/WOX99XLEZL

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This notice in TED website: http://ted.europa.eu/udl?uri=TED:NOTICE:112544-2012:TEXT:EN:HTML

B-Diegem: surveillance and security systems and devices 2012/S 68-112544 Contract notice – utilities Supplies Directive 2004/17/EC Section I: Contracting entity I.1) Name, addresses and contact point(s) Elia Asset NV/SA Culliganlaan 1G For the attention of: Stephan Cappan 1831 Diegem BELGIUM Telephone: +32 25467699 E-mail: stephan.cappan@elia.be Fax: +32 25464078 Internet address(es): General address of the contracting entity: http://www.elia.be Further information can be obtained from: The above mentioned contact point(s) Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s) Tenders or requests to participate must be sent to: The above mentioned contact point(s) I.2)

Main activity Electricity

I.3)

Contract award on behalf of other contracting entities The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract II.1) Description II.1.1)

Title attributed to the contract by the contracting entity: Installation and maintenance of electronic security systems in Elia' high voltage substations, operational and administrative sites in Belgium.

II.1.2)

Type of contract and location of works, place of delivery or of performance Supplies Purchase Main site or location of works, place of delivery or of performance: Covers whole Belgium territory.

NUTS code BE

II.1.3)

Information about a public contract, a framework agreement or a dynamic purchasing system (DPS) The notice involves the establishment of a framework agreement

II.1.4)

Information on framework agreement Duration of the framework agreement

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Duration in months: 48 II.1.5)

Short description of the contract or purchase(s): Installation and maintenance of a centrally managed security management platform including: — Access control system, CCTV system and alarm system (indoor/outdoor) for all ELIA operational sites (Lendelede, Lochristi, Stalen, Merksem, Schaarbeek, Gouy, Namen, Villeroux, Bressoux), — Access control system, CCTV system and perimeter detection by thermic camera’s in critical high-voltage substations (± 23), — Access control system in the administrative site in Brussels.

II.1.6)

Common procurement vocabulary (CPV) 35120000

II.1.7)

Information about Government Procurement Agreement (GPA) The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)

Information about lots This contract is divided into lots: no

II.1.9)

Information about variants Variants will be accepted: no

II.2)

Quantity or scope of the contract

II.2.1)

Total quantity or scope:

II.2.2)

Information about options

II.2.3)

Information about renewals

II.3)

Duration of the contract or time limit for completion Starting 1.10.2012 Completion 30.9.2016

Section III: Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1)

Deposits and guarantees required: If applicable, will be described in the call for tenders.

III.1.2)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: If applicable, will be described in the call for tenders.

III.1.3)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded: If applicable, will be described in the call for tenders.

III.1.4)

Other particular conditions: The performance of the contract is subject to particular conditions: no

III.2)

Conditions for participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers Information and formalities necessary for evaluating if the requirements are met: Following conditions will be used for the selection for participation and in case of more than 5 applicants, for the ranking of these applicants.

Maximum 5 applicants will be selected.

I.1. May be excluded from participating: a) the applicant who is bankrupt or is being wound up, whose affairs are being administered by the Court, who has entered into an arrangement with creditors, has suspended business activities or is in any analogous

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situation arising from a similar procedure under national laws and regulations, such as proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or for an arrangement with creditors; b) The applicant who has been convicted of an offence concerning his professional conduct by a judgment which has the force of res judicata; c) The applicant who has been guilty of grave professional misconduct proven by any means which the contracting entity can demonstrate; d) The applicant who is guilty of serious misrepresentations in supplying the information herein required; e) The applicant who has not fulfilled his obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting entity; f) The applicant who has not fulfilled his obligations relating to the payment of direct and indirect taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting entity; g) The applicant who can not provide a copy of the current insurance for civil liability.

I.2. With regard to point a) the applicant is required to submit a certificate of non bankruptcy, of absence of any proceedings in order to obtain a declaration of bankruptcy and of absence of any similar situation or proceedings, issued by the registry of the Court of Commerce or by the competent authority in the Member State concerned.

With regard to point b) the applicant is required to submit a recent certificate of good behavior and an extract from his “judicial record”.

With regard to points e) and f) the applicant is required to submit a certificate issued by the competent authority in the Member State concerned.

With regard to c) and d) the applicant may provide evidence that he does not meet the condition as mentioned by means of a statement under oath – or, in Member States where there is no provision for declarations on oath, by a solemn declaration made by the person concerned before a competent judicial or administrative authority, a public notary or a competent professional or trade organization in the Member State concerned.

In the event that one or more of the above mentioned documents or certificates required under points a, b, e, f would not be issued by the competent authorities in the Member State concerned, or in the event that some of the cases set out above would not be covered by these documents or certificates, they may be replaced by a statement under oath or, in Member States where there is no provision for declarations on oath, by a solemn declaration made by the person concerned before a competent judicial or administrative authority, a public notary or a competent professional or trade organization in the Member State concerned.

In case of application by a joint venture, each separate partner is required to submit the above mentioned documents. In addition, a joint venture is required to submit a copy of the act of its establishment as well as of the proxies concerning representation. The contracting entity reserves the right to demand – at any time – from the applicant the written evidence as well as any justificatory official document relating to the legal position as specified above.

The standard form for the oath is available on the Elia website: www.elia.be --> Purchases --> Documents purchasing (http://www.elia.be/repository/pages/d4156e0974da4885acd3129f033f4bf8.aspx).

III.2.2)

Economic and financial ability Information and formalities necessary for evaluating if the requirements are met: 1. The applicant is required tot provide full details of the Entity who would be the contracting party;

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2. The applicant is required to submit the following documents: balance sheets, statements of the overall turnover as well as a calculation sheet with the financial ratio’s proving his financial solvability (based on e.g. liquidity ratio, solvency, efficiency ratio, etc.).

For the past three years (this calculation sheet is available available on the Elia website: www.elia.be --> Purchases --> Documents purchasing (http://www.elia.be/repository/pages/ d4156e0974da4885acd3129f033f4bf8.aspx); 3. The applicant is required to list any company able to offer similar supplies/services and which has direct or indirect control over his company, as well as any company who is controlled – directly or indirectly – by his company (control being defined as having the possibility to influence materially the appointment of the majority of directors and/or the orientation of the strategy and governance); 4. The applicant is required to describe the shareholder structure; 5. The applicant needs to provide an organization chart showing the main functional responsibilities and departments relevant for the tender; 6. The applicant needs to provide a statement of the firm's average annual manpower and the number of managerial staff for the last 3 years.

III.2.3)

Technical capacity Information and formalities necessary for evaluating if the requirements are met: 1) The applicant must provide references from customers where he rendered similar material and services during the last 3 years in an industrial, multisite environment (mention following details: spend, scope, the name of the customer as well as the contact person and his phone number); 2) The applicant must have inhouse technical know-how of the material and services rendered; 3) The technical single point of contact of the applicant must be bilingual (Dutch/French) and the installers need to speak the language of the region (Dutch in Flanders/ French in Wallonia).

III.2.4)

Information about reserved contracts

III.3)

Conditions specific to services contracts

III.3.1)

Information about a particular profession Execution of the service is reserved to a particular profession: no

III.3.2)

Staff responsible for the execution of the service Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure IV.1) Type of procedure IV.1.1)

Type of procedure Negotiated Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

IV.2)

Award criteria

IV.2.1)

Award criteria The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)

Information about electronic auction An electronic auction will be used: no

IV.3)

Administrative information

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Member states - Supply contract - Contract notice - Negotiated procedure

IV.3.1)

File reference number attributed by the contracting entity:

IV.3.2)

Previous publication(s) concerning the same contract no

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time limit for receipt of tenders or requests to participate 4.5.2012 - 12:00

IV.3.5)

Language(s) in which tenders or requests to participate may be drawn up English. French. Dutch.

IV.3.6)

Minimum time frame during which the tenderer must maintain the tender

IV.3.7)

Conditions for opening tenders

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Section VI: Complementary information VI.1) Information about recurrence This is a recurrent procurement: no VI.2)

Information about European Union funds The contract is related to a project and/or programme financed by European Union funds: no

VI.3)

Additional information:

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures Elia Asset NV/SA Culliganlaan 1G 1831 Diegem BELGIUM E-mail: alexandre.duquesne@elia.be Telephone: +32 25467924 Internet address: www.elia.be Fax: +32 25467840 Body responsible for mediation procedures Elia Asset NV/SA Culliganlaan 1G 1831 Diegem BELGIUM E-mail: alexandre.duquesne@elia.be Telephone: +32 25467924 Internet address: www.elia.be Fax: +32 25467840

VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Date of dispatch of this notice: 4.4.2012

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