Sports handbook by Edge Hill Students' Union

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Contents page: 03 About Edge Hill Students’ Union 04 Team Edge Hill Introduction 05 Meet the Team 06 What success looks like! 07 Code of conduct 08 Sanctions 09 Club Structure 10 Committee Roles – Skills gained 11 Club Captain (President) 12 Team Captain 13 Secretary 14 Treasure 15 Promoting your club 16 Team Edge Hill Membership 17 How to join a sports club 18 Training Times 19 BUCS and Fixtures 20 BUCS and Fixtures 21 Team Selection and BUCS Appeals and Complaints 22 Kit and Equipment 23 Travel and Expenses 24 Expenses/ Travel claim allowance 25 Socials and Tour 26 Volunteering and fundraising 27 Varsity 28 Team Edge Hill Club Standard Award 29 Bronze 30 Silver 31 Gold

n o i n U â&#x20AC;&#x2122; s t n e d u t ll S About Edge Hi atically a

ou are autom y t, n e d tu s l il H As an Edge dents for tu s y b n ru is U S SU. The member of the fficers that are o l a c ti a b b a s e h th students throug es who sit on te s u tr t n e d tu s ugh the elected and thro er with some th e g to , ts n e d tu es our Board. Thes decisions and e th e k a m ly te s ultima to ensure is external trustee n io is v r u O . U tion of the S decide the direc at Edge Hill. In ts n e d tu s ll a r t life fo heard and the best studen is e ic o v r u o y make sure short we exist to see are put to to e k li ld u o w u s that yo st possible e b that any change e th e v a h to enable you the university to nce. student experie

Team Edge Hill Introduction Team Edge Hill is the name used to rep resent Edge Hill competitive sport. Edge Hill Stude nts’ Union are responsible for the administration and coordination of all organised competitiv e student sport at Edge Hill University. There are a wide range of sports club affiliated to EHSU catering for a diverse range of interests and abilities. The Students’ Union provides a number of services relating to sport clubs including:

∙ Developing sporting opportunities for students ∙ Entry to regional and national fixtures through BUCS ∙ Fixture arrangements (including transport and referees supp ort) Sp or ts Aw ards celebration ∙ ∙ Club development support ∙ Varsity

Meet the Teanim on Staff member)

tudents’ U Team Edge Hill (S ent Officer Sports Developm Rosa Hussey gehill.ac.uk Email: husseyr@ed ion) orts facilities recept sp to rt po Tel: 01695 584359 re e ys, as le , facilities, match da Edge Staff Office (p ng g ni ai tin tr or g Sp in rd d: te ga ca re Lo enquires d other e for all sports club kit, equipment an t, en pm lo ve Rosa is responsibl de , club ill also coaching, referees at Edge Hill. Rosa w t or sp e iv tit fixtures, transport, pe m ity co queries related to ill at British Univers H ub ge cl ts Ed g or sp tin l en ra es ne ge ents repr of all individual stud ips. oversee the entry tional championsh na d an al on gi re ) CS College Sport (BU Students’ Union : Student President Gareth Dowling President edgehill.ac.uk Email: supresident@ Union Office – Hub Located: Students aff: Students’ Union St Sarah Ellis ices Co-ordinator Development Serv ll.ac.uk sarah.ellis@edgehi Union Office - Hub Hill Located: Students work of Team Edge e th e se er ov h ra le Gareth and Sa c enquires. Please not that whi to deal with specifi le ab be t no ay m they ,

please

ay e call or email aw n o h p a ly n o lems. is p Remember hel y queries or prob an r fo ey ss u H sa Ro get in touch with

P , Lancashire, L39 4Q irk sk rm O , ad Ro s .uk Sport ’ Union: St Helen Edge Hill Students hillsu.org.uk Email: su@edgehill.ack Web: edge ll@edgehill.ac.u email: Teamedgehi 764 arity number : 1143 Ch ed er st gi Re SU Edge Hill

What success looks like:

2012-2013

∙ 350+ Students ∙ 225+ BUCS league points ∙ 30+ Teams ∙ 4 teams promoted ∙ Won Varsity (v UCLAN) 2013 ∙ Edge Hill students selected to represent England at international events ∙ The majority of our teams had active committees who regularly engaged with and fed ba ck to the Students’ Union.

Future Aims/ Targets:

∙ 500+ Team edge hill members ∙ 250+ BUCS Points ∙ Establish an annual varsity partner ∙ All committees to meet minimum standard in club development. ∙ Establish and launch Team Edge Hill satisfaction survey.

Code of Conduct

ls and all persons Each club shall be responsible for ensuring that its players, officia an orderly fashion in purporting to be its supporters or followers conduct themselves activity which it is whilst attending or taking part in a match, competition or social involved, whether on its own ground or elsewhere. both Edge Hill University When playing or travelling away as a team you are representing ct or any other rule of and Edge Hill Students’ Union. Any breach of this Code of Condu BUCS reflects negatively not regulation of Edge Hill University, away team Universities or nts’ Union as a whole and only on your team and club but Edge Hill University and Stude could result in sanctions being applied. liable to a charge of Any of the following actions shall render the individual or club misconduct for failing to discharge its said responsibility.

ior, conduct or language Violent, threatening, abusive, obscene or provocative behav Students’ Union or University towards other teams or individuals, match officials, Edge Hill with your participation in members, away team staff members or anyone else associated sport.

in, but not limited to, in For clarity this includes the above named behaviors taking place person, via e-mail, over the phone or via social networking sites: d persons, save for • Encroachment on the playing area by spectators or unauthorize

reasons of safety rous objects at, onto or • Throwing missiles, bottles or other potentially harmful or dange adjacent to the playing area. situations. • Applying any form of peer pressure upon individuals in social owned or hired transport. • Consumption of alcohol whilst on Edge Hill Students’ Union nts’ Union or University bars. • Acting or drinking irresponsibly whilst guests at other Stude dual from other universities, • Taking anything which does not belong to the team or indivi Students’ Union, accommodation or transport. clubs are expected to adhere When competing, all Students’ Union members and affiliated nts’ Union: to the following when acting as representation of the Stude ation of Edge Hill University • All persons travelling away are expected to uphold the reput and Edge Hill Students’ Union. rules and regulations. • All persons travelling away must adhere to home institution’s are expected to adhere ers • When acting as representation of the Students’ Union, memb to applicable health and safety regulations. are expected to play within • In competitive environments all Students’ Union members and regulations. the ‘spirit of the game’ and adhere to the governing bodies rules on of the Students’ Union • When at Edge Hill University all members acting as representati and to show respect to are expected to adhere to all university rules and regulations those represent Edge Hill University in all matters. that all players, officials and • Every club and its members shall be responsible for ensuring elves in a manner or all persons proporting to be it’s supporters do not conduct thems nts’ Union and the print/have published any material which will bring the Stude team or club social activity. University into disrepute. This includes whilst taking part in

Sanctions in, Club ta p a C , m a e T , b lu C Failure from any mbers or e M ty ie c o S r, e y la Representative, P rules and e v o b a e th h it w ly p Supporter to com ay result in m r u io v a h e b f o s e d regulations and co g: any of the followin b fines • Individual or clu ture matches fu f o it e rf fo d n a n • Cancellatio om BUCS fr l a w ra d h it W m a • Te m BUCS o fr l a w ra d h it w b • Clu from playing d e n n a b g in e b rs be • Individual mem tches in or attending ma team budget e th f o l a w ra d h it • W

Club Structure and Committee

It is important that all our sports teams have the following structures in place to ensure that the club is well ran and represents all your members. Constitution A constitution sets out the purpose and rules of your club. It is a basic document which helps to ensure smoot h and proper running of your clubs affairs. Template constitutions which you can amend are available from the Students’ Union Website in the sport me mbers area. Governance Your club is primarily about sport, and while we understand few people want to spend a lot of time attending meetings, working on constitutions, rules and policies it is vital to ensure you r club is well run. The earlier you get this done the better, then if you do encounter a problem you will have some guidelines to refer to. Annual general meeting (AGM) and ele ctions. All clubs within Team Edge Hill must hol d an AGM. This meeting should be open to all registered Team Edge Hill Members who are also registered with your club. The purpose of the me eting is to report back to all members on how the season has gone and your treasurer is to present the financial position of the club and wh ere any income has been spent/ invested. The AGM should also be the opportunity for candidates wishing to run for committee positions to presen t how they can contribute to the club prior to elections, this is normally known as a Hustings. To oversee this process EHSU will ensure an SU rep resentative is present at all AGM’s and Elections. Normally unless agreed in advance, elections will take place following the AGM and Hustings. The Sports development officer will help your arrange a date and meetin g room for your club to hold its AGM and elections. Club Finance Each team will have access to a bank acc ount within the students union here any money collected by the club should be deposited to ensure it is kept safe, and prevent any liability for lost funds on the club treasurer. The club can designate people who are aut horised to withdraw money from the account, 48 hours’ notice should be given for cash withdrawals.

Committee Skills Key

Decision Making

Written Communication

You will be developing a wide range of interpersonal skills including creativity, logical thinking, assertiveness and sensitivity to others.

Employers look for candidates who can express themselves clearly and effectively through written communication.

Delegation

I.T.

Dealing with a large club isnâ&#x20AC;&#x2122;t an easy task and without realising it you will be delegating jobs to the rest of your committee team.

Basic I.T skills are essential in almost all workplaces and it is becoming increasingly more important. Committee members will no doubt develop I.T skills using packages

Leadership

Verbal Communication

As the committee of a club you are the leader and ultimately responsible for your club achieving their goals. The ability to lead a group are valued by potential employers.

As a committee you will need to communicate with the rest of your membership and the Student Union regarding a wide variety of areas. This is an invaluable tool in the workplace.

Numeracy

Problem Solving

Whether you have a qualification in maths or not; taking on the role of treasurer will prove to employers you have the ability to understand basic maths and undertake everyday numeracy tasks.

Running a club isnâ&#x20AC;&#x2122;t always smooth sailing. There will be times when problems arise that you will need to solve as a committee. Being able to demonstrate this skill will aid you in future employment.

Finance

Project Management

The ability to manage budgets and finances will not only be useful in future employment but in everyday life managing your own finances.

As a committee you will be managing your sport and balancing your degree and any other commitments simultaneously. This is a fundamental skill to have for future employment.

Team Work

Networking

Marketing

Time Management

You will be marketing your club to the wider student population in order to gain more membership.

This opportunity will allow students to gain an understanding of the concept of time management; prioritise their workload, take control of their time, productivity and meet goals.

Organisational

Negotiation

As a club you may have the opportunity to network with similar interest groups to develop your club. As a committee you will be expected to network with other sports teams and societies.

You will need to work together to achieve your aims and to run your club. In the workplace you are rarely able to carry out your role without working with other contributors.

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Managing the paperwork of a club can include meeting minutes to keeping records of student members and dealing with all correspondence.

CLUB

N I A T P CA Roles and Resp onsibilities

• Chair meetin gs, AGM’s etc • Take responsi bility for the con duct of your clu • Understand an b members. d uphold the re sponsibilities w handbook and EH it hin the committe SU policies and e procedures. • Co-ordinate an d delegate tasks to other commit • Encourage te tee members. am work and su p p or t all committee • Represent th members. e club and its m embers during d • Communicat is ci plinary procedu e relevant inform res. ation with the cl • Ensure all act ub committee an ivies are conduct d members. ed safely and w • Report any ac ithin relevant pro cident or near m ce dures. is se s to Sport Devel Edge Hill sport if opment officer (R the accident occu osa) and to • Attend club co rred in Edge Hill ’s sports facilitie mmittee meetin s g or ensure anoth member attend er committee cl s in your place. ub • Communicat e with the Studen ts ’ Union Sport Dev and ensure you elopment Office are aware of wh r (Rosa) ere and when fix ture details will be available.

uired: q e R ls il k S

tor od delega t, o g , d e is n Orga nfiden nicator, co tic, u m m o c s and e, enthusia passionat management ple good peo

Poten tial

Club Captain Team Captains

Treasurer

Secretary

Skills Team Gaine w o r decis k d: ion m , marketi ng, n comm aking eg ,v u skills nication s erbal an otiation, d , pro blem kills, orga written man nisat agem solvin io time ent, netw g, project n man agem orking, ent Other Postions

TEAM

N I A T P CA Roles and Resp onsibilities

• Assist the Club Captain in their duties. • Along with th e coach/ Club ca ptain select team players were pick for matches fairl ed on availabilit y explaining wea y, standard, com • Liaise with Sp ther mitment or mat orts Developmen ches played. t Officer (Rosa) re • Ensure all team gards fixtures. players are awar e of what is expe and attitude bo cted of them in th in training an terms of commitm d at matches. • Encourage pl ent ayers be open ab out concerns th players to listen ey have about cl and react approp ub. Communicat riately to any pr • To maintain th e with oblems, e balance betwee n satisfying indivi • To ensure all duals and the te players are appr am needs. opriately dress an • To ensure play d eq uipped for match ers are aware of es. fixture dates an • To ensure that d arrangements all team players . are members of • Be responsibl Team Edge Hill. e for your teams be haviour and ensu Behaviour and U re they abide by niversity policie the EHSU Code s. • Ensure player of s are aware of an d adhere to all pr ocedures regard s health and safe ty.

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t, confiden , , d e is n a Org stic , enthusia ent e t a n io s s pa em le manag ers. p o e p d o go to memb e iv t r o p , sup

Club Captain

Team Captains Treasurer

Secretary

Poten tial

ills G Team ained work , : d e c verb ision a mak l and co Orga mmunic written ing, ation nisat skills ion skills skills, ,l , Prob lem s eadership olvin g, Other Postions

secretary Roles and Resp onsibilities • To take and d istribute minute s at any club com AGM. mittee or club m eeting including • To support th e Club captain in correspondence sending out team to your club, this fixtures and distr can include • To keep copie ibuting messag s of minutes to u es. se for club devel committee struct opment plan as ure. evidence of • To forward lis t of new commit tee members an Development O d contact details fficer (Rosa) afte to EHSU Sports r the club AGM. • To organise th e Club AGM at en d of season. • To maintain an up to date conta ct list of all mem contact number bers including ad s, including Team dresses and Edge Hill memb • To deal with co ership numbers rrespondence to all club member • To oversee th s. e collection of in fo rm ation and suppor completing and t the Club capta submitting the in in Clubs developm ent plan.

uired: Skills Req

e ised, hav n a g r o l, a Methodic rstanding of club e d ood good un olicies, g od p U S H E , go and tion skills a ic n u m com ing. timekeep

Poten tial

Club Captain

Team Captains

Treasurer

Secretary

Skills

Gaine Unde d: r stand finan ing o ce, o skill, rganisat f proje fundrai ional sin ct ma nage g, men t,

Other Postions

Promoting your club

s for There are many ways in which a club can promote themselve recruitment and development purposes. Freshers Fair: to new All sports team will have the opportunity to promote their club year. members at Edge Hill’s Fresher’s Fair at the start of the academic mittee Fresher’s Fair allows all students to meet some of the club com e the most and sign up for teams/trials. It is encouraged that clubs mak of their stalls at Fresher Fair, clubs should make sure they are It may be approachable, friendly and welcoming to all new members. (flyers useful to consider what information you could have available ct about trials, contact details, training times etc), what could attra nt etc) , potential players to your stall (photos, trophies, kit equipme many think about the number of people at your stall (remember too people sat at your stall may make your stall intimidating to new stall a students.) The more effort your clubs puts in to making your success the more players your club will recruit. Website/ Facebook / social media bers and Social media is a great way to promote your club to new mem to showcase your clubs achievements. It can also be a useful tool with communicate with your club and keep members up to date mber fixtures, meetings and social activities. However please reme clubs social media and websites are in the public domain therefore conscious should restrict who can post information on the site and be pages of the language used when posting information on official Club uct. to ensure it is appropriate in accordance with our code of cond Posters/ publicity materials about Publicity can be an important way to let new members know ucing a your club, however it is important to ensure that if you are prod . It won’t be poster your information is correct and your message is clear res or if effective if your text can’t be read as there are too many pictu e note there is too much information and the text is very small. Pleas be there are a number of areas on campus where posters cannot putting displayed, therefor it is recommended that you check before your poster up or they may be taken down and destroyed.

hip s r e b m e M e g d E m a Te ho attend

sports club w a in ed lv vo in s er b All mem uired to purchase a q re e ar s n io it et p m training or co £40 and needs is st co e Th . ip sh er b Team Edge Hill mem academic e th f o ks ee w w fe t rs e fi to be purchased in th of £40 is a st co e th at th er b em year. Please rem with your ed at ci so as es ti vi ti ac l al contribution towards bership will be em M s. n io it et p m co club and not just basis. Did you know r la u g re a n o g in n ai checked at tr just £1.60 per to es at u eq ip sh er b that your mem age once a week. er av n o n ai tr if n io ss training se How to purchase

Benefits:

ub as you choose. cl rt o sp y an m as in • Jo surance • Personal accident In ing sessions • Attend weekly train fied clubs • Coaching for identi ures • Match day kit for fixt t • Match day equipmen r club • Staff sport with you

How to join a club: The best way to find out about our tea ms and sign up for a club would be by attending fresher’s fair. You will get the opportunity to meet the different clubs and their com mittees and find out details about where and when training is. Altern atively you can also find out about what clubs are available and when and where training is on our Students’ Union website. BUCS and Edge Hill’s Clubs At Edge Hill we have a number of clubs which students can compete for, some of them are within BUCS (Britis h University College Sport) leagues and some compete in local and national competitions arranged by Governing Bodies. Our Sports Clubs: Athletics (Training with Liverpool Pem brock Athletics Club) Badminton (Men and Women) Basketball (Men and Women) Cheerleading (Mixed) Cricket Men Football (Men and Women) Gaelic (Men and Women) Hockey (Men and Women) Handball (Mixed) Netball Women Pool and Squash Rugby Union (Men and Women) Rugby League (Men) Squash (Men and Women) Tennis (Mixed) (TBC) Trampoline (Mixed) Volleyball (Men and Women)

TRAINING TIMES 2013-2014 All our teams are set training times for the academic year. Teams will be responsible for ensuring the facilities are used only for the purpose of training and that they are left in a clean and tidy state. Training allocation is based on one hour per team therefore clubs will more teams will have more training time then small clubs.

ACTIVITY

DAY

TIME

FACILITY

MON TUES

WED

urt Squash Co ch it P ey Hock Squash ch it P G 3 Hockey omen n Men & W Old Gym Rugby Unio g (mixed) in n ai Old Gym Tr l al Netb on Gym & 4th & 5th New / Wils Netball 3rd nd ym 2 & Old G Netball 1st omen Men and W New Gym Volleyball e lin o p am Tr ch Hockey Pit 1 urt o C l O al R T tb AS Gaelic Foo ch l Football it P ca ri G e 3 m A NFL urt 1 & 2 ue Men ASTRO Co Rugby Leag e Men ch it u 3G P Rugby Leag and Women urt 1 & 2 en ASTRO Co Football M and Women n Gym en ew / Wilso Football M en and Women N Gym nM Old Badminto ing ad e rl e e h C l Basketbal Facilties Multiple tures BUCS Fix

THURS

3G Pitch Old Gym Old Gym

nion Rugby U ding a Cheerle ll a b d n Ha

CTIVITY

FACILIT

FRI

all Sports H n to all h in s m rt Bad Spo (indoor) Cricket

SUN

ton Badmin

Old Gym

TIME 5-7pm 7-9pm

4-6pm

5-7pm 5-9pm 5-9pm 5-6pm 6-8pm 6-8pm 8-10pm 8-10pm 5-6pm 5-6pm 5-6pm 6-7pm 6-9pm 6-9pm 8-10pm 8-10pm

1-6pm

7-9pm 7-8pm 8-10pm

BUCS Fixtures in will be Fixture Details: At the Beginning of the season each team capta BUCS and the on given their respective fixture lists. These are also available SU website. notice board A weekly fixture sheet will be displayed on the Team Edge Hill s. It is the time port outside the new gym at sporting edge along with trans ayed by responsibility of the Captains to check these. These will be displ emailed to team 12.00pm on the Monday Prior to the game (they will also be committee members each Friday afternoon). cannot play a Cancellation of Fixtures: If a team has a viable reason why they ments) then fixture (This includes Academic commitments such as place so match e fixtur the re please inform us by 12 Noon on the Friday befo and a transport (if required) and the opposition team can be informed ve notification rearrangement can be organised where possible. If we recei ed, so it is after this date then we will struggle to get the game re-arrang imperative you adhere to this rule. can If a fixture is cancelled the captain will be informed ASAP. This the reason is when ly cular parti y esda sometimes be last minute on a Wedn on a weather (so please make sure you check your phone regularly it is the elled Wednesday morning prior to departure). If a game is canc and the responsibility of the team Captain to inform all team membersin the case of coach. The Students’ Union will inform officials, transport and home fixtures, the opposition. ) Teams that Walkovers: (When a win is automatically given to the opposition match. Teams concede 2 or more walkovers will be fined £50 per conceded ved from that have conceded 3 or more matches in a season may be remo the BUCS league. on the day Results: All results for home fixtures must be submitted to 5pm must they site off e fixtur e of the fixture. Where teams are playing a hom submitted be can ts submit results before 5pm. From 2013-2014 fixtures resul via the Students’ Union website. will be Referees/Umpires: All Match Officials for Tier 1 and Tier 2 clubs struggle to we e organised by Rosa Hussey for Home fixtures, in sport wher upon to help get referees and in tier 3 clubs club members may be called find their own officials. fixture and Team Sheets: Team Sheets should be completed before each Sept 2013 submitted to the SU prior to the match starts, teams can from submit these via the SU website. itted to the Protest forms: Playing Under Protest Forms should be subm fixture. Students’ Union Office before 12pm on the day following your

BUCS Fixtures Transport: Tier 1 and some Tier 2 Teams will be transported to fixtures by coaches and minibuses pai d for by the Studentsâ&#x20AC;&#x2122; Union. The remaining Tier 2 and Tier 3 teams will be required to get themselves to fixtures using public tra nsport or personal vehicles and then claim back expenses. Please respect both the Drivers and the Buses that you are allocated as any unacceptable behaviour will res ult in disciplinary procedures. Alcohol is banned from all transport for all Edge Hill sports teams and societies. Any team (including sup porters) who are found to be travelling with alcohol will be barred and transport will be stopped. It is the Captains responsibility to ensure no alcohol is taken to games. Post match drinks and catering: If teams are inviting opposition into the Bar on site then it is important to rem ember you are responsible for your guests, and as a result the away team and their actions are the responsibility of the team. Please liai se with a member of staff or Bar manager if you have any problems . The Studentsâ&#x20AC;&#x2122; Union will not provide pos t match catering (unless it is a BUCS stipulation). If teams want to arr ange this then it will be at their own expense. If there are any queries on any of the abo ve points then please contact Rosa Hussey (Sports Developm ent Officer) for clarification Match day socks: All players of outdoor sports a (Football, Hockey and Rugby) are required to wear black socks for fixture s when representing the university. If a player does not have bla ck socks for a match they can purchase them from the Edge Hill Spo rt reception.

Team selections and Team sheets (Tips and hints): is definitely available to play at • At the beginning of your last training session identify who etc) times ture the next match (ensure that all players know depar be selected on an ability d shoul rs • When selecting teams for BUCS competitions playe tiring teams at the end of when er consid basis as it is the clubs performance which we will fixtures based on from rs playe the season (however we will support teams who drop commitment and behaviour) you can justify your selection, • Make sure that when you select teams it is fair and ensure rmance. perfo over s players shouldn’t be selected based on social group s 4hrs prior to the fixture all for • Club/ team captains should be submit a team sheet d to Rosa in Sporting hande or te websi fixture commencing (this can be done via the SU Edge) British Universities and Colleges Sport (BUCS) of the competitive BUCS is the national governing body that provides us with most gain BUCS points. These to rsities unive structures within which we compete against other aments. tourn and es match points can be awarded for league, cup or individual oon, when most students are Most BUCS team matches take place on a Wednesday aftern as possible have the chance nts stude free from lectures and assessments so that as many the weekends, depending at place take to take part. Some matches and tournaments will on the competition or the sport. Appeals and complaints: s, breaches of BUCS If a team has any issues regards fixtures, results, officials, ruling ted in the first instance repor be d shoul regulations and un-sportsmanship behaviour they to Rosa Hussey. r Protest’ form (available For all fixtures, teams must take with them a BUCS ‘Playing Unde part of a match either any s regard rn on the SU website or from Rosa). If you have a conce grievance and ask the your ing detail officials or opposition you should complete this form to sign the form as it refuse ically techn t opposition to sign the form. The opposition canno and it does not raised been has rn is just an acknowledgement that a complaint/ conce refuse to sign does in capta ing oppos the mean they agree with the complaint. However if protest under g playin A form. the of m please just note this and their name on the botto a g leavin ition oppos the until form can be completed at any stage of a match up pitch/grounds at the end of the fixture. itted to Rosa Hussey All Playing Under Protest forms must be completed and subm fixtures (for a wed this the ing follow NO LATER THAN 12pm on the next working days be accepted. not will time would 12pm Thursday). Forms submitted after this then please refer to the If you need any clarification on any of the rules and regulations r, then please contact answe an e provid BUCS regulations on SU Website. If this does not Rosa at the earliest possible opportunity. will assess whether there is a On receiving a playing under protest form in the office Rosa £50 to submit appeals e charg case and sufficient evidence to appeal to BUCS. BUCS (the £50 will be charged nce. evide ent therefore EHSU will only submit appeals with suffici to the opposition if the complaint is upheld).

Kit and equipment. The team kit/equipment remains the sole property of Edge Hill Students’ Union. Each team will be provided with a match ing playing kit to compete in BUCS fixtures throughout the season. (Unless they were not returned the previous academic year) It is the responsibility of the Team/Club Captain to ensure after each game/training session that all the kit/equ ipment is accounted for. Any kit/equipment found to be missing mu st be reported to Rosa immediately and replaced by the club where it has been deemed to have been solely the fault of the team involved. Failure to replace lost kit by the club will result in disciplinary actions and sanctions imposed on the club. Returning of kit Kits need to be returned twice during the academic year, once at the end of the year before students finish for Christm as IMMEDIATELY AFTER YOUR LAST GAM E OF 2013. Then again in March 2014 afte r the last fixture of the season. Clubs which do not return kits may find that teams has been withdrawn from BUCS for the following season. Any fines tha t need to be paid to cover the cost of lost kit will need to be paid by the club bef ore the kit is released for any future fixtures. The Club has responsibility of washing and keeping the kit in a reasonable condition. Washing the kits immediately after every match is essential to maintain the condition of the kits. The Students’ Union has a list of local laun dry services with whom you can get the kit washed, these costs will need to be covered by the club (via subs etc) The Students’ union does not recomm end individual players are allocated a playing kit for the season to keep and wash as this has proven in the past to be the main reason kits why go missing and are not returned. AFTER YOUR LAST FIXTURE KITS WILL NEED TO BE RETURNED IMMEDIATELY WHERE THEY WILL BE COUNTED AND WE WILL ARRANGE WASHING. ANY KIT NOT RETUNED TO US ON THIS DAY MA Y FIND THEIR TEAM IS NOT ENTERED INTO BUCS FOR THE FOLLOWING YEA R. Equipment Tier 1 team will be provided with trainin g and match equipment as appropriat e. Tier 2 teams will be provided with basic training and match equipment. Tier 3 teams will receive match equipm ent. Match equipment (ball, shuttlecoc ks etc) should be used for official BUCS ma tches only. All match and training equipment must be stored at the sporting facilities on site. Equipment should be returned to the sports centre reception immediately after training and fixtures.

Transport and Expenses for Team Edge All agreed transport costs associated with approved fixtures n. Hill will be paid for or reimbursed by Edge Hill Students’ Unio External coaches: is. How teams get to fixtures will be affected by what tier the club port provided Tier 1 – Unless agreed otherwise Tier one clubs will have trans vehicles or to and from fixtures. They will not be expected to use their own ge the use public transport. The sports development worker will arran when and transport and send details out to the club committee detailing ired to travel where transport will leave from. Please note, teams may be requ verticals will with other clubs / teams. Teams wanting to travel in their own ative transport. need to provide 48 hrs notice to allow us time to cancel altern port and Tier 2 – Clubs in this tier maybe expected to use their own trans ided. Tier 2 claim back expenses or externally hired transport may be prov to fixtures. teams may also hire out the Students’ Union bus for traveling r who has However to use the minibus you will be required to find a drive details and been driving two years, is 21 and over and has registered their fixtures small providing their driving licence to the Students’ Union. For local teams may also be required to use public transport. port or use Tier 3 – Tier 3 sports Clubs will be required to use public trans available on their own vehicles to travel to fixtures. When there are seats required to externally hired coaches or buses, teams in tier three may be travel on these coaches rather than use their own car. need inform the Teams in any tier wanting to travel in their own verticals will time to allow sports development officer 48hrs prior the arranged departure appropriate time to cancel/change the arranged transport. Minibus request: it will be Teams can request the use of the Students’ Union minibus, and registration). allocated on a first come first served basis (subject to driver driver is a player) Teams will need to provide a driver (or two drivers if the 1st driver will who is 21 or over and has been driving for 2 years or more. The parts of their need to register with the Students’ Union and provide both driving licence before a minibus release form will be issued.

Petrol claim forms and travel claim allowance The Studentsâ&#x20AC;&#x2122; Union has set out clear guidelines to inform nses students of the maximum number of cars they can claim expe for when driving to fixtures.

Club Athletics Badminton

Number of Cars per team Individuals 2

Basketball Cricket

Football

Gaelic

Hockey Netball

Pool/Snooker Rugby League

Individuals

Rugby Union

Squash Trampoline

Volleyball

2 4

Individuals

Socials

a Wednesday n o ls ia c o s ly k e e we Many clubs hav e teams to th r fo y it n u rt o p are an op evening. These et to know the g d n a s e v ie h c a eeks celebrate the w l should be ia c o S . b lu c r u o within y minded re other members re a ts n e d tu s members and ll a to le ib s s e c c a a club you are s a ls ia c o s n o t that while ou erefore th b lu c r u o y d n e university a representing th niversity and U e th h it w ly p to com you are required t at all times. c u d n o c f o e d o c Studentâ&#x20AC;&#x2122;s Union dents may tu s r u o t a th d n understa ion do not n Tours Whilst we U â&#x20AC;&#x2122; ts n e d tu S l il Tour, Edge H n o o g to e s o o rse any such h o c d n e r o n o ti a is our organ affiliate to any T activity. at the tour th k c e h c to d e advis Sports Clubs are have appropriate re a g n li e v a tr re company they a ction, have a te ro p L O T A A T B tion e.g A track record financial protec le b a it d re c a , ent system safety managem sible tours. n o p s re te a c o v and ad

Volunteering and fundraising

Fundraising Over the course of the year your club ma y want to raise money either for charity or to support your clubs ‘sporting’ activities. Try to think of new innovative ways in which you can do this, while a cake sale may raise mo ney it won’t do very well if there are three other club and soc iety cake sales going on at the same time. Did you know tha t you can have a table in the HUB to help promote your fundra ising idea? To find out about availability and what you can do contact SU@edgehill.ac.uk Volunteering All clubs are required under the new spo rts criteria and Club committee accreditation to undertake a minimum number of hours of volunteering per club. Your clu b members can volunteer in any area, for example they can help at a local club or charity, support via coaching for our recreational projects, official local matches (without payment) , or carry out fundraising activities either for local com munity groups or for charity. Club members will be able to record hou rs via the Students union website. Volunteering hours required: Tier one / Gold club accreditation 3 hrs per registered member Tier two / silver club accreditation 2 hrs per registered member Tier three / Bronze club accreditation 1 hrs per registered member For example Netball club has 50 members is in tier one and aiming for Gold Club standard. They would need to rec ord 150 volunteering/ fundraising as a club.

Varsity Varsity is an annual event held at the end of the season, usually the last competitive fixture of the year. Our varsity offers an opportunity for many of our sports teams and supporters to travel together and watch each other play in a bid to the overall varsity trophy against a local rival. All team playing in the varsity are representing the University and Students union and therefore will be expected to play within the laws of the game and adhere to the athletics union code of conduct, any team failing to do so will be excluded from the following yearâ&#x20AC;&#x2122;s varsity.

Team Edge Hill Club Standard Award:

Our Team Edge Hill Club Standard Award is a measure of how effectively a club and its commi ttee are run. This scheme is designed to increase, pro mote and recognise the great work undertaken by Team Edge Hill club committees. There are three aw ards which a club/committee can work towards, Bro nze, Silver and Gold. Clubs will need to provide evide nce of their achievements throughout the year in ord er for them to meet the award requirements. At the end of the spring term (prior to Easter) a club mu st have submitted all relevant documents and evidence to enable us to make a decision on the aw ard achieved by each club. The Award achieved by each club will be announced at the awards evening later in the year and a Club Standard Award will be displayed within the teams section of the website to enable new me mbers and prospective students to see how well you r club is run. The Club Standard Award complements the current tier system and will be used as an addit ional measure of the clubs organisation. The Club Sta ndard Award will be included in the tier system for 201 4-2015 which will effects the amount of fundin g, resources and support teams receive.

Bronze

The BRONZE AWARD is designed as a basic requirement for all Team Edge Hill Sports Clubs. This will ensure they meet the tier three standard and maintain their position as a recognised sports club by the Students’ Union. Any Club failing to meet this standard will risk being disbanded. Ensure all members have purchased Team Edge Hill membership

Committee to have attended training at the beginning of the year or attended a catch up meeting if unable to attend.

Club to evidence a minimum equivalent of 1hrs per member volunteering or fundraising

Submit Committee Contacts List (minimum: Club Captain, Secretary and treasurer)

Hold minuted AGM and elections attended by a Students’ Union representative

Submit Members List Comply with code of conduct

All kit and equipment must be returned prior to Easter break.

Club representative at all Sports Forum Meeting

Complete and return Edge hill Sport Facilities hire agreement.

Submit Development Plan

‘All objectives must be met by the last day of term prior to Easter 04/04/2014’

Silver

The SILVER AWARD is designed to rec ognise those sports clubs who are actively looking to improve and develo p their club. Clubs meeting silver standard will seek to develop their com mittee, set out targets and objectives for the club to achieve thr oughout the year and will actively increase participation through publicit y and fundraising. They will also aim to improve the commitment of the ir members by ensuring the club fulfils all their fixtures.

Committee to have attended training at the beginning of the year or attended a catch up meeting if unable to attend. Submit Committee Contacts List (minimum roles: Club Captain, Secretary, Treasurer and Team captain per team)

Teams organised in advance to ensure no more than one walkover given per team. Where relevant evidence that higher teams support lower teams within club. Club to evidence a minimum equivalent of 2hrs per member volunteering or fundraising

Submit Members List Comply with Team Edge Hill code of conduct Club representative at all Sport Forum Meeting Submit Development Plan including club objectives which the club is actively working towards. Ensure all members have purchased Team Edge Hill membership to train and compete by specified deadline.

Hold minimum of 2 minuted committee meetings over the year. Hold minuted AGM and elections attended by a Student Union representative All kit and equipment must be returned prior to Easter break. Complete and return Edge hill Sport Facilities hire agreement.

â&#x20AC;&#x2DC;All objectives must be met by the last day of term prior to Easter 04/04/2014â&#x20AC;&#x2122;

Gold

gnise those sports clubs who not only The GOLD AWARD is designed to reco and beyond in their commitment to the achieve their targets but also go above ir members will have contributed clubs development. These clubs and the community. They will have shown wider greatly to both the university and the s draising and made links with local club commitment to volunteering and fun n atio ticip d will also have increased par and the community. Clubs achieving gol the recreational level through in their sport at both a competitive and n of its members. commitment and organisatio

Teams organised in advance to ensure no walkovers given.

Committee to have attended training at the beginning of the year or attended a catch up meeting if unable to attend.

Evidence that higher teams support lower teams within club.

Submit Committee Contacts List (minimum roles: Club Captain, Secretary, Treasurer and Team captain per team)

Club to evidence a minimum equivalent of 3hrs per member volunteering or fundraising

Submit Members List

Hold minimum of 3 committee meetings over the year.

Adhere to and demonstrate impeccable behaviour in regards to Team Edge Hill code of conduct

Hold minuted AGM and elections attended by a Student Union representative

Club representative at all Sport Forum Meeting

Evidence of support to the recreational programme equivalent to their sport.

Submit Development Plan including club objectives which the club is actively working towards.

All kit and equipment must be returned prior to Easter break.

Ensure all members have purchased Team Edge Hill membership to train and compete by specified deadline.

Complete and return Edge hill Sport Facilities hire agreement.

â&#x20AC;&#x2DC;All objectives must be met by the last day of term prior to Easter 04/04/2014â&#x20AC;&#x2122;