, 201 Qtr 3, 201 Qtr 4, 201 Qtr 1, 201 Qtr 2, 201 Qtr 3, 201 Qtr 4, 201 Qtr 1, 20 Apr a Jun Jul u e Oct o e Jan e Mar Apr a Jun Jul u e Oct o e Jan e Mar Apr a Jun Jul u e Oct o e Jan e Mar Apr a Jun Jul u e Oct o e Jan e Mar Apr a Jun Jul u e Oct o e Jan e M

30/04

28/06 30/05

W.Shillam D.Gardner 24/02 24/02 24/02 24/02 22/02 01/03 23/03 23/03 23/03

04/07

Task

Milestone

Rolled Up Task

Rolled Up Progress

External Tasks

Group By Summary

Progress

Summary

Rolled Up Milestone

Split

Project Summary

Deadline

Page 1

156

Whitehill Bordon DRAFT Eco-town Programme V4 ID 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173

Task Name

Duration

Evaluate options Viability testing Sustainability appraisals Consult on options Identify/ progress preferred option (to support EiP - August) Obtain approvals to preferred option Draft preliminary application documents Draft Planning Performance Agreement EIA scoping Environmental Statement Energy Strategy HRA/ Appropriate Assessment Transport assessment and travel plan Flood risk assessment and SWMP*1 Water cycle strategy Socio-economic statement Other assessments e.g. retail impact/ health/ sport/ leisure impact assessments Utilities statement Planning statement Design & access statement Sustainability appraisal and statement Statement of community involvement S106 Heads of Terms/ CIL Prepare draft plans, parameters plans Consultation Agree strategy (see 7 above) Core Strategy submission consultation Core Strategy submission Masterplan options testing Statutory consultees (as required) LPA pre-application meetings LPA pre-application meetings 1 LPA pre-application meetings 2 LPA pre-application meetings 3 LPA pre-application meetings 4 LPA pre-application meetings 5 LPA pre-application meetings 6 Specialist technical groups (TBA) April May June July August September LPA/ Delivery Board 15 December 2011 14 March 2012 14 June 2012 13 September 2012 13 December 2012 Pre-application consultation Core Strategy EiP Core Strategy adoption SPD Final consultation SPD Adoption Finalise PA documentation Amend in light of comments Prepare forms/ certificates/ fee Collate/ review all documents Obtain approvals to submit Submit Application Post-submission Respond to LPA issues (4-6 months) Negotiate obligations/ affordable housing/ S278 etc (4-6 months) PA determined (01/10/2013) Detailed consents Prepare and submit (2014) Pre-commencement conditions (2014) Set up period (2015) Start on site/ early 2016 Landowners Issues Land Equalisation Agreement TBA Quebec Barracks (Dates to be approved) Preliminary/ baseline tasks: Inception Collate/ review existing information

Project: Whitehill Bordon DRAFT EcoDate: Fri 17/02/12

40 days 40 days 40 days 20 days 45 days 45 days 282 days 66 days 43 days 60 days 60 days 60 days 60 days 60 days 60 days 60 days 60 days 60 days 60 days 60 days 60 days 21 days 130 days 41 days 501 days 84 days 33 days 4 days 22 days 1 day 216 days 1 day 1 day 1 day 1 day 1 day 1 day 382 days 1 day 1 day 1 day 1 day 1 day 1 day 261 days 1 day 1 day 1 day 1 day 1 day 43 days 23 days 16 days 20 days 23 days 85 days 40 days 40 days 21 days 22 days 1 day 131 days 110 days 110 days 1 day 804 days 543 days 152 days 154 days 0 days 1 day? 1 day? 588 days? 11 days 1 day 9 days

Start Mon 04/06/12 Mon 04/06/12 Mon 04/06/12 Mon 02/07/12 Mon 02/07/12 Mon 02/07/12 Thu 01/03/12 Thu 01/03/12 Mon 03/09/12 Mon 01/10/12 Mon 01/10/12 Mon 01/10/12 Mon 01/10/12 Mon 01/10/12 Mon 01/10/12 Mon 01/10/12 Mon 01/10/12 Mon 01/10/12 Mon 01/10/12 Mon 01/10/12 Mon 01/10/12 Fri 01/03/13 Mon 01/10/12 Fri 01/02/13 Mon 04/07/11 Tue 01/11/11 Wed 01/02/12 Tue 29/05/12 Mon 02/07/12 Mon 04/07/11 Mon 06/08/12 Mon 06/08/12 Mon 01/10/12 Mon 03/12/12 Mon 04/02/13 Mon 01/04/13 Mon 03/06/13 Thu 15/12/11 Wed 11/04/12 Wed 16/05/12 Wed 13/06/12 Wed 18/07/12 Wed 22/08/12 Wed 19/09/12 Thu 15/12/11 Thu 15/12/11 Wed 14/03/12 Thu 14/06/12 Thu 13/09/12 Thu 13/12/12 Tue 01/01/13 Wed 01/08/12 Mon 10/12/12 Fri 01/02/13 Wed 01/05/13 Mon 04/02/13 Mon 04/02/13 Mon 04/02/13 Mon 01/04/13 Wed 01/05/13 Fri 31/05/13 Mon 03/06/13 Mon 03/06/13 Mon 03/06/13 Mon 02/12/13 Mon 03/12/12 Mon 03/12/12 Mon 01/12/14 Mon 01/06/15 Fri 01/01/16 Mon 04/07/11 Mon 04/07/11 Thu 01/09/11 Thu 01/09/11 Thu 01/09/11 Mon 05/09/11

Finish

Fri 27/07/12 Fri 27/07/12 Fri 27/07/12 Fri 27/07/12 Fri 31/08/12 Fri 31/08/12 Fri 29/03/13 Thu 31/05/12 Wed 31/10/12 Fri 21/12/12 Fri 21/12/12 Fri 21/12/12 Fri 21/12/12 Fri 21/12/12 Fri 21/12/12 Fri 21/12/12 Fri 21/12/12 Fri 21/12/12 Fri 21/12/12 Fri 21/12/12 Fri 21/12/12 Fri 29/03/13 Fri 29/03/13 Fri 29/03/13 Mon 03/06/13 Fri 24/02/12 Fri 16/03/12 Fri 01/06/12 Tue 31/07/12 Mon 04/07/11 Mon 03/06/13 Mon 06/08/12 Mon 01/10/12 Mon 03/12/12 Mon 04/02/13 Mon 01/04/13 Mon 03/06/13 Fri 31/05/13 Wed 11/04/12 Wed 16/05/12 Wed 13/06/12 Wed 18/07/12 Wed 22/08/12 Wed 19/09/12 Thu 13/12/12 Thu 15/12/11 Wed 14/03/12 Thu 14/06/12 Thu 13/09/12 Thu 13/12/12 Thu 28/02/13 Fri 31/08/12 Mon 31/12/12 Thu 28/02/13 Fri 31/05/13 Fri 31/05/13 Fri 29/03/13 Fri 29/03/13 Mon 29/04/13 Thu 30/05/13 Fri 31/05/13 Mon 02/12/13 Fri 01/11/13 Fri 01/11/13 Mon 02/12/13 Fri 01/01/16 Wed 31/12/14 Tue 30/06/15 Thu 31/12/15 Fri 01/01/16 Mon 04/07/11 Mon 04/07/11 Mon 02/12/13 Thu 15/09/11 Thu 01/09/11 Thu 15/09/11

11/04 16/05 13/06 18/07 22/08 19/09 15/12 14/03 14/06 13/09 13/12

01/09

Task

Milestone

Rolled Up Task

Rolled Up Progress

External Tasks

Group By Summary

Progress

Summary

Rolled Up Milestone

Split

Project Summary

Deadline

Page 2

157

Whitehill Bordon DRAFT Eco-town Programme V4 ID 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 477 478 479 480 481 482 483 484

Task Name

Duration

Start

Identify gaps 1 day Thu 15/09/11 Prepare options 98 days? Fri 16/09/11 Undertake further survey work 10 days Mon 19/09/11 Identify options 10 days Mon 26/09/11 Options workshop 1 day Tue 11/10/11 Initial assessment of options (policy compliance/ design/ viability testing/ viability assessment, access, job creation 82 days? Monetc) 10/10/11 Liaison with statutory consultees 98 days? Fri 16/09/11 Report to Project Team 74 days? Mon 17/10/11 Prepare presentation 3 days? Mon 17/10/11 Discussion and feedback 1 day Thu 20/10/11 1 day Tue 13/12/11 1 day Thu 26/01/12 Develop preferred option 115 days? Mon 24/10/11 Work up masterplan 115 days? Mon 24/10/11 Workstreams 87 days? Thu 01/12/11 Further technical work/ viability testing see ATLAS task list 95 days? Mon 24/10/11 Obtain approval to development principles 90 days? Mon 28/11/11 Delivery Board Interim Approval 2 days? Mon 28/11/11 Consultation on development principles 21 days? Tue 03/01/12 Design workshops 2 days? Thu 08/03/12 Approve development principles 1 day? Fri 30/03/12 Landowners sign off/ amends Landowners 1 day? Fri 30/03/12 Delivery Board approval 1 day? Thu 15/03/12 Prepare planning application documents 109 days? Mon 02/01/12 ES Scoping and Screening 40 days? Mon 06/02/12 ES preparation (if required) 109 days? Mon 02/01/12 Ecology/Landscape/heritage statements (if necessary) 66 days? Thu 01/03/12 Planning Statement 66 days? Thu 01/03/12 Design and Access Statement 66 days? Thu 01/03/12 Sustainability Statement 66 days? Thu 01/03/12 Energy Statement 66 days? Thu 01/03/12 SUDS Strategy 66 days? Thu 01/03/12 Viability Statement 66 days? Thu 01/03/12 Affordable Housing Strategy 66 days? Thu 01/03/12 Flood Risk Assessment 66 days? Thu 01/03/12 Transportation 66 days? Thu 01/03/12 Draft S106 66 days? Thu 01/03/12 Heads of Terms 66 days? Thu 01/03/12 Statement of Community Involvement 66 days? Thu 01/03/12 Public Consultation 113 days? Wed 25/01/12 Consult Technical Groups (monthly) 91 days Wed 25/01/12 Consult Technical Groups (monthly) 1 1 day Wed 25/01/12 Consult Technical Groups (monthly) 2 1 day Wed 29/02/12 Consult Technical Groups (monthly) 3 1 day Wed 28/03/12 Consult Technical Groups (monthly) 4 1 day Wed 25/04/12 Consult Technical Groups (monthly) 5 1 day Wed 30/05/12 Other Consultation 3 days? Mon 27/02/12 Pre-application consultation 21 days? Fri 01/06/12 Approve final document 93 days? Mon 25/06/12 Amend documents to reflect comments 5 days? Mon 25/06/12 Obtain approvals (DIO/ HCC/ EHDC/ PT/ Delivery Board 22 days? Mon 02/07/12 Submit planning application 1 day? Tue 31/07/12 Planning consent by end Oct 1 day? Wed 31/10/12 Market land 150 days? Mon 03/09/12 Draft marketing documents 20 days? Mon 03/09/12 Market site 40 days? Mon 05/11/12 Shortlist developers 23 days? Tue 01/01/13 Obtain approvals to appoint 19 days? Mon 04/02/13 Appoint 20 days? Mon 04/03/13 Detailed planning application preparation 85 days? Mon 04/03/13 Developer led 65 days? Mon 04/03/13 Pre application consultation 20 days? Mon 03/06/13 Submission 1 day? Fri 28/06/13 Post application submission 151 days? Mon 06/05/13 Approval September 2013 20 days? Mon 02/09/13 Start on site - demolition/preparation works 20 days Mon 06/05/13 Start on site - building works - 2yrs 1 day Mon 02/12/13 Community Engagement 1171 days Wed 06/07/11 Landowners Group Meetings 220 days Thu 23/02/12 Landowners meeting 0 days Thu 23/02/12 Landowners meeting 0 days Fri 23/03/12 Landowners meeting 0 days Thu 26/04/12 Landowners meeting 0 days Thu 24/05/12 Landowners meeting 0 days Thu 28/06/12 Landowners meeting 0 days Thu 26/07/12 Landowners meeting 0 days Thu 23/08/12

Project: Whitehill Bordon DRAFT EcoDate: Fri 17/02/12

Finish Thu 15/09/11 Tue 31/01/12 Fri 30/09/11 Fri 07/10/11 Tue 11/10/11 Tue 31/01/12 Tue 31/01/12 Thu 26/01/12 Wed 19/10/11 Thu 20/10/11 Tue 13/12/11 Thu 26/01/12 Fri 30/03/12 Fri 30/03/12 Fri 30/03/12 Fri 02/03/12 Fri 30/03/12 Tue 29/11/11 Tue 31/01/12 Fri 09/03/12 Fri 30/03/12 Fri 30/03/12 Thu 15/03/12 Thu 31/05/12 Fri 30/03/12 Thu 31/05/12 Thu 31/05/12 Thu 31/05/12 Thu 31/05/12 Thu 31/05/12 Thu 31/05/12 Thu 31/05/12 Thu 31/05/12 Thu 31/05/12 Thu 31/05/12 Thu 31/05/12 Thu 31/05/12 Thu 31/05/12 Thu 31/05/12 Fri 29/06/12 Wed 30/05/12 Wed 25/01/12 Wed 29/02/12 Wed 28/03/12 Wed 25/04/12 Wed 30/05/12 Wed 29/02/12 Fri 29/06/12 Wed 31/10/12 Fri 29/06/12 Tue 31/07/12 Tue 31/07/12 Wed 31/10/12 Fri 29/03/13 Fri 28/09/12 Fri 28/12/12 Thu 31/01/13 Thu 28/02/13 Fri 29/03/13 Fri 28/06/13 Fri 31/05/13 Fri 28/06/13 Fri 28/06/13 Mon 02/12/13 Fri 27/09/13 Fri 31/05/13 Mon 02/12/13 Wed 30/12/15 Thu 27/12/12 Thu 23/02/12 Fri 23/03/12 Thu 26/04/12 Thu 24/05/12 Thu 28/06/12 Thu 26/07/12 Thu 23/08/12

11/10

20/10 13/12 26/01

15/03

31/07 31/10

04/03

28/06

23/02 23/03 26/04 24/05 28/06 26/07 23/08

Task

Milestone

Rolled Up Task

Rolled Up Progress

External Tasks

Group By Summary

Progress

Summary

Rolled Up Milestone

Split

Project Summary

Deadline

Page 3

158

Whitehill Bordon DRAFT Eco-town Programme V4 ID 485 486 487 488 489 490 491 492 493 494 495 496 497 502 507 512 517 518 519 520 521 522 523 524 525 526 527 528 529 530 531 532 533 534 535 541 547 555 556

Task Name

Duration

Landowners meeting Landowners meeting Landowners meeting Landowners meeting Delivery Board Meetings Delivery Board Meeting Delivery Board Meeting Delivery Board Meeting Delivery Board Meeting Delivery Board Meeting Delivery Board Meeting Specialist Group Meetings Community Facilities & Amenities Infrastructure and Transport Economic Development Housing Demonstration Projects Eco-station/Eco-house Tender process Sign contract with Main Contractor Site works - eco station Site work - eco-house Commissioning Opening Monitoring Radian Competition Prepare competition Advertise Stage 1 Stage 1 competition Announce outcome of stage 1 Stage 2 competition Planning application Planning Construction start Transport Infrastructure Rail Green Infrastructure Completion of Community & Demonstrator Projects (Ph2) 132 days Completion of Community & Demonstrator Projects (Ph3) 263 days

Project: Whitehill Bordon DRAFT EcoDate: Fri 17/02/12

0 days 0 days 0 days 0 days 325 days 0 days 0 days 0 days 0 days 0 days 0 days 353 days 205 days 200 days 124 days 343 days 653 days? 476 days? 64 days? 0 days 130 days? 130 days? 21 days? 0 days 261 days 653 days? 1 day? 0 days 66 days? 0 days 65 days? 85 days? 132 days? 261 days? 1 day? 1 day? 1 day? 132 days? 263 days?

Start Thu 27/09/12 Thu 25/10/12 Thu 22/11/12 Thu 27/12/12 Thu 15/09/11 Thu 15/09/11 Thu 15/12/11 Thu 15/03/12 Thu 14/06/12 Thu 13/09/12 Thu 13/12/12 Mon 04/07/11 Tue 24/01/12 Thu 02/02/12 Tue 31/01/12 Mon 04/07/11 Thu 30/06/11 Tue 05/07/11 Tue 05/07/11 Fri 30/09/11 Mon 03/10/11 Mon 03/10/11 Mon 02/04/12 Fri 30/03/12 Tue 01/05/12 Thu 30/06/11 Mon 04/07/11 Thu 30/06/11 Fri 01/07/11 Fri 30/09/11 Mon 03/10/11 Tue 03/01/12 Tue 01/05/12 Tue 01/01/13 Mon 04/07/11 Mon 04/07/11 Mon 04/07/11 Mon 04/07/11 Mon 04/07/11

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30/09

30/03

30/06 30/09

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Page 4

159

Agenda item 6

Items for future Delivery Board meetings th

Project update report (standing item) to include: - Viking Park - Eco-station and Exhibition house update - Green Infrastructure Strategy - Habitats Regulations Assessment - Water Cycle Study - Energy Feasibility Study - Green Infrastructure work - The Board’s Programme of work - PwC - Neighbourhood engagement events Outcomes from Specialist Groups and Chairman/ Vice Chairman/ Lead Officers meetings (standing item) Overall project programme report to include high level project plan (standing item) Landowners update report (standing item) Transition Group update (standing item) Education skills, skills centre and training Proposals for the Long term management and maintenance of Community Assets Commercial strategy advice from PWC advice (presentation) Design principles for demonstration scheme at Quebec Barracks Proposed neighbourhood charter Arrangements for recruiting the permanent chairman of the Board Risk register (standing item) Findings of the neighbourhood consultation Amended Framework Masterplan

Transport Studies - Traffic management - Walking & cycling - Car parking - GRIP3

15 March 2012

14 June 2012

√

13 September 2012 √

13 December 2012 √

√

√ √

√ Final √ √ √ √

√

√ √ (presentation)

√ (update for DB to agree masterplan √

Agenda item 7 Workshop A

Whitehill Bordon Opportunity Standing Conference ______________________________________________________________ Date of meeting:

1st March 2012

Title of report:

E-Car Club: Low Carbon Community Pilot

Author:

Kate Hillerby, Funding Manager

Reference no: WBPD009-2012 ______________________________________________________________

What the report is about: (attach a report or summarise here what you will be presenting to the Standing Conference)

Whitehill Bordon is one of seven communities shortlisted to pilot an E-Car Club. This is a competitively priced, wholly electric, pay-per-use car club, offering residents the convenience and flexibility of a full sized private car without the cost of owning one. The pilot is being run by National Energy Foundation (NEF) in partnership with Sustainable Ventures. To be selected by NEF for the pilot, the community will be asked to show support for the ECar Club project as the successful communities are likely to be those that demonstrate that people will use the E-cars and that the clubs will therefore be commercially viable. To gauge community interest and refine the scheme to suit each community, NEF have issued a survey and have set a target of at least 100 responses from each community by March 23rd. NEF will also run a community engagement event in March to explain how the E-Car Club would work to as many residents as possible. Please see the attached E-Car: Press Briefing for more information about the pilot project.

What the Standing Conference is being asked to consider or comment on: The Standing Conference is being asked to consider whether there should be an E-Car Club pilot in Whitehill Bordon. If it is keen to be part of this pilot, how will individual members take responsibility for stimulating community interest in participating and ensuring that at least 100 residents complete the survey by the 23rd March and that there is good attendance at the E-Car Club community engagement event in March.

E-CAR: PRESS BRIEFING E-Car – The Electric Vehicle Car Club 02.02.2012 | Press Summary What is it?

Community Shortlist:

E-Car will be a competitively priced, wholly electric, pay-per-use car club, designed to provide community groups with the convenience and flexibility of a full-sized private car without the high cost of owning one. And all with the lowest emissions in the market today! What will E-Car do? We will take full responsibility for permitting, vehicle acquisition and ownership, charging infrastructure, electricity provision, maintenance, booking systems, cleaning, servicing and taxes - as well as ensuring vehicles are charged and ready to run for 70 miles +. How will E-Car work? Members will have unlimited access to full-sized electric vehicles parked in convenient locations throughout their neighbourhood. These cars can then be booked online, by phone or using a mobile application, unlocked using an E-Car membership card, driven for as long as they are required, and then returned to their dedicated parking bay. How much does it cost? E-Car members will pay a membership fee of £4.50/month followed by transparent hourly usage rates starting at £5.95 p/h. There will be no additional fees, fuel surcharges or mileage costs. When do you launch? E-Car will be running an operational pilot in 3 or more locations from Summer 2012. Following successful completion of this trial, national roll-out will follow in 2013. Pilot communities are currently being selected in partnership with the National Energy Foundation.

Following strong interest from over 40 communities across the United Kingdom, 7 low carbon hubs have been shortlisted for inclusion in the E-Car pilot programme: Harrow, Greater London

Wolverton, Milton Keynes

Wadebridge, Cornwall

Whitehill Bordon, Hampshire

Abingdon, Oxfordshire

North Oxford, Oxfordshire

Isle of Wight, Hampshire

From these community groups between 3 and 5 will be chosen for the operational phase of the pilot.

E-CAR – KEY FACTS Pilot - 2012 Year 3 - 2014 3-5 Communities 30+ Communities 15-30 Full-sized Electric Vehicles 300 + Full-sized Electric Vehicles 500+ Members 15,000+ Members It has been estimated by Carplus, the national body promoting the development of car clubs and car sharing schemes, that each car club car replaces approximately 24.5 privately owned vehicles. E-Car will not only replace them, but replace them with the most sustainable automobiles on the market. Developed by:

www.sustainableventures.co.uk

In partnership with:

www.nef.org.uk

For more information: E-Car - chris.morris@sustainableventures.co.uk Communities - delphine.wolfe@nef.org.uk General Enquiries - +44 (0) 20 3582 0855

PRESS BRIEFING: E-CAR - THE ELECTRIC VEHICLE CAR CLUB | The registered office of E-Car Club Ltd – a private limited company, registered in England and Wales will number 7789666 – is 71, Collier Street, London n1 9BE. 162

Agenda item 7 Workshop B

Whitehill Bordon Opportunity Standing Conference ______________________________________________________________ Date of meeting:

Thursday 1st March 2012

Title of report:

Whitehill Bordon - a Learning Community

Author:

Peter Rabbett, Consultant to HCC

Reference no: WBPD005-2012 ______________________________________________________________

What the report is about: (attach a report or summarise here what you will be presenting to the Standing Conference)

The attached paper sets out issues and recommendations to be considered at the Standing Conference workshop on ‘a Learning Community’. The paper: • summarises the work that has taken place to date; • the issues to be considered; • the recommendations for future action.

What the Standing Conference is being asked to consider or comment on: The Eco-town Masterplan would benefit from a strategic plan for the delivery of learning, training and leisure through investment in a ‘Learning Village’. This work should produce: • a programme for engaging young people and their parents in the development of the Masterplan; an agreed strategy for learning, training and leisure; • • a site appraisal and development options; • a strategic partnership with a Higher Education provider; • an implementation programme. The outcomes of the Standing Conference workshop will be written up into a report which will be presented at the Delivery Board meeting on 15th March 2012.

Whitehill Bordon Eco-town - a learning community Standing Conference workshop paper Background: This paper presents a summary of the issues to be raised and proposals to be presented at the Standing Conference on 1st March 2012. The workshop on Whitehill Bordon Eco-town - a learning community will draw together the work which has taken place in the community. Whitehill and Bordon are served by a Local Children’s Partnership (LCP). LCPs are the ‘delivery arm’ of Hampshire Children’s Trust at local level, implementing strategic improvement plans in the locality. The LCP brings together local agencies and providers of services for children and young people. The LCP includes representatives of all schools, children’s centres, early years providers and targeted services for young people, their families and communities. The LCP has developed its vision for 21st century learning - a vision which places learning for all at the heart of the community. The work of the LCP builds on and takes forward the work of Hampshire County Council for the ‘Building Schools for the Future’ (BSF) programme in its statutory role as the Local Education Authority. Hampshire’s BSF Strategy for Change was developed through 18 months consultation with stakeholders throughout 2007 - 2009. It sets out the content and action required to modernise education provision and improve outcomes for all learners. Whitehill Bordon Eco-town Specialist Groups have undertaken detailed consideration of the medium and long term needs of the community and the investment required to ensure education and training contributes to achieving the overall goals and aspirations of the Eco-town programme. The purpose of the workshop is to: • confirm the commitment to education and training at the heart of the proposals to regenerate Whitehill and Bordon; • understand the challenges to be met in achieving this commitment; • consider the possible modifications required to the Masterplan; • consider the next steps required to make progress.

The workshop will explore: 21st Century Learning - changing paradigms The knowledge, skills, abilities and aptitudes that young people will require to thrive throughout the 21st Century are radically different from those we acquired when we were at school. The pace of economic, technological, environmental and social change will require very different skills and abilities from young people as they enter adult and working life. A child born in 2012 will graduate from University in 2032 and be amongst the leaders of their specialism by 2050. We have developed a model for learning in the 21st Century - we need the facilities, resources and technology to enable that model to operate. Our investment now will help shape the future of the next generations. Learning at the heart of a community Whitehill Bordon Eco-town is planning for sustainable growth. It is seeking to attract new residents, new commerce and industry, and build a sustainable community. Education is a proven, potent agent in a thriving community. A successful learning community is known to increase land and property values, attract new industries and investment, raise aspirations and improve opportunities. A learning community ensures that all generations have opportunities to learn and to re-train; people of all ages can learn together; learning takes place in formal and less formal settings; everyone contributes to the learning community. A Learning Village The Eco-town Masterplan identifies investment in Children’s Centres, early years provision, primary and secondary education. In addition, Specialist Groups have explored the requirements for further education and training. The Masterplan also includes provision for sports, leisure and recreation. The Local Children’s Partnership is looking at successful models for the integrated provision of these services through ‘campus’ and ‘hub/spoke’ models. These models have demonstrated significant benefits in improved outcomes for learners and communities; and, they have shown demonstrable economies of scale through integrated provision. A strategic partnership with a Higher Education provider is essential - to provide a local site for undergraduate and post-graduate learning and to establish a research centre as a magnet for new commerce and industry K:\Corporate Shared Folders\Whitehill Bordon\011 Meetings\Delivery Board Partners: EAST HAMPSHIRE DISTRICT COUNCIL, HAMPSHIRE COUNTY COUNCIL, WHITEHILL TOWN COUNCIL, WHITEHILL TOWN PARTNERSHIP, MINISTRY of DEFENCE, HOMES & COMMUNITIES AGENCY - 165 -

Investment in 21st century learning The Eco-town Masterplan would benefit from a strategic plan for the delivery of learning, training and leisure through investment in a ‘Learning Village’. This work should produce: • a programme for engaging young people and their parents in the development of the Masterplan; • an agreed strategy for learning, training and leisure; • a site appraisal and development options together with a funding strategy; • a strategic partnership with a Higher Education provider; • an implementation programme.