Training and Development
A Guide to the Interactive Whiteboard
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Table of Contents Introduction............................................................................................................................................ 4 Where are the Interactive Whiteboards located? ........................................................................ 4 Interactive Whiteboards................................................................................................................... 4 How do I book a room with an Interactive Whiteboard?............................................................. 5 I am in a room with an Interactive Whiteboard how do I get in the cabinet? .......................... 5 Who do I contact if I have problems with the IWB equipment?................................................. 5 I have never used an Interactive Whiteboard before what should I do? ................................. 5 Who is who again? .............................................................................................................................. 5 Getting Started...................................................................................................................................... 6 What is Activstudio?......................................................................................................................... 7 The Activboard.................................................................................................................................. 7 The Activpen ..................................................................................................................................... 7 Launching Activstudio ...................................................................................................................... 7 Flipcharts ........................................................................................................................................... 9 Toolbox .............................................................................................................................................. 9 Tools ................................................................................................................................................... 9 Manipulating Objects ......................................................................................................................... 10 Selecting Objects ........................................................................................................................... 10 The eraser tool................................................................................................................................ 10 Creating Colourful Pages .................................................................................................................. 11 Presentation Mode and Design Mode ......................................................................................... 11 Applying backgrounds ................................................................................................................... 11 Adding lines ..................................................................................................................................... 12 Rectangles ...................................................................................................................................... 12 Trashcan .......................................................................................................................................... 13 Using text ............................................................................................................................................. 13 Text tool ........................................................................................................................................... 13
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Menus .............................................................................................................................................. 14 Floating Keyboard .......................................................................................................................... 14 Enlarging the Floating Keyboard.................................................................................................. 14 Saving .............................................................................................................................................. 15 Troubleshooting .................................................................................................................................. 16 The IWB Pen is not working! ........................................................................................................ 16 The cursor is not following IWB Pen precisely! ......................................................................... 16 The pen keeps doing joined up writing! ...................................................................................... 16 The pen clicks on to activate operations when not intended! .................................................. 16 The computer output is not appearing on the IWB screen! ..................................................... 16 The video or DVD is not projecting on the IWB screen! ........................................................... 17 The sound is not working! ............................................................................................................. 17 The remote control is not working! .............................................................................................. 17 The wireless keyboard is not working! ........................................................................................ 17 The wireless mouse is not working! ............................................................................................ 17
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Introduction Where are the Interactive Whiteboards located? There are 50+ Interactive Whiteboards distributed throughout the college. Each are set up with a DVD /VHS player, a sound system and access to the internet and college network. Interactive Whiteboards Room#
Contents
Room#
Contents
Room#
Contents
Room#
Contents
Room#
Contents
B002
IWB
B304
IWB
BE104
IWB-PO
E102
IWB-PO
T204
IWB
B003
IWB
B305
IWB
BE109
IWB
E106
IWB
T208
IWB
B108A
IWB
B306
IWB
BE118
IWB
E107
IWB
T210
IWB
B108B
IWB
B308B
IWB
BE217
IWB
E110A
IWB
T211
IWB
B202
IWB
B309
IWB
BE302
IWB
E110B
IWB
T212
IWB
B205
IWB
B401A
IWB
BE304
IWB
E125
IWB
T224
IWB
B209A
IWB-PO
B403A
IWB
BE401
IWB-PO
E205
IWB
T227
IWB
B209B
IWB-PO
B405A
IWB
BE403
IWB-PO
E211
IWB
T230
IWB
B211
IWB
B408
IWB
BE406
IWB-PO
E315
IWB
T231
IWB
B303
IWB
B409
IWB
E101
IWB
E316
IWB
T232
IWB
E318
IWB
E416
IWB
SH02
IWB
SH02
IWB
T233
IWB
E319
IWB
ITCENA
IWB
SK01
IWB-PO
SK01
IWB-PO
T327
IWB
E402
IWB-PO
L102
IWB
T102
IWB
T102
IWB
T329
IWB
E408
IWB
L205
IWB
T103
T103
IWB
IWB
L212
IWB-PO
T116
W302
IWB
E410
IWB
L212A
IWB
T119
T119
IWB (need laptop) IWB (need laptop) IWB-PO
T331
E409
IWB (need laptop) IWB (need laptop) IWB-PO
W303B
IWB
E411
IWB
L307
IWB
T124
IWB
T124
IWB
W304A
IWB
E412
IWB
L310
IWB
T126
IWB
T126
IWB
W305
IWB
E413
IWB
L314
IWB
T202
IWB
T202
IWB
E415
IWB
L318
IWB
T203
IWB
T203
IWB
Chetwynd
Key
CH12A
IWB
CH12B
IWB
CH13
IWB
CH14
IWB
CH15
IWB
CH16
IWB
CH17
IWB
CH18B
IWB
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IWB-PO = projector and screen
T116
How do I book a room with an Interactive Whiteboard? Contact Nikki Berry on ext. 3115 (or via email) specifying your name, course/subject, day and time you wish to book a room. She will then check EBS4 (timetable system) to check availability. I am in a room with an Interactive Whiteboard how do I get in the cabinet? Keys to cabinets are held by Faculty Secretaries and also in main reception where you will need to sign for and return promptly. Who do I contact if I have problems with the IWB equipment? Within the cabinet, you will find a troubleshooting checklist and a Quick User Guide. Please read this as in most cases you will be able to resolve the problem yourself. Should your problem not be resolved through following instructions on the checklist please contact: The IT Helpdesk on ext. 3121 I have never used an Interactive Whiteboard before what should I do? You have a number of options: • • • •
You can attend a group training session indicated on the Staff Development programme, which is published each term. You can book a 1:1 training session with Sarah Clay ext 3210 or Cheryl Howells ext 3233 You can collect a training manual from the SDRC (E216a) and work through on your own. You can access the Promethean online tutorial http://prometheanlearning.com/uk/ and registering yourself by creating a new account (top left of the screen). Access to the Foundations Skills materials is FREE!
Who is who again? Booking:
Nikki Berry on ext. 3115
Keys:
Main Reception or Faculty Secretaries
Support:
The IT Helpdesk on ext. 3121
Training:
Cheryl Howells on ext 3233 for 1:1s or book a Staff
Development Training Session.
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Getting Started Turn on the projector using the remote control you will see the projector light turn green. You can also turn on the amplifier using the on/off button. Ensure you have set the amplifier to select the correct channel. To select the CD channel you will be able to hear sound from the computer. Select the AUX channel to hear the sound from the video/DVD player. Below are some helpful images to get started.
On/Off
Volume
Channel
Button
Control
Selector
On/Off
Video/DVD
Button
selector
On/Off Button
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What is Activstudio? Activstudio is a user-friendly tool to help teachers create excellent Activboard lessons. You can install Activstudio on the computer you use for preparing lessons as well as the computer you use in the class.
The Activboard
1. Switch on the Activboard before starting your computer. The power indicator light, in the top-left hand corner of your board, should be illuminated when the Activboard is switched on. 2. Calibrating the board by right clicking using the mouse on the Activboard logo. Select the calibrate option and follow the instructions using the pen and the board. You can find the calibration tool by clicking on the Activboard icon on the bottom right-hand of your screen. The Activpen Tips for using the Activpen: Moving the cursor – Hold the nib lightly on the Activboard; don’t push the nib into, move the pen around and the cursor will follow your pen. Left-click – Tap the pen nib firmly but quickly on the Activboard. Right-click – Hover over the Activboard, less than a quarter of an inch away and click the orange button on the pen. Click and drag – click on the object you want to move, hold the pen nib down on the board and then move the pen, the object will then move. Double- click – two firm quick taps on the board will work.
Launching Activstudio When you have logged on, you will see the Activstudio icon on your desktop. Double click on the Activstudio icon with the Activpen.
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Alternatively
If you cannot see the Icon on your desktop, press the start button on the tool bar, go to Programs and then find ActivSoftware, then select Activstudio3 then Activestudio Professional Edition V3.
When you launch Activstudio you will see the dashboard appear on your screen.
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Flipcharts Click on OK on any messages which show up before the dashboard appears. The dashboard will allow you to open any flipcharts you recently saved or you can choose to open a New Flipchart.
Toolbox The toolbox will appear on the right-hand side of your screen. If you hover over the tools they will tell you what they are. To use a tool double click on the one you wish to use.
Tools Marquee tool allows you to select items and click and drag items. Pen tool allows you to write freehand on the page. Highlighter tool allows you to highlight something. Eraser tool erases selection however beware that this creates a layer over the file increasing its size. Text tool allows you to type on the page. Spray tool allows you to clear items. Undo/Redo goes forward/back on what you’ve done. Power tools open a menu of other tools you may wish to use. Camera allows you to take a screen shot from elsewhere to place in your flipchart. Zoom enlarges a particular area.
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Colour Picker allows you to use colours which you may not find in the toolbox. Fill tool allows you to fill a page or object with colour Resources opens a bank of images, shapes, backgrounds etc. Colours the colours installed in the toolbox which you may wish to use.
Size adjuster increases/decreases the size of thickness of your pen/highlighter. Flipchart opens the flipchart in design mode. Annotate over desktop allows you to write on the desktop. Main Menu opens a drop down menu of options such as save, open. Roll up/out hides the flipchart to the right or upwards.
Manipulating Objects Selecting Objects
Using these icons will allow you to move through the pages of your flipchart. When you write something on your flipchart with the pen, you need to select the marquee tool, 1. Click on a blank area at the top left of the object. 2. Press the pen nib on the board and move the pen to the bottom right of the object. 3. Release the pen from the board and a box should surround the object. 4. You can now move, resize and drag the object. NOTE: to click and drag, you must click the object you want to move, press the pen nib on the board, and then move the pen. The object you have clicked will move with the pen. The eraser tool When using the eraser tool you can erase an area of the object. Beware of the eraser size as you can increase/decrease this. It is also important to note that if you make a mistake you can use the undo/redo buttons.
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Creating Colourful Pages Presentation Mode and Design Mode You will be automatically use presentation mode, which is useful when using the activboard in front of the class. We can however enter the design mode for when we are creating flipcharts.
Presentation Mode
Design Mode
To put your flipchart into design mode, click the main menu and select design mode. You will notice the view of your screen will change. There are more tools which have appeared at the top of the page, these are handier for when working at the computer.
Applying backgrounds 1. Using the resource library, double click to open the resources. 2. Click on the shared backgrounds. 3. Select the background you wish to use. 4. Click and drag the image onto your flipchart. NOTE: You can follow these steps to add shared images/grids/shapes/lines.
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Adding lines To draw a graph on the flipchart, first select some gridlines from the resource library. 1. Select the line tool from the
top toolbar in design view.
2. Just click and drag with the mouse if you are at the pc. Alternatively 3. You can draw a line with the Activpen and it will automatically draw a straight line. 4. You can do this with both vertical and horizontal lines.
Rectangles You can add rectangles to you graph using the rectangle tool in design mode. 1. Firstly click the point where you want the rectangle to start. 2. Keep the pen tip pressed against the board at all times, and drag the rectangle to size. 3. Ideally you can change the colour of the rectangle, by changing the colour before you draw the rectangle. 4. You can also fill in these rectangles using the fill tool. 5. Remember if you make a mistake use the undo/redo tools.
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Trashcan If there is something that you don’t want on your flipchart, you can throw it away. 1. Select the trash can icon on the design mode toolbar. 2. A trashcan will appear on the screen. 3. Using the marquee tool select the object you want to delete and drag in to the trashcan.
Using text Text tool You can use the text tool anywhere on a flipchart 1. Select the text tool from the design mode toolbar 2. Click where you want to start typing. 3. You will notice and editing box appears 4. Use the editing box as you would normally.
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Menus There are lots of tools available on Activstudio which you may not see on the toolbox 1. To view these click the Tools option on the main menu in design mode. 2. Select Other 3. Select items such as dice/floating keyboard/clock.
Floating Keyboard If you are wanting to type whilst using the Activpen you can select the floating keyboard. 1. Once selected the keyboard, select the text tool 2. Click where you want to type 3. Use your pen to select the letters and numbers. 4. The keyboard works exactly as a normal keyboard would. 5. Edit the font using the editor menu. 6. To close the keyboard, click on the X.
Enlarging the Floating Keyboard If you want to enlarge the floating keyboard, you need to right-click on the keyboard where you are given four sizes; adult small, adult large, child small or child large. Select one of of the keyboard.
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these to change the size
Saving To save a flipchart, click on the main menu, and select save to, this will allow you to choose where to save the flipchart. Please ensure you save it to a place where you will be able to find it again.
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Troubleshooting The IWB Pen is not working! Check if there is a red cross on the little Activstudio Icon in the bottom right hand corner. To fix this you need to configure the IWB. You can do this by clicking on the Activboard icon on the right hand side of the screen. Then select the configure option. Run the configuration by clicking start. The status will tell you if the configuration was successful or not.
If the configuration fails to fix the pen, check if the image is projected within the marked areas on the IWB Board. If the image is projecting outside the marked area, adjust the image projection on the projector. If the configuration and the projection are correct then the pen might be faulty. The cursor is not following IWB Pen precisely! You can easily fix this by calibrating the pen (See page 7 of this booklet under how to Calibrate.) The pen keeps doing joined up writing! This happens if the nib (nib-stick) of the pen is stuck inside at the back. To fix this, just pull out the nib to loosen it. The pen clicks on to activate operations when not intended! This also happens if the nib (nib-stick) of the pen is stuck inside at the back. To fix this, just pull out the nib to loosen it. The computer output is not appearing on the IWB screen! This happens if an incorrect channel is selected on the projector. The projector is more likely to be set to output from the Video. To fix this, use the remote control to change the input channel to RGB (Computer).
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The video or DVD is not projecting on the IWB screen! This can happen if an incorrect channel is selected on the projector. The projector is more likely to be set to output RGB (Computer). To fix this, use the remote control to change the input channel to Video (S-Video in some rooms) This can also happen if the wrong device is selected on the DVD and Video Player. To fix this you need to use the DVD and Video player remote control or the button on the player. To project the DVD you need to select DVD and to project the VCR you need to select the VCR on the player.
(See the instructions under Video and DVD
player) The sound is not working! This can happen if the Amplifier is switched off or the wrong Sound Channel is selected on the Amplifier. To fix this make sure that the Amplifier is switched ON, adjust the Sound Channel and also check if the volume is not turned right down on the Amplifier. (See the instruction booklet under Amplifier) The remote control is not working! In the most cases this occurs when the batteries in the remote control run out. If this is the case, the batteries need replacing to fix this. (See the instruction booklet under projectors) The wireless keyboard is not working! This can happen if the wireless play station (mouse-like device attached to the IWB computer) is not communicating (this should also affect the mouse) with the keyboard or the batteries in the keyboard have run out. To fix this, first place the device outside the cabinet where it can communicate directly with the keyboard. There is a small button on this device, press the button to activate it. If it is still not working then it sounds like the batteries have run out. The wireless mouse is not working! This can happen if the wireless play station (mouse-like device attached to the IWB computer) is not communicating (this should also affect the keyboard) with the mouse or the batteries in the mouse have run out.
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To fix this, first place the device outside the cabinet where it can communicate directly with the mouse. There is a small button on this device, press the button to activate it. If it is still not working then it sounds like the batteries have run out.
Any other problems contact ITU ext.3121
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