Emily's A-Z

z Emily’s Emily’s AA to to ZZ Student Student Policies Policies and and Procedures Procedures 7th 7th Edition Edition

1399 Johnston Street Vancouver, British Columbia V6H 3R9

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z Emily’s A to Z Student Policies and Procedures 7th Edition

ecuad.ca ecuad.ca

Emily’s Emily’s AA to to ZZ Student Student Policies Policies and and Procedures Procedures 7th 7th Edition Edition

1399 1399 Johnston Johnston Street Street Vancouver, Vancouver, British British Columbia Columbia V6H V6H 3R9 3R9 ecuad.ca

Students are expected to be familiar with the contents of this publication and are personally responsible for complying with all rules and regulations of the University.

Policy statements as published in this student guide reflect information that was current at the beginning of the academic year 2011/12. The University reserves the right to implement new policies and to make changes of any nature in its program, calendar, procedures and standards, degree requirements, academic scheduling, course outlines and class schedules. Administrative policies such as tuition and fees are also subject to change without notice.

When changes are necessary, Emily Carr University of Art and Design makes every effort to provide comparable or equivalent services and facilities for those originally designated. However, the University assumes no liability for failure to deliver services when the causes for such delay are beyond the reasonable control of the University. Causes include, but are not limited to, the following: power failure, fire accident, natural disaster, work slowdown or strike, loss of personnel, changes in funding, and acts of public authorities.

Students are expected to be familiar with the contents of this publication and are personally responsible for complying with all rules and regulations of the University.

Policy statements as published in this student guide reflect information that was current at the beginning of the academic year 2011/12. The University reserves the right to implement new policies and to make changes of any nature in its program, calendar, procedures and standards, degree requirements, academic scheduling, course outlines and class schedules. Administrative policies such as tuition and fees are also subject to change without notice.

When changes are necessary, Emily Carr University of Art and Design makes every effort to provide comparable or equivalent services and facilities for those originally designated. However, the University assumes no liability for failure to deliver services when the causes for such delay are beyond the reasonable control of the University. Causes include, but are not limited to, the following: power failure, fire accident, natural disaster, work slowdown or strike, loss of personnel, changes in funding, and acts of public authorities.

C ONTENTS Important Dates + Deadlines

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Academic Policies, Procedures + General Information

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Contact Information

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Time Table

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welcome

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WE LC O M E We are pleased that you have chosen to join us this year. If you are returning you will already be aware of the opportunities available to you as a student at Emily Carr University of Art and Design.

If you are joining us for the first time, we know that you will find your experience challenging and rewarding.

Emily Carr is an exciting place because we have such an excellent student body supported by committed and caring faculty and staff. As a student, you and your colleagues are critical to the success of the University. I therefore challenge you to become involved in the life of the University by contributing your ideas, energy and enthusiasm. I wish you every success.

Dr Ron Burnett, President and Vice-Chancellor

GRE E T IN G S You will find your studies at Emily Carr an experience that will change you in many ways. Be prepared to react to new ideas and to creatively seek solutions to issues and demands placed on you. Take advantage of all the University has to offer. In doing so, “Emily’s A to Z” will assist you in making your experiences with us a positive one.

Alan McMillan, Director of Student Services and Registrar

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Important Dates

FA L L 2 011

S P RI NG 20 12

September 05 Labour Day – University closed 06 Fall semester classes begin for Years 2, 3 & 4 and MAA 06-09 Foundation Orientation Week - Mandatory 12 Foundation classes begin 13 Last day to add and drop courses – Year 2, 3 & 4 students 15 Online applications open for new students applying to all undergraduate and graduate programs for Fall 2012 15 Last day for submission of incomplete grades from Summer semester 16 Last day to pay tuition fees 19 Last day to add and drop courses – Foundation students only

January 03 University opens 03 Applications for Majors and Change of Majors available from Student Services Office 09 Spring semester classes begin 15 Last day for students to apply for a Major or Change of Major 15 Online application deadline for new students applying to all undergraduate and graduate programs for Fall 2012 16 Last day for submission of incomplete grades from Fall semester 17 Last day to add or drop courses 20 Last day to pay tuition fees

October 01 Admission application and transcript deadline for Spring 2012 (Visual Art transfer students only) 10 – University closed 15 Online portfolio submission deadline for Spring 2012 (Visual Art transfer students only) November 01 Last day for official withdrawal from courses without academic penalty 11 Remembrance Day – University closed December 03 National Portfolio Day hosted by Emily Carr University 17 Fall semester ends 19 Grade submission deadline for faculty 22 Christmas Holiday – University closed until January 3, 2012

February 01 Deadline for receipt of online portfolios for competitive entry Major and Change of Major programs 01 Online portfolio submission deadline for new students applying to all undergraduate and graduate programs for Fall 2012 15 Last day for official withdrawal from courses without academic penalty 20-25 Study week April 06 09 20 21 23 May 01 05 15 21

Good Friday – University closed Easter Monday – University closed Foundation Show opens Spring semester ends Grade submission deadline for faculty

New admission deposits due Graduation Ceremony, Graduation Exhibition opens Last day for submission of incomplete grades from Spring semester Victoria Day – no classes

S U M M ER 20 12 July 01

Canada Day – University closed

August 06 B.C. Day – University closed

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FAL L 2012

S P RI N G 2 0 13

September 03 Labour Day – University closed 04 Fall semester classes begin for Years 2, 3 & 4 and MAA 04-07 Foundation Orientation Week – Mandatory 10 Foundation classes begin 11 Last day to add and drop courses – Year 2, 3 and 4 students 14 Last day for submission of incomplete grades from Summer semester 14 Last day to pay tuition fees 15 Online applications open for new students applying to all undergraduate and graduate programs for Fall 2013 17 Last day to add and drop courses – Foundation students only

January 02 University opens 02 Applications for Majors and Change of Majors available from Student Services Office 07 Spring semester classes begin 15 Last day for students to apply for a Major or Change of Major 15 Online application deadline for new students applying to all undergraduate and graduate programs for Fall 2013 15 Last day for submission of incomplete grades from Fall semester 15 Last day to add or drop courses 18 Last day to pay tuition fees

October 01 Admission application and transcript deadline for Spring 2013 (Visual Art transfer students only) 08 – University closed 15 Last day for official withdrawal from courses without academic penalty 15 Online portfolio submission deadline for Spring 2013 (Visual Art transfer students only) November 11 Remembrance Day – University closed December 01 or 08 National Portfolio Day hosted by Kwantlen Polytechnic University 15 Fall semester ends 17 Grade submission deadline for faculty 21 Christmas Holiday – University closed until January 2, 2013

February 01 Deadline for receipt of online portfolios for competitive entry Major and Change of Major programs 01 Online portfolio submission deadline for new students applying to all undergraduate and graduate programs for Fall 2013 15 Last day for official withdrawal from courses without academic penalty 18-23 Study week March 29 Good Friday – University closed April 01 19 20 22 May 01 04 15 20

Easter Monday – University closed Foundation Show opens Spring semester ends Grade submission deadline for faculty

New admission deposits due Graduation Ceremony, Graduation Exhibition opens Last day for submission of incomplete grades from Spring semester Victoria Day – no classes

S U M MER 2 0 13 July 01

Canada Day – University closed

August 05 B.C. Day – University closed 5

a ABORI G IN AL PRO G R A M M A NAG E R The Aboriginal Program Manager provides academic, technical and cultural support to students with Aboriginal ancestry (status, non-status, Inuit and Métis).

The Program Manager assists with the promotion and coordination of events and workshops related to Aboriginal art and culture, hands-on workshops, guest speakers, field trips, etc. The Aboriginal office also assists with Aboriginal grant, bursary and scholarship applications.

All students, faculty and staff are welcome to inquire about workshops, in-service, resource and reference materials. The Aboriginal Office is located in the Aboriginal Gathering Place attached to the North Building. For more information contact the Aboriginal Program Manager at 604 844 3088.

ACADE M IC ADVI S I NG Have you ever had a question about your program or courses? Would you like help understanding your graduation requirements? If your answer is yes, the Advising Centre can help. We provide students with assistance and advice in program requirements and options. Faculty Advisors are available to explain specific course requirements and offer assistance in designing elective and alternative options within a student’s program.

The Advising Centre is located in Student Services, to book an appointment, telephone 604 630 7425.

ACADE M IC PRO BAT I ON (see academic progress)

ACADE M IC PRO G R E S S Students are expected to maintain an acceptable scholastic standard. Specifically, students must maintain a minimum term or cumulative grade point average (GPA) of 2.00. Students who do not shall be considered to be performing unsatisfactorily in their studies and such performance will be recorded on the student’s transcript as follows: You are placed On Academic Probation when your term or cumulative GPA first falls below 2.0.

Students placed on academic probation will have their GPA evaluated at the end of each semester and will either return to Good Academic Standing, Continue On Academic Probation or be Required to Withdraw as follows: • You are in Good Academic Standing when your term GPA and your cumulative GPA are both 2.00 or higher.

• You Continue on Academic Probation when you have previously been placed on Academic Probation and either your term or your cumulative GPA falls below 2.0.

• You are Required to Withdraw from the University when you have previously been placed on Academic Probation and both your cumulative and your term GPA fall below 2.0.

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Students on academic probation will be subject to the following: • Probationary status permanently recorded on student’s transcript; • Registration in course overloads not permitted; • Letter of permission for studies at another institution will not be permitted; • Mandatory appointment(s) with the Academic Advising Centre.

Students who are required to withdraw will be subject to the following: • Required to Withdraw status permanently recorded on student’s transcript; • All course registrations prohibited. When a student has pre-registered for courses before the Required to Withdraw status was assigned, registration will be cancelled.

Appeals for Re-admission after being Required to Withdraw Students who are required to withdraw normally must remain out of the University for one calendar year before the Senate Appeals Tribunal will entertain an appeal for re-admission.

For an appeal to be considered by the Senate Appeals Tribunal, the applicant must include the following information: • An explanation of the extenuating circumstances that directly contributed to the student’s poor performance; • Documentation in support of the claim of extenuating circumstances (e.g. medical certificate in the case of illness; English language assessment in the case of communication and writing problems); • An explanation of the student’s current situation and readiness to return to studies; • Documentation in support of the student’s readiness to return to studies (e.g. medical clearance in the case of illness; evidence of having taken English upgrading in the case of communication and writing problems).

It is expected that those students appealing their Required to Withdraw status will have worked cooperatively with the Academic Advising Centre during the semester(s) they were on academic probation.

Academic Standing on Re-admission If readmitted, students who were previously required to withdraw are placed on academic probation and shall again be subject to the conditions described above. Students who are readmitted and subsequently are required to withdraw for a second time will normally not be considered for re-admission by the Senate Appeals Tribunal.

ACADE M IC S T UD E NT Diploma graduates of Emily Carr may enroll in critical studies (academic) courses in order to complete the requirements for a Bachelor’s degree.

ACC E S S Contingent upon availability, students shall have access to equipment, workshops and resources, including audio visual equipment, computer resources, library materials, studio resources and other equipment which is related to the course(s) or program they are enrolled in. Where access is denied, the student may appeal the decision in writing to the Manager of the resources area, who in consultation with the appropriate Dean, will review the request. Students taking a limited selection of courses, (such as Academic students taking credit courses for degree completion, Unclassified students taking courses following graduation and Visiting students) may only access equipment, workshops and resources directly related to the specific course(s) they are enrolled in. Continuing Studies students may access specific areas and equipment as outlined for each course. Access cards will be distributed to those students in courses or in studios that are located in secured areas of the University.

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ADD I N G AN D DROP P I NG C OU R S E S Students can add or remove courses from their schedule through insideEC, provided they maintain registration in at least one course, during the registration period up until the semester’s Add/Drop deadline. After the Add/Drop period a student can withdraw from a course(s). (see withdrawal policy + procedures) It is solely the student’s responsibility to add or drop a course. If a student does not attend a course and does not drop or withdraw from that course by published deadlines, they will receive an “F” grade for the course and will be responsible for tuition fees. Non-attendance does not qualify as a drop or withdrawal.

Students must be enrolled in a full program in order to graduate on time. In order to maintain eligibility for B.C. Student Loans students must be registered in a minimum of 9 credits. Students on assistance from other provinces may be required to maintain more than 9 credits. For further information contact the Financial Aid + Awards Office.

ADD RE S S C H AN G E S It is important for students to maintain their current home and personal e-mail address with Student Services for important documents such as tax forms and transcripts. Address changes can be submitted through insideEC (https://inside.ecuad.ca) in the Current Students menu under User Account. Address change forms are also available in Student Services.

ADMI S S I O N TO S EC OND Y E A R All Emily Carr Foundation students who will complete a minimum of 21 Foundation Year credit requirements (with deficiencies in no more than 3 credits of studio and 6 credits of English and/ or Art History) by the end of the summer term are eligible to apply for a degree program. Students who successfully complete the Foundation year (minimum 21 credits) are guaranteed entry to Visual Arts (excluding Photography and Illustration). All other programs have limited spaces, and admission is competitive. Acceptance into majors in Animation, Design, Illustration and Photography is based on the applicant’s academic standing and a portfolio review, in some cases the portfolio review will be waived if the applicant has a GPA of 3.33 or higher calculated on at least four first semester (fall) courses including a combination of both studio and academic courses.

Admission policies and procedures are subject to change. Please check the Emily Carr website or with Student Services for current requirements.

ALCO H O L Alcoholic beverages may only be consumed on campus during officially sanctioned, licensed events. At all times provincial liquor licensing will be adhered to at these events and no person under the age of 19 will be served alcoholic drinks. During such events alcohol may only be consumed within the area designated for the event. Liquor laws require that those holding licensed events must be members of a bona fide organization, and therefore events must be approved and sponsored by a department or constituency at Emily Carr in the form of a pub night.

Following this approval, applicants can then request a Special Occasion License. Further information and application forms can be obtained from the Facilities Office. Under no circumstances may alcoholic beverages be consumed in studio or shop areas. Students found consuming alcoholic beverages outside of officially sanctioned events may find themselves facing disciplinary procedures that may result in suspension or dismissal.

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ALUM N I AS S O C I AT I ON The Emily Carr University of Art + Design Alumni Association supports lifelong engagement with art and design for our graduates and members of the Emily Carr University community.

We organize annual speaker series and events, curate exhibitions for alumni at the newly renovated Queen Elizabeth Theatre Mezzanine Art Gallery and provide sponsorship to Alumnirelated events such as Anomaly H2O, a Vancouver animation forum. A lively new feature called Artist Tag has recently been launched on escene where monthly updates will highlight innovative work by alumni.

Connecting with the current Emily Carr student body is one of our key initiatives. The association sets up Grad Help tables during the busy time of graduation exhibition installation and provides mentorship during the first week of the fall school semester. Look out for the Alumni; we are always looking for new volunteers to participate in our exciting projects!

After graduation, your Alumni Membership is a great way to stay connected and also provides discounts at various sponsors, including Beau Photo, Clubcard, Vancouver Art Gallery and many more! Your first year is complimentary upon graduation and only $20/year thereafter. For more information, visit www.ecuad.ca/about/alumni or contact us at 604 630 4562 or alumni@ecuad.ca.

AR C H I VE S The Emily Carr University Archives, housed in the Library, consists of student publications, school calendars and in-house newsletters that trace the University’s history from its beginnings as the Vancouver School of Decorative and Applied Arts in 1925 to its current status as Emily Carr University of Art + Design.

Also included in the Archives are posters from Grad Shows and other exhibitions, photographs of students, staff and buildings that visually capture the past, catalogues produced by the Charles H. Scott Gallery, videos and slides of the work of graduating students since the early 1980s and a newspaper clipping file with historical information dating from the 1920s to the 1980s. For access to the Archives material, please ask at the Library Information Desk.

AT T E N DAN C E Class attendance at Emily Carr is mandatory and unexcused absences may result in failure and/or suspension from the University.

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b BIC YC L E S Theft of bicycles is a problem on Granville Island. Security strongly suggests that you invest in a sturdy bike lock. If you occasionally forget to bring your lock with you, speak with a guard on duty and they can provide a lock for the day. The most secure area to store your bike is in one of our two bike sheds, located on the east side of the North Building and on the second floor car park of the South Building. The sheds are accessible by card access only. You should still utilize a good bike lock in the shed, and please do not grant access to anyone else when you enter or exit.

The University prohibits the storage of bicycles within the premises or in doorways, railings or anywhere that impedes the flow of pedestrian traffic. Please place your bike in a designated storage area or you will risk having it removed by Facilities staff.

BOA RD O F G OVE R NOR S The powers and duties of the Emily Carr Board of Governors are outlined in the University Act. The Board is responsible for managing, administering and directing the affairs of the University.

The composition of the Board includes the Chancellor, President, two faculty members, two students, one employee member and eight appointed community members. Student Board members are elected annually for a one year term by the Emily Carr students. For further information on the Board and the election process see the Registrar.

BU I L DI N G H O URS A ND AC C E S S Building hours are posted throughout the University and are found on bulletin boards and at entrance doors. There is some variation in hours throughout the year due to statutory holidays, extended access and Christmas break; therefore the hours posted must be referenced for exact closing times. However, the buildings are generally open as follows: September through April Monday to Friday 07:30-24:00 Saturday and Sunday 08:30-23:00 Entry to many areas of the University is controlled by a card access system. Emily Carr student cards are programmed to provide access to the areas your course load requires. After 5:00pm each evening and weekend, access to the University is restricted to those with valid student/ access cards. If you experience any problems with your access card, or you have questions about the level of access you have received, please direct your enquiries to the Facilities office.

BU R S ARI E S (see financial awards)

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c CAR EE R S E RVI C E S Last year over a thousand companies contacted Career + Co-op Services; all were looking to hire Emily Carr students and alumni. If you are an Emily Carr student or alumni looking for work opportunities, Co-op and internships, Career Services can lend a hand. Get help with your work search strategies, résumés, C.V.’s, portfolios and interview skills and improve your odds in the job market. Career Services also runs Emily Carr’s on-line job posting system “artswork” with 50-60 jobs posted each week. Career + Co-op Services is located in the Intersections Digital Studios.

To book an appointment phone 604 844 3843 or e-mail coop@ecuad.ca

CHAN G E OF G RAD E (see grading)

CHAN G E OF PRO G R A M (see program switching)

CHA RL ES H . S C OTT G A L L E R Y (see galleries)

C L UBS recognized by the Students’ Union and entitles the club to resources such as organizational advice, room bookings and reproduction of promotional materials. For more information contact the Students’ Union at 604 844 3862, or e-mail info@ecsu.ca or drop by the office, 150A North Building.

COD E OF C O N DUCT F OR U S E OF T E C H NOLOG Y FACI LI TI ES AND SERVI CES University policies, including the Harassment policy, as well as by all applicable Canadian federal, provincial and local laws and statutes, including the Criminal Code of Canada, the B.C. Civil Rights Protection Act, the B.C. Freedom of Information and Protection of Privacy Act and the B.C. Human to which the University network is interconnected, which includes BCnet and CAnet.

display or store. Computer facilities may not be used in any manner which contravenes the above policies, laws or statutes.

: • Respect the legal protection provided by copyright and license to programs and data.

• Respect the rights of others by complying with University policies regarding intellectual property.

• Respect the privacy and confidentiality of others by not tampering with their data, files, passwords, or accounts, or representing others when messaging or conferencing.

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• Recognize that system failures or design faults may compromise privacy and users should be aware that authorized University personnel may have access to data and software stored on the University system.

• Use only computer I.D.’s, accounts and communication facilities which you are duly authorized to use, and use them for the purposes for which they are intended.

• Properly identify yourself in any electronic correspondence and provide valid, traceable identification if required by applications or servers within the University computing facilities and in establishing connections from the University facilities.

• Refrain from using University computing facilities for unauthorized commercial activities.

• Respect the integrity of computing systems and data; for example, by not intentionally developing programs or making use of already existing programs that harass other users, or infiltrate a computer or computing system, and/or damage or alter the software components of a computer or computing system, or gain unauthorized access to other facilities accessible via the network.

• Use the computing and communications facilities in a manner that is consistent with the ethical principles set forth by the University and accepted community standards.

computing privileges and other disciplinary action.

CON C OU RSE G ALL ER Y C OM M I T T E E Students are encouraged to make proposals for exhibitions, which are reviewed and selected by the Concourse Gallery Committee. Exhibitions are presented on an ongoing basis throughout the reviews and selects exhibitions for the Concourse Gallery. For more information on the Committee and the policies and procedures for exhibiting, contact the Charles H. Scott Gallery.

CON FID EN T IAL I T Y OF S T U D E NT R E C OR D S AND I NFO RMATI O N Your file and academic record (grades) are maintained by Student Services in compliance with the British Columbia Freedom of Information and Protection of Privacy Act (1992). As a result, only faculty and staff of the University who have a need to review your record (e.g. for promotion, designate will release student information when required by law (e.g., a summons or subpoena) or to the police when she/he is satisfied that it is in either the public interest or the interest of the student involved to do so.

Requests from collection agencies, acting on behalf of the Federal or Provincial Government with respect to student assistance are normally made under the provisions of a law or regulation and the information may be provided by the Registrar.

Individuals (the public or other students) wishing to contact a student must have a legitimate reason. Should it be determined that the situation is an emergency, Student Services will accept a message which will be delivered directly to the student.

CON T IN UIN G S T U D IE S Continuing Studies offers a broad range of courses and workshops in a variety of formats, exciting education and training opportunities for career transition, portfolio development, professional upgrading or personal interest in the visual arts, media arts, and design. From certificate programs and innovative courses, to thematic institutes, Continuing Studies is an innovator and leader in the delivery of unique programs. In fact, with more than 150 courses each semester in visual arts, design, dynamic media and professional development, Emily Carr has the most robust Continuing Studies catalogue of all Canadian art and design institutes.

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Students at all levels are encouraged to experiment with, expand, and apply their creativity to a range of media and further develop their art and design skills. Keeping class sizes small provides an atmosphere in which individual learning can thrive. Instructors are professional and practicing artists, designers, writers and administrators in their respective fields. Classes emphasize a ‘hands-on’ format from experiential learning exercises to full studio-based courses. New teaching areas include Social Media for creative uses, Illustration, and Stereoscopic 3D, in partnership with Emily Carr’s S3DCentre.

Professional development workshops cover topics in arts administration, marketing, portfolio development, archiving and financial management. For designers, workshops in the latest technologies and software programs provide important practical skills in an intensive delivery-format.

A course calendar is published three times a year. For further information, visit Continuing Studies on the web at www.ecuad.ca/cs.

C O- O P E RAT I VE E D U C AT I ON Last year over two hundred undergraduate and graduate students completed Co-op/internship placements with employers in the fields of art, media and design. Third and fourth year students can apply to work in industry and earn credits towards their degree. A maximum of nine credits will be awarded for relevant Co-op/intern placements and, the cost of co-op credits has been reduced to 50% of regular credits. Previous Co-op/intern placements have included design studios, artist run centres and media companies, with employers such as CTV, Wing Sang Gallery, lululemon and Mustang Survival. Information on Co-op/intern placements is available from Career + Co-op Services, Intersections Digital Studios. To book an appointment phone 604 844 3843 or e-mail coop@ecuad.ca

C OU N S E L L I N G S E R V I C E S Personal counselling is available to all students at no charge. The counselling department is available to address a full range of personal difficulties including, but not limited to, relationship struggles, shyness, depression, anxiety, chronic pain, stress, trauma and mental health concerns.

All information shared in counselling is held in strict confidence. Counselling is available throughout the academic year, with limited service in the summer semester.

Appointments can be made: • in-person at Student Services • by e-mail at counselling@ecuad.ca • by phone at 604 630 4555

C OU RS E E VAL UAT I ON Course evaluations are questionnaires whereby students enrolled in a credit course individually assess that course. Student questionnaires are important tools in ascertaining teaching effectiveness, quality of resources and facilities, and will be used, in conjunction with other components, to evaluate the faculty.

Students will be asked to assist in the distribution and collection of course evaluation forms.

The faculty shall designate one student who will distribute and collect the evaluation forms, mark the class list so that each student registered has an opportunity to respond, and return the forms directly to Human Resources.

All forms are held in confidence by Human Resources until after the grading process is complete after which all forms are transcribed to ensure the anonymity of students.

C OU RS E LOAD In order to make regular progress toward graduation in four years, students should earn 30-36 credits per year. A student should typically be registered in 15-18 credits per semester. Students with a reduced course load must maintain at least 9 credits per semester in order to be eligible for student loans and 12 credits per semester in order to be eligible for bursaries and scholarships. Students who transfer into second or third year are expected to graduate in three or two years, respectively.

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C O URS E N UM BE R I NG S Y S T E M The course reference and numbering system provides students with information on the curriculum area and year level of each course. The alpha title identifies the curriculum area from which the course originates: Foundation Studies Foundation courses - FNDT Critical and Cultural Studies Art History and Theory - AHIS Design History - DHIS Media History - MHIS English - ENGL Humanities - HUMN Social Science - SOCS Science - SCIE Bachelor of Design Design - DESN Communication Design courses - COMD Industrial Design courses - INDD Interaction Design courses - INTD Bachelor of Media Arts Animation courses - ANIM Computer Graphics courses - CGIA Interactive and Social Media Arts courses - ISMA Bachelor of Fine Arts Ceramics courses - CRAM Drawing courses - DRWG Film, Video and Integrated Media courses – FVIM Illustration courses - ILUS Sculpture courses - SCLP Painting courses - PNTG Photography courses - PHOT Print Media courses - PRNT Visual Arts courses - VAST The last three numbers identify the year level and the individual course: 100-199 Foundation year 200-299 Second year 300-399 Third year 400-499 Fourth year 500-599 Masters - Year One 600-699 Masters - Year Two

C O URS E O UT L I N E S Course outlines will be provided by the instructor/ faculty member at the beginning of each course and will include course content, course objectives, and methods of presentations, evaluations, grading criteria, learning outcomes and syllabus. Course descriptions and course outlines are available through the Emily Carr website at: www.ecuad.ca/programs/courses.

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C OU RS E PAC K S In many courses, the instructor will have selected readings from various sources to make a custom ‘textbook’ with the best material for that specific course. Emily Carr has arranged for the photocopying, payment of copyright and binding of these course packs. Students who enroll in one of these courses can make their course pack order and payment on-line through FedEx Kinko’s. Please refer to the Emily Carr website for complete instructions at: www.ecuad.ca/studentservices/supplies. Course packs are essential course materials and students will be expected to purchase them once they register.

C RE DIT H O URS The University operates on a semester system. The fall semester is 15 weeks in length and the spring semester is 15 weeks in length (including study week). Semester length courses are assigned 3 or 6 credits each for 3 or 6 hours of weekly instruction, respectively.

C RI M E Violent crime in the vicinity of the campus is rare, however, please report any threatening behaviour or instances of violence to Campus Security.

The campus does suffer from property crimes of opportunity. Do not leave personal property unattended/insecure at any time as petty thefts do occur, and only take a matter of seconds. This includes leaving valuables on top of lockers. High risk theft areas include the library, cafeteria and open classrooms. Thefts from vehicles parked in our South Building parkade are commonplace.

To avoid a break-in to your vehicle do not leave anything of value in view.

If at any time you witness suspicious or criminal activity on campus contact Security immediately (by dialing 3838 internally, or 604 844 3838 on a regular phone or cell). Do not confront or approach a criminal but observe them from a safe distance if possible, then pass your information on to Security who will deal with the situation.

One of the great benefits of studying at Emily Carr is that it is a small, tight knit community. This also works to our benefit in the field of crime prevention as everyone plays a role in keeping the University safe. Please do not feel embarrassed to report any situation to security that makes you feel threatened or uncomfortable.

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d DEB T S Unpaid debts to the University must be cleared before registration in a subsequent semester may be permitted. Other services may also be withheld for outstanding debts to the University.

DEG RE E S Emily Carr is a public post-secondary university, as so designated under the University Act of the Province of British Columbia. The University is approved to grant four-year undergraduate Bachelor of Design and Bachelor of Fine Arts and Bachelor of Media Arts degrees. Undergraduate Degrees are four years in length requiring 120-129 credit hours. Degree requirements are outlined on the University’s website. The University also offers a Master in Applied Arts degree and Master of Digital Media in collaboration with UBC, SFU and BCIT at our Great Northern Way Campus.

DEG RE E S ( E XT E RN A L ) Emily Carr offers a Bachelor of Fine Art (General Fine Art major) External degree in collaboration with other colleges. This degree is normally four years in length requiring 120 - 129 credit hours.

DIG I TAL O UT PUT C E NT R E Emily Carr’s Digital Output Centre (DOC) is a resource available to the Emily Carr community (students, staff and faculty). Equipment resources include calibrated computer workstations, inkjet printers, scanners, vinyl cutter, CD/DVD media printer, “imagePress” laser printer, ISO rated lighting systems, laptop colour calibration station, and document cutting and binding tools.

Community members are welcome to attend workshops in preparing files for printing, equipment operation, and a general DOC orientation.

Carlos Mendes and Eduardo Rodriguez are the resident Studio Technicians. The DOC is located in room 396 near the large lecture theatre in the South Building. Contact the DOC at doc@ecuad.ca.

DIRE C T E D S T UDIES Senior students may propose a course of independent study supervised by a Regular Faculty member. Applicants must have completed first and second year studies and have a cumulative GPA of 3.0 or higher to be considered. Directed Studies applications are available from the Academic Advising Centre in Student Services. Applications must be submitted before the add/ drop deadline in any semester.

DIS ABI L I T Y S E RVI C E Emily Carr is committed to accommodating the needs of students with disabilities.

Accommodations are adjustments made to the academic environment that help create equal educational opportunities and reduce barriers caused by a disability. In order for a disability to be accommodated, it must pose a barrier to learning.

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Accommodations are specific to an individual student’s need and based on documentation of disability provided by an appropriate professional. Documentation is reviewed by the Disability Service Coordinator who, in consultation with the student, determines the accommodations best suited for the specific disability. These accommodations are then conveyed to the instructors at the start of each semester. Students are encouraged to self-identify their disability prior to commencing studies.

Class accommodations • The use of assistive listening devices such as an FM or infrared system • Priority seating • Opportunity to record lectures • In class sign-language interpreter, typewell transcriber or attendant • Help from a note-taker or duplicating someone else’s notes • Text books or reference articles in an alternate format, such as Braille, larger type, PDF format, or E-Text Exam accommodations • Extra time on exams • Alternative format for exams (e.g. an oral exam) • A reader or scribe • Allowance made for spelling or grammatical errors • Reduced distractions: writing an exam in a separate room • Use of a dictionary • Use of a computer for essay exams Other accommodations • Subject-specific tutoring • Learning strategy tutoring • Flexible deadlines • Access to adaptive technology An appointment can be made in-person in Student Services, by calling the Student Services Assistant at 604 844 3850, or by contacting the Disability Service Coordinator at 604 844 3081 or hmitchell@ecuad.ca.

DR UG S Use or possession of any illegal substance is a criminal offence. Anyone found to be using an illegal substance on campus or within campus grounds will face disciplinary action, which may include suspension or dismissal.

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e E-MAI L AC C O UN TS (see information technology services)

EM E RG E N C IE S Report all emergency situations to Security immediately. Security can be contacted by using any of the Emergency Hotline (Red) Phones found throughout the University, or by dialing 3838 from any internal Emily Carr phone. If you are calling from an external line or cell phone dial 604 844 3838. Security is on duty at all times that Emily Carr is open and is trained to respond to all manner of emergency. They will quickly assess the situation and then summon any emergency service that may be required.

It is important that you try to remain calm when reporting an emergency and clearly state: 1. The nature of the emergency 2. The location of the emergency 3. Your name 4. Your location Unless there is an immediate threat to your safety do not hang up until you are certain that no further information is required. After notifying Security, watch for their arrival and assist in directing them to the location of the problem. If the emergency requires the building to be evacuated, exit by the nearest fire exit.

EM P LOYM E N T (see student employment)

ENTRAN C E S C H O LA R S H I P S The University offers a limited number of entrance scholarships to B.C. secondary school students and international students. Application for these scholarships is not required; the University will select students based on their academic and artistic merits.

EXH I BI T I O N S (see concourse gallery committee)

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f FAC ULT Y Faculty members are available for student consultation outside of scheduled contact hours.

To contact a faculty member in writing, leave a message at Reception for delivery to their mailbox. Faculty local phone numbers, e-mail addresses and office locations are also available on our Emily Carr website or from Reception. Office hours and contact information appear on course outlines and are posted on office doors.

FILM S I T E L I C E N S E Emily Carr has feature film site licenses from two major distributors: Audio Cine Films (ACF) and Criterion Pictures. The Emily Carr community may screen select films from the film studios listed under the agreements for educational purposes. The conditions attached to screening films can be read on the Library website (http://www.ecuad.ca/library/about/collections/films). Additional information on screening privileges, such as screenings for a movie night, pub night or fundraising event, can be provided by the Media Librarian.

FINAN C IAL AID AN D AWA R D S The Financial Aid and Awards Office provides advice and assistance with the Canada Student Loan Program, provincial student loan and grant programs and U.S. student loans. Descriptions of all internal scholarships and bursaries are available on the Emily Carr website under Student Services > Financial Aid + Awards. Many external sources of financial assistance to students studying art, media and design are also included. The Financial Aid and Awards Office is located in Student Services, room 100k North Building.

FIR S T AI D In the event of a major injury or medical emergency contact Security by using any of the Emergency Hotline (Red) Phones found throughout the University, or by dialing 3838 from any internal Emily Carr phone. If you are calling from an external line or a cell phone, dial 604 844 3838. For minor cuts and scrapes please attend the Security desk in the North Building and request First Aid. At all times that Emily Carr is open, security officers trained in emergency First Aid are on duty. We have a well supplied First Aid room (room 107 North Building) and security is equipped to respond to any medical emergency within the University. Security will provide the “first responder�, quickly assess the situation and summon an ambulance if required.

Due to our central location, ambulance response is very rapid and transport to Vancouver General Hospital is less than five minutes via ambulance.

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FR E E DO M O F I N F OR M AT I ON A ND P R OT E C T I ON O F P RI VACY Emily Carr gathers and maintains information for the purposes of admission, registration and other fundamental activities related to being a member of and attending a public post-secondary institution in the Province of British Columbia. In signing an application for admission, all applicants are advised that both the information they provide and any other information placed into the student record will be protected and used in compliance with the British Columbia Freedom of Information and Protection of Privacy Act (FOIPPA). Emily Carr will not release information to a third party, even if it is a family member requesting the information, without the student’s consent.

To authorize a third party to have access to your information for the purpose of making tuition payments, or releasing tax receipts, you must complete the FOIPPA form (available at Financial Services) and return it to Financial Services. Signed authorizations will be kept on file and will remain valid for the duration of the student’s time at Emily Carr, unless otherwise stated in writing.

The Emily Carr Alumni Association and the Emily Carr Student Association are separate organizations and are not bound by the Freedom of Information and Protection of Privacy Act. They fall under the Registrar of Societies and the “B.C. Personal Information Protection Act (PIPA)” and must therefore collect your name, address and other information on their own behalf. Emily Carr will not share personal information with these organizations unless authorized by you in writing.

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g GALL E RI ES Named for the University’s first principal, the Charles H. Scott Gallery organizes and presents exhibitions at museum-level standards. Programming takes place throughout the year and is an adaptable exhibition space for student and University-oriented shows, providing students provides a venue for showing film, video and new media. (see concourse gallery committee)

GRADE A PP E AL S Step 1: Consultation with Instructor In all cases where a student has a disagreement with a grade assigned in a particular course, the student shall first discuss the matter with the instructor. If there has been a clerical or administrative error, or if after the discussion, the instructor wishes to change the grade for any other reason, the instructor will notify the Registrar’s Office of the error or the change using a Grade Change form. If, after 5 business days, the student has been unable to contact the faculty member, s/he should proceed to Step 2.

Step 2: Appeal to the Deans’ Office If there has been no error, and, at the end of the discussion with the instructor, the student wishes to appeal the decision of the instructor, the student must submit a written appeal to the Deans’ Office. Forms are available from the Deans’ Office. Email appeals will not be accepted.

Upon receipt of all appeal documentation, the Dean will consult with the faculty member to verify their assessment and grade to determine if a resolution of the disagreement can be mediated. appeal is a difference of opinion between the student and the instructor about the instructor’s judgment or because of comparison between the grade the student is appealing and grades the student has received from other instructors. Appeals will only be mediated under the following circumstances:

Step 3: Final Appeal to Senate Appeals Tribunal If no resolution has been affected by the Dean to the satisfaction of the student, a student may appeal the initial decision of the instructor using the following procedure: 1. A student wishing to appeal his or her grade must make a formal written appeal to the Registrar within one month of the mailing or issuing of the semester’s end transcript.

2. may interview each separately.

3. grounds: a. b. c.

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4. student’s appeal is a difference of opinion between the student and the instructor about the instructor’s judgment or because of comparison between the grade the student is appealing and other grades the student has received from other instructors. Within the University, the Tribunal’s decision is final and may not be further appealed.

Structure of the Appeals Tribunal membership includes: • • Two faculty members elected by and from the Senate Appeals Committee • Two students elected by and from the Senate Appeals Committee •

be a particular part of the Tribunal’s deliberations.

Actions by the Tribunal shall consist of one or two motions: that the appeal is sustained or that the appeal is denied. If the appeal is sustained, the Tribunal will ask the instructor to assign a new grade with a rationale. If the instructor does not wish to assign a new grade, the Tribunal will assign the new grade by majority vote. If the Tribunal is unable to reach a decision on the grade to be assigned, an independent assessor may be invited to review and grade the course work.

GRADIN G All final grades assigned by faculty will be recorded on the student record (transcript) in letter semester grade point average (SGPA) and cumulative grade point average (CGPA).

a letter grade at Emily Carr (except for withdrawals ‘W’ grades) for each semester.

withdrawals ‘W’ grades), and including repeated courses.

and effective September 1998: Letter Grade A+ A AB+ B BC+ C CD F P/F I W

Grade Points 4.33 4.00 3.67 3.33 3.00 2.67 2.33 2.00 1.67 1.00 0.00 0.00

Percentage 95-100 90-94 85-89 80-84 75-79 70-74 65-69 60-64 55-59 50-54 0-49

Equivalent Description Distinguished Achievement Outstanding Achievement Excellent Achievement Very Good Achievement Commendable Achievement Good Competent Satisfactory Pass Marginal Pass Fail Pass/Fail Incomplete Grade Withdrawal from a course

Incomplete grades may be granted by the instructor in cases where the student has been unable to complete the course work because of extenuating circumstances beyond their own control.

Such circumstances may be medical or of a personal nature and the student may be required to provide documentary evidence.

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All incomplete grades must include a backup letter grade. Final grades for incompletes must be submitted by the end of the second week of class of the next semester for fall courses and by the last faculty day for spring courses. Failure to complete the course work by the deadline will result in the backup grade being assigned.

An extension of an incomplete grade may only be granted by the Academic Administration office.

GRADUAT IO N C E R E M ONY The graduation ceremony is normally held on the Saturday two weeks following the end of the spring semester. All graduating students are expected to attend and are encouraged to invite family and friends. Only those students having completed all degree requirements are eligible to participate in the graduation ceremony. Invitation cards for family and friends are available from Student Services approximately two weeks before the ceremony. Tickets for the ceremony are also available from Student Services. Three (3) will be issued to each student - one for themselves and two for guests.

GRADUAT IO N E XH I B I T I ON The Graduation exhibition opening follows the Graduation ceremony and normally opens in the evening. Expectation of participation in the Graduation exhibition and website depends on the major: Visual Arts, General Fine Arts, Photography Majors Graduation exhibition: optional Graduation website: optional Animation, Film Video + Integrated Media Majors Graduation exhibition: mandatory Graduation website: optional Communication Design, Industrial Design, Interaction Design Majors Graduation exhibition: optional, with a juried selection Graduation website: mandatory A Graduation Exhibition Committee with student representatives is responsible for coordinating the exhibition. All graduating students who are participating in the exhibition are expected to contribute in the preparation of the Graduation exhibition. There will be two graduation workshops scheduled for the fall and spring semesters.

GRADUAT IO N FE E A Graduation fee is charged to all students entering fourth year. This one time fee will be used to provide graduation activities and related materials specifically in support of the annual Graduation Ceremony and Exhibition.

GRADUAT IO N PANE L S A ND C OM M I T T E E S A faculty panel/committee examines each student’s work to determine whether a body of work exhibiting competence and maturity has been completed. The structure of the graduation committee/panel varies with each curriculum area as follows: Bachelor of Fine Arts Majors in Visual Arts and General Fine Arts A Graduation Review Panel is set up in the spring of third year to facilitate a student’s preparedness for the fourth year program. In fourth year, a Graduation Review Panel will take place in the fall semester for VAST 410 and PNTG 410 students.

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Bachelor of Fine Arts Majors in Photography and Film, Video + Integrated Media A Graduation Review Panel is set up in the spring of third year to facilitate a student’s preparedness for the fourth year program. In fourth year, a Graduation Review Panel will take place in the fall semester.

Bachelor of Design Majors in Communication Design and Industrial Design One panel of faculty is responsible for reviewing all graduating students work. Panels may be convened as necessary throughout the year.

Bachelor of Media Arts Major in Animation Graduation Committees are established during the fall semester of the final year. Meetings take place before the end of each semester to ensure a student’s progress towards their final grad project.

Information on all Graduation Review Panels and Committees will be e-mailed to students during the relevant semesters. If you require further information regarding the Graduation Panels, please see the Dean’s Office.

GRADUAT IO N REQU I R E M E NT F OR M Upon acceptance, each student to Emily Carr receives a copy of their Graduation Requirement Form. This form outlines their current program of study and indicates the courses that have been completed and those remaining to be completed. This form should be retained for reference when planning registration or discussing program or registration status with the academic or registration advisors. Blank copies of the forms are available on the Emily Carr website under Student Services > Academic Advising.

GRADUAT IO N REQU I R E M E NT S In order to graduate the student must: • Successfully complete all courses for his or her program; • Be approved for graduation by the student’s Graduation Committee or Graduation Review Panel, as required by their program; • Participate in the graduation show/website as required by their program.

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h HAR AS S M E N T P O LI C Y Objective The objective of this policy is to support Emily Carr University of Art + Design’s (University) commitment to providing a fair and equitable learning and working environment free from all prohibited forms of harassment as set out in the Human Rights Act. Scope This policy applies to all members of the University community, including students, employees, visitors, contractors, their employees and agents.

Policy 1. The University does not condone and will not tolerate harassment or discrimination which may undermine the dignity, self-esteem and productivity of any student or employee. Within this context critical debates, intellectual inquiry and free artistic expression in the study and production of art, media and design may take place by students, staff, faculty, and other participants or users of the University.

2. Contractors, their employees and agents, and visitors to the University also are expected to conduct themselves in any University-related activity in a manner consistent with this policy.

Allegations of discrimination and harassment, including sexual harassment, against such persons will be dealt with by the University as potential breaches of contract, and/or may result in suspension of University privileges, such as access to the campus.

3. The practice of the individual disciplines pursued at the University are often scrutinized and evaluated in the public realm through presentations and exhibitions. Freedom of intellectual inquiry and expression are essential freedoms in an art and design university, and conflicting ideas and opinions are a vital feature of the environment. The University remains committed to the freedom to produce and display all forms of visual expression in any medium and this policy is not designed to limit or restrict intellectual examination and artistic expression.

4. This policy is to be interpreted in a way that is consistent with the Human Rights Code and the responsible exercise of academic and artistic freedom. The frank discussion of controversial ideas, and the study, teaching and production of material with controversial content do not constitute harassment, provided that these activities are conducted in a mutually respectful and noncoercive manner.

5. A violation of this policy is a serious offence, which may result in discipline, up to and including dismissal or expulsion from the University’s programs.

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Definitions of Harassment 1. Harassment, for the purposes of this policy includes, but is not limited to: a. discrimination based on race, national or ethnic origin, colour, religion, union or association membership, age, sex, sexual orientation, marital status, family status, political belief, mental or physical disability or conviction of a criminal or summary conviction offence that is not related to the person’s employment, intended employment, education or intended education at the University; b. objectionable or unwelcome behaviour, which the person committing the behaviour knows or ought reasonable to know, creates a hostile environment that is not conducive to work or study.

For the purposes of paragraph 1(b), objectionable behaviour includes, but is not limited to: i. verbal abuse or threats; ii. offensive remarks, jokes, innuendoes, or taunting about a person’s body, attire, age, marital status, ethnic or national origin, religion, or any other prohibited ground under the Human Rights Code; iii. practical jokes which are demeaning or humiliating; iv. persistent unwelcome invitations or requests; unwelcome physical contact such as touching, patting, pinching and punching; leering, badgering or intimidating action; and sexual assault.

2. Harassment may be one incident or a series of incidents which, considered in isolation, may not constitute harassment. A specific form of harassment that is covered by this policy is sexual harassment. Sexual harassment may include unwanted sexual attention, sexual solicitation or sexually oriented remarks or behaviour. Sexual harassment includes, but is not limited to: a. implied or expressed promise or reward with respect to a term(s) of employment, academic status or academic credit for compliance with a sexually-oriented request; b. reprisal or implied or expressed threat of reprisal with respect to a term(s) of employment, academic status, or academic credit for failure to comply with a sexually-oriented request; c. denial of opportunity, or the threat to deny opportunity, with respect to a term(s) of employment, academic status, or academic credit for failure to comply with a sexuallyoriented request; and d. unwanted sexual attention or solicitation which has the effect of interfering with an individual’s work or academic performance, or which creates a hostile environment not conducive to work or study. e. harassment may occur between people of the same or different status within the University community and both women and men may be the subject of harassment by either sex. f. the definition of harassment is not meant to inhibit interactions or relationships based on mutual consent or normal social contact between members of the University’s community. g. harassment does not include comments or conduct arising out of the exercise, in good faith, of classroom management, student critique or evaluation, or managerial or supervisory rights and responsibilities.

Confidentiality 1. All parties involved in addressing alleged harassment and resolving complaints will make every effort to keep confidential any information concerning an allegation of harassment, except to the extent necessary to properly investigate and resolve the matter.

2. While steps will be taken to preserve the confidentiality of the complaint to the maximum degree possible, the complainant should understand that the alleged harasser(s) will be made fully aware of the details of the complaint(s) and will be given an opportunity to respond, in accordance with this policy and the basic rule of fairness. In addition, the investigator(s) will likely interview other persons who may have pertinent information and/or who may have witnessed the incident(s). The complainant will be apprised of the outcome of the investigation.

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Human Rights Education community to raise awareness about human rights issues, promote respect for all members of the University’s community and create a positive climate for work and study.

Collective Agreements Nothing in this policy abrogates from the rights of a bargaining unit member to exercise their rights under their Collective Agreement.

Other Policies and Agreements statutory rights or obligations arising out of any existing policy, code of conduct, student grade appeal, and may be modified in specific instances as is reasonably necessary.

Human Rights Coordinator (HRC) 1. advisory services regarding harassment issues.

2.

Policy Supports 8.6.1 Harassment Procedures

HAR AS S M EN T P ROC E D U RE S A. Consultation with Human Rights Coordinator 1. Any member of the University’s community may seek the confidential advice from the Human Rights Coordinator (HRC) about harassment issues.

2. person with a copy of this policy.

3. Complaints of discrimination and harassment, including systemic discrimination and sexual harassment can be resolved by employing any or all of the following procedures: (A) informal resolution, (B) mediation, (C) investigation and recommendation.

4. another policy or procedure (for example, grade appeal, grievance, etc.).

5. If a complainant chooses not to proceed under this policy, the HRC may recommend Human Resource Department for further investigation.

6. If at any point a complainant chooses to pursue a remedy or procedure external to this policy, the HRC will not continue to act on the complaint.

B. Informal Resolution 1. Informal resolution is a resolution to which the complainant consents, and is arrived at with the assistance of an Administrative Head of Unit and/or the HRC, but without the use of either ous. Examples include advice to the complainant such as referral for counseling or letter to the respondent; investigation by the Administrative Head of Unit; relocation of the complainant and/or the respondent; disciplining the respondent; or referral to other University policies and procedures. Informal resolution can occur without knowledge to anyone other than the complainant and the Administrative Head of Unit, or the HRC who receives the complaint.

2. In keeping with their administrative responsibilities, Administrative Heads of Unit take disciplinary or remedial actions upon informing the individual affected. No informal resolution of a complaint that adversely affects the academic, employment, professional, or other interests of the respondent shall proceed without the consent of the respondent.

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C. Letter of Complaint 1. If a complainant wishes to file a complaint under this policy, the complaint must: a. be in written form; b. contain the name of the complainant and the respondent; c. contain details of the incident(s) complained of, including dates, places and names of individuals involved or witnessing the incident, and attach copies of any relevant documents; d. be dated and signed by the complainant.

2 incident(s) of the harassment.

3. Upon receiving a written letter of complain, the HRC shall: a. notify the respondent in writing of the complaint; b. provide the respondent with a copy of the letter of complaint and this policy; c. encourage the respondent (and a representative if desired) to meet with the HRC to obtain procedural advice and other information.

D. Letter of Response 1. If a respondent wishes to reply to a written complaint, the response must: a. be in written form; b. contain specific reply to the allegations contained in the complaint including dates, places and the names of any witnesses and copies of any relevant documentation; c. be dated and signed by the respondent.

2. Upon receipt of a written response, the HRC will provide the complainant with a copy of the response.

3. If a respondent chooses not to reply to a complaint, the matter will be referred directly to the President.

E. Resolution by the Human Rights Coordinator 1.

2. If both the complainant and respondent agree, the HRC will meet with the complainant and respondent, either individually or together, to attempt to secure a resolution of the complaint satisfactory to both parties.

3. If a resolution is achieved, the complainant and respondent will sign a Resolution Agreement prepared by the HRC. Should the resolution include an action or remedy by the University, the Resolution Agreement must also be signed by the member of the University responsible for ensuring that the remedy is followed through. All parties will receive a copy of the Resolution plaint.

4. If a resolution is not achieved or either party withdraws from the resolution process, the complaint will: a. be referred to the President; or b. the complainant may withdraw the complaint.

F. Referral to the President 1. If the complaint is referred to the President, the HRC will forthwith inform the parties in writing.

2. If the complaint involves an allegation against a faculty member, the President shall notify the appropriate Dean and follow the procedures set out in the Faculty Collective agreement.

3. If the complaint involves an allegation against an employee other than a faculty member, the President shall notify the Director of Human Resources who shall ensure that the matter is investigated by either an internal or external investigator with special expertise in harassment complaints. Based on the results of the investigation, the Director shall take whatever action is appropriate in the circumstances.

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4. If the complaint involves an allegation against a student, the President shall notify the Director of Student Services who shall ensure that the matter is investigated by either an internal or external investigator with special expertise in harassment complaints. Based on the results of the investigation, the Director shall take whatever action is appropriate in the circumstances.

5. Notwithstanding the above, the President may: a. appoint an ombudsperson or investigator with special expertise in the investigation and resolution of harassment complaints to investigate and make findings of fact about the complaint. Upon completion of the process, the ombudsperson or investigator will provide the President with a written report containing his/her findings and copies of any documents relied on or provided to the ombudsperson or investigator regarding the complaint, including the complaint and reply. The findings of the ombudsperson or investigator will be binding on the parties. b. with the consent of the parties, appoint a mediator experienced in harassment complaints to assist in resolving the complaint. If a resolution is achieved, the complainant and respondent will sign a Resolution Agreement, prepared by the HRC. Should the resolution include an action or remedy by the University, the Resolution Agreement must also be signed by the member of the University responsible for ensuring that the remedy is followed through. All parties will receive a copy of the Resolution Agreement. If a resolution is not achieved, the President may proceed under any of the options noted in this section.

6. If an ombudsperson or investigator is appointed, then, after considering the findings of the ombudsperson or investigator, the President will either dismiss or uphold the complaint. If the complaint is upheld, appropriate disciplinary action may be taken which may be grieved or appealed in accordance with the procedures set out under applicable collective agreement or policy.

G. Retaliation Retaliation against an individual who has filed a complaint or who has been named as a respondent or witness in a complaint may result in disciplinary action by the University.

H. Time Limits Every effort will be made to deal with the complaint process in a timely manner. All complaints must be filed within six months of the most recent incident.

Disciplinary Action A violation of this policy may result in discipline, up to and including termination or expulsion from the University. This includes disciplinary action against any person who files a complaint in bad faith.

Appeals Nothing in the policy or these procedures limits the rights of an individual disciplined under this policy and these procedures to avail himself/herself of existing avenues of appeal in any Collective Agreement, the University Act, the B.C. Human Rights Code or from initiating any other proceedings in law.

Records The HRC is to provide an annual report to the Board of Governors indicating only the number of complaints received, nature of the complaints, and the final resolution of those complaints. All other information is deemed to be protected under the “Freedom of Information and Protection of Privacy Act� (s.22(2)(f)). The University assumes that all information disclosed by all parties will have been made in confidence, and all information surrounding the complaint will be secured under lock and key by the HRC. Review A review of this policy will be ongoing. A formal review shall be commenced by the HRC one year after the approval date of the policy.

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HE ALT H AN D DE N TA L I NS U R A NC E On March 29 + 30, 2006, Emily Carr students voted to include a Students’ Union Health and Dental plan fee upon payment of tuition fees in order to be provided with an Extended Health + Dental plan. The plan supplements your basic provincial coverage (MSP-Medical Services Plan) with drug, paramedical, medical supplies and dental coverage. The plan is mandatory unless you already have extended health and dental coverage from another source (parent, spouse, employer). In this case you can choose to opt-out of the plan before the posted deadline. You may also elect to remain on the Emily Carr plan and coordinate benefits between this plan and your other plans for maximum benefits coverage. Coverage is effective September 1 and terminates August 31. The plan includes travel insurance for up to 180 days and details are available at www.greenshield.ca/studentcentre. Students who have coverage from another source and who wish to opt-out of the Emily Carr plan may do so by visiting the Emily Carr Students’ Union website (www.ecsu.ca), the Greenshield student centre at www.greenshield.ca/studentcentre or through forms which can be obtained from the Students’ Union offices. Proof of alternative coverage will be required and consists of your insurance company name, group or plan number.

(Please ensure that you DO NOT give out your certificate ID, Social Insurance Number, or any other individual identifying number as this information is private and confidential.) The deadline to opt out of the plan is September 30.

HE ALT H AN D S AF E T Y The Technical Assistants are responsible for supervising students’ safe use of equipment and materials in the University. They ensure the regulations in WHMIS (Workplace Hazardous Materials Information System) are followed. Any student bringing materials into the University must inform the Technical Assistants in the area so we can ensure that WHMIS regulations are followed. The University employs the guideline to use the least toxic materials available that can do the job: however, many materials have potential health hazards, especially if they are not handled properly, according to the manufacturers’ MSDS (material safety data sheet). Students with allergies, environmental sensitivities, or other health conditions including pregnancy or nursing, should seek their physician’s advice as to whether to take a course or work in a specific area of the University. The studio technician in the area can provide you with the MSDS for materials you may use in a course to take to your physician. Any questions or concerns can be directed to the Occupational Health & Safety Coordinator, or the Shop Technologies Manager.

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i I.D. C ARDS During the first week of any semester the fee for an identification card is waived for both new and returning students. This card is used to borrow materials from the library, the audiovisual department and the tool crib. It is also required for access to many areas of the campus. Your I.D. card can be used for discounts at Opus Framing + Art Supplies.

Students will require an authorization sticker for their I.D. card which can be obtained from the Financial Services Office once tuition fees are paid. Returning students’ card access will be updated automatically. If your card access does not work within 3 days of the start of the semester, please go to the Facilities Office.

If you do not have a student card, either because you are a new student or because you have lost your card, you can obtain a card from the A/V Department. The fee for a replacement card is $5.00. You must present your course verification form (the computer printout of your course schedule and student number) in order to obtain your I.D. card. A/V is open for student I.D. cards for extended hours during the first week of September and January, then only for a few hours each day for the remainder of the semester.

Your card includes your photo and student identity number and should be protected from loss or use by others. Please report lost or stolen cards to Facilities or Security immediately.

IL L N E S S If you become ill and are unable to attend classes you should contact your instructors immediately. If your illness extends beyond one week then a medical certificate must be obtained and submitted to Student Services.

INC O M P L E T E G RAD E S (see grading)

INFO RM AT I O N T E C H NOLOG Y S E R V I C E S (I T S ) ITS commits to providing technology infrastructure, services and support enabling the University’s vision of excellence and innovation in art and design teaching and research. A wealth of information can be found at the ITS web page www.ecuad.ca/resources/its. Please use this link as your first resource when looking for help with technology at Emily Carr. In addition, you may e-mail issues or questions to ithelp@ecuad.ca and we will do our best to respond to you promptly.

E-mail All students newly admitted to the University are assigned an Emily Carr e-mail address. All continuing students will have theirs in place until four months after they graduate or terminate their attendance at the University. Students who temporarily interrupt their studies or take a formal leave of absence will have their e-mail accounts terminated after four months. Exceptions to this policy due to special circumstances must be approved by the appropriate Emily Carr administrator.

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Alumni (students who have completed a diploma or degree program at the University) will have their e-mail and website accounts terminated four months after graduation. However, to achieve electronic continuity for both the University and alumni, an e-mail aliasing service is available to graduates after the four month period. This allows the redirection of e-mail to a private Internet Service Provider of the alumnus’ choice.

All official University communications will be sent exclusively to this University E-mail Address (UEA). Students are required to access the e-mail sent to their address directly from the Emily Carr internal communications network, as forwarding of an official University e-mail account to other e-mail addresses is not advisable, and may compromise the ability to receive and send e-mails through the official UEA. Students are encouraged to respond to messages and clear their mailboxes regularly to ensure that new messages will be able to come through.

If you are unsure about your e-mail account, go to www.ecuad.ca/accountcheck to confirm that it is valid. Unless otherwise notified, a student’s e-mail username is the same as the insideEC login username. That is, in most cases, the first initial and last name in lowercase with no spaces.

If there is already a user in the system with the same first initial and last name as you, a special username will be assigned to you.

A typical student e-mail address will look like this: jsmith@ecuad.ca Passwords for the student e-mail account are initially the same as for insideEC, using the student’s birth date in the following format: YYMMDD (e.g. January 12 , 1965 would be entered as 650112 ). This password should be changed to something more private upon the first use of the e-mail system as a security measure. Please note that it is the responsibility of the student to remember their account password.

Please note, changing your e-mail password does not change your insideEC password. In addition, changing your insideEC password does not change your e-mail password; they are separate and distinct systems. For assistance with your insideEC account, please contact reghelp@ecuad.ca. For assistance with your Emily Carr e-mail, please contact ithelp@ecuad.ca.

Library Computer Workstations All students may use library workstations for access to the library catalogue, research databases and web-searching.

Computer Access for all students All students may access room 203 for internet browsing, e-mail, word processing and laser printing from PC computers. For access to Mac computers, use curriculum computer labs 203 A, B, and C. For more information or assistance, contact the Studio Technicians in room 203 North Building.

Program Based Computer Resources (Photo, Visual Arts, Design, Foundation, etc.)

Access to some curriculum computer labs and resources may be restricted by program area and/ or the student’s year of enrolment (such as areas 121, 156, 221E, 288B+F, 330, 306, and 406B).

For more information regarding these resources, contact the program area’s Studio Technician(s).

Access Times Computer labs, and the various program area computer resources, are generally open during the same days and times as the campus. The Facilities Office posts the campus hours in many places around the two buildings including entrance doors and bulletin boards.

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Printing Throughout the campus you will find self service printers that require payment with a cash card.

Cash cards can be purchased from the vending machines located outside the cafeteria in the North Building, and on the third floor of the South Building. Printing charges are currently as follows: Laser Black + White letter/legal Laser Black + White tabloid Laser Colour letter Laser Colour legal/tabloid Inkjet Colour tabloid

$0.05 $0.15 $0.60 $1.20 $3.00

Cash cards will also pay for copies made on various photocopiers on campus, including the Library. For more information on cash cards, see the Studio Technicians in room 203E North Building.

Digital Output Centre The DOC is both a service bureau and a resource centre. Students, staff, and faculty can submit digital files for output using wide format inkjet printers, a high capacity laser digital image press, and a vinyl cutter. The DOC is also home to scanning equipment and colour calibrated workstations for preparing and printing files. Carlos Mendes and Eduardo Rodriguez are the resident Studio Technicians available to guide you through the process of preparing and submitting files for output. Find the DOC in room 396 South Building (across from room 301, the large auditorium).

Carlos and Eduardo can be contacted at doc@ecuad.ca.

INS TAL L AT IO N S All student installations require approval from the Facilities Office prior to the actual installation.

Any installations found without Facilities approval will be removed at the student’s expense.

Facilities makes every effort to approve all installations, however there are some life safety and protection of property issues that have to be considered. Facilities works with students in cases where an installation is not possible to try and find a workable solution. Application forms for installations can be obtained from the Facilities office, the Foundation office, Faculty or Studio Technicians.

INT E RN AT I O N AL E D U C AT I ON OF F I C E Located in Student Services, the International Education Office provides ongoing support and services throughout the year to international students and international exchange students. The office provides information and assistance to students in the areas of immigration (study permits, off-campus work permits, post-graduation employment), medical insurance, living in Vancouver, finding off-campus housing, the student exchange program and ongoing international student advising. Coming to Emily Carr means an opportunity to meet people and share your culture and ideas with others, so the International office coordinates the “Peer Connections” program for newly arriving international students, regularly hosts social events, celebrates International Week each November and offers welcome receptions in September and January with orientation to the University.

An international student living and studying in Canada must possess a valid Study Permit, which is issued by Citizenship and Immigration Canada (CIC). International students may also be eligible to work. Visit the CIC website at www.cic.gc.ca.

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All international students must have adequate health insurance in Canada. The International Education Office provides information on private health insurance and on the B.C. Medical Services Plan, both of which provide basic medical insurance (not extended health benefits). An additional extended health plan is provided by the Students’ Union (see Health and Dental Insurance).

All international students should enrol in the B.C. Medical plan upon arrival in British Columbia.

Applications for B.C. Medical are distributed at Orientation. There is a three-month waiting/ residency period so newly arriving international students will be enrolled in private health insurance coverage during the waiting period.

The International Education Office also coordinates the University’s international exchange program (see International Exchange Program).

For further information, contact the Coordinator of International Education or one of the International Assistants in Student Services, at 604 844 3086, 604 630 4550 or 604 630 4557 or email international@ecuad.ca.

IN T E RN AT I O N AL E XC H A NG E P R OG R A M Second year students at Emily Carr may apply to become exchange students for one semester of their third year of study at one of a variety of art and design institutes in North America (including Mexico), the UK and Ireland, Europe, Singapore, Australia or New Zealand. Participation in the exchange program is an opportunity to enrich and diversify your education. The experience of travel, exposure to different cultural and educational settings, and to other teachers and students of art and design, can contribute greatly to your growth as an artist. To qualify for the exchange program, students must apply in February of their second year to the University’s Student Exchange Committee. Selection is based on grades, faculty references, an essay and, in some cases, a small portfolio. Selection is competitive. Please note that students who transfer to Emily Carr at the third-year level are not eligible to apply for the exchange program.

The International Exchange Program is operated by the International Education Office. Find out more about the Student Exchange Program on our website at: www.ecuad.ca/studentservices/ exchange. For further information contact the Coordinator of International Education or the International Assistant in Student Services, telephone 604 844 3086 or 604 630 4550.

IN T E RN AT I O N AL S T U D E NT F E E S Differential fees apply for all international students. An International student is defined as one studying on a “Study Permit” issued by Canada Immigration at the time classes commence.

Should an International student obtain Landed Immigrant status during their studies domestic tuition fees will apply in the semester following the date the status changes.

IN T E RN AT I O N AL S T U D E NT I D E NT I T Y C A R D Free with your membership in the Canadian Federation of Students, the ISIC gives you a wide variety of discounts when traveling, including discounts on VIA Rail tickets, hostel accommodation, Euro rail pass discounts, and WestJet flights. Your ISIC gives you access to these discounts while providing the only internationally recognized proof of identification. It is available from the Students’ Union office, room 150A in the cafeteria. Students who are not members of the Canadian Federation of Students pay $20 for an ISIC.

IN T E RN S H I P S Last year over two hundred undergraduate and graduate students completed Co-op/internship placements with employers in the fields of art, media and design. Third and fourth year students can apply to work in industry and earn credits towards their degree. A maximum of nine credits will be awarded for relevant Co-op/intern placements and the cost of co-op credits has been reduced to 50% of regular credits. Previous Co-op/intern placements have included design studios, artist run centres and media companies, with employers such as CTV, Wing Sang Gallery, lululemon and Mustang Survival. Information on Co-op/intern placements is available from Career + Co-op Services, Intersections Digital Studios, to book an appointment phone 604 844 3843 or e-mail coop@ecuad.ca.

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k KAR M A FO O D BAN K The Students’ Union has provided space for a food bank just outside their office in room 150A North Building. Students, faculty and staff are welcome to offer food to those in need by placing items in the bank. Those in need should help themselves to the food that is available.

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l L E AVE O F ABS E N C E - I NVOL U NTA R Y The University has the authority to invoke an involuntary leave of absence in cases where a student’s medical condition is impeding, or is likely to impede, the teaching/learning environment and the student is not voluntarily leaving the University. The decision to invoke an involuntary leave of absence will be made by the Dean and the Director of Student Services in consultation with the Counselling Office.

In such cases, the student’s registration will be cancelled for the semester, and a refund may be granted. The student will be permitted to re-register at the University following a full medical and/or mental health assessment as determined by the University.

L E AVE O F ABS E N C E – VOL U NTA R Y Students are expected to make regular progress toward the completion of their degree.

Occasionally students find that circumstances prevent them from continuing (e.g. medical, financial or personal) in the next semester. In such cases a student may apply for a leave of absence by writing a letter requesting a leave of absence and submitting it to Student Services.

A leave may be granted by the Registrar for up to one year, in which case a student is guaranteed a space in his/her program upon return. Students who find it necessary to remain away from studies at Emily Carr for more than one year may be required to reapply for admission with a portfolio.

L I BRARY The Emily Carr University of Art + Design Library aims to support innovation, research and learning across all areas of art, design and media. The emphasis of the collection is on contemporary art, design and media, along with related subjects in art and design history. Our resources and services combined support a unique environment conducive to research and creative inquiry.

The Library’s diverse print collection includes books, exhibition catalogues, journals, artists’ books, artists’ files, and other special collections. The library also has a collection of videos and DVDs, sound effects and vinyl.

The Library’s website provides access to the library catalogue, as well as to a variety of journal article databases, online image collections, and other resources for research. Reserve materials for courses are kept behind the Circulation Desk. To borrow materials from the Library, a valid student ID card is required.

Librarians and Library Staff are available to help you make the most of the library’s resources and services. Whether it’s a question about scanning or how to approach a research project we encourage you to ask questions.

Research assistance is available in person, by e-mail, or over the phone. Librarians are keen to collaborate with faculty around curriculum and research, as well as doing library or research instruction in classes. Other services the Library provides include interlibrary loan and media bookings.

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During the semester, from September to April, the Library is open from 8am-9pm, Monday 8am-6pm on Friday, and 9am-5pm statutory holidays. During the summer semester library hours are reduced.

A book drop is located across from Student Services for returns when the Library is closed.

Fines will be charged on late returns.

LIF E D RAW IN G Session days vary every semester and current information is posted at www.ecsu.ca. For more information contact the Students’ Union, 604 844 3862, or drop by the office in the cafeteria.

LOC K E RS

semester in September. All lockers must be cleaned out at the end of each Spring semester in April.

Students registered for fall semester classes who will also be registering for spring semester classes do not have to vacate their lockers during the December holiday period. Students are not permitted to repaint the lockers, remove or cover the locker numbers, deliberately scratch and damage the lockers in any way, install or attach items permanently to the lockers or to move the lockers from their existing locations. Large or very heavy objects or any items that may be unsafe and could cause injury must not be stored in or on top of the lockers.

Fall and Spring semester students: • 1st, 2nd, 3rd and 4th year students registered in three or more credit courses may claim number with the Facilities Office. If, at a later date a student changes to another locker, the Facilities Office must be informed of the change.

• Any occupied locker that is not registered will have the padlock and contents removed.

• Use of the lockers as permanent, year round storage is not permitted.

• allowed use of a studio locker should not also be using one of the hallway lockers.

deadline for all students to clean out their lockers, remove all stickers, drawings and padlocks from their lockers.

Students who have academic classes only are not entitled to use any of the lockers.

Graduating students: All South Building lockers must be cleaned out by end of the last day of the Spring semester.

Graduating students may use a North Building locker only until the start of the Grad Show.

Deadline to have these lockers cleaned out is by end of the fourth day after the start of the Grad Show.

Summer semester students: Summer locker use is allowed in certain designated areas only (see summer locker signage or the Facilities Office for information). Summer lockers must be registered at the Facilities Office, when summer classes start. Use of more than one locker is not permitted. Summer students must be registered for summer credit program courses to be entitled to have use of a locker. Use of the locker must not begin until the start of the summer classes and the locker must be cleaned out by end of the last day of their summer classes.

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Continuing Studies students: Students registered for Continuing Studies courses may (dependent on need) be assigned a dedicated Continuing Studies locker by the Continuing Studies Studio Technician.

LOS T AN D FOUND Lost and found articles are located at the Reception desk. Lost articles that have not been claimed within 3 months will be donated to charity.

m M AIL BOXES F OR FAC U LT Y A ND S TAF F is accessible to faculty and staff only. Students wishing to leave assignments or correspondence will date stamp and sign your paper, delivering it to the mailroom when they are able to leave the desk. Take note that this can mean that papers will take up to 4 hours for delivery depending on when you drop the paper off. When leaving anything for delivery with Reception to the mailroom, always include your name and student number and the full name of the person it is intended for as well as the full identification of the class they teach, i.e.: Patrik Andersson, AHIS 404 Art Now. Under no circumstances will an assignment or correspondence left in the wooden Mailbox chute beside the mailroom be delivered. It will go to the Reception desk for date stamping and delivery.

If there is no clear indication of who the correspondence is from or who it is going to, it will be shredded.

access to photocopiers located in the library and also at a discounted rate when you show your student card at Opus Framing + Art Supplies, across from the University.

At the end of each semester, some instructors will leave papers to be returned to students in the

your Student ID. After this time, papers and assignments will be returned to the instructor and will be accessible directly from them during their regular office hours. Check for their office hours on their office door or e-mail them to confirm a time for pick up.

M IS C ON DUC T (see student conduct)

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n NAT I O N AL PO RT FO L I O DAY National Portfolio Day is a one-day recruiting event held on campus. This event allows high school students and others interested in studying art, media or design to meet with representatives of Emily Carr and other Canadian and U.S. art and design schools and obtain admission information and receive feedback on portfolio requirements. Portfolio Day is normally held on the first Saturday of December.

0 OPUS FRAM IN G & A R T S U P P L I E S Welcome to art school. Did you know that you receive an exclusive Emily Carr student discount when you shop right across the street at Opus? When you show your student card or proof of registration you will receive the best possible price that we can offer, a benefit you receive because we have been your designated art store for over 15 years.

Even better, a percentage of every dollar that you spend at Opus goes towards an annual Opus Bursary program for Emily Carr Visual Arts students. The endowment that generates disbursements in the form of student bursaries now sits at more than $50,000. Curious about your art community? Pick up a copy of our monthly newsletter or check us out online at www.opusframing.com. We have all kinds of art news including calls for submission, studio events, openings and more. We also feature articles written by members of the arts community working to create non-profit events and promote art education. If you want to get involved, this is a great resource to help you find out what’s happening.

We also challenge you to bring us your art supply questions. Our staff have extensive product knowledge and can help you find just the right solution for your next project -- and if they don’t know, they can find out for you! Best of luck with the year ahead, from all of us at Opus.

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p PARK I N G Hourly, daily or weekly parking is available in the Granville Island public pay areas of the covered parking garages (in non-Emily Carr designated parking areas) and can be paid for at the meters located in the garages or from the Granville Island Information Centre.

Emily Carr University of Art & Design semester parking permits are available for purchase and use by current Emily Carr students, faculty and staff only. Permits can be purchased at the Financial Services Office. These permits are purchased at the beginning of each semester and are pre-paid for the whole semester. Prices are subject to change without notice. Payment by payroll deduction is available for employees after a payroll deduction form is completed. Look after your parking permit as lost or stolen parking permits will not be replaced.

When parking in Emily Carr designated parking areas valid semester parking permits must be clearly displayed and visible through the windshield from the exterior of the vehicle. Spaces are not individually reserved or guaranteed and are available on a first come, first serve basis.

One Day Emily Carr parking permits can be purchased at the Financial Services Office. Pre-payment for the parking permit must be made during regular office hours: Monday to Friday (see website for hours). If parking is required for weekends or holidays, permits must be purchased and picked up in advance of those specific days (during the weekdays: Mondays to Fridays - 8:30am to 4:00pm). Lost or stolen permits will not be replaced or refunded. The one day parking permit is valid for the date stamped on it for parking in Emily Carr designated stalls only, as indicated by the Emily Carr parking signage, and it must be clearly displayed and visible through the windshield from the exterior of the vehicle.

PART-T I M E S T UD E NT At the present time it is possible to complete only the Foundation year and a Visual Arts or General Fine Arts major through part-time study. Note: For student loan purposes the definition of a parttime student is anyone enrolled in fewer than 9 credits in any one semester.

PE T S For health and safety reasons no animals of any type are allowed into the University buildings.

The only exception to this is for trained assistance dogs which are being utilized (or in the process of being trained) by differently-abled members of our community and guests.

PLAG IARI S M It is an offence of plagiarism to use someone else’s work or ideas as one’s own without proper acknowledgement. Plagiarism and/or failure to document sources properly may result in penalties as severe as a failing grade (F) on an assignment, failure in the course or, if repeated, expulsion from the University. For details concerning the appropriate use of tutors, and examples of what constitutes plagiarism, please refer to the Plagiarism handout available on the Writing Centre web page: www.ecuad.ca/wc/plagiarism7.html

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POS T I N G N OT I C E S All notices must be posted on bulletin boards with the date of first posting clearly marked.

Any posting without a date will be removed. Postings that are older than three weeks may be removed. Any item mounted on walls, windows or doors will be removed. See the Facilities Office for further information.

PRI O R L E ARN IN G A S S E S S M E NT (P L A ) PLA is an assessment, by valid and reliable means, of what an individual has learned through non-formal education, training or experience. This knowledge may lead to credit in a course or program offered by the University. A course is identified and a faculty member teaching the course assesses knowledge, skills and portfolio to determine if equivalent credit may be granted.

A student may apply for a maximum of 9 credits towards their degree through the PLA process (including transfer credit).

For further information, contact the Academic Advising Centre at 604 630 7426.

PROG RAM S W ITC H I NG As the University has limited space and facilities, students are normally required to complete their programs in four years of full-time study. However, the University respects the fact that students sometimes discover a more appropriate major in the course of their study and feel a need to change.

In such cases, the following policies apply to students who seek to change to another major.

• No student shall be permitted more than two changes of program.

• Program changes may not be made by students who have started the fourth year in a major.

• Students changing from one major to another will normally be required to begin their studies at less than the senior level and must make up all core courses for the new major.

• A student shall not normally be allowed to take additional elective courses beyond the number required to graduate.

Students seeking to switch into limited enrolment programs, must make formal written application to Student Services before January 15 each year and may require a portfolio and interview.

Switching into a limited enrolment program will be permitted only beginning in the fall semester each year and only if space permits.

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r RADI O FRE E E M I LY 8 9 . 3 F M This expanding student run station is a place to hear what other students are putting out on the airwaves. Radio Free Emily is not only a station to hear music but it exists as a facility for art installation, sound designing and public presentation. This is a service offered to Emily Carr students by the Students’ Union. If you want to have your own show or wish to get involved call 604 844 3862 or contact Darren Devlin at darren@ecsu.ca.

RE ADM I S S I O N Former Emily Carr students, who have left the University without an approved voluntary Leave of Absence, must apply for readmission. Applicants for readmission must follow the current published deadlines and procedures as listed on the website. Applicants for readmission, who are in good standing and who wish to apply to the Visual Arts degree program, are not required to submit a portfolio. Applicants for readmission to all other programs must submit a new portfolio as part of their application for readmission.

Readmission is not guaranteed. Readmission will be determined following an assessment of the academic record and the portfolio (if required). If readmitted, students will be expected to follow the current requirements of their readmission major. Not all previously completed course work is guaranteed to fit the readmission major.

RE FUN D P O L IC Y (see tuition fees and refunds)

RE G IS T RAT IO N Students register for courses through online web registration on insideEC (https://inside.ecuad.ca).

Registration is conducted three times a year. Registration information is available on the website at: www.ecuad.ca/studentservices/register.

Fall Semester Registration is in June. Information pertaining to registration and accessing the website will be e-mailed to students in late April or early May. Information is available on the Emily Carr website under Student Services > How to Register > Fall Registration.

Spring Semester Registration is in November. Information pertaining to registration and accessing the website will be e-mailed to students in late September or early October. Information is available on the Emily Carr website under Student Services > How to Register > Spring Registration.

Summer Semester Registration is in April. Information pertaining to registration and accessing the website will be emailed to students in February. Information is available on the Emily Carr website under Student Services > How to Register > Summer Registration.

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RELIG I O US AC C O MM ODAT I ONS Objective Emily Carr University of Art + Design (University) will make every reasonable effort to accommodate the religious beliefs of their students without causing undue hardship on the faculty or the University.

Scope This policy applies to all University students.

Policy 1. If a required academic event (e.g., a class, laboratory, examination, etc.) falls on a holy day of a student’s religion, the University will permit the student to be absent on that day, provided that the student notifies his or her instructor, and Dean of the Faculty, within a reasonable time in advance of the religious holy day.

2. The notification must be in writing and must stipulate the holy day which is being observed.

3. After receiving notification, instructors will make an arrangement with the student to make up, without penalty, for the work which he or she has missed.

4. In the case of an examination an arrangement will be made for the student to write the examination at an earlier or later date, depending on the circumstances.

5. Any accommodation that is implemented must maintain the instructors’ capacity to fairly evaluate the student’s performance.

REQUI RE D TO W ITH D R AW (see academic progress)

RIG H T S AN D RE S P ONS I B I L I T I E S The University makes every attempt to see that no student, guest or employee is discriminated against in any University program or policy on grounds of race, national origin, colour, creed, religious affiliation, age, physical or mental ability, gender, or sexual orientation. Students who suspect they are being discriminated against should consult a Counsellor, their Dean or the Director of Student Services.

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s S AFE T Y C O M M I T T E E The Occupational Health and Safety Committee meets monthly. It has member representatives from students, faculty, staff and administration. Students are invited to submit questions or concerns by contacting the committee, either through any member of the committee or by contacting the Facilities office. The minutes of the committee meetings are posted outside the Facilities Office.

S C H O L ARS H I P S (see financial aid and awards)

S E C URI T Y Security can be contacted by using any of the Emergency Hotline (Red) Phones found throughout the University, or by dialing 3838 from any internal Emily Carr phone. If you are calling from an external line or cell phone dial 604 844 3838. Security officers can be found at their desk beside reception in the North Building when they are not conducting patrols. On evenings and weekends a second desk is manned in the atrium of the South Building.

Emily Carr employs professional, trained security personnel at all times that our buildings are open. The guards provide a high profile crime prevention role through regular patrols of the campus. Further to this they deal with all First Aid incidents and are the first response to any emergency situation that may arise.

Due to the small community in which security operates, security officers at Emily Carr tend to deal with a wide range of issues during the course of their duties. Do not hesitate to request their assistance on any matter, even if you’re not certain that it falls under their jurisdiction - the motto of Emily Carr Security is “We’re here to help”.

SEMESTER The University operates on a semester system in the fall and spring. The fall semester is 15 weeks in length and begins on the Tuesday immediately following the Labour Day holiday. The spring semester is 15 weeks in length and includes a study week in February.

S E N AT E AP P E ALS C OM M I T T E E The Senate Appeals Committee is responsible for setting policies and procedures for appeals by students on academic matters and establishes a final appeal tribunal for these appeals.

The Senate Appeals Tribunal consists of: • The Registrar who shall be the Chair • Two Faculty members elected by and from the Senate Appeals Committee • Two Students elected by and from the Senate Appeals Committee • The Vice-President, Academic or designate

S E XUAL H ARAS SM E NT (see harassment policy)

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S M O K IN G RE G UL AT I ONS Smoking is prohibited in all areas of the University. As per City of Vancouver regulations, smoking is only permitted in areas outside the University at least 6 metres away from any entrances or air intakes. Please respect others rights to clean air.

SOL IC ITAT ION P OLI C Y No sales are allowed in the University without prior approval. Anyone wishing to sell goods or services must see the Facilities Office for approval.

S T UDE N T C O N DUCT

their individual or collective actions.

leave the education setting to preserve the environment or to ensure that all University constituents have access to a safe working and learning environment.

Administration Office and the Registrar have the authority to respond to more serious situations. of the President may be appealed to the Board of Governors.

Failure by students to maintain appropriate standards of conduct may result in the initiation of disciplinary action by the University. Without limiting the generality of the foregoing, students may be subject to disciplinary action for conduct including but not limited to: 1. Academic Misconduct Academic misconduct includes but is not limited to: • Giving unauthorized information to another student, or receiving unauthorized information from another student, during any type of examination or test; • Obtaining or providing, without authorization, questions or answers relating to any examination or test prior to the time of the examination or test; • Using unauthorized sources of information during any examination or test; • Plagiarizing, that is appropriating the work of another, or parts of another’s work and presenting them as the product of one’s own mind or manual skill; • Falsification of any institutional document or the supplying of false information in courses and programs; • Failure to disclose that the same work is presented for grading in more than one course.

2. Behaviour Endangering Safety of Persons and/or Behaviour that Significantly Interferes with the Education Environment or University Operations Behaviour endangering safety of persons and/or behaviour that significantly interferes with the education environment or University operations includes but is not limited to: • Physical abuse or threats of violence, disorderly conduct and disturbing the peace; • Sexual or any other harassment; • Behaviour which contravenes the B.C. Human Rights Act as amended from time to time; • Damage to property, theft and assaults on individuals; • Possession of offensive weapons or replicas; • Violation of B.C. Liquor Regulations and drug-related offences; • activities (e.g., field trips, etc.); • of the University administration; • Unlawful entry to University buildings, or unlawfully on University property; • Unsafe or unauthorized use of University equipment.

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3. Personal Misconduct - Disruption of the Teaching/Learning Process Personal Misconduct includes but is not limited to: • Verbal/Physical Abuse; • • Criminal Harassment (i.e. stalking); • Any activity that places any member of the University community in danger; • Bullying; • Acting in a way that disrupts the teaching/ learning process, classroom or studio environment, exam writing, studying or research; • Endangering the health or safety of other students, faculty, University employees, or other persons present on campus; • Violating the code of conduct for use of technology facilities and services; • Stealing or destroying the work of another student; • Removing, mutilating, or wilfully misplacing books, equipment or other materials.

• Posting, affixing or otherwise attaching (including graffiti) unauthorized written or printed messages or materials on campus.

DIS C I PL IN ARY M EAS U R ES Notwithstanding Section 6 of the College and University Act, the following procedures are to be followed: 1. Academic Misconduct a. Procedure An instructor suspecting an act of academic misconduct is entitled to assign a failing grade (F) Associate Dean and the Registrar, with a copy to the student. Repeated acts of academic misconduct shall make a student subject to further disciplinary action, including suspension by the President. No student shall be allowed to withdraw from a course, or from the University, to avoid receiving a failing grade based upon academic misconduct. b. Appeal A student who receives a failing grade for reasons of academic misconduct may appeal the grade awarded. (see grade appeals) All records of disciplinary measure taken against a student in terms of academic misconduct shall be destroyed two years after the student has graduated from the University.

2. Behaviour Endangering Safety of Persons and/or Behaviour that Significantly Interferes with the Education Environment or University Operations a. Procedure faculty, administration, contractors and the public) with whom the student interacts and therefore reserves the right to require a student to withdraw from the teaching/learning environment when student conduct poses a threat to other’s safety. If the student in question will not voluntarily withdraw from the class/facility when requested, the VicePresident, Academic, or designate, will request suspension of the student by the President.

University Security or the Police may become involved.

If the student is temporarily removed from the class or the facility, the instructor must inform

advised of these conditions in writing within 48 hours of temporary removal (see Leave of Absence - Involuntary). b. Appeal A student suspended by the President has the right of appeal to the Senate.

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3. Personal Misconduct - Disruption of the Teaching/Learning Process a. Procedure An instructor confronted with disruptive student behaviour within a teaching situation may request the student to leave for the balance of the class. The instructor must inform the VicePresident, Academic, who may request assistance from the appropriate Head or Associate Dean, the instructor, counsellor, the Registrar, or other faculty members for resolution of the problem before the next meeting of that class.

In the absence of the Vice-President, Academic, the instructor must inform another Academic Administrator and the Registrar.

If the disruptive student refuses to leave the teaching situation, the instructor may dismiss the class. The instructor must inform the Vice-President, Academic as above.

In those cases where the resolution of the problem fails, the Appeals Tribunal will request suspension of the student by the President. b. Appeal A student suspended by the President has the right of appeal to the Senate.

S T UDE N T E M P LOY M E NT Positions on campus Several part-time work experience opportunities are available for students in a variety of assignments including studio support and special event work. As interest in these positions is keen, students can expect that a record of reliability and maturity is essential for appointment and ongoing work. Information on student worker policies and procedures can be obtained at Human Resources, or on our website (www.ecuad.ca/about/governance/policies). Contact the studio technicians, gallery, library or area faculty about availability of student monitor jobs and/or submit a general application to Human Resources.

Positions off campus Last year over a thousand companies contacted Career + Co-op Services; all were looking to hire Emily Carr students and alumni. If you are an Emily Carr student or alumni looking for work opportunities, Co-op and internships, Career Services can lend a hand. Get help with your work search strategies, résumés, C.V.’s, portfolios and interview skills and improve your odds in the job market. Career Services also runs Emily Carr’s on-line job posting system ‘artswork’ with 50-60 jobs posted each week. Career + Co-op Services is located in Intersections Digital Studios, to book an appointment phone 604 844 3843 or e-mail coop@ecuad.ca

S T UDE N T E XH I BI T I ONS I N T H E C ONC OU R S E G A LLERY The Concourse Gallery is a student-run exhibition space for students to gain experience in the showing and curatorial process. The majority of the Student Exhibition Selection committee is composed of students nominated by the Students’ Union and resourced by the Charles H. Scott Gallery curator. If you would like to participate in a show, complete and submit your proposal to the Student Exhibition Selection Committee in the Charles H. Scott gallery early on in the fall semester. Postings around the University in the fall will provide more information on deadlines.

Applications and guidelines for proposals, as well as a map of the Concourse gallery space, are available in the Students’ Union office, room 150A North Building in the cafeteria. (see concourse gallery committee)

S T UDE N T S ’ N E W SPA P E R The newspaper, Woo, is published by the Emily Carr Students’ Newspaper twice per semester.

All students are encouraged to contribute and participate; no experience is necessary. If you are interested in submitting writing or artwork, or would like to become involved you can contact the Student Newspaper by e-mail at woo.submissions@gmail.com.

50

S T UDE N T S ’ UN I ON On campus, the Students’ Union works to protect students’ rights and advocates for the interests of its members. As a student, your experiences at Emily Carr are not independent or isolated from those of the many other students here. Working with other students to improve your education (and society as a whole) by addressing issues that affect us all, such as waitlists, student debt, etc., is more effective than working alone. Volunteers are always needed to lobby and campaign with the Students’ Union and Canadian Federation of Students (CFS). In the past, student campaigns have proven effective in making changes and increasing awareness on a host of different issues affecting students. Visit the Students’ Union office in room 150A North Building in the cafeteria to find out what campaigns and lobbying will be initiated this year. Pick up your free Students’ Union Day Planner during welcome weeks or visit the Students’ Union office for more information about the Students’ Union and membership in the Canadian Federation of Students.

S T UDE N T S ’ UN I ON A ND C A NA D I A N F E D E R AT I ON O F STUD ENTS FEES The University collects Students’ Union membership fees and Canadian Federation of Students membership fees when tuition fees are assessed and collected. The Emily Carr Students’ Union and the Canadian Federation of Students are organizations comprised of all registered full and part-time students at the University.

S T UDE N T S AVE R C A R D The Studentsaver card is a national discount program operated by the Canadian Federation of Students. All Emily Carr students are members of the CFS and are entitled to a free Studentsaver card that provides various discounts advertised on the card. Get your card inside the Students’ Union day planner or in the Students’ Union office and get discounts across the country.

S T UDIO S PAC E Foundation Foundation students may work in Foundation classrooms whenever classrooms are available and no scheduled classes or bookings are taking place. Classes and scheduled bookings are posted on the doors to classrooms. Space can also be booked through the Foundation Office, room 125 North Building.

Bachelor of Fine Arts - majors in Visual Arts, Animation, Photography, Film Video + Integrated Media, Illustration and Critical + Cultural Practice Fourth year students who are enrolled in either 6 credits of Painting (PNTG 410) or Senior Studio (VAST 410) will be assigned a studio space. All fourth year students enrolled in VAST 410 and PNTG 410 will receive information via their Emily Carr e-mail from the Deans’ Office on the process, procedures and guidelines for studio space. Third year students enrolled in a 6 credit PNTG 310, DRWG 308 or ILUS 300 course will be assigned shared space by their instructors.

Bachelor of Design - majors in Communication, Industrial Design and Interaction Design Students are allocated shared studio space by the curriculum areas at the beginning of the semester.

Note: Studio space is space that is usually designated for production/studio based courses in Fine Arts, Media Arts and Design. Seminar rooms are not to be used for any studio based activities.

Regulations concerning studio space utilization will be posted and it is expected that students will respect the comfort and safety of all.

S UM M E R P RO G RA M S The summer programs include a range of Foundation, Media, Design and Visual Arts courses offered through the various degree curriculum areas, and non-credit courses through Continuing Studies.

S US P E N S IO N AND D I S M I S S A L A student may be suspended or dismissed from the University for cause. The reason for suspension or dismissal is presented in a letter from the President. (see student conduct) 51

t TA X RE C E IPT S Tax receipts (T2202A/T4A) for students are issued by Financial Services each year and are available by the end of February. T2202A and T4A forms for both past and current students are accessed through insideEC. Student tax forms are not printed or mailed by Financial Services unless requested in advance and in writing.

T E C H N IC AL S E RV I C E S (T S D ) Technical Support is grouped into three general areas: 1. All wood and metal-working shops, as well as the Foundation shop, Print Media studios, mould-making and synthetics, Drawing & Painting studios, Ceramics studios, Industrial Design and Communication Design studios, CNC operations, Laser cutter and Sewing/Fabric arts area, Continuing Studies Technicians and the Tool Crib are overseen by Dale Gamble, Shop Technologies Manager. 604 844 3084, dgamble@ecuad.ca 2. Media includes Film, Video, Integrated Media, Animation and the Audio Visual Department (see audiovisual department). Please contact James Nattall, Assistant Manager, Media Resources.

604 844 3826, jnattall@ecuad.ca 3. Photography is overseen by William Cupit, Coordinator of Photographic Resources.

604 844 3855, wcupit@ecuad.ca Please reference the TSD pages on the Emily Carr website for additional information. You can find out which studio technician is in each area: www.ecuad.ca/resources/techservices

TOO L C RIB The all University Tool Crib is part of Technical Services as well. Tools can be borrowed daily from the Tool Crib located in room 178A North Building. Clay, plaster, consumables such as sandpaper, and vacuum-form plastics, plus personal safety items such as dust masks, safety glasses & splash goggles and an assortment of gloves can be purchased from the tool crib. The hours and the items available are posted outside the room. Questions can be directed to the Tool Crib Technician at 604 629 4504.

T R AN S C RI P T S A record of each student’s academic program is maintained in Student Services. All student records are confidential and available only to authorized personnel. Students may request copies of their record at any time and order official transcripts to be sent to other institutions or employers. Transcript requests must be made by the student in writing or requested online.

Students can fill out a request form (available at Student Services) or order transcripts online through insideEC (https://inside.ecuad.ca). For more information call 604 844 3899.

Normally, five working days notice must be given for an official transcript to be generated.

53

Costs of transcripts are as follows: • $5.00 per transcript - regular for pick-up (4-5 days) • $8.00 per transcript - regular to be mailed and/or faxed (4-5 days) • $10.00 per transcript - rush order (ready for pick-up or to be mailed within 24 hours)

TRAN S FE R C RE DI T Students entering Emily Carr having completed courses at another recognized college or university will have been evaluated for transfer credit when official transcripts are received in Student Services. Transfer credit is recorded on the student’s transcript; however, the grades are not calculated in the Emily Carr grade point average.

Students enrolled at Emily Carr who wish to register for courses at another post-secondary institute must obtain a Letter of Permission from Student Services prior to enrollment.

Practicums, Field Placements, Work Placements, Internships, and/or Coop credits earned at other institutions are not eligible for transfer credit towards Emily Carr degree programs.

T U I T IO N FE ES AN D R E F U ND S Tuition fees are normally announced in the spring for effect in the fall. Tuition for international students is, by provincial statute, significantly higher than tuition for Canadian citizens and permanent residents.

For the fall and spring semesters, tuition is due in full by the second Friday of classes. Deferral of fees must be approved by Financial Services before the tuition deadline and late fees may apply.

Refunds of 75% (less any admission deposit) will be approved for official withdrawals from the University when received by Student Services by the end of the first week of classes. No refunds are issued, for any course withdrawals or withdrawals from the University, after the first week of classes. A refund will be processed only when an official withdrawal form has been received and approved by Student Services.

For the summer program, tuition fees are payable at the time of registration. Refunds of 75% will be issued for withdrawals made by the end of the first class for the course in question. Withdrawals must be submitted on an official withdrawal form available in Student Services. Since there is no add/drop period in the summer once courses begin, students are reminded that once enrolled in a course they are considered committed to it, and as such they can remove themselves only by requesting a withdrawal. Also note that faculty reserves the right to remove students who do not attend on the first day of a summer class.

Students who plan to be absent are expected to contact the faculty a minimum 48 business hours before the course is scheduled to begin. Students must contact faculty directly via e-mail.

Students removed from a course in this fashion will owe 25% of the tuition for that course.

Degree program students must contact Financial Services to request a refund. Unless a request is made, credits will be held on a student’s account for future terms. Continuing Studies tuition fees are course specific. Please refer to the CS calendar for fees and refund policies.

54

u U NC L AS S IFI ED S T U D E NT S

Practicing artists or designers with an accredited degree or diploma in a related discipline may register in credit courses, where space permits, to a lifetime maximum of twelve (12) credits.

Admission is based on assessment of the applicant’s official academic transcripts. Degree graduates of Emily Carr who wish to take credit studio courses are eligible for “Unclassified Student” status. Registration times for Unclassified Students are limited to the add/drop periods at the beginning of the fall and spring semesters. Please contact Student Services for more information.

U NIVERS I T Y A DVA NC E M E NT OF F IC E co-ordinates all of the University’s fundraising endeavours and actively raises funds for student support (fellowships, scholarships, bursaries and awards) and University projects. A Foundation Board comprised of volunteers from the educational, artistic, business and philanthropic communities helps to build awareness and generates financial support for the University. relations, advertising, sponsorships, support of University special events and community relations. (Community relations includes: promotion of student, faculty, and staff work, research, awards and exhibitions through a range of mediums—Emily Carr website, an e-newsletter and manages alumni relations and provides support for the Emily Carr Alumni Association Board and discounts at various sponsors through Alumni Association memberships. If you wish to contact the Alumni Association, visit www.ecuad.ca/about/alumni or phone 604 742 9912 or write to alumni@ecuad.ca. (see alumni association)

U NIVERS IT Y L I ABI L I T Y that may be damaged as a result of computer failure or faulty equipment.

U-PAS S BC students in Metro Vancouver with universal, accessible and affordable access to public transit and other sustainable transportation programs. It is a mandatory program for members of the Emily Carr Students’ Union and costs $30.00 per month ($120 per semester with tuition fees and U-Passes BC are distributed by Student Services. More information is available at www.ecuad.ca/studentservices/upassbc.

55

v VIS IT I N G S T UDEN T Emily Carr will consider enrolling visiting students from other recognized post-secondary institutions provided they have the appropriate academic background for the course(s) they wish to study and they present an official transcript and letter of permission from their home institution. Visiting students for the fall semester must apply by the published deadline date and submit a portfolio for assessment.

VIS ITORS and Charles H. Scott Galleries as well as cafeteria and washroom facilities by the North Building elevator. Studio and instructional areas are off limits to visitors unless they are accompanied by a member of Emily Carr staff.

56

w WA RN IN G S L IP An academic warning slip may be given to a student for absenteeism, lack of participation or is optional and is not a pre-requisite to receiving a final grade of ‘D’ or ‘F’ in a course. Students receiving an academic warning slip should immediately consult with the issuing instructor.

W IT HD RAWAL POL IC Y + PR OC ED U R E S Withdrawals from courses are considered in the following circumstances: BEFORE semester starts: • Withdraw from one or more courses – if the student remains enrolled in at least one course then it is a drop, not a withdrawal. (see Adding and Dropping Courses) • Withdraw from all courses – if the student wants to withdraw from all their courses (even if it is just one) for a semester, they can withdraw and receive a 75% refund. A “W” will appear return within the following year they must request a Leave of Absence.

AFTER semester starts: Before Add/Drop Period ends: • Withdraw from one or more courses - if the student remains enrolled in at least one course then it is a drop, not a withdrawal. (see Adding and Dropping Courses) • Withdraw from all courses – if the student wants to withdraw from all their courses (even if it is just one) for a semester, they can withdraw and receive a 75% refund. A “W” will appear return within the following year they must request a Leave of Absence.

After Add/Drop Period ends: • Withdraw from one or more courses – if the add/drop deadline has passed the student can withdraw from the course(s) before the withdrawal deadline (before the start of the 8th class). No refunds will be awarded. A “W” will appear on their transcript for the course(s).

• Withdraw from all courses – if the add/drop deadline has passed the student can withdraw from the semester before the withdrawal deadline (before the start of the 8th class). not affect their GPA. If the student wishes to return within the following year they must request a Leave of Absence.

After the Withdrawal Deadline: No refunds will be awarded. An “F” will appear on the student’s transcript for the course(s).

57

In order to withdraw from the course(s) or semester, the student must complete a Withdrawal Form and submit it to Student Services before the withdrawal deadline they want to observe (see above regarding refunds). Students withdrawing from the semester can indicate on the Withdrawal Form if they wish to request a Leave of Absence. Withdrawal Forms can be found at Student Services or on the Emily Carr website under Student Services > Student Policies and Regulations. The form printed from the website can be filled out and then scanned and e-mailed, faxed, mailed, or brought in to Student Services.

WO RK S UBM I S S I ON It is assumed that a student will not submit the same piece of work for evaluation by more than one faculty member or for more than one course. However, in special cases, a student may undertake a project that will help to meet the requirements of more than one course. In such cases, the student must submit a written proposal in advance to the faculty member of the pertinent courses, detailing the project and the elements that would serve each course. It is expected that the project would involve a scale equivalent to that of separate projects in the respective courses. Any such proposal or changes must be approved in advance by the faculty members teaching the courses involved and the Dean of the appropriate curriculum area.

WO RK LOAD The University expects that students will normally work an additional two hours per week for every contact hour in class. This means that full-time students should be prepared for a workweek of at least 45 hours.

WRIT IN G C E N T RE The Writing Centre is a service that Emily Carr provides to all full and part-time students from every program area who would like to improve their reading, writing, critical thinking, and research skills. This is a free, voluntary, and confidential service. Writing Centre instructors can help you at every stage of your writing, from developing ideas to final revision. This applies to any kind of writing, from a three line artist’s statement to a twenty page academic paper.

WRIT T E N AS S IG N ME NT S All written assignments and projects submitted to the faculty during the semester or term are to be collected from the faculty. Final exams and written assignments that cannot be distributed in the final class will not be returned unless a self-addressed envelope, including postage, is attached. Note: Assignments not collected within 3 weeks will be destroyed.

58

Office/Contact

Location

Phone/Fax

E-mail

Aboriginal Program Manager

AGP

844-3088/844-3089

bcrab@ecuad.ca

Academic Administration

NB 101

844-3865 or 3892/844-3801

Academic Advising Centre

NB 100i

630-7425/844-3801

Admissions

NB 100

844-3897/844-3089

admissions@ecuad.ca

Audiovisual

NB 205 + 209

844-3829/844-3801

bookav@ecuad.ca

Cafeteria

NB 150

844-3881/844-3801

Career + Cooperative Education NB 285

844-3091/844-3801

dwhitwor@ecuad.ca

Continuing Studies

NB 103

844-3810/630-4535

csinfo@ecuad.ca

Counselling

NB 295

630-4555/844-3089

counselling@ecuad.ca

Dean, Faculty of Culture + Community

NB 292

844-3846/844-3801

sstewart@ecuad.ca

Assistant Dean, Faculty of Culture + Community

NB 115

630-7410/844-3801

jwertsch@ecuad.ca

Assistant Dean, Faculty of Culture + Community

SB 423

630-7421/844-3801

glowry@ecuad.ca

Dean, Faculty of Design + Dynamic Media

NB 292

844-3847/844-3801

bzabolot@ecuad.ca

737-1746/844-3801

jonathan_aitken@ecuad.ca

Assistant Dean, Faculty of Design + Dynamic Media Assistant Dean, Faculty of Design + Dynamic Media

NB 288G

630-7415/844-3801

lbishko@ecuad.ca

Dean, Faculty of Visual Art + Material Practice

NB 101

844-3808/844-3884

dmacw@ecuad.ca

Assistant Dean, Faculty of Visual Art + Material Practice

SB 449

844-3800 local 2881/844-3801

jdavis@ecuad.ca

Assistant Dean, Faculty of Visual Art + Material Practice

SB 459

844-3863/844-3801

rcutler@ecuad.ca

Dean, Faculty of Graduate Studies + Research

NB 141

630-7423/844-3801

ccartiere@ecuad.ca

NB-North Building SB-South Building 60

Area code (604)

Office/Contact

Location

Phone/Fax

E-mail

Coordinator, Low Residency MAA

NB 141

737-1734/844-3801

cjones@ecuad.ca

Disability Office

NB 295b

844-3081/844-3089

hmitchell@ecuad.ca

Emergencies

(24 hr) 844-3838

Facilities Office

NB 200

844-3817/844-3886

fclerk@ecuad.ca

Financial Aid + Awards Office

NB 100k

844-3844/844-3891

finawards@ecuad.ca

Financial Services

NB 202

629-4515/630-4539

cashier@ecuad.ca

First Aid

NB 107

844-3838

Foundation Studies Office

NB 125

844-3845/844-3801

gfowler@ecuad.ca

Human Resources Office

NB 214

844-3824/844-3885

hr@ecuad.ca

International Education

NB 100e

629-4550/844-3089

international@ecuad.ca

IT Help

NB 207

630-4565

ithelp@ecuad.ca

Library

SB 1st Floor

844-3840/844-3801

President’s Office

NB 101d

844-3849/844-3884

Prior Learning Assessment

NB 100i

630-7425/844-3801

Records and Registration

NB 100

844-3899/844-3089

reghelp@ecuad.ca

Registrar

NB 100h

844-3823/844-3089

amcmillan@ecuad.ca

carina@ecuad.ca

a Security

844-3838

Student Newspaper

844-3861/844-3801

woo@ecuad.ca

Student Services

NB 100

844-3850/844-3089

kmorewoo@ecuad.ca

Students’ Union Office

NB 150a

844-3862/844-3801

su@ecuad.ca

Technical Services

630-7414/844-3801

Tool Crib

NB 178a

629-4504/844-3801

University Advancement Office

NB 271

844-3087/844-3870

ldarch@ecuad.ca

Writing Centre

SB 435

629-4511/844-3801

kwall@ecuad.ca

Vice-President, Academic + Provost

NB 101b

844-3839/844-3884

dbogen@ecuad.ca

NB-North Building SB-South Building

Area code (604)

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INDEX

A ABORIGINAL PROGRAM MANAGER ACADEMIC ADVISING ACADEMIC PROBATION ACADEMIC PROGRESS ACADEMIC STUDENT ACCESS ADDING AND DROPPING COURSES ADDRESS CHANGES ADMISSION TO SECOND YEAR ALCOHOL ALUMNI ASSOCIATION ARCHIVES ATTENDANCE B BICYCLES BOARD OF GOVERNORS BUILDING HOURS AND ACCESS BURSARIES C CAREER SERVICES CHANGE OF GRADE CHANGE OF PROGRAM CHARLES H. SCOTT GALLERY CLUBS CODE OF CONDUCT FOR USE OF TECHNOLOGY FACILITIES AND SERVICES CONCOURSE GALLERY COMMITTEE CONFIDENTIALITY OF STUDENT RECORDS AND INFORMATION CONTINUING STUDIES CO-OPERATIVE EDUCATION COUNSELLING SERVICES COURSE EVALUATION COURSE LOAD COURSE NUMBERING SYSTEM COURSE OUTLINES COURSE PACKS CREDIT HOURS CRIME D DEBTS DEGREES DEGREES (EXTERNAL) 62

DIGITAL OUTPUT CENTRE DIRECTED STUDIES DISABILITY SERVICE DRUGS E E-MAIL ACCOUNTS EMERGENCIES EMPLOYMENT ENTRANCE SCHOLARSHIPS EXHIBITIONS F FACULTY FILM SITE LICENSE FINANCIAL AID AND AWARDS FIRST AID FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY G GALLERIES GRADE APPEALS GRADING GRADUATION CEREMONY GRADUATION EXHIBITION GRADUATION FEE GRADUATION PANELS AND COMMITTEES GRADUATION REQUIREMENT FORM GRADUATION REQUIREMENTS H HARASSMENT POLICY HARASSMENT PROCEDURES HEALTH AND DENTAL INSURANCE HEALTH AND SAFETY I I.D. CARDS ILLNESS INCOMPLETE GRADES INFORMATION TECHNOLOGY SERVICES (ITS) INSTALLATIONS INTERNATIONAL EDUCATION OFFICE INTERNATIONAL EXCHANGE PROGRAM INTERNATIONAL STUDENT FEES INTERNATIONAL STUDENT IDENTITY CARD INTERNSHIPS

K KA

L LEA LEA LIB LIF LO LO

M MA MIS

N NA

O OP

P PAR PAR PET PLA PO PR PR

R RA REA REF REG REL REQ RIG

S SAF SCH SEC SEM SEN SEX SM SO STU STU STU

K KARMA FOOD BANK L LEAVE OF ABSENCE – INVOLUNTARY LEAVE OF ABSENCE – VOLUNTARY LIBRARY LIFE DRAWING LOCKERS LOST AND FOUND M MAILBOXES FOR FACULTY AND STAFF MISCONDUCT N NATIONAL PORTFOLIO DAY O OPUS FRAMING + ART SUPPLIES P PARKING PART-TIME STUDENT PETS PLAGIARISM POSTING NOTICES PRIOR LEARNING ASSESSMENT (PLA) PROGRAM SWITCHING R RADIO FREE EMILY 89.3 FM READMISSION REFUND POLICY REGISTRATION RELIGIOUS ACCOMMODATIONS REQUIRED TO WITHDRAW RIGHTS AND RESPONSIBILITIES

STUDENTS’ NEWSPAPER STUDENTS’ UNION STUDENTS’ UNION AND CANADIAN FEDERATION OF STUDENTS FEES STUDENTSAVER CARD STUDIO SPACE SUMMER PROGRAMS SUSPENSION AND DISMISSAL T TAX RECEIPTS TECHNICAL SERVICES (TSD) TOOL CRIB TRANSCRIPTS TRANSFER CREDIT TUITION FEES AND REFUNDS U UNCLASSIFIED STUDENTS UNIVERSITY ADVANCEMENT OFFICE UNIVERSITY LIABILITY U-PASS BC V VISITING STUDENT VISITORS W WARNING SLIP WITHDRAWAL POLICY + PROCEDURES WORK SUBMISSION WORKLOAD WRITING CENTRE WRITTEN ASSIGNMENTS

S SAFETY COMMITTEE SCHOLARSHIPS SECURITY SEMESTER SENATE APPEALS COMMITTEE SEXUAL HARASSMENT SMOKING REGULATIONS SOLICITATION POLICY STUDENT CONDUCT STUDENT EMPLOYMENT STUDENT EXHIBITIONS IN THE CONCOURSE GALLERY 63

TIM ETA BL E

Monday >

Tuesday >

Wednesday >

A

Meeting Block 8:30-11:20am

8:30-11:20am

8:30-11:20am

Lunch

11:20-12:30pm

11:20-12:30pm

11:20-12:30pm

B

12:30-3:20pm

12:30-3:20pm

12:30-3:20pm

Break

3:20-3:50pm

3:20-3:50pm

3:20-3:50pm

C

3:50-6:40pm

3:50-6:40pm

3:50-6:40pm

Break

6:40-7:00pm

6:40-7:00pm

6:40-7:00pm

D

7:00-9:50pm

7:00-9:50pm

7:00-9:50pm

Thursday >

Friday >

Saturday |

A

8:30-11:20am

8:30-11:20am

8:30-11:20am

Lunch

11:20-12:30pm

11:20-12:30pm

11:20-12:30pm

B

12:30-3:20pm

12:30-3:20pm

12:30-3:20pm

Break

3:20-3:50pm

3:20-3:50pm

C

3:50-6:40pm

3:50-6:40pm

Break

6:40-7:00pm

64

z Emily’s Emily’s AA to to ZZ Student Student Policies Policies and and Procedures Procedures 7th 7th Edition Edition

1399 Johnston Street Vancouver, British Columbia V6H 3R9

a

z Emily’s A to Z Student Policies and Procedures 7th Edition

ecuad.ca ecuad.ca

Emily’s Emily’s AA to to ZZ Student Student Policies Policies and and Procedures Procedures 7th 7th Edition Edition

1399 1399 Johnston Johnston Street Street Vancouver, Vancouver, British British Columbia Columbia V6H V6H 3R9 3R9 ecuad.ca