Standing Conference papers

Standing Conference Meeting to be held on Thursday 31st May from 10:00am until 12:30pm Main Hall, Forest Community Centre

A G E N D A 1.

2.

Welcome and introductions – Chairman (verbal) (5 mins) Business section of Standing Conference Neighbourhood Quality Charter Sarah Allan, Eco-housing and Retrofitting Theme Lead (paper attached) (15 mins)

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3.

Whitehill & Bordon Eco-town Revised Masterplan (May 2012) Page 24 Mandar Puranik, Planning and Urban Design Theme Lead 29 (paper attached) (15 mins)

4.

Transport Studies update Tim Wall, Team Leader - Highways Development Planning (paper attached) (15 mins)

Page 30 40

5.

Outcomes from Specialist Groups and Chairman/ Vice Chairman/ Lead Officers meetings Chris Youngs, Eco Coordinator, Whitehill Town Council (paper attached) (15 mins)

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6.

Project progress report Simon Beach, Project Coordinator (paper attached) (15 mins)

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7.

Forward Programme - Dates of Standing Conference meetings in 2012 (At least two weeks prior to the Delivery Board meetings) Thursday 30th August 2:30pm – 5:00pm Main Hall, Forest Community Centre Thursday 29th November 6:30 pm – 9:00pm Eco-station - Dates of Delivery Board meetings in 2012 Thursday 14th June - 10:00am – 12:30pm Main Hall, Forest Community Centre Thursday 6th September 2:30pm – 5:00pm Main Hall, Forest Community Centre Thursday 13th December 6:30 pm – 9:00pm Eco-station - Items for future meetings To discuss items for future meetings (attached) (5 mins)

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Workshop session of Standing Conference 8.

9.

Workshop A: Eco-town Inward Investment Workshop Susan Robbins, Economic Development Theme Lead (paper attached) (45 mins discussion, 10 minutes feedback) Closing remarks and feedback (10 mins) Total time – 2 hours 30 mins

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Agenda item 2

Whitehill & Bordon Opportunity Standing Conference ______________________________________________________________ Date of meeting:

31st May 2012

Title of report:

Neighbourhood Quality Charter

Author:

Sarah Allan, Eco-housing and retrofitting project lead

Reference no: WBPD017-2012 ______________________________________________________________

What the report is about: (attach a report or summarise here what you will be presenting to the Standing Conference)

See attached report and appendix.

What the Standing Conference is being asked to consider or comment on:

The Standing Conference is asked to consider the contents of the Charter prior to its consideration for adoption by the Delivery Board.

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Agenda item 2

Whitehill & Bordon Opportunity Delivery Board ______________________________________________________________ Date of meeting:

14th June 2012

Title of report:

Neighbourhood Quality Charter

Author:

Sarah Allan, Eco-housing and retrofitting theme lead

Reference no: WBPD017-2012 ______________________________________________________________ Executive Summary: (Not more than 2 small paragraphs) This report describes the further work that has been carried out to develop the principles of the Neighbourhood Quality Charter since it was last discussed by the Delivery Board in December 2011. The main purpose of the Charter is to represent a shared agreement about what constitutes good design in relation to homes and neighbourhoods and to guide planning application decisions.

The final draft Charter is appended to the report and the Delivery Board members are recommended to adopt the principles and become signatories to the Neighbourhood Quality Charter.

Date: 18/05/2012 Version: V1.0

Status of Report: Public (Exempt or Public)

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Purpose of report: Since December 2011, further work has been done to revise the Charter principles to ensure the document reflects the work and comments of the Housing Specialist Group between July 2011 to March 2012, as well as reflecting national, county and local policies and guidance.

The report is to confirm the Delivery Board’s commitment to sign up to the Charter.

Recommendations requiring Board considerations: It is recommended to the Delivery Board that members adopt the Neighbourhood Quality Charter (see Appendix 1) and become signatories to the four principles.

Consultation and comments received: Comments were received on the draft Charter principles at various meetings throughout the preparation stage since December 2011: • Sustainable Environment Specialist Group workshop on 10th January 2012 – focusing on principles around the wider Environment and open spaces • Infrastructure and Transport Specialist Group workshop on 2nd February 2012 – focusing on principles around parking • Whitehill Town Council meeting on 16th April 2012 • Officer level comments from Hampshire County Council transport planning team and EHDC planning policy team On 9th March 2012, a day-long workshop was held with members of the community focusing on agreeing design principles for Quebec Barracks. The process tested and validated the Charter principles.

In order for the document to be considered as a material consideration, it has been suggested that it is taken to East Hampshire District Council’s Development Policy Panel for their discussion. It will not go through the formal adoption process but the contents will be scrutinised by the Panel.

Community engagement proposals: The process leading up to the production of the Charter principles has involved engagement with the community through the Specialist Groups and the Standing Conference. Further engagement will be necessary beyond the Charter, involving the community to discuss and test design principles across the town and on particular sites, over the year ahead.

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1 Background (reason for report) 1.1 In April 2011, the Housing Specialist Group agreed to prepare a Neighbourhood Quality Charter for Whitehill & Bordon. This document is owned by the group, with input from the wider community through the Standing Conference and other Specialist Groups. Its main purpose is to represent a shared agreement about what constitutes good design in relation to homes and neighbourhoods and to guide planning application decisions. The Charter is referred to in the Whitehill & Bordon chapter of the emerging Joint Core Strategy and the Whitehill & Bordon Eco-town masterplan, (May 2012). We would like it to be a material consideration in planning application decisions.

1.2 This has been a creative exercise where local knowledge of existing neighbourhoods and issues of common concern and agreement between participants, have informed the four principles in this Charter.

1.3 Building for Life has been a useful tool to help the group identify the elements that create a well-designed neighbourhood. It is the national quality standard for homes and neighbourhoods and has been tried and tested on newly built schemes and planning applications across the country. The 20 questions forming the Building for Life criteria are used to evaluate the quality of housing developments. The 20 questions are structured under four chapters: Environment and Community; Character; Streets Parking and Pedestrianisation; Design and Construction. Whilst Building for Life is an umbrella for other standards such as Lifetime Homes and Secured by Design, the Housing Specialist Group have also discussed the need to cover issues of integrating habitats for wildlife within developments. The Building for Life criteria can be found in the appendix of this report. More information on Building for Life can also be found at www.buildingforlife.org. The Charter principles draw on other relevant guidance such as Biodiversity by Design, Manual for Streets and the Urban Design Compendium.

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Subject of report and considerations

2.1 The 12 draft Charter principles that were seen by the Delivery Board in December 2011, have been revised following further engagement with Specialist Groups and feedback from Whitehill Town Council, the Chair of the Housing Specialist Group and EHDC officers.

2.2 This final draft of the Charter (Appendix 1) will also be taken to the Development Policy Panel for scrutiny and discussion to support its use as a material consideration for planning applications.

2.3 The Charter is underpinned by the Eco-town Vision, the revised masterplan and policies in the Joint Core Strategy.

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Risk assessment

3.2 Without the Charter, there is a risk that residents’ views do not influence the quality of future development early enough, creating lack of clarity early on about what is expected from developers, which could cause delays during planning.

3.3 The Charter encapsulates a shared understanding about the principles for what a well designed and sustainable neighbourhood in the town might be like. It is important to start to be specific about what a well designed, sustainable neighbourhood is, even at this early stage, without being prescriptive and overly detailed.

3.4 The endorsement of the Charter by the Delivery Board will help to reinforce the role that good design should have in the planning of the town.

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Contributions to Delivery Board Priorities

4.1 Ensuring Eco-town objectives are met and to help the implementation of the Board’s future work.

5 Resource implications 5.2 The Charter has been prepared in-house by the Whitehill & Bordon Ecotown team underpinned by the work of the Housing Specialist Group.

6 Cost implications 6.2 Some of the workshops and talks that helped inform the Charter principles were funded from Eco-town money. All the work to prepare the Charter was carried out in-house and staff costs were met by the Whitehill & Bordon Eco-town team.

7 Conclusion 7.2 The main purpose of the Charter is to represent a shared agreement about what constitutes good design in relation to homes and neighbourhoods, and to guide planning application decisions.

7.3 The final draft Charter is appended to this report and the Delivery Board members are recommended to adopt the principles and become signatories to the Neighbourhood Quality Charter.

8 Appendix Appendix 1: Neighbourhood Quality Charter

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Appendix 1: Neighbourhood Quality Charter

Neighbourhood Quality Charter – DRAFT v3 (120509) We will encourage a range of good quality, welldesigned, low carbon homes built to the highest standards in well-planned neighbourhoods where people want to live.

If this aspiration is to be achieved, there must be a clear understanding by all about what wellplanned, biodiversity rich neighbourhoods and well-designed homes could be like.

The Charter principles are clear statements of belief about what will create a legacy of great neighbourhoods in the Eco-town. The principles articulate qualities, characteristics and processes that new development in the town should consider.

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1. Introduction In April 2011, the Housing Specialist Group agreed to prepare a Neighbourhood Quality Charter for Whitehill & Bordon. This document is owned by the group, with input from the wider community through the Standing Conference and other Specialist Groups. Its main purpose is to represent a shared agreement about what constitutes good design in relation to homes and neighbourhoods and to guide planning application decisions. The Charter is referred to in the Whitehill & Bordon chapter of the emerging Joint Core Strategy and the Whitehill & Bordon Eco-town masterplan, (May 2012). We would like it to be a material consideration in planning application decisions.

This has been a creative exercise where local knowledge of existing neighbourhoods and issues of common concern and agreement between participants, have informed the four principles in this Charter.

Building for Life has been a useful tool to help the group identify the elements that create a well-designed neighbourhood. It is the national quality standard for homes and neighbourhoods and has been tried and tested on newly built schemes and planning applications across the country. The 20 questions forming the Building for Life criteria are used to evaluate the quality of housing developments. The 20 questions are structured under four chapters: Environment and Community; Character; Streets Parking and Pedestrianisation; Design and Construction. Whilst Building for Life is an umbrella for other standards such as Lifetime Homes and Secured by Design, the Housing Specialist Group have also discussed the need to cover issues of integrating habitats for wildlife within developments. The Building for Life criteria can be found in the appendix of this report. More information on Building for Life can also be found at www.buildingforlife.org. The Charter principles draw on other relevant guidance such as Biodiversity by Design, Manual for Streets and the Urban Design Compendium.

Process for agreeing the Charter The Charter principles are supported by the evidence gathered from seven neighbourhood reviews and draw from visits to other recent developments. This information can be found in the appendix to this document. Members of the Housing Specialist Group agreed 12 priority principles in a workshop on 31st October. These were discussed in a further workshop at the Standing Conference and presented to the Delivery Board in December 2011. In January and February 2012, the principles around natural open spaces and parking were reviewed respectively with the Sustainable Environments Specialist Group and the Infrastructure and Transport Specialist Group. In early March, members of all specialist groups were invited to attend a workshop that focused on developing design principles for Quebec Barracks, which validated the draft charter principles.

The success of the charter is now dependent on its use by signatories – as a means to start to guide decisions affecting the quality of new neighbourhoods and buildings.

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2. Principles The following principles represent priorities that should be considered for all new development. It is not the aim to cover every topic but focus on physical aspects and processes that will shape future development that participants in the Specialist Groups considered a fundamental necessity.

There are four principles, each supported by evidence gathered by residents and by national and local policy and guidance.

Principle 1 We believe that new homes and neighbourhoods must respect the natural environment and provide opportunities for people to live more sustainably by: • • • • •

designing neighbourhoods to benefit from solar shading created by the existing mature trees designing homes and open spaces to accommodate a range of habitats for protected species using native plant species in the design of public open spaces considering measures to limit light pollution particularly on sites near sensitive and ecological areas where there is a need, provide communal outdoor spaces for growing food.

Principle 2 We believe that new neighbourhoods should have their own sense of place that together help to create a clear and coherent identity for the town reflecting existing landscape character, local history and new sustainable design. In order to achieve this development should consider: • the role that existing topography, archaeology, water features, mature trees and hedgerows contribute to the character of new neighbourhoods • the role of built form in creating a sense of place in different neighbourhoods • a mix of street scenes and parking solutions to create variety and contribute to neighbourhood character

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Neighbourhood Quality Charter

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Principle 3 We believe that neighbourhoods should be designed to allow ease of movement for pedestrians, cyclists and cars and should consider providing: • •

connecting streets to promote easy movement for pedestrians and cyclists a mix of parking solutions that reflects good practice and promotes safety and security for people and cars.

Principle 4 We believe the design of open spaces is as important as the design of homes and that homes and open spaces should be designed to last, should be well maintained and meet future needs. We would like to see a variety of house designs in different neighbourhoods that consider the surrounding area and prioritise fabric energy efficiency and energy saving.

To help achieve this, the Whitehill & Bordon Eco-town team will refresh the design and sustainability review panel, ensuring a mix of local and national expertise in key areas of environmental design, ecology, urban design, transport and architecture.

The panel will not only review schemes at an early stage in the planning process, but may also contribute to the development of more detailed design guidance and development briefs, through workshops with developers, landowners and the local community.

This approach is supported by the National Planning Policy Framework (p15, Mar 2012) which states that “Local planning authorities should have local design review arrangements in place to provide assessment and support to ensure high standards of design. […] In general, early engagement on design produces the greatest benefits. In assessing applications, local planning authorities should have regard to the recommendations from the design review panel.”

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Neighbourhood Quality Charter

Principle 1 We believe that new homes and neighbourhoods must respect the natural environment and provide opportunities for people to live more sustainably by: • • • •

designing neighbourhoods to benefit from solar shading created by the existing mature trees designing homes and open spaces to accommodate a range of habitats for protected species using native plant species in the design of public open spaces considering measures to limit light pollution particularly on sites near sensitive and ecological areas • where there is a need, provide communal outdoor spaces for growing food.

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Neighbourhood Quality Charter

Evidence supporting principle 1 •

Mature trees and wooded areas are prominent in many neighbourhoods, creating permeable ground cover and the potential for cooling and shading. For example: Heather Close: public open space in a residential neighbourhood. Trees create the potential for a communal shaded play area.

•

Monument Chase: mature trees providing shade to a south-facing elevation.

Some of the neighbourhoods reviewed have open space that is under-used and does not support biodiversity or productivity. For example: Robinson Way: too few homes overlook this space creating ambiguity about its role, preventing it from contributing positively to the neighbourhood as a green or communal garden.

Before

After

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Case study – Clapton Park Estate, London: John Little from the Green Roof Company showed the Housing Specialist Group work he has done with residents to turn wasted open space into productive and biodiversity rich areas that residents maintain and now reap the rewards.

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Neighbourhood Quality Charter

•

Existing street lighting does not take account of sensitive ecological areas. For example: Monument Chase: The Deadwater Valley Nature Reserve bordering this neighbourhood is home to rarely seen birds and butterflies. Whilst

the study of impacts of light pollution on plant and animal species is still in its early days, there is a growing body of evidence supporting the need for limiting

lighting levels to habitats for migratory and native species.

Policy and guidance supporting principle 1 • Whitehill & Bordon masterplan (2012) • Green infrastructure strategy (2011) • One planet living strategy (2011) • Light pollution and the impacts on biodiversity, species and their habitats: P. Deda, i. Elbertzhagen, m. Klussmann; Secretariat of the convention on the conservation of migratory species of wild animals (2006) • RSPB guidance on provision of nest sites for housemartins www.rspb.org.uk/hfw • Homes for Wildlife" leaflet dossier; Bat Conservation Trust www.bats.org.uk • Swift Conservation website - www.swift-conservation.org - and publications • Biodiversity By Design (TCPA 2005)

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Neighbourhood Quality Charter

Principle 2 We believe that new neighbourhoods should have their own sense of place that together help to create a clear and coherent identity for the town reflecting existing landscape character, local history and new sustainable design.

In order to achieve this development should consider: • the role that existing topography, archaeology, water features, mature trees and hedgerows contribute to the character of new neighbourhoods • the role of built form in creating a sense of place in different neighbourhoods • a mix of street scenes and parking solutions to create variety and contribute to neighbourhood character

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Evidence supporting principle 2 •

Mature trees are an important characteristic of many existing neighbourhoods, however, the layout of developments sometimes ignores existing topography and natural features. For example:

Atholl Road: the Deadwater Valley Nature Reserve is a distinctive landscape feature that could help to characterise this neighbourhood, instead it has been ignored both as a focal point and as a means of creating a place that is easy to understand

•

Meadow View: a missed opportunity for these homes to benefit from the view towards a small green and the Nature Reserve as houses turn their backs on the street and an odd relationship is created between rear fences and the street

In many of the neighbourhoods reviewed, there were too many “anywhere” developments where built form was felt to be repetitive, lacking in variety and character. For example: Royal Drive: standard house types are laid out ignoring the relationship of houses to each other and failing to create a coherent neighbourhood.

Figure ground plan

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Neighbourhood Quality Charter

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On the visit to Graylingwell Park near Chichester, the restoration and re-use of historic buildings demonstrated how existing buildings can bring character and a sense of place to new development.

The Clockhouse, Graylingwell Park, Chichester: this former hospital administration building has been renovated to accommodate five apartments.

•

The visit to Watercolour, Redhill, demonstrated how landscape features and varied built form can help create a neighbourhood with a distinctive character.

Watercolour, Redhill: a culverted brook was reopened to create an important landscape feature in the centre of this residential development.

The scale and colours of the buildings further contribute to make this an attractive and coherent neighbourhood.

Policy and guidance supporting principle 2 • Whitehill & Bordon masterplan (2012) • Urban Design Compendium, HCA: http://www.homesandcommunities.co.uk/urban-design-compendium?page_id=3892&page=2

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Neighbourhood Quality Charter

Principle 3 We believe that neighbourhoods should be designed to allow ease of movement for pedestrians, cyclists and cars and should consider providing: • connecting streets to promote easy movement for pedestrians and cyclists • a mix of parking solutions that reflects good practice and promotes safety and security for people and cars.

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Evidence supporting principle 3 •

In some of the reviewed neighbourhoods, parking areas at the end of streets or alleyways demonstrated the problems that a lack of connectivity can create for surveillance and security.

Off Coniston Road: two rows of garages with no natural surveillance from adjoining houses. It’s location is inconvenient for residents creating further problems of neglect and increasing the likelihood of informal parking outside properties.

•

Saville Crescent: this long alleyway leading to a poorly maintained garage parking court demonstrates the problems of locating parking at a distance from front doors. As a result, some residents have turned their front gardens into parking areas.

The visit to Graylingwell Park showed that successful street layouts are as important as the environmental sustainability of individual homes.

Graylingwell Park, Chichester: a single parking solution for this neighbourhood has created a car dominated street that is far removed from the approach encouraged by Manual for Streets.

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•

Some neighbourhoods in Whitehill & Bordon demonstrate how different parking solutions can be successful, whilst in others, informal parking can prevent pedestrian access and make cycling dangerous.

.

Beaufort Road: on-street parking on this wide street allows pedestrians freedom of movement without detrimentally affecting the character of this terraced street.

Sutherland Close: parking spaces that aren’t conveniently located in site of owners homes sometimes result in people parking anywhere – even if it means blocking pedestrian movement. This can be dangerous and create an unattractive, car dominated environment.

Policy and guidance supporting principle 3 • Companion Guide to Manual for Streets (Hampshire County Council 2010) • Eco-town Parking strategy (forthcoming) • Eco-town Walking and cycling strategy (forthcoming) • Manual for Streets (DfT 2007) • Car Parking: What Works Where (HCA 2006) • Urban Design Compendium, HCA: http://www.homesandcommunities.co.uk/urban-design-compendium?page_id=3892&page=2

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Principle 4 We believe the design of open spaces is as important as the design of homes and that homes and open spaces should be designed to last, should be well maintained and meet future needs. We would like to see a variety of house designs in different neighbourhoods that consider the surrounding area and prioritise fabric energy efficiency and energy saving.

To help achieve this, the Whitehill & Bordon Eco-town team will refresh the design and sustainability review panel, ensuring a mix of local and national expertise in key areas of environmental design, ecology, urban design, transport and architecture.

The panel will not only review schemes at an early stage in the planning process, but may also contribute to the development of more detailed design guidance and development briefs, through workshops with developers, landowners and the local community.

This approach is supported by the National Planning Policy Framework (p15, Mar 2012) which states that “Local planning authorities should have local design review arrangements in place to provide assessment and support to ensure high standards of design. [‌] In general, early engagement on design produces the greatest benefits. In assessing applications, local planning authorities should have regard to the recommendations from the design review panel.â€?

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3. Signatories

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Agenda item 3

Whitehill & Bordon Opportunity Standing Conference ______________________________________________________________ Date of meeting:

31st May 2012

Title of report:

Whitehill & Bordon Eco-town Revised Masterplan (May 2012)

Author:

Mandar Puranik, Planning and Urban Design Theme Lead

Reference no: WBPD018-2012 ______________________________________________________________

What the report is about: (attach a report or summarise here what you will be presenting to the Standing Conference)

The report and appendix (the masterplan) attached.

What the Standing Conference is being asked to consider or comment on: The May 2012 Masterplan provides a framework to direct the development and submission of the Outline Planning Application, which will be brought forward by the principle land owners over the next 18 months.

This summer further work will be undertaken to evaluate the options around, which route the masterplan will take in terms of its status within the planning system once the Joint Core Strategy has been adopted at the end of this year.

This work will be shared at future meetings, but for the purposes of this report members of the Standing Conference are asked to note it for information only. .

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Agenda item 3

Whitehill & Bordon Opportunity Delivery Board ______________________________________________________________ Date of meeting:

14th June 2012

Title of report:

Whitehill & Bordon Eco-town Revised Masterplan (May 2012)

Author:

Mandar Puranik, Planning and Urban Design Theme Lead

Reference no: WBPD018-2012 ______________________________________________________________ Executive Summary: (Not more than 2 small paragraphs) The recently completed evidence base studies, changes in the national planning policies and the extensive consultation have led to the revisions to the masterplan. This revised masterplan has been adopted by the Council in May 2012 and submitted to the Planning Inspectorate forming part of the evidence base for the Joint Core Strategy. The Delivery Board is recommended to endorse the masterplan (appendix 1) as a high level framework to deliver the Eco-town Vision.

Date: 14/05/2012 Version: V1.0

Status of Report: Public (Exempt or Public)

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Purpose of report: The Council adopted the Whitehill & Bordon Eco-town Masterplan, May 2012 (the masterplan) on 9th May 2012. The masterplan sets out a clear vision and policy framework to guide how the area will be regenerated. It presents an overall vision for the physical, social, economic and environmental improvement of the town to ensure that development takes place in a considered manner to deliver community benefits for the town as a whole.

The framework masterplan is a flexible tool, which will be revisited over the course of the project to respond to changing conditions. The report is to confirm the Delivery Board’s support in taking forward the masterplan.

Recommendations requiring Board considerations: It is recommended to the Delivery Board that the adopted masterplan as set out in Appendix 1 is endorsed as a high level framework to deliver the Ecotown Vision.

Consultation and comments received: Comments were received on the Draft Revised Masterplan at various meetings throughout the preparation stage • The Delivery Board workshops held on 8th February 2012, 19th April 2012 and meeting on 15th March 2012.

• Standing Conference meeting on 1st March 2012.

• Joint Specialist Group Meeting on 1st May 2012.

• Whitehill Town Council meetings on 12th March 2012 and 2nd May 2012.

• East Hampshire District Council’s Development Policy Panel on 26th April 2012, Cabinet on 1st May 2012 and Council meeting on 9th May 2012.

• Officer level comments from the key statutory stakeholders.

Community engagement proposals: As the revised masterplan is the product of extensive consultation over the last two years, further consultation is not proposed on this document. Instead, options for taking the masterplan forward and evolving it will be prepared in consultation with the East Hampshire District Council. These options will be presented to the Delivery Board later this year and will include proposals for continued community consultation and engagement.

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1 Background (reason for report) 1.1 The masterplan was approved in May 2012 as a high level framework for regeneration within the Eco-town policy zone and is given a status of material consideration when planning applications are considered. The masterplan will guide future development and avoid a piecemeal approach to land disposal and development of the sites. It is crucial for the future of the area that a masterplan be put in place to encourage the sustainable planning of development in the town.

1.2 The revised masterplan has been formally submitted to the Planning Inspectorate as part of the evidence base for the Joint Core Strategy. It is important that the masterplan receives endorsement from the Delivery Board prior to the Examination of the Joint Core Strategy, currently expected in August 2012.

2 Subject of report and considerations 2.1 The original masterplan, which was adopted by the Council in December 2010, has been revised in response to public consultation and evidence base studies. It provides an up-to-date evidence base for the Joint Core Strategy. The revised masterplan has been updated in the context of changes to the national planning policy, public consultations carried out in autumn 2010 and 2011 and evidence base studies. The key changes included in the revised masterplan and findings of the evidence base studies were communicated as part of the neighbourhood engagement in autumn 2011.

2.2 The draft revised masterplan with key changes was prepared in April 2012 and since been amended in consultation with the Delivery Board.

It was unanimously approved at East Hampshire District Council’s Full Council meeting on 9th May 2012. The adopted masterplan (appendix 1) incorporates changes recommended by the Board, EHDC’s Development Policy Panel, Cabinet and comments submitted by Whitehill Town Council. It has been submitted to the Planning Inspectorate as an evidence base to the Joint Core Strategy.

2.3 The masterplan supports the Eco-town Vision and policies in the Joint Core Strategy. The key changes in the masterplan were consulted on through the neighbourhood engagement and are supported by respondents and stakeholders.

2.4 Chapter 9 of the masterplan sets out ‘Phasing and the next steps’. It should be noted that the nature of proposed phasing and delivery is likely to be regularly reviewed in the future. The Delivery Board should prioritise implementation of ‘the next steps’ as listed in the masterplan and resource it with support from the project partners.

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2.5 Copies of the masterplan will be made available to read in Whitehill Town Council offices at the Forest Community Centre during opening hours. The masterplan will also be available in the following locations: Bordon Library, Liphook Library, Alton Library, Petersfield Library and Mill Chase Community Technology College. Copies will be given to parish councils and electronic copies of the masterplan are available on the website - www.whitehillbordon.com 3 Risk assessment 3.1 The neighbourhood engagement carried out in autumn 2011 to support the revised masterplan included an Integrated Impact Assessment and equalities monitoring.

3.2 The timely completion of the masterplan and submission as part of the evidence base for the Joint Core Strategy was ahead of the programme and covered the District Council from the risk of delay in the submission.

3.3 The endorsement of the masterplan by the Delivery Board will help to mitigate the potential risk of piecemeal development.

4 Contributions to Delivery Board Priorities 4.1 The masterplan will help to deliver the Eco-town Vision and targets to achieve carbon neutrality, increase biodiversity, improve transportation options and reduce water usage by 2036.

4.2 The masterplan and next steps included in Chapter 9 of the masterplan will inform the Specialist Groups’ Work Plan priorities.

5 Resource implications 5.1 The masterplan was led by the Whitehill & Bordon project team in partnership with East Hampshire District Council, Hampshire County Council, Whitehill Town Council and other local parish councils. It was produced in-house under a tight timescale and printed in Bordon. The detailed resource requirement for the masterplan delivery is not yet prepared but the key actions will continue to be led or coordinated by the Whitehill & Bordon project team.

6 Cost implications 6.1 The masterplan preparation was funded by government money. The majority of the work was carried out in-house and staff costs were met by the Whitehill & Bordon Eco-town team.

7 Conclusion

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7.1 The recently completed evidence base studies, changes in the national planning policies and the extensive consultation have led to the revisions to the masterplan. This masterplan has been submitted to the Planning Inspectorate forming part of the evidence base for the Joint Core Strategy and adopted by the Council in May 2012.

7.2 This masterplan represents a framework document and the next level of detail that sits under the Joint Core Strategy. It sets out the vision, key spatial planning principles and demonstrates how the proposed regeneration could be delivered within the allocated land. Its endorsement will not prevent the Delivery Board from influencing site specific designs as further evidence comes forward. It is important to receive endorsement from the Delivery Board to help resource the further work and progress to the delivery stage.

8 Appendix Appendix 1: Whitehill & Bordon Eco-town Masterplan (May 2012) (Available on request)

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Agenda item 4

Whitehill & Bordon Opportunity Standing Conference ______________________________________________________________ Date of meeting:

31st May 2012

Title of report:

Transport Studies Update

Author:

Tim Wall, Team Leader – Highways Development Planning

Reference no: WBPD019-2012 ______________________________________________________________

What the report is about:

This report is provided to update to both the Delivery Board and Standing Conference on current progress on ongoing Transport Studies; • • • • • •

Walking and Cycling Strategy Car Parking Strategy Traffic Management Strategy Inner Relief Road Alignment Options Appraisal A325 Traffic Management Strategy GRIP 3 Rail Study

Work on all of these studies is continuing, and the work will inform the Emerging Transport Strategy and project proposals as they develop. The draft Delivery Board report, attached here, provides the latest position on all of these work-streams, and identifies the current programme for their completion.

When completed, the findings of the Studies will be brought to the Standing Conference and Delivery Board for comment and approval.

What the Standing Conference is being asked to consider or comment on:

The Standing Conference is being asked to note the current progress that has been made on these studies.

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Agenda item 4

Whitehill & Bordon Opportunity Delivery Board ______________________________________________________________ Date of meeting:

14th June 2012

Title of report:

Transport Studies Update

Author:

Tim Wall, Team Leader – Highways Development Planning

Reference no: WBPD019-2012 ______________________________________________________________ Executive Summary:

This report is provided to update the Delivery Board on current progress on ongoing Transport Studies; • • • • • •

Walking and Cycling Strategy Car Parking Strategy Traffic Management Strategy Inner Relief Road Alignment Options Appraisal A325 Traffic Management Strategy GRIP 3 Rail Study

Work on all of these studies is continuing, and the work will inform the Emerging Transport Strategy and project proposals as they develop.

The report provides the latest position on all of these work-streams, and identifies the current programme for their completion.

When completed, the findings of the Studies will be brought back to the Delivery Board for comment and approval.

Date: 18 May 2012 Version: 1.0

Status of Report: Public (Exempt or Public)

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Purpose of report:

This report is provided to update the Delivery Board on current progress on a number of different ongoing Transport Studies, and to set out for the Delivery Board’s information a programme for completion of this work.

Recommendations requiring Board considerations:

It is recommended that; 1. The Delivery Board note the current progress that has been made on the Transport Studies and the projected programme for their completion Consultation and comments received:

Standing Conference: [To be completed following the Standing Conference Meeting] Community engagement proposals:

Proposals for future community engagement on each of the Studies are set out within the main part of the report.

1 Background 1.1 In September 2011, Hampshire County Council (HCC) adopted its Emerging Transport Strategy (ETS) for Whitehill & Bordon, following extensive engagement and the completion of a number of technical studies. The ETS identified that further work was needed to inform the Strategy on a number of areas.

1.2 Following adoption of the September 2011 ETS, HCC and the Eco-town team have commissioned further technical work to refine and develop the proposals. This report updates the Delivery Board on current progress on this work.

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2 Transport Studies Update 2.1

Walking and Cycling Strategy

Study Purpose 2.1.1

This Strategy will set out proposals for the improvement of walking and cycling facilities in the future town, and will develop proposals for the delivery of the Green Grid and Green Loop. The Strategy will identify how the Green Grid and Green Loop can be implemented, and will identify a phased and costed programme for delivery.

Study Progress 2.1.2

WSP has been commissioned to carry out this Strategy work and have produced a first draft of the Walking and Cycling Strategy.

Following Officer comments, WSP are currently in the process of revising the draft strategy and carrying out further work to improve the draft before progressing to public consultation.

Community Engagement 2.1.3 WSP carried out initial consultation on the Walking and Cycling Strategy in January 2012. This included facilitating a Stakeholder Workshop event at the Phoenix Theatre, where local people could identify current barriers to walking and cycling in the town and explore current and possible future desire lines. This was supplemented by drop-in events at both Tesco and the Forest Centre in January 2012. A web-based survey was also conducted at this time.

2.1.4 Once WSP are in a position where they have an agreed draft Walking and Cycling Strategy, they will carry out a public consultation on the draft Walking and Cycling Strategy before this is finalised. In order to avoid school holiday periods, this is likely to occur during the late summer.

Study Programme 2.1.5 WSP is tasked with producing a second draft Strategy by June 2012, to enable Officers to comment on the draft Strategy before its public consultation in August and September 2012. Following public consultation, WSP will consider any comments made and revise the Walking and Cycling Strategy.

2.16

The final Walking and Cycling Strategy will then be taken back to the Delivery Board in December 2012 for approval.

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2.2

Car Parking Strategy

Study Purpose 2.2.1 The Car Parking Strategy will provide further information and guidance on the level and nature of car parking provision within Whitehill & Bordon. It will consider, at a high-level, the number of car parking spaces likely to be required in the town, and at each land-use, along with the type of provision to be made to ensure that the best use of space is made, parking is provided in a sustainable manner and that the attractiveness of the town to inward investment is retained. The Strategy takes advice from property experts to understand the link between car parking provision and economic viability.

Study Progress 2.2.2 WSP has been commissioned to carry out this Strategy work and have produced a first draft of the Car Parking Strategy. Following Officers’ comments, WSP is currently in the process of revising the draft Strategy and carrying out further work to improve the draft before public consultation.

Community Engagement 2.2.3 WSP carried out initial consultation on the Strategy in January 2012.

This included facilitating a Stakeholder Workshop event at the Phoenix Theatre where local people could identify current issues with car parking provision in the town, and to identify their preferred parking types. This was supplemented by web-based information and a web survey.

2.2.4 Once WSP are in a position where they have an agreed draft Car Parking Strategy, they will carry out a public consultation on the work to enable the public to comment on the proposals before they are finalised. In order to avoid school holiday periods, this is likely to occur during the late summer.

Study Programme 2.2.5 WSP is tasked with producing a second draft Car Parking Strategy by June 2012, to enable Officers to comment on the Strategy before its public consultation in August and September. Following public consultation, WSP will consider any comments made and revise the Car Parking Strategy.

2.26

The final Car Parking Strategy will then be taken back to the Delivery Board in December 2012 for approval.

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2.3

Traffic Management Strategy

Study Purpose 2.3.1 The Traffic Management Strategy will provide guidance on a range of possible traffic management options available to mitigate the impact of traffic in the town, and in local surrounding villages, in order to support the ETS. This will focus on reducing the impact of traffic in villages and ensuring that traffic from and through the town uses the most appropriate local routes.

Study Progress 2.3.2 WSP has been commissioned to carry out this work. WSP has identified the key areas of study, completed detailed route audits on each area, engaged with the local villages affected and now produced a draft Traffic Management Strategy. This draft Traffic Management Strategy is now the subject of Stakeholder consultation.

Community Engagement 2.3.3 Following background research, WSP sought to engage at an early stage with each of the communities potentially impacted by traffic from the Whitehill & Bordon Eco-town. WSP held meetings with each of these communities, as detailed in the table below.

2.3.4 Following this first stage of consultation, WSP produced a draft Strategy identifying options for improvement within each local community, and are currently carrying out a second stage of community engagement. A copy of the Draft Traffic Management Strategy has been provided to each of the stakeholders engaged during the first stage (i.e the Parish Council’s and Whitehill Town K:\Corporate Shared Folders\Whitehill Bordon\011 Meetings\Delivery Board Partners: EAST HAMPSHIRE DISTRICT COUNCIL, HAMPSHIRE COUNTY COUNCIL, WHITEHILL TOWN COUNCIL, WHITEHILL TOWN PARTNERSHIP, MINISTRY of DEFENCE, HOMES & COMMUNITIES AGENCY - 35 -

Council as identified above). A copy of the draft Strategy has also been provided to members of the Infrastructure, Education and Transport Specialist Group (IET Specialist Group), as well as all local County Councillors.

2.3.5 Following completion of the Stage 2 Stakeholder consultation, WSP will be considering the comments made and seeking to revise the Strategy in light of these comments. WSP will then carry out a full public consultation in late summer.

Study Programme 2.3.6 Following the completion of the Stage 2 Stakeholder Consultation, and the public consultation in late summer, the Final Traffic management Strategy will be taken to the Delivery Board for approval in December 2012.

2.4

Inner Relief Road Alignment Options Appraisal

Study Purpose 2.4.1 This work will consider possible Inner Relief Road alignment options, in order to identify what route the Inner relief Road may take in the future, along with considering at a high-level possible construction constraints, environmental issues and costs.

Study Progress 2.4.2 HCC, through its Engineering Consultancy, is carrying out work to consider possible alignment options for the Inner Relief Road. Initial alignment options have been generated for the full length of the Inner Relief Road, and the draft report is currently being produced. This will consider, at a high level, possible engineering, ecological, environmental, archaeological and cost issues associated with each alignment option. The draft Report is likely to be available by the end of June 2012, to inform future stakeholder consultation.

Community Engagement 2.4.3 At this stage, no community engagement has been carried out on the Inner Relief Road alignment options. The work is at this stage a technical assessment of available options. Following completion of the draft Report, HCC will be carrying out consultation with the Whitehill Town Council, and the IET Specialist Group, in advance of reporting the work to the Delivery Board in late 2012.

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Study Programme 2.4.4 The draft Report is expected to be complete in June 2012. It is currently envisaged that the report will be discussed with the Whitehill Town Council in September 2012, before also being considered by the IET Specialist Group and Delivery Board at their September meetings.

2.5

A325 Traffic Management Strategy

Study Purpose 2.5.1 The A325 Traffic Management Strategy focuses solely on the A325 within Whitehill & Bordon and will consider and provide options for its future design to accommodate the Eco-town, deliver a new town centre environment, and manage traffic within and through Whitehill & Bordon.

The scope of the Study is contained to the areas of the A325 between the Inner Relief Road junctions, shown highlighted on the below plan.

2.5.2 The A325 Traffic Management Strategy is expected to focus on urban design principles to ensure that the A325 becomes a quality ‘place’ in the future, reducing the dominance of existing traffic and overcoming existing severance issues.

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Study Progress 2.5.3 HCC has secured funding for the Study, and has prepared a Study Brief for the work. The Brief has been discussed with the EHDC Ecotown team, relevant departments in HCC and the Whitehill Town Council. HCC is currently preparing the paperwork to tender the Study through the IESE Framework. This will be done in June 2012, with work commencing in July 2012.

Community Engagement 2.5.4 The Study Brief for the work sets out a requirement that the consultant carrying out the work will undertake robust community engagement.

This is likely to include at least a two-stage engagement process. Full details of engagement proposals will not be known until a consultant is chosen through the tendering process.

Study Programme 2.5.5 The Study will be commissioned in June 2012, to start in July 2012. It is currently expected that the Study will be complete in December 2012, but this will depend upon the timetable agreed with the successful consultant following their appointment.

2.5.6 The results of the A325 Traffic Management Strategy will be reported to the Delivery Board when available.

2.6

Guide to Railway Investment Projects (GRIP) 3 Rail Study

Study Purpose 2.6.1 The GRIP 3 Rail Study considers in greater detail the potential for direct rail connection to Whitehill & Bordon identified in earlier work.

The GRIP 3 study is considering only the potential link from Whitehill & Bordon to Bentley. All other opportunities for heavy rail connection (i.e to Alton, Liss and Liphook) were discounted at the GRIP 2 stage.

Study Progress 2.6.2 The consultants carrying out the work, Halcrow, have produced a first draft of the GRIP 3 Rail Study and engagement with rail professionals (Network Rail, DfT Rail, Southwest Trains) is ongoing before this is finalised.

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results will be reported within the draft Public Transport Strategy, which will be consulted upon in autumn 2012.

Study Programme 2.6.4 HCC is in the process of producing a Public Transport Strategy. The results of the GRIP 3 Study will be reported as part of the HCC draft Public Transport Strategy in September 2012, and the GRIP 3 report will be released at that time. Delivery Board Members will be briefed before the report is released. The Draft Public Transport Strategy, with the GRIP 3 Rail Study, will be reported to the December 2012 Delivery Board for their comment following consultation.

3

Risk assessment

Environmental 3.2 Each of the work-streams described above are considering delivery of different aspects of the transport strategy for Whitehill & Bordon. Within each work-stream, environmental risks are identified and considered.

Financial 3.3 All of the work identified above is fully funded from existing agreed budgets at both EHDC and HCC. Contracting arrangements with consultants have been done on the basis of fixed price contracts to reduce the risk to the project of any project overspend.

Health and Safety 3.4 The report identifies ongoing study work only. There are limited risks with the completion of the studies outlined above, and in each case separate risk assessments have been carried out.

Equalities Impact Assessment 3.5 An EIA was carried out as part of the PID process for the studies. This considered and removed any issues with inequality and discrimination.

4

Contributions to Delivery Board Priorities

4.1 The studies outlined above are required to inform the Emerging Transport Strategy. The ETS seeks to reduce carbon emissions from transport and promote more sustainable transport within the town. The Eco-town target is for no more than 50% of trips to be made by car. The successful completion of these studies will provide further detail on the ETS approach to transport, and will contribute towards meeting this target and the Delivery Board’s Vision.

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5

Resource implications

5.1 Adequate resource has been identified to progress these studies through to completion from a combination of the Whitehill & Bordon Eco-town team and from Hampshire County Council.

6 Cost implications 6.1 All of the work identified above is fully funded from existing agreed budgets at both EHDC and HCC. 7 Conclusion 7.1

Good progress has been made to complete a large number of studies that inform the Emerging Transport Strategy for Whitehill & Bordon.

These studies are essential to ensure that the ETS is current, realistic and achievable.

7.2

A programme for completion of the Transport Studies is set out in the Report above. Each of these studies are at slightly different stages and on different timescales. At the appropriate time the findings of each of the Studies will be brought back to the Delivery Board for comment and approval.

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Agenda item 5

Whitehill & Bordon Opportunity Standing Conference ______________________________________________________________ Date of meeting:

31st May 2012

Title of report:

Outcomes from Specialist Groups and Chairman/ Vice Chairman/ Lead Officers meetings

Author:

Chris Youngs, Eco Coordinator, Whitehill Town Council

Reference no: WBPD020-2012 ______________________________________________________________

What the report is about: This report provides information on the outcomes of the meetings of the five Specialist Groups and the meeting of the Chairman/ Vice Chairman & Lead Officers.

What the Standing Conference is being asked to consider or comment on: To consider the outcomes of the Specialist Groups & the outcomes of the Chairman/ Vice Chairman and Lead Officers meeting and provide any comments that will be taken to the Delivery Board meeting on 14 June 2012.

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1 Background 1.1 This report provides the Standing Conference with information on the outcomes of the Specialist Groups and the meeting of the Chairman/ Vice Chairman and Lead Officers. The Conference is asked to considers these outcomes and make any comments that can be incorporated into a report to the Delivery Board on 14 June 2012.

2 Outcomes of the Specialist Groups 2.1 All the meetings took place in April and May and the main outcomes are shown below.

Sustainable Environment Chris Wain gave information on the 4th update of the Wildlife of Whitehill (WOW) and they have now included the new areas of Standford Grange Farm, including Eveley Wood and Round Hill Site of Importance for Nature Conservation (SINC).

Bruce Collinson gave a presentation on the Biodiversity and Carbon & Water neutrality chapters of the master plan.

A One Planet Living Food Project was discussed and a working group was formed to develop this concept further and produce a project plan.

Community Facilities & Amenities The main topic was a discussion on faith group facilities and needs. A very productive and positive discussion took place with 13 people representing faith groups attending and the following was agreed: a) that there should be a joint meeting of this group and the Infrastructure, Education & Transport Specialist Group to discuss provision of a faith school; and b) to set up a working party to look into faith provision with officer support from Hampshire County Council (HCC) and East Hampshire District Council (EHDC). The working party will investigate the sustained use of St George’s (Garrison) Church; a multi faith facility in the town centre (as at hospitals/ airports) and an outdoor faith facility (that can link to the green infrastructure work).

Updates were given on the Community Facilities audit and the development of the Heritage Strategy.

Economic Development Sue Robbins gave information on: a) the Economic Role chapter in the revised draft framework masterplan; b) specialist advice had been procured for a research study to identify key business sectors which will attract investment in the town; and

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c) an implementation plan for 1 year for the economic development strategy had been developed and Sue Robbins welcomed input and views on it.

It was suggested that a workshop or guest business speaker (perhaps from the ‘green’ industries) could be organised for future meetings that would engage and encourage greater participation at meetings.

Infrastructure, Education & Transport Andy Maclean (HCC) informed the meeting regarding the Traffic Management Strategy and forthcoming consultation process. Concern was expressed at the limited consultation periods and it was agreed that these should be extended.

Andy Maclean highlighted the three key messages from the Study: a) if you have current traffic problems engage with the County Council now; b) the proposed measures are not cast in stone; and c) when the measures are designed they will be, in consultation with the local community.

Tim Wall gave a presentation on the revised masterplan and gave a short presentation on the transport projects which included E-car club; Town Transport Manager; options for the inner relief road; a traffic management scheme for the A325; Walking and Cycling Strategy; Car Parking Strategy; Bus Service Early Win Project; Bus Shelter project; Guide to Railway Investment Projects (GRIP) 3 Rail Study and future work of a Public Transport Strategy and a Freight Strategy.

Housing The main topic was a Workshop – Housing for All- Building the Community – Community Safety/ Anti Social Behaviour (ASB). This was coordinated by Petra Norris – Community Safety Manager of Radian and each of the four tables considered types of ASB, age of perpetrators/ complainants. They also worked through four scenarios and discussed how they should be acted on.

There was also a retrofit update given by Paul Ciniglio.

Concern was raised at lack of residents at the meeting (only 8).

Joint Specialist Group meeting A joint Specialist Group meeting had been arranged when the theme leads presented details of the revised draft framework masterplan and questions were answered.

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a) suggested that pepper potting of social housing needed a wider to debate to include the Homes & Community Agency and that it should be raised at the next Delivery Board meeting; b) discussed on whether the WOW document could become a Supplementary Planning document and this is to be considered at a future Sustainability Environment Specialist Group meeting; c) a concern was expressed at the option of the inner relief road going along the abandoned railway line in Hogmoor Inclosure; and d) agreed that the faith school issue should be discussed with Hampshire County Council as part of the work on learning provision.

In addition there was a discussion on the draft framework masterplan and Mandar Puranik agreed to incorporate some suggested text in the revision. (These were separately confirmed).

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Agenda item 6

Whitehill & Bordon Opportunity Standing Conference ______________________________________________________________ Date of meeting:

31st May 2012

Title of report:

Project Progress Report

Author:

Simon Beach, Project Coordinator

Reference no: WBPD021-2012 ______________________________________________________________

What the report is about: (attach a report or summarise here what you will be presenting to the Standing Conference)

This report provides a periodic update for the Delivery Board. It outlines progress since the last meeting. In particular this report focuses on the emerging outcome of the studies that we have been working on.

What the Standing Conference is being asked to consider or comment on:

The report is supplied to the Members of the Standing Conference for their information and comment.

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Agenda item 6

Whitehill & Bordon Opportunity Delivery Board _______________________________________________________________ Date of meeting:

14th June 2012

Title of report:

Project Progress Report

Author:

Simon Beach, Project Coordinator

Reference no: WBPD021-2012 _______________________________________________________________ Executive Summary: This report provides a periodic update for the Delivery Board. It outlines progress since the last meeting.

Key features of the past three months include: •

2012 Masterplan unanimously agreed at EHDC full council

•

Revisions to the overall project plan include changes to demonstration projects timings, revision of hybrid planning timescales, and revision to Quebec Barracks work streams.

Revisions have been made to the Core strategy examination date

•

Work with PricewaterhouseCoopers LLP (PwC) towards commercial strategy advice and a delivery/investment partner concludes at the Delivery Board meeting. A report will be available.

•

Transport report to be given by Tim Wall at the Delivery Board

•

Neighbourhood Quality Charter report to be given by Sarah Allan at the Delivery Board

Date: 17.05.2012 Version: 1.2

Status of Report: Public

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Purpose of report: This report provides a periodic update for the Delivery Board. It is produced for each Delivery Board meeting.

Recommendations requiring Board considerations: For information only Consultation and comments received: Any comments received at the Standing Conference will be incorporated in the Delivery Board report

Community Engagement Proposals The projects undertaken as part of the Eco-town programme encourage and expect community engagement at all levels as appropriate. Details of engagement can be found in the associated documents accompanying this report.

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1 Background 1.1 This report outlines progress of projects since the last Delivery Board meeting.

1.2 There is no overspend to report and the majority of projects are running to programme 2 Report Governance 2.1 All elements of governance are running smoothly. Within the last quarter, all five Specialist Groups have met, and a separate report identifies their work and conclusions. In addition, the work of PricewaterhouseCoopers LLP (PwC) is now nearing completion. The recommendations that will be made in their report, once finalised, will assist in guiding the next steps needed in procuring an investment partner.

Masterplan and Core Strategy 2.2 The revised masterplan (May 2012) was approved by the Council on 9th May 2012. This formal sign-off by the district council was the final stage in a rigorous approval process which included taking on board comments from: EHDC’s Development Policy Panel, Whitehill Town Council, Specialist Groups, the Standing Conference and the Delivery Board. The masterplan has been submitted as part of the evidence base for the Joint Core Strategy. (Please refer to the separate report on the masterplan.)

2.3 The Joint Core Strategy is submitted with 'modifications' in response to the previous consultation comments. Whitehill & Bordon Strategic Allocation now conforms with the revised masterplan. The modifications will be subject to the further statutory consultation period and will be submitted to the Planning Inspectorate for the examination along with other comprehensive evidence base. The Examination in Public (EiP) is expected to take place in September.

Planning and Project Team Projects 2.4 Work continues with GVA Grimley Ltd (GVA) and AMEC and the project team, to undertake an outline planning application for the entire site and an outline planning application for Quebec Barracks.

2.5 The overall delivery programme for the project is now well underway. GVA / AMEC programme is now included in the overall project programme which is found in Appendix 2 of this report.

2.6 Bruce Collinson is progressing the Habitats Regulations Assessment (HRA) work to timetable, which covers three areas: 1.

HRA Refresh - Workshop on Access Management Plans held with key stakeholders to bring together land managers to agree principles for joint working.

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2.

SANG Design and Delivery - Workshop held on design principles and phased development of the core Suitable Alternative Natural Greenspace (SANG) areas to reflect the revised masterplan

3.

Visitor Survey - Preparatory work is underway to agree a methodology for the 2012 visitor survey; this will be shared with the HRA Working Group for review in May 2012

2.7 The green infrastructure management and maintenance work is progressing well. The workshop at the end of the March provided valuable information in developing the management and maintenance framework for the Eco-town. Meetings continue with the key land managers in and around the town in advance of a paper going to the September Delivery Board meeting.

2.8 Bruce is currently writing a paper to take forward the energy and water proposals for Whitehill & Bordon linked to the draft Retrofitting Strategy, Energy Feasibility Study and Detailed Water Cycle Study. The paper will be finished by the end of May for circulation with stakeholders.

Neighbourhood Quality Charter 2.9 A report is to be given to the Standing Conference and Delivery Board Economic Development and Funding 2.10 Work has focused on: • design workshop held and output being written up into a report and included in the Development Principles.

2.11 Activity on skills includes: • work in progress with the garrison to set up a pilot training scheme; • work with Hampshire County Council on learning campus concept; • work with East Hampshire District Council on innovation campus feasibility; • meeting held with Jobcentre Plus to discuss training schemes linked to developments.

2.12 Discussions as to how to bring the site forward for economic use are taking place. There is interest from a range of people in seeing it brought forward and these options are being explored with a view to a potential funding bid to the Regional Growth Fundship Service in collaboration with East Hampshire Community Partnership.

2.13 Economic development and employment strategy draft implementation plan has been circulated to the Economic Development Specialist Group for comment. Feedback is being received and a revised version will be produced for the end of May. K:\Corporate Shared Folders\Whitehill Bordon\011 Meetings\Delivery Board Partners: EAST HAMPSHIRE DISTRICT COUNCIL, HAMPSHIRE COUNTY COUNCIL, WHITEHILL TOWN COUNCIL, WHITEHILL TOWN PARTNERSHIP, MINISTRY of DEFENCE, HOMES & COMMUNITIES AGENCY - 49 -

2.14 Inward Investment Sector Research. Consultants have been commissioned to carry out research into the investment potential of the environmental goods and services, clean tech, sustainable construction sectors etc. to be attracted to the future Eco-town development, what assets we have and need to attract these business and how best to approach them to secure investment.

Project Management Framework 2.15 Following a review of the project management framework and lessons learned reports received, a number of changes have been made.

2.16 Reporting will now be programmed on a quarterly basis in line with Standing Conference and Delivery Board deadlines.

2.17 Project documentation process will remain.

2.18 Strengthening of Issue Log and resolution process between reporting periods.

Lessons Learned Report 2.19 As part of the project management framework, lessons learned reports are completed and act as project closure reports. Three elements of project delivery are commented on; what went well, what didn’t go well and how these learning points can be addressed or replicated in future projects. A summary report can be viewed in Appendix 6 3 Risk assessment 3.1 Risks are assessed and mitigated within the risk register and project management system. Please see separate documents.

4 Contributions to Delivery Board Priorities 4.1 These projects all contribute to Eco-town priorities.

5 Resource implications 5.1 All the projects are funded from the Department of Communities and Local Government funding received in March 2010 and March 2011. There is no change to resource implications or requirements.

6 Cost Implication 6.1 Appendix 5 – Financial Summary.

6.2 We anticipate that the funding will be spent over three years.

K:\Corporate Shared Folders\Whitehill Bordon\011 Meetings\Delivery Board Partners: EAST HAMPSHIRE DISTRICT COUNCIL, HAMPSHIRE COUNTY COUNCIL, WHITEHILL TOWN COUNCIL, WHITEHILL TOWN PARTNERSHIP, MINISTRY of DEFENCE, HOMES & COMMUNITIES AGENCY - 50 -

7 Conclusion 7.1 The overall status is amber due to some projects and workstreams which have issues and risks that are being managed.

8 Appendix Appendix 1: Theme Report The Theme document is a monthly report which highlights the status of individual projects from the previous month, achievements and items to be reviewed for exception.

Appendix 2: Overall Project Programme The Overall Project Programme report is presented to the Delivery Board for process information purposes. The overall programme plan outlines the work required to deliver key aspects of the entire project into the future.

Since the previous overall project programme was submitted in March 2012 the following amendments have been made 1.

2.

3.

4.

Updated GVA Amec Hybrid Planning programme Updated PwC investment partner programme Updated Core Strategy Programme Updated timescales for individual projects

The timings of each element are as accurate as possible at present, but will change in line with project demands and requirements over a number of years.

Appendix 3: Project Status Report The project status report is submitted for information purposes. The purpose of the report is to provide a more detailed snapshot of status for each of the projects.

Three areas of information are provided on Community projects, Demonstration Projects and Studies.

1. Project Description 2. Latest progress 3. Status Appendix 4: Overall RAG Report The Overall RAG report is submitted for information purposes. The report highlights all projects and workstreams including risk and forward planned milestones for the entire project.

Appendix 5: Financial Summary The financial summary is submitted for information purposes.

K:\Corporate Shared Folders\Whitehill Bordon\011 Meetings\Delivery Board Partners: EAST HAMPSHIRE DISTRICT COUNCIL, HAMPSHIRE COUNTY COUNCIL, WHITEHILL TOWN COUNCIL, WHITEHILL TOWN PARTNERSHIP, MINISTRY of DEFENCE, HOMES & COMMUNITIES AGENCY - 51 -

Appendix 6: Lessons Learned Summary Report The Lessons Learned summary report collates the headline experiences of completed projects and summarises key actions to take forward to new projects within the Eco-town programme.

K:\Corporate Shared Folders\Whitehill Bordon\011 Meetings\Delivery Board Partners: EAST HAMPSHIRE DISTRICT COUNCIL, HAMPSHIRE COUNTY COUNCIL, WHITEHILL TOWN COUNCIL, WHITEHILL TOWN PARTNERSHIP, MINISTRY of DEFENCE, HOMES & COMMUNITIES AGENCY - 52 -

Appendix 1: Theme Report Whitehill & Bordon Eco-town

project complete May-12

Next Milestone

Ongoing legacy - how the project continues

Update Date

Project Budget

Spend to date

On Target (Yes/No)

15/05/2012

£10,000.00

£9,770.00

no

Green

Amber

Green

Project complete Ongoing reports received

Attended Weyford Juniors after school Rangers and Gardening clubs Picked up and distributed progrow bags, seeds and tools to schools for Veg box competition Attended Bordon Infants after school Buzz club Guided walk with Woodlea school year 5 around DV-LNR Met with 3 contractors for Green Network tendering Performed community litter pick on DV-LNR area behind Savile Crescent

15/05/2012

£50,000.00

£50,000.00

yes

Green

Green

Project complete Ongoing reports received

Continuing support vegetable box competition with schools Hampshire Solar Challenge planning Working with Town Partnership on Soapbox Derby Facilities and Amenities working group Scouts/Guides/Brownies

10/05/2012

£60,000.00

£58,660.00

yes

Green

16/04/2012

£400,000.00

£217,790.00

yes

Green

e

Achievement This Reporting Period

Sc op

Project Manager

on es

Summary Status

M ile st

Project Title

nc ia ls

Project Ref No.

Community / Demonstration Projects Amber

Fi na

Theme: Status:

Comments on Underperforming Areas

Solution / Positive Comments

1st Priority Risk and Owner upcoming issues

Community Projects

5526PR

5527PR

5524PR

5518PR

Green Network Enhancement- Existing Town

Countryside Ranger

Community Development Worker

Retrofitting homes Insulation

Amber

Green

Green

Green

Site visits undertaken with 3 contractors for Produce a consultation Green Network Tori Melhuish plan for engagement tendering with residents 2 tenders returned to date

Tori Mehluish

Project complete Ongoing reports received

Mike O'Mahony

Project complete Ongoing reports received

Stephanie Beggs

Meeting to be held to discuss closure of the scheme

5530PR

Youth Drop In Centre

Amber

Carolyn Warne

5525PR

Heathland Biomass Potential Project

Green

Matthew Woodcock

5521PR

Eco Pack

Green

982 households have had insulation installed Setting up of further retrofitting projects Attended Insulate Hampshire meeting

Two drop-ins open and have consistent Continue with planning numbers attending sessions for the term Started activities and projects including junk modeling

Incorporate feedback into draft report and include further maps

Community First line manage the Youth Project Worker. Milestones to recruit volunteers, have 3 sessions weekly and engage with more young people still not met

2nd draft report circulated to HRA working group

Second Eco-pack Lydia Forbes Investigate possibility of (consultation flyer third eco pack designed, writted, Manson printed & distributed)

Two Eco-packs completed with money left over to consider a third Eco-pack

3 meetings have taken place with EHDC contracts and a timetable for work schedule has been outlined

EHDC (Planning or street contractor) not able to meet to discuss feasibility of each plot

TM

Green

Serious accident

TM

Green

Green

Poor response to LCCC and other initiatives for residents and community groups

HM

Green

Green

Low Uptake of initiative resulting in funds not being spent

SB

Youth worker cannot recruit volunteers

YUG

Major delay to the project as the contracts team have not been able to give priority to the project due to demands in their department.

Some funding has been used to secure another worker in place to enable 2 of the 3 sessions to continue so dropins are not dependent on volunteers

16/05/2012

£30,000.00

£30,000.00

no

Green

Amber

Green

15/05/2012

£6,000.00

No spend this period

yes

Green

Green

Green

Financial constraints

Matthew Woodcock

15/05/2012

£8,000.00

£2,711.00

yes

Green

Green

Green

Depends on other projects and their possible delays

LFM

15/05/2012

£25000 & £40000

yes

Green

Green

Green

Ongoing engagement with Natural England and other stakeholders

BC

Unable to recruit volunteers

Studies

5535PR

HRA Refresh & Visitor Survey

Green

Bruce Collinson

Preparation of outline access management plans for stakeholder comment

Evidence gathered and European site data updated HRA workshop held

53

Ongoing legacy - how the project continues

Update Date

Project Budget

Spend to date

On Target (Yes/No)

£45,000.00

£9,817.11

yes

Green

Green

Green

e

PID written

Achievement This Reporting Period

Sc op

Next Milestone

on es

Project Manager

M ile st

Summary Status

nc ia ls

Project Title

Fi na

Project Ref No.

Comments on Underperforming Areas

Solution / Positive Comments

1st Priority Risk and Owner upcoming issues

Community Projects

5536PR

One Planet Living (second phase)

Green

Bruce Collinson

5535PR

Management and maintenance of Green Infrastructure

Green

Bruce Collinson

5535PR

SANG Deisgn and Delivery

Green

Bruce Collinson

5539PR

Transport Evidence Base Development

Green

Tim Wall

5533PR

Transport Rail Feasibility study

Green

Tim Wall

GI Management & Maintenance workshop Draft outline management framework held produced 1:1 meetings with landowners and Workshop held Standford Grange Farm SANG Option appraisal visit 1:1 meetings with key stakeholders

Continued dialogue with Continue work on the Continue work on the SCC and HA on Link Mitigation Strategy evidence requirements Link Mitigation Strategy and scheme delivery

yes

Green

Green

Green

Ongoing engagement with Natural England and other stakeholders

BC

15/05/2012

£25,000.00

yes

Green

Green

Green

Ongoing engagement with Natural England and other stakeholders

BC

N/A

£250,000.00

£250,000.00

yes

Green

Green

Green

Agreement of stakeholders

TW

15/05/12

£250,000.00

£199,139.00

yes

Green

Amber

Green

Commissioning of Second Stage Study delayed due to delay in receipt of yr2 funding

Funding now received and No positive business case Stage2 Study commissioned identified in interim report and underway

15/05/2012

£30,000.00

£10,472.50

yes

Green

Green

Green

Final draft Strategy requires significant further work to be of a suitable standard for consultation. This will impact on the programme.

Meeting held with consultants to discuss work required to the Strategy

Study goes overprogramme

TW

15/05/2012

£20,000.00

£10,232.00

yes

Green

Amber

Green

First Draft Study late being delivered and requires further work before being acceptable to consult upon

Comments provided to Consultant - awaiting revised draft

Study goes overprogramme

TW

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

15/05/2012

£30,000.00

£16,738.00

yes

Green

Amber

Green

Draft now agreed for the second stage consultation.

Extended consultation period agreed.

Study goes overprogramme

TW

N/A

£370,000.00

£310,883.00

yes

Green

Green

Green

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Transport Walking & Cycling Strategy

Green

Tim Wall

Publish draft Strategy

5539PR

Car Parking Strategy

Amber

Tim Wall

Publish draft Strategy

First draft produced for client comment Officer comments provided to consultant

Tim Wall

Project is not yet initiated

Green

Tim Wall

Publish draft Strategy

Green

Stephanie Beggs

Project complete

Project complete

High Street Chalet Hill

EHDC

Project is not yet initiated

Project is not yet initiated

5513PR

Viking Park

Amber

Mandar Puranik

5514PR

Quebec Barracks

Green

Susan Robbins

Traffic Management Strategy

£12,000.00

Work on stage 2 continuing

5539PR

5539PR

15/05/2012

Receive revised draft Stage 2 Study

Met with consultants to discuss concerns regarding draft prepared Received programme of further work to improve the strategy in line with the brief

Transport Freight Strategy

BC

Project is not yet initiated

Presented Study to IET Specialist Group Commenced stage 2 stakeholder consultation

Andrew Wilson

Project is not yet initiated

Extended consultation with villages and consultant delay in delivering draft

Demonstration Projects

5519PR

5506PR

LCCC Ecofit

Firestation Refurb

Amber

Sarah Allan

Project complete

Project complete

Development principles Output from design approved workshop agreed

Phase 2 completion

Building work progressing to budget

Next steps are to establish a process for re-loaning funds from loan repayments

Ongoing workstream with 2 deliverable options coming out of the study

SB

N/A

£90,000.00

£82,473.00

yes

Green

Amber

Green

Unable to create a comercially viable solution that meets sustainable ambitions (e.g. BREEAM excellent)

10/05/2012

£45,000.00

£9,124.00

yes

Green

Green

Green

Unable to create a comercially viable solution that meets sustainable ambitions

SR

Amber

Contractor progressing with works and seeking to make progress in areas later in the programmeto Contractor running behing programme but past delays now resolved.make up for some lost Green time. Architect still awaiting detailed extension of time information.

Delay to completion

SA

15/05/2012

£868,300.00

£432,662.00

54

yes

Green

MP

Ongoing legacy - how the project continues

Update Date

Project Budget

Spend to date

On Target (Yes/No)

Consultants issued user questionnaire and ran stakeholder and community workshops to inform development of project brief Initial design process meeting positive

15/05/2012

£374,700.00

£23,015.00

yes

Green

Green

Green

e

Achievement This Reporting Period

Sc op

Next Milestone

on es

Project Manager

M ile st

Summary Status

nc ia ls

Project Title

Fi na

Project Ref No.

Comments on Underperforming Areas

Solution / Positive Comments

1st Priority Risk and Owner upcoming issues

Community Projects

5510PR

Firestation Exhibition Venue

Green

Stephanie Beggs

Draft plan for opening event

5508PR

Eco-town terraced house competition

Red

Sarah Allan

Sign land transfer agreement

Radian comments received by legal team Agreement plan prepared by EHDC

15/05/2012

£250,000.00

£50,683.00

yes

Green

Red

Green

Land transfer agreement dependent on quick responses between EHDC legal and Radian

House completion

Building work progressing to budget and whilst programme behind, contractor and design team working pro-actively to resolve items and maintain quality of construction.

19/04/2012

£425,000.00

£257,732.00

yes

Green

Amber

Green

Problems with delivery and specialist design of innovative items (trombe wall and inter-seasonal heat store)

N/A

£15,000

£5,570.00

yes

Green

Green

Green

5507PR

Exhibition House

Amber

Sarah Allan

Green

Tim Wall

Delay in opening the building and launching the first exhibition

SB

SA received updates from EHDC

Land transfer - issue

SA

Issues now resolved and anticipated completion of house is 4 weeks late (Aug 2012)

Public access during and following construction

WS

Website becomes inactive/crashes

Ben Clifton

Lack of interest in route by the public - low patronage and usage

Andrew Wilson

Inadequate funding to implement Smarter Choices Strategies

TW

Failure to capture and maintain stakeholder support

DG

Insufficient uptake

SR

Further Transport Projects

5548PR

Whitehill Bordon Travel Website

Personalised Journey Planning Project

Tim Wall

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Whitehill Bordon Eco-Car Club

Tim Wall

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Eco Cycle Hire Schemes

Tim Wall

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated Project is not yet

Project is not yet initiated Project is not yet

Project is not yet initiated

Tim Wall

Project is not yet initiated Project is not

Project is not yet initiated Project is not

Project is not yet initiated Project is not

Tim Wall

Tender Contract

HCC Executive Member Approval achieved to tender

15/05/2012

£500,000.00

£4,000.00

yes

Tim Wall

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet

15/05/2012

£200,000.00

No spend this period

yes

Walking and Cycling improvements Stage 1 Marketing and Promotion

5539PR

Bus Service Improvements

Tim Wall

Amber

Electric Charging Points

5539PR

Make minor ammendments to Web pages are live complete the interactive map

Town Transport Manager

Amber

Tim Wall

Prepare for TTM start in TTM position appointed June

Project is not yet initiated Project is not yet initiated

Green

Amber

Green

Delay in agreeing service options and achieving authority to release options caused a delay in milestones

Project is not yet initiated

Green

Amber

Green

No successful candidate found first time around - required re- Town Transport Manager now recruited advertising

Tim Wall

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Transport Hub Phase 1

Tim Wall

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Transport Improved Cycle Parking

Tim Wall

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

Project is not yet initiated

15/05/2012

£250,000.00

£140,488.00

yes

Green

Green

Green

10/05/2012

£50,000.00

£11,780.00

yes

Green

Amber

Green

Walking and Cycling improvements Stage 2

Authority to release options was agreed

Other Projects

5534PR

5537PR

Governance

Eco-Grants

Green

Green

Daphne Gardner

Susan Robbins

EHDC Cabinet agreement has been given for the DB Finalise the contract for Chairman’s contract to the DB Chairman be renewed for up to a three years period.

Design for two shop fronts provided Re-launch of the grant Follow-up contact with and support to retailers businesses Proposal for re-launch of eco-grant has been accepted

55

Dates for awarding grants has not been met.

Applications have been received and the first awards were made in April 2012

Stephanie Beggs

Promote solid wall insulation

Ongoing legacy - how the project continues

Update Date

Project Budget

Spend to date

On Target (Yes/No)

15/05/2012

ÂŁ39,423.00

ÂŁ27,143.00

yes

e

Green

Achievement This Reporting Period

Sc op

Next Milestone

on es

Project Manager

M ile st

Summary Status

nc ia ls

Project Title

Fi na

Project Ref No.

Comments on Underperforming Areas

Solution / Positive Comments

1st Priority Risk and Owner upcoming issues

Community Projects

LEAF project

Grant claims submitted Boiler scrappage scheme advertised

56

Green

Green

Green

Low uptake of schemes resulting in funds not being spent in time

SB

Appendix 2: Overall Project Programme Whitehill Bordon DRAFT Eco-town Programme V5 ID

Task Name

Duration

Start

Finish arApr a Jun Jul u

1

Whitehill Bordon DRAFT Eco-town Programme

1175 days?

Mon 04/07/11

Fri 01/01/16

2

MoD Vacations

1174 days? Mon 04/07/11

Thu 31/12/15

3

Withdrawal from occupied sites

1 day?

Thu 31/12/15

Thu 31/12/15

4

Withdrawal from unoccupied sites TBA

1 day?

Mon 04/07/11

Mon 04/07/11

1 day? Mon 04/07/11

Mon 04/07/11

6

Transition Plan

1 day?

Mon 04/07/11

Mon 04/07/11

7

EHDC Support Services Plan

1 day?

Mon 04/07/11

Mon 04/07/11

195 days? Mon 04/07/11

Fri 30/03/12

175 days?

Mon 01/08/11

Fri 30/03/12

65 days?

Mon 03/10/11

Fri 30/12/11

2 days

Mon 04/07/11

Tue 05/07/11

391 days? Mon 04/07/11

Mon 31/12/12

216 days?

Mon 04/07/11

Mon 30/04/12 Fri 30/09/11

5

8

Operational Transition (Dates TBA)

Community Engagement & Vision 263 days?

9

Engage with Community & update Masterplan 120 days

10

Neighbourhood consultation

11

Communications and Marketing (Dates TBA)

14

Core Strategy and Masterplan

15

Completion of studies

16

Re-state vision

45 days?

Mon 01/08/11

17

Public Consultation on Masterplan

87 days?

Thu 01/09/11

Fri 30/12/11

18

Update masterplan

99 days?

Mon 02/01/12

Thu 17/05/12

19

Publish Masterplan

20

Core Strategy Pre submission Published

0 days

Fri 18/05/12

Fri 18/05/12

31 days

Fri 03/02/12

Fri 16/03/12

Tue 01/05/12

Tue 01/05/12

21

EHDC Full Cabinet Meeting

0 days

22

Masterplan Adoption

0 days Wed 09/05/12 Wed 09/05/12

23

Core Strategy Submission

0 days

Fri 25/05/12

Fri 25/05/12

24

Core Strategy EIP

10 days

Mon 03/09/12

Fri 14/09/12

25 26

Core Strategy Adopted Masterplan Next Steps

27

Draft options paper on Masterplan

28

Agree preferred option

29

Prepare Project Programme

30

Masterplan Studies

21 days

Mon 03/12/12

Mon 31/12/12

131 days?

Fri 01/06/12

Fri 30/11/12

66 days?

Fri 01/06/12

Fri 31/08/12

0 days

Fri 28/09/12

Fri 28/09/12

41 days?

Fri 05/10/12

Fri 30/11/12

404 days? Mon 30/05/11

Thu 13/12/12

31

Completion of Current Studies (Phase 1) 0 days

32

Completion of Rail GRIP 3 Study 138 days

33

Evidence for Core Strategy Studies

174 days

Tue 01/11/11

34

HRA Refresh

109 days?

Tue 01/11/11

Fri 30/03/12

35

Walking and Cycling Strategy

293 days?

Tue 01/11/11

Thu 13/12/12

36

Parking Strategy

293 days?

Tue 01/11/11

Thu 13/12/12

37

Additional Transport Work Dates TBA

109 days?

Tue 01/11/11

Fri 30/03/12

38

Traffic Management Strategy

206 days?

Thu 01/03/12

Thu 13/12/12

80 days Wed 22/02/12

Thu 14/06/12

39

0 days

PWC Commercial Strategy Advice

Mon 30/05/11

Thu 28/07/11

402 days? Wed 01/06/11

Thu 13/12/12

e Oct o

2012 e Jan e MarApr a Jun Jul u

25/05

28/09

30/05

Fri 29/06/12

Fri 24/02/12

24/02

Fri 24/02/12

Fri 24/02/12

24/02

42

Review and agree changes to Masterplan

0 days

Fri 24/02/12

Fri 24/02/12

24/02

43

Obtain likely land release programme from MoD (Date in review)

0 days

Fri 24/02/12

Fri 24/02/12

24/02

80 days Wed 22/02/12

Thu 14/06/12

44

Stage 2 – Test Phasing Options

Fri 24/02/12

22/02

45

Pre-meeting to the main technical workshop

0 days Wed 22/02/12 Wed 22/02/12

46

Technical workshop to test phasing options and impact of infrastructure investment on outputs

0 days

Thu 01/03/12

Thu 01/03/12

47

Update on phase 2 progress to Delivery Board

0 days

Fri 16/03/12

Fri 16/03/12

16/03

48

GVA to provide baseline position and worked up options

0 days

Fri 16/03/12

Fri 16/03/12

16/03

49

Masterplan financials and value engineering:reprofiling and phasing of key infrastructure

0 days

Thu 14/06/12

Thu 14/06/12

14/06

50

Sources of funding - assessing potential viability and suitability of funding sources

0 days

Thu 14/06/12

Thu 14/06/12

14/06

51

Selection of preferred delivery option:quantitative assessment

0 days

Thu 14/06/12

Thu 14/06/12

14/06

52

Procurement and Implementation Strategy

0 days

Thu 14/06/12

Thu 14/06/12

14/06

53

Market testing exercise based on financial assessment of delivery options

0 days

Thu 14/06/12

Thu 14/06/12

14/06

54

Delivery of Phase 2 report

0 days

Thu 14/06/12

Thu 14/06/12

14/06

55

Development Partner procurement OJEU Process 474 days

78

Outline Planning Application GVA Programme 2012

2 days?

Thu 08/09/11

147 days

Thu 08/09/11

Fri 30/03/12

Start up meeting

0 days

Thu 08/09/11

Thu 08/09/11

81

Document review

20 days

Mon 03/10/11

Fri 28/10/11

82

Identifying additional technical survey requirements

105 days

Mon 03/10/11

Fri 24/02/12

83

Review/ agree planning strategy (PT level)

65 days

Mon 02/01/12

Fri 30/03/12

84

Review/ update programme

18 days Wed 01/02/12

Fri 24/02/12

85

Agree/ prepare consultation strategy

Mobilisation & information gathering

80

Project: Whitehill Bordon DRAFT EcoDate: Fri 18/05/12

114 days

01/03

Tue 15/11/11 Wed 16/11/11

147 days

79

2014 e Jan e MarApr a Jun Jul u

09/05

0 days

0 days

e Oct o

01/05

Review assumptions from GVA viability report

Stage 1 – Review Assumptions

2013 e Jan e MarApr a Jun Jul u

18/05

41

40

e Oct o

Fri 30/03/12

Tue 25/10/11

08/09

Fri 30/03/12

Task

Milestone

Rolled Up Task

Rolled Up Progress

External Tasks

Group By Summary

Progress

Summary

Rolled Up Milestone

Split

Project Summary

Deadline

Page 1

57

e Oct o

2015 e Jan e MarApr a Jun Jul u

e Oct o

2016 e Jan e MarApr a Jun Jul u

e Oct o

2017 e Jan e

Whitehill Bordon DRAFT Eco-town Programme V5 ID

Task Name

Duration

Start

Finish arApr a Jun Jul u

86

Undertake technical surveys/ work

237 days?

Thu 01/12/11

235 days

Mon 05/12/11

Fri 26/10/12

87 days

Mon 02/04/12

Tue 31/07/12

174 days

Thu 01/12/11

Tue 31/07/12

87 days?

Mon 02/04/12

Tue 31/07/12

110 days

Mon 02/04/12

Fri 31/08/12

66 days

Tue 01/05/12

Tue 31/07/12

Phase 1 LQA Review

130 days Wed 01/02/12

Tue 31/07/12

Cultural heritage survey

152 days

Mon 02/01/12

Tue 31/07/12

87 days

Mon 02/04/12

Tue 31/07/12

152 days

Mon 02/01/12

Tue 31/07/12

546 days?

Fri 29/04/11

Fri 31/05/13

87

Ecological surveys

88

Buidings and Utilities survey

89

Landscape and Visual

90

Topographical Survey

91

Transportation Surveys

92

Noise surveys

93 94 95

Flood Risk Surveys

96

Other inc Tree Survey

97

Progress Masterplan

98

Review AECOM framework masterplan

219 days

Framework update

153 days Wed 01/02/12

Fri 31/08/12

Update constraints/ opportunities

153 days Wed 01/02/12

Fri 31/08/12

101

Review land use budget/ capacity

153 days Wed 01/02/12

Fri 31/08/12

102

Option for EIA Scoping

103

Develop options

153 days

Mon 02/04/12 Wed 31/10/12

104

Evaluate options

130 days

Mon 04/06/12

Fri 30/11/12

105

Viability testing

130 days

Mon 04/06/12

Fri 30/11/12

106

Environmental Support to Masterplan Design

175 days

Mon 02/04/12

Fri 30/11/12

107

Consult on options

23 days

Tue 01/01/13

Thu 31/01/13

108

Identify/ progress preferred option

20 days

Fri 01/02/13

Thu 28/02/13

109

Obtain approvals to preferred option

20 days

Fri 01/02/13

Thu 28/02/13

110

Finalise Masterplan preferred option

282 days

Mon 02/04/12

Tue 30/04/13

111

Develop Detailed Masterplan

86 days?

Fri 01/02/13

Fri 31/05/13

Draft preliminary application documents

495 days?

Mon 02/04/12

Draft Planning Performance Agreement

66 days

Fri 01/06/12

Fri 31/08/12

EIA scoping

65 days

Mon 04/06/12

Fri 31/08/12

115

EIA Scoping Opinion

30 days?

Mon 03/09/12

Fri 12/10/12

116

Environmental Statement

129 days

Thu 01/11/12

Tue 30/04/13

117

ES Amendments

43 days? Wed 01/05/13

Fri 28/06/13

118

Energy Strategy

109 days

Tue 01/01/13

Fri 31/05/13

119

Appropriate Assessment Screening

109 days

Tue 01/01/13

Fri 31/05/13

120

Transport assessment and travel plan

109 days

Tue 01/01/13

Fri 31/05/13

121

Flood risk assessment and SWMP*1

109 days

Tue 01/01/13

Fri 31/05/13

122

Integrated water management strategy

109 days

Tue 01/01/13

Fri 31/05/13

123

Other assessments e.g. retail impact/ health/ sport/ leisure impact assessments

109 days

Tue 01/01/13

Fri 31/05/13

124

Utilities statement

109 days

Tue 01/01/13

Fri 31/05/13

125

Planning statement

86 days

Fri 01/03/13

Fri 28/06/13

126

Design & access statement

107 days

127

Sustainability statement

107 days

Tue 01/01/13 Wed 29/05/13

128

Statement of community involvement

453 days

Mon 07/11/11 Wed 31/07/13

129

S106 Heads of Terms/ CIL

130

Consultation Agree strategy (see 7 above)

132

Publication of Pre-Submission Joint Core Strategy

133

Joint Core Strategy submission

134

Masterplan options testing

135

Statutory consultees (as required)

136

LPA pre-application meetings

Tue 01/01/13 Wed 31/07/13

473 days?

Thu 08/09/11

Mon 01/07/13

196 days

Tue 01/11/11

Tue 31/07/12

33 days Wed 01/02/12

Fri 16/03/12

4 days

Tue 29/05/12

Fri 01/06/12

216 days

Thu 05/04/12

Thu 31/01/13

1 day

Thu 08/09/11

Thu 08/09/11

236 days? Mon 06/08/12

Mon 01/07/13

LPA pre-application meetings 1

1 day

Mon 06/08/12

Mon 06/08/12

138

LPA pre-application meetings 2

1 day

Mon 01/10/12

Mon 01/10/12

139

LPA pre-application meetings 3

1 day

Mon 03/12/12

Mon 03/12/12

140

LPA pre-application meetings 4

1 day

Mon 04/02/13

Mon 04/02/13

141

LPA pre-application meetings 5

1 day

Mon 01/04/13

Mon 01/04/13

142

LPA pre-application meetings 6

1 day

Mon 03/06/13

Mon 03/06/13

143

LPA pre-application meetings 7

1 day?

Mon 01/07/13

Mon 01/07/13

Specialist technical groups (TBA)

03/06 01/07

115 days Wed 11/04/12 Wed 19/09/12

145

April

0 days Wed 11/04/12 Wed 11/04/12

146

May

0 days Wed 16/05/12 Wed 16/05/12

147

June

0 days Wed 13/06/12 Wed 13/06/12

Project: Whitehill Bordon DRAFT EcoDate: Fri 18/05/12

2014 e Jan e MarApr a Jun Jul u

Tue 01/01/13 Wed 29/05/13

137

144

e Oct o

Thu 08/09/11 Wed 31/07/13

114

131

2013 e Jan e MarApr a Jun Jul u

Fri 31/08/12

113

152 days

e Oct o

Fri 29/04/11 Wed 29/02/12

99

112

2012 e Jan e MarApr a Jun Jul u

Fri 26/10/12

100

110 days?

e Oct o

11/04 16/05 13/06

Task

Milestone

Rolled Up Task

Rolled Up Progress

External Tasks

Group By Summary

Progress

Summary

Rolled Up Milestone

Split

Project Summary

Deadline

Page 2

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2015 e Jan e MarApr a Jun Jul u

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2016 e Jan e MarApr a Jun Jul u

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2017 e Jan e

Whitehill Bordon DRAFT Eco-town Programme V5 ID

Task Name

Duration

Start

Finish arApr a Jun Jul u

148

July

0 days Wed 18/07/12 Wed 18/07/12

149

August

0 days Wed 22/08/12 Wed 22/08/12

150

September

0 days Wed 19/09/12 Wed 19/09/12

151

LPA/ Delivery Board

260 days

Thu 15/12/11

Thu 13/12/12

Thu 15/12/11

Thu 15/12/11

152

15 December 2011

0 days

153

14 March 2012

0 days Wed 14/03/12 Wed 14/03/12

154

14 June 2012

0 days

Thu 14/06/12

Thu 14/06/12

155

13 September 2012

0 days

Thu 13/09/12

Thu 13/09/12

156

13 December 2012

0 days

Thu 13/12/12

Thu 13/12/12

157

Pre-application consultation

20 days

Mon 03/06/13

Fri 28/06/13

158

Joint Core Strategy EiP

23 days Wed 01/08/12

159

Joint Core Strategy adoption

16 days

Mon 10/12/12

Mon 31/12/12

160

SPD Final consultation

30 days

Mon 18/02/13

Fri 29/03/13

161

SPD Adoption

0 days

Fri 07/06/13

Fri 07/06/13

162

Finalise PA documentation

45 days

Mon 01/07/13

Fri 30/08/13

163

Amend in light of comments

23 days

Mon 01/07/13 Wed 31/07/13

Prepare forms/ certificates/ fee

23 days

Mon 01/07/13 Wed 31/07/13

165

Collate/ review all documents

23 days

Mon 01/07/13 Wed 31/07/13

166

Obtain approvals to submit

22 days

Thu 01/08/13

167

Submit Application

0 days

Fri 30/08/13

Fri 30/08/13

130 days

Mon 02/09/13

Fri 28/02/14

Post-submission

2012 e Jan e MarApr a Jun Jul u e Oct o 18/07

Respond to LPA issues (4-6 months)

130 days

Mon 02/09/13

Fri 28/02/14

170

Negotiate obligations/ affordable housing/ S278 etc (4-6 months)

130 days

Mon 02/09/13

Fri 28/02/14

171

PA determined

0 days

Fri 28/02/14

Fri 28/02/14

172

Detailed consents

783 days Wed 01/01/14

Fri 30/12/16

19/09

15/12 14/03 14/06 13/09 13/12

28/02

173

Prepare and submit (2014)

522 days Wed 01/01/14

Thu 31/12/15

Pre-commencement conditions (2014/15)

522 days Wed 01/01/14

Thu 31/12/15

175

Set up period (2015)

261 days

Thu 01/01/15

Thu 31/12/15

176

Start on site/ late 2015

261 days

Fri 01/01/16

Fri 30/12/16

0 days

Fri 28/09/12

Fri 28/09/12

28/09

0 days

Fri 28/09/12

Fri 28/09/12

28/09

588 days?

Thu 01/09/11

Mon 02/12/13 Thu 15/09/11

178 179

Land Equalisation Agreement Quebec Barracks (DATES IN REVIEW)

180

Preliminary/ baseline tasks:

11 days

Thu 01/09/11

184

Prepare options

98 days?

Fri 16/09/11

Tue 31/01/12

190

Report to Project Team

74 days? Mon 17/10/11

Thu 26/01/12

195

Develop preferred option

115 days? Mon 24/10/11

Fri 30/03/12

199

Obtain approval to development principles

206

90 days? Mon 28/11/11

Fri 30/03/12

Prepare planning application documents

109 days? Mon 02/01/12

Thu 31/05/12

222

Public Consultation

113 days? Wed 25/01/12

Fri 29/06/12

231

Approve final document

236

Market land

242

Detailed planning application preparation

246

Post application submission

93 days? Mon 25/06/12 Wed 31/10/12 150 days? Mon 03/09/12

Fri 29/03/13

85 days? Mon 04/03/13

Fri 28/06/13

151 days? Mon 06/05/13

Mon 02/12/13

250

Community Engagement

460

Landowners Group Meetings

220 days

Thu 23/02/12

Thu 27/12/12

461

Landowners meeting

0 days

Thu 23/02/12

Thu 23/02/12

462

Landowners meeting

0 days

Fri 23/03/12

Fri 23/03/12

463

Landowners meeting

0 days

Thu 26/04/12

Thu 26/04/12

464

Landowners meeting

0 days

Thu 24/05/12

Thu 24/05/12

465

Landowners meeting

0 days

Thu 28/06/12

Thu 28/06/12

466

Landowners meeting

0 days

Thu 26/07/12

Thu 26/07/12

467

Landowners meeting

0 days

Thu 23/08/12

Thu 23/08/12

468

Landowners meeting

0 days

Thu 27/09/12

Thu 27/09/12

469

Landowners meeting

0 days

Thu 25/10/12

Thu 25/10/12

470

Landowners meeting

0 days

Thu 22/11/12

Thu 22/11/12

471

Landowners meeting

0 days

Thu 27/12/12

Thu 27/12/12

472

Delivery Board Meetings

195 days

Thu 15/03/12

Thu 13/12/12

1041 days Wed 04/01/12 Wed 30/12/15

473

Delivery Board Meeting

0 days

Thu 15/03/12

Thu 15/03/12

474

Delivery Board Meeting

0 days

Thu 14/06/12

Thu 14/06/12

475

Delivery Board Meeting

0 days

Thu 13/09/12

Thu 13/09/12

476

Delivery Board Meeting

0 days

Thu 13/12/12

Thu 13/12/12

477

Specialist Group Meetings

137 days

Tue 01/05/12

Thu 08/11/12

Project: Whitehill Bordon DRAFT EcoDate: Fri 18/05/12

2014 e Jan e MarApr a Jun Jul u

22/08

174

Landowners Issues

e Oct o

Fri 30/08/13

169

177

2013 e Jan e MarApr a Jun Jul u

Fri 31/08/12

164

168

e Oct o

23/02 23/03 26/04 24/05 28/06 26/07 23/08 27/09 25/10 22/11 27/12

15/03 14/06 13/09 13/12

Task

Milestone

Rolled Up Task

Rolled Up Progress

External Tasks

Group By Summary

Progress

Summary

Rolled Up Milestone

Split

Project Summary

Deadline

Page 3

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2016 e Jan e MarApr a Jun Jul u

e Oct o

2017 e Jan e

Whitehill Bordon DRAFT Eco-town Programme V5 ID

Task Name

Duration

Start

Finish arApr a Jun Jul u

478

135 days

Tue 01/05/12

Tue 06/11/12

479

Meeting

0 days

Tue 01/05/12

Tue 01/05/12

480

Meeting

0 days

Tue 03/07/12

Tue 03/07/12

481

Meeting

0 days

Tue 06/11/12

Tue 06/11/12

80 days

Thu 19/07/12

Thu 08/11/12

482

Community Facilities & Amenities

Infrastructure and Transport

483

Meeting

0 days

Thu 19/07/12

Thu 19/07/12

484

Meeting

0 days

Thu 08/11/12

Thu 08/11/12

4 days

Tue 17/07/12

Mon 23/07/12

485

Economic Development

486

Meeting

0 days

Tue 17/07/12

Tue 17/07/12

487

Meeting

0 days

Mon 23/07/12

Mon 23/07/12

75 days

Thu 12/07/12

Thu 25/10/12

488

Housing

489

Meeting

0 days

Thu 12/07/12

Thu 12/07/12

490

Meeting

0 days

Thu 25/10/12

Thu 25/10/12

824 days?

Tue 05/07/11

Fri 29/08/14

824 days?

Tue 05/07/11

Fri 29/08/14

64 days?

Tue 05/07/11

Fri 30/09/11

491

Demonstration Projects

492

Eco-station/Eco-house

493

Tender process

494

Sign contract with Main Contractor

0 days

Mon 14/11/11

Mon 14/11/11

495

Site works Phase 2- eco station

0 days

Fri 31/08/12

Fri 31/08/12

496

Site work - eco-house

210 days

Mon 14/11/11

Fri 31/08/12

21 days?

Mon 03/09/12

Mon 01/10/12

0 days

Fri 28/09/12

Fri 28/09/12

261 days

Fri 30/08/13

Fri 29/08/14

481 days? Mon 28/11/11

Mon 30/09/13

497

Commissioning

498

Opening

499

Monitoring

500

Radian Competition

501

Stage 2 competition

502

Planning application

503

Construction start

504 505

Transport Infrastructure Bus - early win

48 days?

Mon 28/11/11 Wed 01/02/12

65 days?

Mon 02/07/12

Fri 28/09/12

195 days?

Tue 01/01/13

Mon 30/09/13

1 day? Mon 31/12/12

Mon 31/12/12

1 day?

Mon 31/12/12

Mon 31/12/12 Tue 03/01/12

506

Completion of Community & Demonstrator Projects (Ph2) 132 days

132 days? Mon 04/07/11

507

Completion of Community & Demonstrator Projects (Ph3) 263 days

263 days? Mon 04/07/11 Wed 04/07/12

Project: Whitehill Bordon DRAFT EcoDate: Fri 18/05/12

e Oct o

2012 e Jan e MarApr a Jun Jul u

2013 e Jan e MarApr a Jun Jul u

e Oct o

e Oct o

2014 e Jan e MarApr a Jun Jul u

01/05 03/07 06/11

19/07 08/11

17/07 23/07

12/07 25/10

14/11 31/08

28/09

Task

Milestone

Rolled Up Task

Rolled Up Progress

External Tasks

Group By Summary

Progress

Summary

Rolled Up Milestone

Split

Project Summary

Deadline

Page 4

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e Oct o

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2017 e Jan e

Appendix 3: Project Status Report

Whitehill Bordon Project Status Update March 2012

Demonstration Projects

Status

Quebec Barracks Project Description This project will prepare a timely and commercially viable development and align project partnership objectives for the Quebec Barracks site

Project Progress Draft Development Principles presented to Standing Conference and Delivery Board and consultation period closed 31 January 2012. Document being revised and will progress through Council approval stages and on to Board for approval June 2012.

In progress

HCA are negotiating the purchase of the site. Until this is complete there is no direct activity from the project team to report. As reported previously project team arrangements and activities will be reviewed once this process is completed. Work on seeking funding to support eco-standards on the site and its development continues.

Firestation Refurbishment Project Description To develop both an historical museum and an exhibition of the practical matters appertaining to the proposed Eco-town, with particular reference to householders. Both the history of the area and its biodiversity will be demonstrated. For adults and children, these matters will be shown alongside an information centre. This information centre will provide meeting rooms, office space and also marketing space for the Eco Town project.

The site will also include a demonstration house and other demonstration projects along with an architectural competition for 4 No. houses under separate PIDS

Project Progress Building work progressing on site – contractor still behind programme but working hard to progress work on site. MoD electrical issues now resolved after MoD engineers attended site w/c 7th May to test electrical supply cut off.

Press/cllr site visit 15th May

In progress

Fire Station Exhibition Venue Project Description The project is to deliver a fixed exhibition and a programme of events at the Eco station site for 1 year. The aim is to demonstrate the benefits of the Eco-town and the latest technologies. The exhibition space is first and foremost for the residents of Whitehill Bordon and then to businesses and other groups.

Project Progress Progress meetings with exhibition designers and team steering group.

Meeting with heritage society to understand exhibition requirements Consultants issued user questionnaire and ran stakeholder and community workshops to inform development of project brief Initial design progress meeting positive

61

In progress

Eco-terrace competition Project Description To launch a design competition for 3 zero carbon houses. The houses will be built and managed by Radian Housing Group and will be open to the pubic for a period of time and then occupied and monitored to measure the effectiveness of the designs and technology Project Progress Radian comments received by legal team Agreement plan prepared by EHDC Land transfer in progress

In progress

Exhibition House Project Description To develop an exhibition house to showcase zero carbon construction techniques, water saving and rainwater harvesting and sustainable living. The house will be developed using less some more experimental techniques and their performance will be monitored Project Progress Building work progressing on site but still 4 weeks behind programme due to delay in delivery and sub-contractor design information of some of the innovative elements of the project.

Press/Cllr site visit – 15th May 2012

In Progress

Firestation South Site Project Description Following on from the first stage of the project - the draft design and development brief for the site, the project will commence under an extension to the contract for the Eco-station refurbishment and Exhibition House.

Project reports will follow for the September Standing Conference and Delivery Board

Project Progress Reported at September Standing Conference and Delivery Board

TBA

HCC Schools and Library Improvements Project Description The Project is to improve the energy performance and reduce the dependency on fossil fuels of Hampshire County Council buildings used by the community of Whitehill Bordon.

The buildings reviewed under the first phase were : Bordon Junior School, Bordon Infants School, Weyford Junior School, Weyford Infants School, Woodlea Primary School and Bordon Library.

Due to efficiencies in procurement of the works it has been possible to extend the energy efficiencies initiative to other publicly used buildings in the Whitehill Bordon area.

Project Progress Eco-town Project funding complete. HCC funded phase 2 work underway

Completed

Low Carbon Communities Ecofit Project Description Establish a revolving fund for loans of up to ÂŁ10,000 for packages of the more expensive home energy conservation measures including micro generation technologies, boiler upgrades, solid wall insulation and triple-glazing.

Employ an Eco-fit Advisor, on 1 year fixed term contract, to facilitate loans and behavior change measures.

Deliver community engagement goals, monitoring and evaluation and shared learning as part of theProgress Low Carbon Communities Challenge.

Project

62

Completed

Viking Park Design and Feasibility Study Project Progress

Completed

Studies Habitats Regulations Assessment refresh Project Description To ensure that the revised Whitehill Bordon Draft Framework Masterplan considers the conclusions and recommendations of the HRA (2011) and is updated to include the most recent European Protect Sites data and site management plan information. This project will also provide additional baseline data to support the Avoidance and Mitigation Strategy for the Eco-town In Progress

Project Progress Workshop held Standford Grange Farm Visit 1:1 Meetings with key stakeholders Evidence gathered and site managers contacted

Green Infrastructure Management and Maintentance Project Description To ensure the new and existing green infrastructure is managed correctly within the Ecotown Policy Zone Boundary there is a need to agree a sustainable approach to management and maintenance regimes with stakeholders at the pre-planning application stage. The Whitehill Bordon Eco-town Delivery Board, which represents all the key stakeholders in the project has confirmed that resources should be committed to examining potential options more closely to help inform the evolution of a bespoke green infrastructure management and maintenance model alongside the developing delivery structures for the Eco-town.

In Progress

Project Progress GI Management and Maintenance Workshop held 1:1 Interviews with landowners and managers held Two meetings with Deadwater Valley Trust held

Transport Rail Feasibility Study Project Description The study will consider the socio-economic business case for re-establishing direct rail provision (either light or heavy rail) to the town, taking into account financial, environmental, social and operational factors. The study will be carried out in accordance with the Network Rail’s GRIP process, and will consider the outline business case for a number of potential route options identified previously in the HCC Rail Pre-Feasibility Study. Should a positive business case be established for one or more routing option, preliminary design will be carried out to GRIP level 3 for the selected option(s).

Project Progress Stage 1 Study completed and approved by HCC and the Delivery Board Results of Stage 1 Study widely presented and made publicly available Stage 2 Study Commissioned and underway

63

Ongoing

Transport Walking and Cycling Strategy Project Description To develop a phased strategy for the implementation of a comprehensive and cohesive network of pedestrian and cycle links and facilities in Whitehill Bordon (and Lindford) and linking to its local area.

The study will combine specialist knowledge and experience in delivering walking and cycling improvements with local knowledge and participation to deliver a clear, concise and comprehensive Walking and Cycling Strategy, which will enable the phased delivery of improvement in, through and to Whitehill Bordon for walking and cycling.

Project Progress Walking and Cycling Study Brief prepared and agreed with EHDC / HCC / IET Specialist Group Consultant procured under the IESE Framework (WSP appointed) Study commenced First Stage Consultation carried out First Draft Strategy produced Meeting held with Consultant over outstanding work required on First Draft Study Further work ongoing to improve study before consutlation In Progress

Transport Car Parking Strategy Project Description To develop a car parking strategy for the Whitehill Bordon Eco-town to provide guidance and advice on the level of parking provision to be made within the town, the nature in which that parking should be provided and the management mechanisms to be employed to manage car parking so to achieve sustainable regeneration of Whitehill Bordon without negatively reducing the ability of the town to attract the inward investment in jobs, retail and services.

Project Progress Car Parking Study Brief prepared and agreed with EHDC / HCC / IET Specialist Group Consultant procured under the IESE Framework (WSP appointed) Study commenced First Stage Consultation carried out First Draft Strategy prepared for client comment Meeting held with Consultant to feed back comments – Draft under amendment

In Progress

Transport Freight Strategy Project Description Project Progress

On Hold

Transport Traffic Management Strategy Project Description To develop a strategy to bring forward local improvements to mitigate the vehicular impact of the Eco-town on local villages and communities and to identify a package of management measures to discourage the inappropriate use of local roads.

Project Progress Traffic Management Study Brief prepared and agreed with EHDC / HCC / IET Specialist Group Consultant procured under the IESE Framework (WSP appointed) Study commenced First Stage Consultation (with the villages) carried out Draft Study completed Amendments to First Draft provided to Consultant in advance of Stage 2 consultation Stage 2 Consultation underway In Progress

64

Transport Evidence Base Project Description A robust and reliable transport evidence base is required to support future decisions on the Eco Town project, and to better understand both the potential impact of the development and the level of transport infrastructure and services needed to achieve a high-quality sustainable re-development of the town.

A transport model and Stage 2 Transport Assessment will be prepared in advance of the submission of the EHDC LDF Core Strategy in early 2011, and the evidence base work will underpin that submission.

The evidence base will inform the future Transport Strategy for the town, and will produce both technical and non-technical reports on the impact of the Eco Town development, and its sensitivities to key variables and transport targets.

Project Progress Final TA published as evidence to the Core Strategy and Masterplan Continuing dialogue with Key Stakeholders on additional work requirements Link Mitigation Work being carried out In Progress

Transport Bus Improvements Project Description To provide a high quality, sustainable and flexible bus service to serve the populations of Whitehill, Bordon and the local surrounding communities in order to facilitate sustainable travel and promote accessibility to key services. The implementation of the local bus service will; • Improve accessibility to transport and increase coverage, frequency and quality of local bus services • Improved connections by public transport for local communities surrounding the town • Promotion of sustainable travel and consequential reduced emissions • Reduced congestion Project Progress HCC Executive Member approval to proceed to Tender achieved in March 2012 HCC Passenger Transport Group preparing tendering paperwork

In Progress

Town Transport Manager Project Description The Town Transport manager will initially be appointed for a 2 year period, reporting to EHDC Communities Team but working under the direction of the Whitehill Bordon Project Team, and will be responsible for implementing the Smarter Choices Strategy, including the Personalised Journey Planning, school and workplace travel plan development, managing the future Eco-Car and EcoCycle schemes and in providing and disseminating information across the town.

Project Progress Town Transport manager now appointed following successful consultation in March 2012. Town Transport Manager to start in June 2012

Commences June 2012

Biodiversity and green infrastructure Energy Utility Strategy Water Cycle Study One Planet Living Transport Liftshare Transport Smarter Choices Study Transport Website Habitats Regulations Assessment

Completed Completed Completed Completed Completed Completed Completed Completed

65

Community Projects Brash Pelletising Project Description To assess the potential for sustainable biomass production from local heaths within easy reach of the Eco-town for which markets could be established as the Eco-town develops and the business opportunities and models associated with this.

In Progress

Project Progress 2nd Draft of report circulated for comment to HRA Working Group

Community Development Worker Project Description The project aims to engage and empower the existing community living in Whitehill/Bordon in the development of the EcoTown. The Ecotown proposal will obviously create a lot of new energy efficient homes; this project aims to get the existing community to change their behaviour to meet with the overall objective of an Ecotown. The officer will coordinate the existing community to have a voice in future development of the Ecotown.

This officer will complement existing community development work. This project will engage the existing community in the EcoTown and ensure they benefit fully from the opportunities of EcoTown development Project Progress Achievements during April / May 2012 Continuing support vegetable box competition with schools Hampshire Solar Challenge planning Working with Town Partnership on Soapbox Derby Facilities and Amenities working group Scouts/Guides/Brownies Community Week Events

Ongoing

Countryside Ranger Project Description Employment of a Countryside Ranger to promote to the public, especially schoolchildren, the importance of the Biodiversity Network and to serve as a link with HCC, MoD and EHDC for the ability to organise Biodiversity projects on their land.

Increasing knowledge, awareness and involvement of schoolchildren/public in surrounding countryside Creating a change in public perception of the importance of the Biodiversity of the area Improving relationships with landowners and organising biodiversity projects Minimising impact on sensitive areas.

Project Progress Community and Schools Carrying out school visits/classroom sessions/ guided walks of nature reserve Developing resident involvement/events Developing after school clubs have set dates with 5 schools and started activities

Ongoing

Wildlife Surveying Collating wildlife surveys of town - liaising with Bruce Collinson Working on GI strategy Green Spaces Attending appropriate meetings as stakeholder for Bordon’s green spaces/HRA/Biodiversity groups

Eco Pack Project Description First Packs Completed

Project Progress 2 packs produced and distributed

66

Green Network Enhancement of Existing Town Project Description Identify, protect, enhance and link the 56 isolated pockets of green land dotted throughout the town In Progress Project Progress Mapping & Site Work Sites visits undertaken with landscape management company Quotes being obtained to carry out works to selected sites for greenspace improvements 24/04/12 Attended meeting with Tori, Jamie and Bill & Chris Wain to discuss project and hand over to Jamie to project manage whilst Tori is on Maternity Leave from 04/05/12 04/05/12 Met with 3 contractors for Green Network tendering and showed them all 11 plots requiring planting 11/05/12 Two tenders from contractors received to date Change Request Form to increase budget, utilizing other project under spend, completed

Youth Drop In Worker Project Description The aim of the Project is to provide a Youth Drop-In facility within the Bordon eco-town area of Whitehill/Bordon/Lindford which will be a safe and informal meeting place for young people aged 11 – 18 years. Whilst the obvious priority of a Drop-in will be to provide a facility where young people can relax, enjoy themselves and meet their peers in a safe environment, this will be underpinned by a clear commitment by the appointed youth worker to promote the core values of the Bordon eco-town, i.e. sustainability and environmental responsibility. Young people will therefore be encouraged to participate in constructive projects which increase awareness of the environment and ‘green’ issues but also seek to make a contribution to improving the local environment.

Project Progress Ongoing Both drop ins open and having consistent numbers attending Young people were involved in a junk modelling contest at both drop ins. They were asked to collect recyclable waste and bring it to club and make models. Prizes were given for most junk collected, favourite model etc.

Catherine and Becka were able to plan for each session for the term.

Alexandra Park and Jubilee Park ecological improvements Project Description Restoration of the pond in Alexandra Park beside the pistol range and path/boardwalk to link Jubilee Park with Alexandra Park to improve the access for users of the long-distance footpath, the Royal Woolmer Way. Complete

Project Progress

Allotments Project Description Demolition of existing hall, conversion of public open space land to allotments. This meets a local demand as there are currently 38 residents on the waiting list. The allotments will provide a place to grow fresh food, will provide a green haven for wildlife in providing habitats for many species, have environmental and economic affects by reducing transportation of foods from far and wide allow gardeners to reduce their spending Complete

Project Progress

Amphibian Pond

67

Project Description To open up the pond surrounds, dredge the pond and raise the water levels. (NOTE, the Management Plan for the Bordon Inclosure Boardwalk would include appropriate management for this pond) The project is intended to protect the vulnerable habitat and also to enhance the biodiversity of the pond (more amphibians and a greater range of species).

Complete

Project Progress

Bordon Inclosure Boardwalk Project Description To create a boardwalk to protect the vulnerable habitat and provide a safe crossing of a marshy area. The five year Management Plan would safeguard the appropriate development of this area.

The project is intended to protect the vulnerable habitat and also to assist the walkers using the area. The Management Plan will also serve to protect the area from inappropriate development Complete

Project Progress

Community WiFi Phase 1 Project Description To provide free WiFi internet access in the events space at Forest Community Centre.

The wireless system will include a method for controlling the inappropriate use of the internet service. Proxy servers will be used to filter and block inappropriate access.

Free internet access will be available to all residents and visitors to Whitehill/Bordon in the events space. The project benefits are aimed specifically at young people living in the town who raised this as a need for the community

Completed

Project Progress

Local Biomass Supply Case Studies Project Description Prepare a detailed assessment of sustainable yield capacity from existing woodland in the area of the ecotown. This will allow the local fuel resource to be linked to potential woodfuel use within the infrastructure of the evolving ecotown.

Completed

Project Progress

Timber Fitness Trail Project Description The project is to install a timber fitness trail around the perimeter of the Town Council’s Recreation Ground. The Recreation Ground is adjacent to a secondary and primary school and the recreation ground has a play area and football pitches. There is national research that shows that youngsters are becoming obese and the provision of a trim trail will help this problem, particularly as some people do not like organised or team activities.

Project Progress

Completed

Complete

Medium Risk / in progress with issues and risks that are being managed High Risk / behind schedule

Low Risk / On Schedule

68

Appendix 4: Overall RAG Report Whitehill Bordon Eco-town - Highlight Report

18th May 2012

This report provides an update on all Whitehill Bordon Eco-town projects. RAG status updates for individual projects are available on request from Project Director - Daphne Gardner

KEY G

OVERALL PROGRAMME RAG STATUS

AMBER

A

Report Author - Simon Beach

R C

1

Strategic Objectives

Workstream

2

Last Period

Demonstration Projects Year 2

WORKSTREAM RAG SUMMARIES

Current RAG

A

Community Projects

G

Masterplan and Studies

G

Low risk/on schedule Med risk/in progress with issues which are being managed High risk/behind schedule/ Significant issues Complete

Demonstration Projects - Year 1 and 2 Community Projects

Workstreams Masterplan and Studies (Each of the Delivery WB Projects

Regeneration of Whitehill Bordon in accordance with Eco-guidelines Implementation of Eco-town

Explanation of Status (see specific Project Status reports for more detail) 2nd Phase Eco-station Refurbishment started in November 2011. Building work progressing to budget but is one week behind programme. The building has been stripped internally and completion has slipped by one month. The target completion date is end of September 2012 Demonstration House Started on site November 2011. Building work progressing to budget. Completion has slipped by one month. Now due end of September 2012. There are no significant impacts to budget.

Firestation Exhibition Venue The project is to deliver a fixed exhibition and a programme of events at the Eco station site for 1 year.

Progress meetings held with exhibition designers and team steering group. Meetings have been held with heritage society to understand exhibition requirements. Consultants issued user questionnaire and ran stakeholder and community workshops to inform development of project brief. Initial design progress meeting positive Quebec Barracks The Delivery Board agreed that a project team be set up to secure an exemplar, timely and commercially viable development of the Quebec Barracks site. It will do this by advising the landowners and their agents, working collaboratively to reduce delays and solve problems and facilitating community su Eco-terrace competition To launch a design competition for 3 zero carbon houses During Qtr 4, the competition for the design of 3 zero carbon houses was won by Ash Sakula. Land transfer is now in progress following legal comments and agreements

Completed Allotments Amphibian Pond Alexandra Park and Jubilee Park ecological improvements Bordon Inclosure Boardwalk Local Sports and Recreation Facilities strategy Timber Fitness Trail Community WiFi hotspot phase 1 Local Biomass Supply Case Studies Eco Pack phase 1 and 2 LCC Ecofit Retrofitting homes and insulation Liftshare Ongoing Youth Drop In Worker - project ongoing - updates received monthly Community Development Worker - project ongoing - updates received monthly Countryside Ranger - project ongoing - updates received monthly To Complete Green Network Enhancement Brash Pelletisation Revised masterplan (May 2012) was approved by the Council on 9th May 2012. This included taking on board comments from: EHDC’s Development Policy Panel, Whitehill Town Council, specialist groups , the Standing Conference and the Delivery Board. The Masterplan has been submitted as part of the evidence base for the Joint Core Strategy. (please refer to the separate report on the masterplan)

The Joint Core Strategy is submitted with 'modifications' in response to the previous consultation comments. Whitehill & Bordon Strategic Allocations now conforms with the revised masterplan. The modifications will be subject to the further statutory consultation period and will be submitted to the Planning Inspectorate for the examination along with other comprehensive evidence base. The Examination in Public (EiP) is expected to take place in August.

Project Delivery Programme continues to be refined alongside Core strategy and hybrid planning programme PWC working with the Delivery Board on delivery organisation investment partner options Delivery

G

Amec/GVA team - hybrid planning work currently underway ATLAS is supporting the District Council and project team in preparation of Planning Performance Agreement and pre-application process.

Initial meeting to understand the scope was held in May and ATLAS will have regular input into the planning application process

PM UPDATE

2nd Phase of Eco-station is underway.

Eco-terrace competition has received proposals from architects and competition is now complete EHDC, MoD and HCC working towards a land equalisation agreement EHDC, MoD, HCC working with GVA Grimley and Amec to produce hybrid planning proposal.

PWC is working with the project partners and Delivery Board in order to outline delivery vehicle options.

Project reporting adjusted to coincide with Standing Conference and Delivery Board meetings Work towards Quebec Barracks purchase continues between HCA and MoD Owner

Workstream Reference & Description

RISK

RISK

Financial modelling doesn't align with market changes

Ian Parker

Tender process doesn't generate bid we want or provide suitable suppliers

Daphne Gardner

1.) Do not accept a tender that we are not confident with i.e. minimum level of acceptance (Prevention) 2.) Research and invite suitable firms to tender after advertising had taken place (Reduction) 3.) Clear brief for tender (Prevention) 4.) Stimulate interest in market (Reduction) 5.) Explore all procurement options (Reduction)

Ian Parker

1.) Manage design expectations in line with local housing prices (Reduction) 2.) Options Appraisal/ Value engineering (Reduction) 3.) Identify suitable grants to secure the Ecotown strategy (Reduction) 4.) Detailed cost plans for each development (Reduction i.e. gives an indicator) 5.) Develop funded energy strategy for the town (Reduction) 6.) Using Demonstration projects for bench marking costs

Daphne Gardner

1.) Have regular meetings with planning policy team to review relevant policies and ensure consistency with Core Strategy (Acceptance) 2.) Revert to Green-Town vision principles (Acceptance)

NEW risks, issues or changes

RISK

RISK

Market unable to provide a commercially viable solution that meets sustainable ambitions including planning requirements.

Potential change to relevant policies

Demonstration Projects Year 2 Key Actions (Jun-Sept)

Delivery

Firestation phase 2 refurbishment Quebec Barracks Core Strategy EIP PWC Commercial Strategy

Key Actions Demonstration Projects Year 2 for next period Core Strategy (Sept-Dec) Delivery

G G G G

Next Delivery Board Meeting

69

Solution/Mitigation/Impact (changes) 1.) Include sensitivity testing in all future viability and financial predictions (Reduction) 2.) Identify appropriate mitigation funding (Contingency)

Firestation phase 2 and exhibition venue near completion Quebec Barracks purchase complete

Core Strategy EIP and Inspector's report Land Equalisation Agreement

6th September 2012

Appendix 5: Financial Summary

SUBJECT TO YEAR END AUDIT East Hampshire District Council Summary for Whitehill Bordon as at 30th April 2012

Account

5505PR 5506PR 5507PR 5508PR 5509PR 5510PR 5511PR 5512PR 5513PR 5514PR 5515PR 5516PR 5517PR

C C C C C C C C C C C C C

5518PR 5519PR 5520PR 5521PR 5522PR 5523PR 5524PR 5525PR 5526PR 5527PR 5528PR 5529PR 5530PR

C C C C C C C C C C C C C

5531PR 5532PR 5533PR 5534PR 5535PR 5536PR 5537PR

R C C C R R C

5538PR 5539PR

R C

5563PR 5564PR

R C R R R R

Demonstration Projects Fire Station - Purchase and Surveys Firestation - Refurbishment Fire Station - Exhibition House Fire Station - Radian Competition Fire Station - Site Fire Station - Exhibitions Working Mens Club Morelands Viking Park Quebec Barracks Chalet Hill Initial Design Briefs Publicity and Advertising Early Wins Retrofitting homes Eco-fit Whitehill Bordon (LCCC) Retrofitting Library & Primary Schools Eco Information Packs Wi-Fi Bio Mass Supply Case Studies Community Development Workers Brash Pelletisation Potential Kick Start habitat improvement/ Biodiversity projects Green Rangers Allotments Timber Fitness Trail Drop in centre for young people Studies and Evidence Sports and recreation study Rail Study Transport Studies SPV/Governance studies Eco-studies and evidence One Planet Living funding Eco-grant Substainable finance consultant for Retro-fit New Projects Impleementing the EC Dev Strategy Skills centre & learning vision Early sites business development Other Costs Project Management Consultancy* Whitehill Bordon - Travel - Transport Evidence Base HCC Transport Advice 2011/12 HCC Property Development and corporate advice Whitehill Bordon Eco Town Housing Advice WTC Eco Projects/pags/specialist groups co-ordinator Neighbourhood Engagement Project LEAF Salaries Other Costs Unallocated Revenue Costs** Total for the Whitehill / Bordon

2009/10 Actual

2010/11 Actual

2010/11 Subject to year end audit

582,000 0 0 0 0 0 0 0 0 0 0 0 0

38,450 150,491 23,558 850 0 0 0 0 43,984 0 0 49,332

0 282,171 234,174 49,833 11,745 23,015 38,489 9,124 8,835 3,368

0 0 0 0 0 0 0 0 0 0 0 0 0

0 306,994 1,275,000 0 0 96 24,448 0 76,452 12,500 25,000 38,000 15,000

217,790 3,889 2,711 12,024 3,000 34,294 11,000 37,500 15,000

0 0 0 0 0 0 0

9,000 0 0 21,024 86,123 20

91,000 119,464 265,592 48,746 11,780 11,153

0 0

56,493 775,000

0 0 0 71,669 653,669

673,341 0 0 130,462 3,831,617

127,157 70,936 63,137 23,658 32,000 17,437 27,143 576,587 187,362 2,671,114

FY Budget

0 475,011 229,668 198,317 57,591 348,985 0 0 7,490 2,035,876 0 71,165 36,632 0 23,210 159,000 0 13,902 0 0 34,113 6,000 0 21,000 0 0 7,500 0 0 0 90,000 355,536 99,408 81,234 88,220 37,500 0 50,000 50,000 50,000 0 0 203,844 70,936 31,569 23,600 13,333 0 0 550,000 0 0 226,255 5,746,894

YTD YTD Remaining YTD Actuals Committed Budget Variance Budget

0 39,584 19,139 16,526 4,799 29,082 0 0 624 169,656 0 5,930 3,053 0 1,934 13,250 0 1,158 0 0 2,843 500 0 1,750 0 0 625 0 0 0 7,500 29,628 8,284 6,770 7,352 3,125 0 4,167 4,167 4,167 0 0 16,987 5,911 2,631 1,967 1,111 0 045,833 0 0 18,855 478,908

63,387 52,524 22 171 2,451

769

2,594 201

3,451 2,325 5,840

0 31,161 40,701 0 6,246 84,679 0 0 0 769 0 0 0 0 20 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 254 53,532 8,080 7,000

0 0

15,722 43,831

598 160,904

0 0 0 430 232,872

0 -54,964 -74,086 16,504 -1,618 -58,048 0 0 624 169,656 0 5,930 459 0 1,713 13,250 0 1,158 0 0 2,843 500 0 1,750 0 0 625 0 0 0 7,500 25,923 -47,573 -7,151 352 3,125 0 4,167 4,167 4,167 0 0 16,987 5,911 2,631 1,967 1,111 0 15,722 2,002 0 0 17,827 85,132

0 380,463 136,443 198,295 51,174 261,855 0 0 7,490 2,035,876 0 71,165 34,038 0 22,989 159,000 0 13,902 0 0 34,113 6,000 0 21,000 0 0 7,500 0 0 0 90,000 351,831 43,551 67,314 81,220 37,500 0 50,000 50,000 50,000 0 0 203,844 70,936 31,569 23,600 13,333 0 15,722 506,169 0 0 225,227 5,353,118

* - funded from separate grants ** - funded from EHDC 09/10 10/11 11/12 12/13 13/14 Total funding needed

653,669 3,831,617 2,671,114 5,746,894 983,604 13,886,898

70

CLG Grant CLG Grant April 2011 EHDC funding HCA Funding LEAF DECC funding Funding Received

9,870,687 2,025,000 633,185 1,020,000 27,143 310,883 13,886,898

Preposed 2013/2014 onwards

Forecast

500,000

190,000

225,000 68,604 0

983,604

Appendix 6: Lessons Learned Summary Report

Whitehill & Bordon Eco-town Project

Lessons Learned Report

Overall Conclusions

DOCUMENT CONTROL Document title:

Lessons Learned Report – Overall Conclusions

Author:

Simon Beach

Last Updated:

17th April 2012

Last Saved by:

Simon Beach

Version:

1.2

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Provide a brief 1 page (max) summary of the lessons learnt.

As part of the Whitehill and Bordon Eco-town project management process, all completed projects are required to report on aspects which went well and which aspects faced issues that could be avoided or mitigated against in future projects.

The Lessons Learned report also acts as a project closure report. To date, Lessons learned reports have been received from the following projects: Allotments HRA Timber Trail Deadwater Valley Trust projects Detailed Water Cycle Study Energy Feasibility Study Green Infrastructure Study WiFi Governance (Ongoing work but an interim report has been completed for monitoring) Retrofitting Quebec Barracks (separate report due to nature of the project) Below is a bullet pointed list of the issues that were raised throughout each of the projects completed so far •

The time given to put in a realistic bid was too short to give an accurate assessment of the costs of a project.

•

This caused a wrong assessment to be made due to the complexity of what was a relatively small project and additional funding had to be found

•

The PID process for a small project was over the top, it seemed as if the same criteria was used for each project irrespective of size

•

The monitoring process was again onerous for a small project and as above it seemed as if the same criteria was used for each project irrespective of size

•

The Planning requirements were far more onerous than at first thought and the conditions imposed added to the cost and delivery of the project

•

Define the project team terms of reference and authority

•

Have clear and stated standards that need to be met

•

There needs to be a mechanism to test the assumptions and values provided.

•

The forms, process and procedures designed for much larger scale project didn’t always suit the information available from these biodiversity projects. Though completing the forms as well as possible it has been good practice to follow up queries to form directly by email, phonecall and/or at audit meetings.

•

To involve Project Manager at the very earliest stage of the projects, well before even the draft PIDS are completed

•

To be more realistic on timescales and milestones (or aware of external delays beyond project manager’s control)

•

Involve fewer people / identify key people; meet face to face early on.

Ensure correct lines of communication are used by all involved.

E.g. project discussions- project manager – project co-ordinator – project director (and vice versa)

•

Improve project partnership communication.

•

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Lessons Carried Forward 1.

Develop project brief in advance of PID completion

2.

Following discussion with the Project Group, it was decided that the project documentation should remain. Documentation should be completed appropriate to the size of the project.

3.

There should be a greater understanding of why the project reports are required and how that information is used.

4.

A revision to the frequency of reporting should be undertaken in line with either a Gateway Review process or longer period between chronological reporting e.g quarterly in line with the Delivery Board.

A longer period between reporting would require a more robust issues logging and resolution process.

5.

When new projects are in the Brief development stage, greater emphasis should be placed on communication with stakeholders and in the wider project group. The purpose of this is to create better working relationships and to encourage a ‘no surprises’ approach to projects

6.

Regular meetings between the project group, individuals and projects ‘on the ground’ should take place. The opening of the firestation as offices will improve the contact with the Eco-town team.

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Agenda item 7

Items for future Delivery Board meetings th

Project update report (standing item) Outcomes from Specialist Groups and Chairman/ Vice Chairman/ Lead Officers meetings (standing item) Landowners update report (standing item) Transition Group update (standing item) Inward investment sector research Education skills, skills centre and training Proposals for the Long term management and maintenance of Community Assets and Green Infrastructure Design principles for demonstration scheme at Quebec Barracks Proposed neighbourhood charter Risk register (standing item) Whitehill & Bordon Eco-town Revised Masterplan (May 2012) Traffic and Transport Studies - Traffic management - Walking & cycling - Car parking - GRIP3 Retrofit Strategy Energy and Water Cycle Proposals

th

th

14 June 2012 √

13 September 2012 √

13 December 2012 √

January 2013 √

√

√

√

√

√

√

√

√

√

√

√

√

√ (SC workshop)

√

√

√

√ √

√ √ √

√

√ √ (update)

√

√ √ (TBC) √ (TBC)

Inner Relief Road proposals Regeneration Bids for funding Consultation strategy Public engagement proposals for the OPA

√ √ √

K:\Corporate Shared Folders\Whitehill Bordon\011 Meetings\Delivery Board Partners: EAST HAMPSHIRE DISTRICT COUNCIL, HAMPSHIRE COUNTY COUNCIL, WHITEHILL TOWN COUNCIL, WHITEHILL TOWN PARTNERSHIP, MINISTRY of DEFENCE, HOMES & COMMUNITIES AGENCY - 74 -

Agenda item 8

Whitehill & Bordon Opportunity Standing Conference ______________________________________________________________ Date of meeting:

31st May 2012

Title of report:

Eco-town Inward Investment Workshop

Author:

Susan Robbins, Economic Development Theme Lead

Reference no: WBPD016-2012 ______________________________________________________________

What the report is about: (attach a report or summarise here what you will be presenting to the Standing Conference)

The Economic Development and Employment Strategy, July 2011, proposes that employment could be generated by providing space for home working with neighbourhood hubs to access support and services; incubation space for start-up businesses, and suitable space to attract construction companies during the town’s development phases. In addition to the sustainable construction sector, low carbon innovation and technology is identified as a general sector from which to secure new investment and the potential of the local food and tourism sectors is also highlighted. These are very broad sectors that hide different activities and specialities that could be particularly relevant to and interested in the opportunities the Eco-town could present. A greater understanding of these sectors / sub-sectors and the needs of the businesses within them is required.

The purpose of this project is for consultants Campbell Ventures Ltd to undertake an assessment of inward investment sectors that are relevant to, and have potential for, the Eco-town’s development opportunities. The work will investigate sectors, examine the infrastructure they require for their operations and how this matches to what is available within the sub-region. It will also propose the most effective way to engage and market to businesses in these sectors with an action plan for promoting the town and the development sites.

The study will provide an additional evidence base for the Framework Masterplan and the Economic Development & Employment Strategy (EDES) which will demonstrate how the job generation target in the Eco-town vision could be achieved.

K:\Corporate Shared Folders\Whitehill Bordon\011 Meetings\Delivery Board Partners: EAST HAMPSHIRE DISTRICT COUNCIL, HAMPSHIRE COUNTY COUNCIL, WHITEHILL TOWN COUNCIL, WHITEHILL TOWN PARTNERSHIP, MINISTRY of DEFENCE, HOMES & COMMUNITIES AGENCY - 75 -

What the Standing Conference is being asked to consider or comment on:

It will be important to work with local partners with knowledge of the town and sub regional agencies with understanding of wider business areas as they will provide a context for the Eco-town. The market awareness these partners have will be of benefit in promoting the Eco-town and they will provide local links which will help secure investments from business in the future.

Therefore the consultants Campbell Ventures Ltd will present their approach to the research, including key stakeholders to meet with, sectors to be researched and the centres and business to provide examples from.

The Standing Conference is asked to comment on the approach and direction of the work, input knowledge on business sectors and commercial market aspects and discuss the role they can play in inward investment activities.

K:\Corporate Shared Folders\Whitehill Bordon\011 Meetings\Delivery Board Partners: EAST HAMPSHIRE DISTRICT COUNCIL, HAMPSHIRE COUNTY COUNCIL, WHITEHILL TOWN COUNCIL, WHITEHILL TOWN PARTNERSHIP, MINISTRY of DEFENCE, HOMES & COMMUNITIES AGENCY - 76 -

Agenda item 8

Whitehill & Bordon Opportunity Standing Conference Date of meeting:

31st May 2012

Title of report:

Eco-town Inward Investment Workshop

Author:

Susan Robbins, Economic Development Theme Lead

Reference no:

WBPD016-2012

Brief for Research Study - Inward Investment and Sector Requirements Background Following the announcement by the MoD in July 2011, confirming that the Garrison and SEME will be leaving Bordon by 2015 at the latest, there has been an increased interest in the Eco-town and the opportunities it presents. Post 2015 there will be a number of opportunities arising from the development of the Eco-town and the regeneration of the former MoD barracks, training facilities and business units. Prior to that there is also the opportunity to re-use vacant MoD building to stimulate the local economy and generate jobs now, for example at Louisburg Barracks.

Objectives The Economic Development and Employment Strategy (2011) proposes that employment could be generated by providing space for home working with neighbourhood hubs to access support and services; incubation space for start-up businesses, and suitable space to attract construction companies during the town’s development phases. In additional to the sustainable construction sector, low carbon innovation and technology is identified as a general sector from which to secure new investment and the potential of the local food and tourism sectors is also highlighted.

The combination of releasing land for the development of appropriate accommodation and marketing these opportunities to businesses in specific sectors needs to be focused, targeted and based on the needs of those businesses. Such activity will also have to time with the development phases of the Eco-town. An evidence base on which to make any plans is required.

Aim The overall results of development and marketing activity should be: Employment generation – circa 2, 700 in technology / knowledge based business Development of high quality / high specification business accommodation Larger number and range of businesses located in Whitehill Bordon Increased yields, property prices and rental values Increased Gross Value Added (GVA)

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Research Study Key issues The Economic Development and Employment Strategy provides the framework under which actions are to be implemented to achieve its objectives. With regards to attracting new businesses and generating employment a number of questions are being asked, for example: How will we generate 5,500 jobs?

How will we attract businesses and investment?

Which sectors are we looking to grow and attract?

Where will employment be located and when will space be available?

What is the potential for re-using existing MoD buildings, short term, to stimulate the local economy?

How will we provide the right sort of business space long term?

How do we over come and change the negative investment image?

How do we over come low demand?

In answering these questions, the study will need to provide a resource of information that can be used to develop marketing campaigns and materials; to bring partners together to work collaboratively on inward investment and business development activities and; to direct provision of new business accommodation. The study will need to achieve the following outputs and outcomes, but is not restricted to these.

Outputs Identify key sectors that would be attracted to the Eco-town The accommodation and infrastructure needs of the identified sectors Research on levels of awareness with key segments How we attract new businesses and investment The most effective methods of marketing the Eco-town to attract investment

Outcome Clear and coherent development and investment vision and messages A profile of the town’s strengths in assets, features and benefits, differentiated from competing areas or complementary to neighbouring economic centres A profile / understanding of the sectors that could be attracted to the town Details of the sort of marketing material that needs to be produced An action plan to undertake inward investment activity related to the phasing of the town’s development

Timescale The study needs to be completed by end of July 2012, although dissemination and testing of the work can place during May and June 2012.

Economic Development Theme Lead January 2012

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