Getting Started at Edge Hill University Faculty of Arts and Sciences
Contents Welcome from the Dean of Faculty
2
Introduction and Key Dates
3
Admissions
4
Enrolment Sessions including advice for students living in University Halls of Residence
5
Tuition Fees and Funding
11
Travel and Car Parking
12
Advice and Services
13
Contacts
14
GETTING STARTED AT EDGE HILL UNIVERSITY
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FACULTY OF ARTS AND SCIENCES
Welcome from the Dean Coming to university should be an exciting moment in your life, with the prospect of making new friends, gaining confidence in your abilities and opening up new levels of your understanding. But of course the first few days can be a bit daunting too as you find your feet in a new environment and learn the geography of the campus and surrounding area. We do hope that you enjoy the experience of Freshers’ Week. If you need advice, guidance or information, talk to the staff. They are there to help you settle in and they will be happy to listen. I wish you all the very best for your time at Edge Hill University and hope you find the experience a stimulating one.
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Professor George Talbot The Dean Faculty of Arts & Sciences
Introduction As the fastest growing University’s in the country we strive to provide our students with the best support and facilities available. We hope you enjoy your time with us and that you go on to have a challenging and satisfying career. This booklet has been designed for students starting in September 2011. Programme Induction For students starting their Programme in September your Faculty will organise your Freshers’ Week Programme, which is a series of activities to welcome you to the University and to introduce you to your academic life. Please see the enclosed Departmental Booklet for further information. There will also be an opportunity to meet with your Tutors and to find out about the full range of support services and facilities available to you. It is important that you participate in all Freshers’ Week and Induction activities.
Part Time and Full Time Direct Entry to year 2/3 students You are invited to all Freshers’ Week activities outlined in your Departmental Booklet. If you have any queries or need any further information please contact your Departmental Office for timetable information and general guidance. Top Up Degrees from Foundation Programmes starting in September You must attend your scheduled Enrolment Session and should contact your Departmental Office for timetable information and general advice.
Teaching Timetable Your teaching timetable will be issued during Freshers’ Week, if you need information in advance please contact your Departmental Office for advice. Key Dates for Enrolment and ‘Freshers’ Week’ Date
Thursday 15 and Friday 16 September 2011 Sunday 18 September 2011
Activity
Enrolment Session 1 for Full and Part Students who will be living at home or in accommodation NOT owned by the University
Enrolment Session 2 Welcome Sunday for Students moving into University Halls of Residence
Monday 19 September Freshers’ Week to Friday 23 September 2011 Wednesday 21 September 2011
Enrolment Session 3 for Direct Entry to Year 2 and 3 Full Time Students
Wednesday 21 September 2011
Enrolment Session 4 for Full and Part Time Top Up Students who have completed the Foundation Programme and are entering the Final Year PAGE 3
GETTING STARTED AT EDGE HILL UNIVERSITY
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FACULTY OF ARTS AND SCIENCES
Admissions Outstanding Offer Conditions If you have outstanding conditions to meet, please provide evidence to Admissions as soon as possible in order for your place to be confirmed. It is your responsibility to ensure that you have met all the necessary conditions of your offer and you will not be able to complete enrolment until any outstanding conditions have been satisfied. Please note:
• • • • •
•
Applicants whose status is unconditional on UCAS Track will be able to enrol or part-enrol Applicants whose offer is still conditional will NOT be able to enrol and should contact Admissions on 01695 650950 for further advice All Non Residential applicants are advised to check their status on UCAS Track on the morning of the enrolment day and only attend the Enrolment Session if your offer is unconditional Residential applicants must attend the Enrolment Session on Welcome Sunday Clearing applicants should carefully read instructions from Admissions and ensure your UCAS application is referred to Edge Hill prior to enrolment If due to delays processing your application and clearance, you miss your scheduled Enrolment Session please contact enrolment@edgehill.ac.uk or the Student Information Desk in the SIC for advice
Important: you must attend all Freshers’ Week activities in week one even if you are not able to enrol at your scheduled time. Proof of Qualifications If you have been asked for verification of your qualifications, please send copies of your certificates to Admissions.
Some Programmes in the Faculty have Medical and/or Criminal Records Bureau clearance requirements. If these are listed as outstanding conditions of your offer please read on. Medical Clearance (Social Work applicants only) You cannot enrol without medical clearance. If you have not already done so, please send your completed declaration of health questionnaire to Admissions. This can be a lengthy process if your form has to be sent to Occupational Health for clearance so you should do this as soon as possible. Criminal Records Bureau (CRB) You will not be able to enrol without CRB clearance. If you have not already done so, please send your completed CRB application form to Admissions as soon as possible. If you have already received your CRB Enhanced Disclosure certificate, please keep it in a safe place and do not lose it. In the event that clearance is not through before the start date of your first placement, we will discuss this with you and try to find a suitable solution. This may involve a deferred start date for your placement.
Programmes that require CRB clearance are – Coach Education, Dance, Educational Psychology, PE & School Sport, Performance and Health, Social Work, Sports Development, Sports Therapy. Helpline for all Admissions Queries: 0800 0286677 PAGE 4
Enrolment To become a member of Edge Hill University and to activate your IT/library account, you must complete the University Enrolment process, this will:
• • • • •
Ensure that your records are correct on the University Student Record System Allow you to confirm that you agree to abide by the University Rules and Regulations Confirm your attendance which will release your student loan (Home students only) Provide you with your ‘Unicard’ which is your University ID card Issue your University account to access a range of resources and services to support you with your studies, including book loans, access to electronic resources both on and off campus, access to student PCs and an Edge Hill University student e-mail account
The Enrolment Sessions are timetabled into slots, either allocated in alphabetical order by surname or by Programme. You are required to enrol at a specified time slot and you may arrive at anytime within your given slot, please see the Sessions Charts for details. You only need to attend one Enrolment Session, not both, for example if you are living in University Halls of Residence you will attend Session 2 on Welcome Sunday 18 September, you do not need to attend Session 1 on 15/16 September. The enrolment process should take no longer than one hour to complete, you must bring with you ONE form of Identification (ID) from the following list: Type of ID -
Full valid UK signed passport Overseas valid signed passport BRP card issued by the UKBA Full valid UK driving licence (preferably the photo version) Provisional UK driving licence (photo version) Valid photo Identity Card (EU countries only) Birth Certificate (or adoption certificate where appropriate) Plus Marriage certificate (where appropriate)
For queries regarding your ID please e-mail: enrolment@edgehill.ac.uk
You must attend your scheduled Enrolment Session. Failure to attend will mean that you will be subject to the £50 late Enrolment Fee, plus there will be a significant delay in payment of your loan or bursary (for NHS funded students). If you have any queries please contact the Enrolment Team for advice: enrolment@edgehill.ac.uk. Important: Due to changes in UK legislation students/trainees who do not hold a UK Passport must present their Passport or UKBA issued BRP card as proof of ID and original copies of their valid visa. A copy will be taken and kept on your University record. Non-UK nationals with queries about this documentation should contact the University’s Centre for International Education e-mail: international@edgehill.ac.uk
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FACULTY OF ARTS AND SCIENCES
Travelling to your Enrolment Session If you are attending Enrolment Sessions 1, 3 or 4 you are advised, where possible to travel to the University by Public Transport. Parking is EXTREMELY LIMITED on campus and you cannot be guaranteed a car parking space. It is important that you plan your journey in advance, travel information is available from: edgehill.ac.uk/sustainability/travel/journeyplanning.
A ‘Temporary Parking Permit’ valid for one day only, to cover your Enrolment Session is enclosed with your pack. You must display it on your dashboard as you enter the campus main entrance and hand it in to one of our parking attendants. You will be directed to the nearest available space, if any are available. We must emphasise that POSSESSION OF THE CAR PARKING PERMIT DOES NOT GUARANTEE YOU A CAR PARKING SPACE and we are not in a position to guarantee that parking spaces will be available. For advice on car parking for disabled students please contact the Inclusion Team inclusiveservices@edgehill.ac.uk. If you are attending Enrolment Session 2 please see the relevant section of this booklet for advice.
Preston
Blackburn M65
M6
Southport
M62
M66
Bolton Ormskirk
Wigan
M61
M60 M58
MANCHESTER
M57
M67 M62 M60
LIVERPOOL
Warrington
Aberdeen
M53 Dundee
M56 Edinburgh
Glasgow
M6
Carlisle
Derry
Chester
Newcastle
Donegal Belfast
M6
Sligo
Knock
Isle of Man Leeds
Preston
M62
Athlone Galway
Liverpool
Manchester
Dublin
Sheffield M1 M6
Nottingham
Shannon
Norwich
Limerick Birmingham
Wexford Waterford
Cambridge
Kerry
M1
Cork M5
Cardiff
Exeter
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Bristol
M4
London
Portsmouth
M25
Enrolment Session 1 Students living at home or in accommodation NOT owned by the University: Faculty of Arts & Sciences Non-Residential and Part Time Students Thursday 15th September 2011
Surnames beginning with:
Start Time:
End:
A
9.00 am
9.30 am
C
11.00 am
12.30 pm
B D-E F
G
H
I-K L
Friday 16th September 2011
M
N-P
Q-R S
T-V
W-Z
9.30 am
12.30 pm 1.30 pm
2.00 pm 2.30 pm
4.00 pm 5.00 pm 5.30 pm
9.00 am
10.30 am 11.00 am
12.30 pm 1.00 pm
11.00 am 1.30 pm
2.00 pm 2.30 pm
4.00 pm 5.00 pm 5.30 pm
6.00 pm
10.30 am 11.00 am
12.30 pm 1.00 pm
2.00 pm
Location: Main Lecture Theatre, Ground Floor, Faculty of Health Building
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Enrolment Session 2 Students living in University Halls of Residence and International Students
Students who have been allocated accommodation in the University Halls of Residence must enrol on Sunday 18 September 2011, according to the surname alphabetical split indicated in the following chart: Students who have been allocated accommodation in University Halls of Residence
Sunday 18th September 2011
Surnames beginning with:
Start Time:
End:
A
9.00 am
9.30 am
C
10.15 am
10.45 am
B D
E-F G
H
I-K L
M
N-Q R
S-T
U-Z
International Students
A-Z
9.30 am
10.45 am 11.00 am 11.30 am 11.45 am
12.30 pm 1.00 pm 1.15 pm
2.00 pm 2.45 pm
3.00 pm
4.00 pm 4.00 pm
10.15 am
11.00 am 11.30 am 11.45 am
12.30 pm 1.00 pm 1.15 pm
2.00 pm 2.45 pm
3.00 pm
4.00 pm 4.45 pm
4.30 pm
Location: Main Lecture Theatre, Ground Floor, Faculty of Health Building Following your enrolment session you will proceed to the Hall Key collection point, which is located in the Faculty of Health Building.
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Moving into University Halls of Residence If you will be staying in University Halls of Residence you should arrive on Welcome Sunday 18th September 2011. You should drive onto campus via the entrance on St Helens Road where you will be directed to a car park at the rear of the campus. You are advised to arrive no more than 1 hour in advance of your allocated enrolment time.
Before you are issued with your accommodation keys you are required to:-
• •
Complete the University Enrolment process Make arrangements to pay your hall fees in full or by instalments before your arrival on Welcome Sunday - you can do this online at edgehill.ac.uk/payments. (Please check our website for information about when this link will be available).
Please note: if you have set up a plan to pay by instalments, you will only need to pay your £150 damage deposit prior to arrival.
Once you have enrolled and collected your accommodation keys you can return to your vehicle to be directed to the drop off zone closest to your residence. A limited supply of trolleys will be available to assist you in moving your belongings into your accommodation. You will then be required to move your vehicle out of the drop off zone to one of the car parks (on the edge of the campus) to allow other students to access the drop off zone. You may be required to walk some distance from the drop off zone to the halls of residence. Belongings should therefore be transported to University in suitable containers e.g. crates and suitcases on wheels. If you have disabled access requirements please contact fmhelpdesk@edgehill.ac.uk
Hall Talks Alll residential students MUST attend their Welcome Sunday Halls Talk, please see the following chart for details. Time
Hall (s)
5.oo pm Stanley Clough Lady Margaret John Dalton 5.45 pm Founders Court 6.30 pm Graduates Court Room W1, Wilson Centre
Time
Hall (s)
5.oo pm EM Butterworth Margaret Bain Katherine Fletcher Lady Openshaw Eleanor Rathbone 5.45 pm Forest Court Ash, Beech, Rowan, Willow
6.30 pm Forest Court Cedar, Elm, Holly Larch, Maple, Oak
Room E1, Faculty of Education
Car Parking Students living in University Halls of Residence are NOT permitted to keep a car on campus. However, students who are required to attend placement as part of their studies may apply for a temporary permit for the duration of their placement. In such circumstances these students should contact their Programme Leader and ask them to email their name and residence, together with their Programme details and placements dates, to the FM Helpdesk as authorisation. PAGE 9
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Enrolment Session 3 Direct Entry to Year 2 and 3 Full time Direct Entry to Year 2 and 3 Full Time Students Wednesday 21st September 2011
Surnames beginning with: A-Z
Start Time:
End:
9.00 am
10.00 am
Location: Wilson Centre
Enrolment Session 4 Top Up Students Full and Part Time from Foundation Degree Direct Entry to Year 2 and 3 Full Time Students Wednesday 21st September 2011
Location: Wilson Centre
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Surnames beginning with:
Start Time:
End:
A-L
10.00 am
11.00 am
M–Z
11.00 am
12.00 pm
Tuition Fees and Funding Full Time Undergraduates Full Time UK and EU students are liable for £3375 Tuition Fees for 2011/12. If you have completed your funding application form you must bring a copy of your ‘University or College Payment Advice’ and all relevant documentation to your Enrolment Session. If you have not received your financial assessment by the time you come to enrol, you should take it to Academic Registry in the Student Information Centre as soon as possible. You may be eligible to take out a Tuition Fee Loan up to nine months into your programme, please contact Student Finance England on 0845 300 50 90 for further details. Self funded Students If you are paying your own Tuition Fees you must provide a letter at your Enrolment Session to confirm that you take full responsibility for payment of all Tuition Fees related to your programme, it should state that you will pay them at Enrolment or the times agreed with the University Finance Office. If you have not applied for a Tuition Fee Loan, or are not eligible for funding you will be invoiced and liable for payment of the full Tuition Fee by December 2011. Payment Arrangements for Self-Funded Students Tuition Fees must be either paid in full at the start of the academic year or by recurring card payment in three instalments. Please contact the Tuition Fees Team for further information related to payments on 01695 584792 or 584622 prior to the start of your programme. Maintenance Grants/Loan Payments For eligible students/trainees Student Finance will pay your Student Loan and Maintenance Grant directly into your Bank Account 3 – 5 working days after you have fully enrolled with the University irrespective of the date indicated on your payment schedule. Payments will not be made if Student Finance has not completed your financial assessment. If you need advice about applying for funding please contact the Student Financial Advice Team in Student Services at financialadviceteam@edgehill.ac.uk Edge Hill Bursaries If you qualify for the full Maintenance Grant and you have indicated that you have consented to share your information, you may receive a £500 Edge Hill Bursary. This will be paid to you automatically in June 2012. International Students Guidance on Tuition Fees and Funding for International students can be obtained from the Centre for International Education. Part Time Students For guidance on Tuition Fees and Funding for Part Time students please contact tuitionfees@edgehill.ac.uk.
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Travel and Car Parking With more students than ever joining the University, parking on campus is EXTREMELY LIMITED. It is important that you plan your journey in advance and where possible use PUBLIC TRANSPORT. Further information on reduced rates for public transport, cycling and car sharing visit edgehill.ac.uk/sustainability/travel and Journey Planning from edgehill.ac.uk/sustainability/travel/journeyplanning. The University operates the ‘Edge Hill Link’ bus service between the campus and Ormskirk bus station every 15 minutes (a pathway from the bus station leads directly to the train station) throughout the day, 8.00 am to 8.45 pm Monday to Friday, excluding Bank Holidays and 8.00 am to 5.45 pm Saturday. The service is free on production of your ‘Unicard’. Travel to the University: Rail Air: Road:
From Liverpool Central to Ormskirk station on Merseyrail’s Northern Line or Preston to Ormskirk station on Northern rail. National Rail Enquiries: 08457 484950 www.nationalrail.co.uk There are two airports servicing the Ormskirk area: Liverpool Airport 0871 521 8484 www.liverpoolairport.com Manchester Airport 0871 271 0711 www.manchesterairport.co.uk Via the M6 North and South, junction 26, then onto the M58, junction 3, taking the A570 towards Southport and Ormskirk. The campus can also be reached from Preston or Liverpool via the A59. Satellite Navigation address: 53.558622,-2.875178. Using our postcode in your sat nav may result in directions to our back entrance which is only open at certain times. If you wish to use the postcode it is L39 4QP but please check that the route brings you via St Helens Road.
Car Parking YOU ARE STRONGLY ADVISED TO TRAVEL TO UNIVERSITY BY PUBLIC TRANSPORT. Car Parking is extremely limited on campus. If you have explored all options and must travel by car you should be aware that:
• •
• • •
The University cannot guarantee you a parking space, even if you have a Car Parking Permit During Freshers’ Week and in Term Time you can expect to find long queues of traffic from 8.00 am onwards and severe delays entering campus When the car park is full you will be asked to find safe alternative parking off campus Parking in Ormskirk town centre is limited, it is mainly pay and display, please see www.westlancsdc.gov.uk and click on the link for parking in Ormskirk, for alternative parking options The University is in a residential area and if you do not park legally and sensibly your car may be towed away by the police
Car Parking Permits The University operates a Car Parking Permit system and you will NOT be allowed to park on campus if you do not have a valid Permit. Temporary arrangements have been made to cover your Enrolment Session, please see the Enrolment Section of this booklet for details. You will be advised about the process for you to apply for a permanent Car Parking Permit at your Enrolment Session. We must emphasise that POSSESSION OF THE PERMIT DOES NOT GUARANTEE YOU A CAR PARKING SPACE and we are not in a position to guarantee that parking spaces will be available on any given day. For advice on car parking for disabled students please contact Inclusive Services at inclusiveservices@edgehill.ac.uk. PAGE 12
Advice and Services Council Tax Certificates The local council will normally need to see an Exemption Certificate confirming your student status and programme of study. The University has entered into an agreement with various Local Councils whereby it will not be necessary for students to supply their landlords with individual council tax certificates. Students will not normally be issued with individual Council Tax Exemption certificates. For information E: enrolment@edgehill.ac.uk Edge Hill Catering Services There is a wide range of choices from full meals to tasty snacks plus a range of hot and cold beverages in comfortable surroundings. All food is available to either eat in or take away. Excellence Scholarships Visit edgehill.ac.uk/scholarships for information about the range of Scholarships available. ‘The Hub’ Edge Hill University’s exciting new addition to the campus. The Hub will provide an excellent social and dining experience and will form part of the University’s ongoing investment and commitment to deliver a truly exceptional campus and student experience.
We look forward to seeing you in the ‘Hub’ where facilities will include:
• • • •
3 high-quality catering outlets A high street retail unit Brand new accommodation for the Students’ Union Classroom space and a range of learning facilities
International, Study Abroad and Erasmus Students You will receive separate Welcome Pack and Induction information from the Centre for International Education. If you have any queries or need further information please E: international@edgehill.ac.uk T: +44 (0) 1695 657122.
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Students with Additional Requirements If you have not already made contact with the University Inclusive Services please contact: E: inclusiveservices@edgehill.ac.uk
Physical impairment, mental health needs, sensory impairment or other needs, please contact Edge Hill’s Inclusive services T: 01695 584190
Specific learning difficulties, for example, dyslexia, dyspraxia, ADD/ADHD please contact the Dyslexia Support Team: T: 01695 584372
There will also be a Disability Support Induction Session scheduled in your Freshers’ Week programme, this has been designed for students who have not declared their additional needs to the University. It is an opportunity for you to find out about the support the University can offer, please see your Departmental Booklet for details. Are you a Care Leaver? Did you know that you may be entitled to a £750 Edge Hill University bursary? Help us to help you by informing us that you are a care leaver when you start at University and that you are happy for us to contact you. For further information visit the Care Leavers page at: edgehill.ac.uk/studentservices Students’ Union For further information about the range of services run by the Student Union during Freshers’ Week and throughout the year visit: www.edgehillsu.org.uk Term Dates Term date information is available from: edgehill.ac.uk/registry/TermDates University Library For further information about the University Library Services please visit: edgehill.ac.uk/ls The Venue and University Club ‘The Venue’ is the University on-campus bar. It provides everything you would expect from a student bar, alcoholic and soft drinks as well as entertainment in the form of themed nights and live bands.
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Useful Contacts Help Line Number 0800 0286677
Use this number for all telephone enquiries up to 5.00 pm on Friday 23rd September 2011
After this date please contact your Departmental Office or the Student Information Desk on 01695 584554 E-mail contacts Department/Team
E-mail Address
Accommodation Team
accommodation@edgehill.ac.uk
Admissions
Care Leaver
Centre for International Education Enrolment Team and Council Tax
Facilities Management – FM
admissions@edgehill.ac.uk
bleej@edgehill.ac.uk
international@edgehill.ac.uk enrolment@edgehill.ac.uk
fmhelpdesk@edgehill.ac.uk
Financial Advice Team
financialadviceteam@edgehill.ac.uk
Inclusive Services (Inclusion and Dyslexia Support Teams)
inclusiveservices@edgehill.ac.uk
Students’ Union
su@edgehill.ac.uk
Scholarships
Tuition Fees
scholarships@edgehill.ac.uk
tuitionfees@edgehill.ac.uk
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GETTING STARTED AT EDGE HILL UNIVERSITY
Notes
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w
edgehill.ac.uk
f
facebook.com/edgehilluniversity
t
twitter.com/edgehill
Edge Hill University St Helens Road, Ormskirk, Lancashire, L39 4QP United Kingdom