Partnered with
Presents:
Table of Contents Sponsorship Acknowledgements Press Kit: Cover Letter Designer Bio: Dolce & Gabbana Fact Sheet: Dolce & Gabbana Fact Sheet: The Red Dress Party Press Release: D&G Presents FW 2013 for local Chicago Charity
Social Media Analysis Show Production: Itineraries Calendar of Execution Theme Mood Boards Invitation Program Swag Kit Production & Staging Lighting & Sound Music Selection Model Presentation: Casting Model Cards Hair & Makeup Model Board Information Model Grid Finale Explanation Garden Tea Step & Repeat: Mood Board & Information The Red Dress Party: Mood Board & Information Sample Forms: Budget Participation Release Contract Model Contract Merchandise Loan Invoice Event Space Contract
Chicago, IL April 2013 Dolce and Gabbana are arguably the most powerful and influential designers of our time. Their clients include some of the best-dressed people in the world, such as the Beckhams, Madonna and Sophia Loren. The Chicago Red Dress Party has been a staple event in the Chicago area, a benefit to create awareness of those living with HIV/AIDS. Although this is a new organization, Dolce and Gabbana is pleased to lend their name to such a beneficial organization for their upcoming event. The event will consist of a red carpet press line up, a fashion show showcasing looks from Dolce and Gabbana’s 2014 F/W collection, and a post show cocktail event. Guest will be transported to the ‘Secret Garden,’ a sort of apres tea party destruction. They will leave with gift bags, which inside will include gifts provided by our generous sponsors. The event is expected to draw at least 500 guest, with all proceeds going toward the HIV/AIDS movement.
Selena Reyes PR Director 978-986-9780 selena.reyes@gmail.com
The mission of the AIDS Foundation of Chicago is to lead the fight against HIV/AIDS and improve the lives of people affected by the epidemic. Founded in 1985 by community activists and physicians, the AIDS Foundation of Chicago is a local and national leader in the fight against HIV/AIDS. AFC collaborates with community organizations to develop and improve HIV/AIDS services; fund and coordinate prevention, care, and advocacy projects; and champion effective, compassionate HIV/AIDS policy.
The Red Dress Party is an event dedicated to creating visibility for the HIV/AIDS movement and raising funds to build a stronger and unified community. The Chicago Red Dress Party is committed to creating visibility and awareness for the HIV/AIDS movement. Chicago Red Dress Party is a national event dedicated to creating visibility and awareness for the HIV/AIDS movement. CRDP are committed to raising funds for prevention, advocacy and for the care of those living with HIV/AIDS. The color red is an international symbol of HIV/AIDS awareness; CRDP build onto that concept by encouraging all attendees to wear their "best red" attire.
Stefano Gabbana was born on 14 November 1962, in Venice, Italy. Domencio Dolce was born on 13 September 1958, in a small village in Sicily. Dolce studied fashion design in Sicily and gained experience in his parents businesses While Gabbana studied graphic design and gained some work experience in fashion, as an assistant in an atelier in Milan, where the pair first met in 1980. By 1982, they had started their first fashionconsulting studio and, in 1985, they showed their first women’s collection in Milan, winning national acclaim. Dolce and Gabbana are now fundamentally known for wanting to make women look “fantastically sexy”. Many of their designs are adapted from the feminist-era, before being glamorized and modernized. They describe their style as “sweet and sharp” and “New Millennium cool”. By the end of the 1990s, it was reported that their sales were around $500 million per year. They have now become one of the world’s most successful ready-towear companies and are considered Hollywood’s number one choice of designer.
FACT SHEETMedia Contact: Selena Reyes, PR Director 987-987-6475 selena.reyes@gmail.com Name: Dolce & Gabbana Nationality: Italy Contact Address: Via Santa Cecilia, 7 Milan, MI 20122 Italy Tel: +39 02 774271 Fax: +39 02 760206 Web Address: http://www.dolcegabbana.com/ General: Established in 1985, Dolce&Gabbana is one of today’s leading international luxury goods groups. The two founders, Domenico Dolce and Stefano Gabbana, have always been the creative and stylistic source of the two brands, Dolce&Gabbana and D&G, and the originators of a growth strategy based on balanced development and focus on the core business. The Group designs, produces and distributes high-end clothing, leather goods, footwear and accessories under the Dolce&Gabbana and D&G brands. Through a series of licensing agreements, it also produces and distributes fragrances and eyewear for the Dolce&Gabbana and D&G brands and timepieces and jewels for the D&G brand. Continuous growth over the years has given the Group a solid base, and paved the way for further expansion. In addition to being the sole owner of the two brands, the Group is also wholly responsible for the management.
FACT SHEET Media Contact: Selena Reyes, PR Director 987-987-6475 selena.reyes@gmail.com Chicago Red Dress Party is a national event dedicated to creating visibility and awareness for the HIV/AIDS movement. We are committed to raising funds for prevention, advocacy and for the care of those living with HIV/AIDS. The color red is an international symbol of HIV/AIDS awareness; we build on that concept by encouraging all attendees to wear their "best red" attire.
2012 Board of Directors Kyler Powell, President Phillip Bernal, Vice President of Events Rosemary Fanti, Secretary Sue Yan, Member At-Large Shaun Rajah, Director of Operations Contact Information: Phone: (773) 413-9695 Email: info@chicagoreddressparty.org Website: http://www.chicagoreddressparty.org
NEWS RELEASE FOR IMMEDIATE RELEASE:
Media Contact: Selena Reyes, PR Director 987-987-6475 selena.reyes@gmail.com
Italian Designers Join Forces With Local Chicago Charity for a Fashion Show at Bridgeport Center CHICAGO, Illinois – The Italian luxury industry fashion house has proudly announced that they will be participating in a charity fashion show held at the Bridgeport Art Center. Designers Polizzi Generosa, and Stefano Gabbana will be teaming up with the non-profit organization Chicago Red Dress Party for a Garden Tea themed evening. This event will be dedicated to creating visibility for the HIV/AIDS movement and raising funds to build a stronger and unified community. The show will consist of over 50 different looks from the designers Fall/Winter 20132014 show. Gabanna stated, “We always love to be involved in community work and the red dress party is a great organization.” This will be the first fashion show to be held in the Bridgeport Art Center. Guest will be able to attend the cocktail party before the show as well as the after party.
[Social Media]
Audiences are then allowed to be a part of the show.
the scenes. They want to see photos of the looks, models and designer. Instagram is able to share live photographic coverage of the event.
brand’s message through their own network. Not everyone can attend a high-end fashion show; people are interested in what happens behind
build brand awareness and direct fan engagement. Instagram allow brands to communicate with devoted followers who can amplify the
fashion brands online presence is imperative to its success. Social Media is a great place to show people what your business has to offer and to
strategies and their approach to engaging with their clientele. The fashion industry seems to be at the pinnacle of this revolution. Nowadays a
Social Media has become an integral part of every organization’s marketing strategy. It has revolutionized many brands marketing
[Social Media: Instagram]
[Dolce & Gabbana Secret Garden Presentation] [Time & Action: April 19th – 21st]
19-Apr 11:00am 12:00pm
Arrive at O'Hare Intl Airport Transport to W Hotel Arrive and check in
1:00pm
Lunch at Fred's and Barneys
2:00pm
3:00pm
Car arrives to transport to venue Hair stylists and makeup artists arrive and set up Models arrive at venue Dressers arrive Hair and makeup
4:00pm
Hair and makeup
5:00pm
Dress models
6:00pm
Full dress rehearsal of show
7:00pm 7:30pm 8:00pm
Evaluate rehearsal Models, crew, stylists, makeup artists, dressers, and designers leave Dinner at Schwa
9:00pm
Transport back to hotel
10:00am
20-Apr Lighting, sound, and production arrive at venue
11:00am
Car arrives to transport designers to venue
12:00pm
Final touches and checking of garments Hair stylists and makeup artists arrive Models arrive Review choreography Lunch break
2:30pm
1:00pm 2:00pm 3:00pm 4:00pm
Sound check Set up for pre-show party Hair and Makeup
5:00pm 6:00pm
7:00pm
Guests arrive at pre-show tea party Step and repeat Dress models
8:00pm
Show time Tea party clean up Post-show party set up Red Dress cocktail party
7:00am
21-Apr Designers depart to O'Hare Intl airport
8:00am 9:00am
Check in Breakfast Flight time to Milan Malpensa Airport
Direct Contact Information: Coordination Director:
Driver:
Selena Reyes
Chicago Private Car Service, Inc.
987-987-6475
5315 West Devon Avenue
selena.reyes@gmail.com
Phone: 773.594.9021
Hotel: W Chicago City Center 172 W. Adams Street 312-332-1200
[Designer Personal Itinerary] Domenico Dolce & Stefano Gabbana April 4-6, 2014 Itinerary April 4, 2014 11:00am- Arrive at O’Hare airport, gather and check that all luggage has arrived. 11:15pm- Transport to W Hotel (644 North Lake Shore Drive Chicago, IL 606110) 12:00pm- Arrive and check in at hotel. Allow time to unpack. 1:00pm- Lunch at Fred’s at Barney’s 2:30pm- Car arrives to transport to venue 2:45pm- models arrive at venue 3:00pm- hair and makeup, dressers arrive 6:00pm- full dress rehearsal 7:30pm- Dinner at Schwa 9:00pm- transport back to the W Hotel April 5, 2014 9:00am- Car arrives to transport to venue 10:00am- Models arrive 12:00pm- Lunch break 2:00pm- hair and makeup 5:00pm- guests arrive at pre-show tea party, step and repeat 7:00pm- show time 8:00pm- Red Dress cocktail party April 6, 2014 7:00am- depart to O’Hare airport 9:00am- flight to Milan Malpensa Airport
Gifts in rooms: Moet and Chandon Champagne (2) -$100 Bouquet of white frangipanis (2) -$216 Pupa Multifunzione moisturizing crème (2) -$22.14 Variety of desserts and pastries from La Boulangerie (2 of each) -$32
March S unday
M onday
Tuesday
Wednesday
Thursday
Friday
S aturday
1 Model Casting
3
10
4
6
Contact Contact Designer Designer Planned budget Scene titles due due Visit & confirm venue
Contact Designer Model Practice 8pm
Confirm Designers
Model Practice 8pm
11
12
Invitations, tickets & posters go to printer
17
24
5
18
31
25
13
19
20
Invitations, tickets & posters delivered from printed
Model Practice 8pm
Music selections due
Model Practice 8pm Tickets go on sale
26
27
7
8
14
15
Invitations, posters & ticket rough drafts ready to proof
Ideal Charts Due
2 Model Casting
9
16 Make-up model practice
21
22
Invitations sent
23 Make-up model practice
28
29
News releases drafted Photos for taken
30 Make-up model practice
April S unday
M onday
Tuesday
Wednesday
1
2 Posters printed Scripts completed
7
8
9
Hair & makeup looks demonstrated
14 Model fittings
28
15
22 Write thank-you notes Committee budgets due
29
Committee Diaries Due
10
16 Model fittings Pick up Silent Auction items
23
17 Model Practice 8 pm Pick up clothes
24
Friday
5 News releases distributed
11
18 Pick up clothes Organize clothes by model
25
30
6 Make-up mod el pra ctic e
12
13
Facebook page, blog & other social media goes live
Make-up model practice Model fittings
SHOW DAY! Set the stage Rehearsal 9 am Doors open 5:30pm
SHOW DAY! Doors open 11:30 am Return clothing after show
19
26
T
Final Income Statement due
S aturday
4
Model Practice 8 pm
Model Practice 8 pm
Model fittings
21
3
Thursday
20
27
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[Invitations] The “Secret Garden” theme, helped to give guests a taste of what to expect from the fashion show. It creates an idea of the ambiance they will be experiencing at the show. The image on the cover of the invite, features an image of a mysterious garden, with the sunlight shining through the darkness. This goes along with the venue, the Bridgeport Art Center Skyline Loft, because of the windows lining the ceiling that allows natural light to come through. The Lock and Key are two image that can be found on both the inside cover of the invitation, and the reply card. The lock and key reinforce the element of mystery that goes along with the theme of the show. The inside of the invitation lets guests know who the designers are, Dolce and Gabbana, to arrive at five o’clock for tea & hors d’oeuvres. It also states the show time is at 7 o’clock, which will be followed by the Red Dress Gala, and the address of the venue is listed. There is also information on the charity, the Red Dress Party, for which ticket prices and donations will go towards. There is an RSVP card inside that lists ticket prices as $350 for VIP and $500 for exclusive VIP. It has a spot for guests to fill out their information, along with their method of payment, and how many guests they will be bringing. There is another insert that contains the names of the Chicago Red Dress Party host committee. On the back of the invite, sponsors, Grey Goose, Bumble and Bumble, Butter London and Dolce and Gabbana makeup are listed. The envelope has “Secret Garden Fashion Extravaganza” printed on the outside and the address is written out in cursive ink. The stamp is a flowered tea pot, and the envelope is shut with a wax seal. [E-vite] The e-vite contains all the same information listed in the hard copy invite. The e-vite was made at !ing.com. The evite sends to guests as an electronic envelope, and when they click on it, it opens to the actual invitation. Guests can click to respond, yes, no or maybe, if they will be able to attend or not. They can also view the guest list to see who else will be attending. The website also sends reminder e-mails two weeks before the event to guests who have yet to RSVP and it sends a reminder e-mail to those have RSVP’d yes, one day before the event. There are also links for guests to share the invitation on social media such as Facebook, Twitter and Pinterest. [Program ] The program, front and back is identical to the invitation. The inside of the Program again gives the information about the Chicago Red Dress Party, and tells a little bit about Dolce and Gabbana’s inspiration behind the collection. It also tells guests when to expect tea and hors d’oeuvres, seating and show time. There is alos and insert that contains the run of show, so guests can follow along.
[Swag Bag]
[SWAG BAG EXPLANATION] The Swag bag is kept simple with a white bag with burgundy tissue paper that will coordinate well with the runway carpet of the show. To again tie it the theme of our outdoor tea party I have incorporated moss onto the handle of the bag to add visual interest and cohesion to the experience. Inside you will find a bottle of Butter London Nail Polish, in one of the new spring colors and a sample of a Bumble & Bumble hair product. Seeing that these products will be used to style our models for the show, these companies will provide samples in exchange for the recognition. Also included is a mini sample of grey goose vodka due to the partnership between the red dress party and Grey Goose Vodka; samples will be provided for the event. This alcohol sample is provided to give exposure to our sponsor but also to go with the after party theme of our tea party in shambles. To go along with our inspiration for the show, we will provided a loose tea sample from a local Chicago teashop, Argo Tea Company and a teapot shaped chrome tea infuser.
[Staging] The venue for our â&#x20AC;&#x153;secret gardenâ&#x20AC;? themed fashion show is the Bridgeport Art Center Skyline Loft. This building is located at 1200 W. 35th Street in the city of Chicago. Only five miles out of downtown Chicago and a few minutes away from Cellular Field, this location is at the heart of Bridgeport. With the skyline loft located on the fifth floor of the building, there is 18,000 square feet for up to 600 guests seated and up to 900 guests cocktail style. This loft is beautifully crafted of solid wood flooring, with an intricate wood inlay down the center runway beneath the skylight. With exposed brick walls and working antique service elevators, the feel of this atmosphere is very inviting. With two elevators, one to access the location and one to serve as a bar accompanied by a bartender, the convenience of this location is perfect. With beautifully designed bathrooms, guests will have access to them on the same floor as the event. On the floor, as well, is the catering kitchen, which is across the hall from the event room. By sectioning off this space, we can access 3 possible spaces. The show room, which is 130 feet by 78 feet, will be set up with chairs for 500 guests. With 300 chairs on each side of the center runway, guests will have plenty of room to be comfortable. The layout of the show will be set up the night before allowing for prep on other areas of the show on the actual show day. By sectioning off the event space near the east side of the building with
draping that can easily be pulled back or let down, people can enjoy a preliminary tea party to the show. This 34 foot by 87 foot space is perfect for the beginning tea party and then later will be transformed into the walking area for models to enter and exit to the runway. The Southeast space that is through a metal door will be the back stage area where models will be having their makeup and hair done prior to the show. With this 29 foot by 50-foot space sectioned off from the party, no guest will know the happenings behind its door. Once the show is about to start guests will be ushered into the event room and then the curtains will once again be closed. The smallest space will open up and models will begin to file out and line up for the show. To rent this venue for two nights, one for the set up and one for the show will cost around $18,000. The staging of the show begins with a burgundy carpet that will be shaped into a maze around the support beams. At the very end of the runway will be the photographersâ&#x20AC;&#x2122; pit along with a spot for the models to stop and pose. The sleekness of the wood will look beautiful with a burgundy carpet runway. To stay with the distressed tea party theme, there will be broken chandeliers covered in moss in various areas around the runway and loose moss on some areas of the runway. We are looking for a tea party scene that is in shambles to transition from a dainty tea party to an energized cocktail party. Guests will be seated on wooden chairs provided by the venue itself. Each chair will be accompanied by a white goodie bag with moss handles and burgundy tissue paper.
[Lighting & Sound] Frost Lighting Company located here in Chicago will do lighting for this event. Our plan for the lighting is to illuminate the maze like runway so that each look can be seen from every aspect of the runway. There will be no spot lighting, we want to keep the lighting consistent and remain on the runway. Quests will be in the dark while the show is being put on. When the event comes to a close and the after party begins the lighting that is already equipped in the building will be used. It is subtle lighting and is perfect for a cocktail party atmosphere. Sound will be provided by a playlist that we have created as a group. We will have a DJ provided by the Company Style Matters Located here in the city of Chicago. We want a set playlist played for the runway show itself, but for the after party the DJ will provided an interesting take on classic oldies that are paired and accompanied by new contemporary music.
[Music] D J Set List 1. 2. 3. 4. 5. 6.
Bang Bang-N ancy Sinatra (2:43) D rifting in and out-Porcelain Raft (3:15) Retrograde-James Blake (3:44) Crave You- Flight Facilities (3:52) Lust-H eavenly Beat (2:52) Summer W ine-N ancy Sinatra (4:17)
The clothing from this fashion show reflects heritage, history, and opulence. Within the iconography another era, the 1960’s, are displayed within the shapes and styling. The theme, Secret Garden, is the hazy aftermath of a tea party gone awry. Someone spiked the tea and the guests have arrived at a care-free state. At the start of the show, the mood will start off as somber and a little “exhausted” with a Nancy Sinatra ballad. Nancy Sinatra is representative of the 60’s because of her provocative personal style and poetic nature. The songs will shift into something contemporary because that era was about modernization and the youth. Tempo throughout the show remains at medium speed and is the highest during the white garment group as to express the height of the evening. As the show comes towards the finale, the tempo slows down and finishes with Nancy Sinatra again to represent the very end of a rambunctious night).
[Casting Inspiration] When developing casting, focus was to be placed on creating a canvas on which the clothing would drape beautifully. We wanted to create a cast of diverse models that remained beautiful, but did not take away or overstate the pieces being shown. Model focus was based on assortment. We wanted models of different heights, shades, and density. Each specific piece was chosen to fit each models silhouette, which we based off of height. The models were choreographed to walk from shortest to tallest. Our main model had the strongest look. Our lead model was chosen to pilot the shortest height group. Because these models lack in inches, we chose women with strong presence and features that created their impact through leg length and walk. As a casting team we decided to end our show with full-length garments. In order to create the most effective impact, having 5â&#x20AC;&#x2122; 11â&#x20AC;&#x2122;â&#x20AC;&#x2122; models end the show gives the length of each garment the justice it deserves.
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[Model List] Model Order and Looks Model Colleen Natalia Maddy Angela Jessica Gayle Jenna Samantha Eleanor Marcela Emily Jami Marissa Lauren Sharon Lizzie Mary Mercedes Charlotte Fernanda
Number of Look 1, 21, 41 2, 22, 42 3, 23, 43 4, 24, 44 5, 25, 45 6, 26, 46 7, 27, 47 8, 28, 48 9, 29, 49 10, 30, 50 11, 31, 51 12, 32, 52 13, 33, 53 14, 34, 54 15, 35, 55 16, 36 17, 37 18, 38 19, 39 20, 40
[Hair & Makeup] Makeup (provided by Dolce and Gabbana Makeup, Mac Cosmetics, and Butter London) Face D&G Perfect Finish Foundation D&G Glow Illuminating Powder-Shimmer D&G Luminous Cheek Colour-Rose Eyes MAC Veluxe Brow Liner MAC 6 Lash False Lashes Lips D&G Classic Cream Lipstick-Lust and Nude Nails Butter London-Bit Faker Hair (provided by Bumble and Bumble) Texture Crème Grooming Crème The makeup look is inspired by the certain dazed and hazy look a woman has after a long and crazy party. There is a certain glow to the skin from laughing, singing, and dancing. The overall look is doll-like and messy, but not sloppy. For the skin, we start off with a satin finish foundation and just highlight the cheekbones. For another “glow” element, we are using a rose colored blush on the apples of the cheeks. On the eyes, the lids and upper lashes will be left bare and dramatic false lashes will go on the bottom lash line. This will create an updated ‘60’s look that coincides with the silhouettes of the garments. The brows will be filled in with powder and combed upwards for a fuller look. Lastly, the lips will look as if the girl has had too much wine to drink or ate too many berry tarts. The first coat is lip balm; the next is a light peach/nude lipstick on the outer half of the lips. Then dabbed in the center, will be a deep berry lipstick that lightly fades outwards. For the hair, we start with a “dirty” look by using a texture crème with a grooming crème. These will provide the moldable texture while keeping the hair matte and less reflective. The hair is pulled to the back and lightly braided starting a few inches below the nape of the neck. Then the hair is tied together with a hair band and the band is then wrapped with some of the model’s own hair to disguise. The final touch is pulling out a few pieces to make the style appear undone.
[Model Board]
The lead model that we have chosen to open the show is Colleen from Factor Modeling agency. We chose this model due to her strong facial features and the striking feature of red hair. Being the only red head model in our show we wanted a strong entrance into the show. Beginning the show in a striking red dress this model will easily bring the best stance and look for this show. Our model board displays our show with a strong entrance of red dresses that ties beautifully to the heart and soul of the Red Dress Party Foundation. As the transitions are from red to grey to white to black and finally into gold, each transition melds into the next in an incredibly cohesive manner. Beginning the show in red and ending with the gold pieces leaves the audience with a memorable picture of the show.
[Model Grid]
[Finale] !
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[Garden Tea Step & Repeat]
[Garden Tea Step & Repeat]
Catered by: La Boulongerie Chicago Featured Cocktails: Cucumberita Cocktail VIP Ticket includes: Priority seating time prior to show
As guests arrive, they will make their way down our burgundy red carpet through our sponsors step & repeat. As they enter our enchanted The Garden Tea includes open bar, appetizers, a silent auction to raise funds and awareness for AFC, and a place to socialize before seating begins for the show. Featuring Miss Sophie Parrott of La Boulongerie Company Chicago, where indulgent decadence, and vintage glamour reign supreme in pastry! Our lovely Garden Tea hostesses will entice you with delectable treats, and scrumptious cakes and fancies, transporting you to a magical golden era where service and attention to detail are paramount. Enjoy all-inclusive libations and liveliness in the atriums of Bridgeport Art Center, nestled in the heart of Chicago.
[The Red Dress Party]
[The Red Dress Party] Catered by: Bar Toma Chicago Featured Cocktails: Chili Martini Cocktail VIP Ticket includes: Exclusive VIP Room & Meet and Greet The Red Dress Party produced by Aids Foundation of Chicago is part of a national initiative, and is an annual event dedicated to creating visibility for the HIV/AIDS movement and raising funds for organizations that provide vital community services. The color red is an international symbol of HIV/AIDS awareness. The only rule for the evening: all attendees must wear red! In addition, to honor the spirit of the "Red Dress," everyone is encouraged to attend wearing a red dress -- even the (boldest) men are invited to join in on the fun. A prize will be awarded to the guest donning the most inspiring and innovative red dress. With a decadent red carpet reception, high-energy entertainment by Miss Foozie and a special guest appearance, the evening is sure to be one of the most dynamic and memorable events of the year!
Totals
Garment Bags/Tags Supplies Thank You Cards Miscellaneous
Miscellaneous
Postage Totals
Publicity Graphics work Media Kits Photocopying/Printing Invitations
Decorations Flowers Candles Lighting Misc. place settings Totals
Site Event Space Rental Price Site staff Equipment Tables and chairs Totals
Total Expenses
Expenses
$100.00 $100.00 $200.00 $100.00 $500.00
$100.00 $2,800.00
$1,000.00 $500.00 $200.00 $1,000.00
$200.00 $75.00 $1,000.00 $400.00 $900.00 $2,575.00
$9,000.00 $500.00 $2,000.00 $500.00 $12,000.00
Estimated
$300.00 $200.00 $300.00 $200.00 $1,000.00
$400.00 $5,100.00
$2,000.00 $700.00 $500.00 $1,500.00
$400.00 $50.00 $1,300.00 $300.00 included $2,050.00
$18,000.00 included included included $18,000.00
Actual
Totals
Ticket Sales VIP TICKETS REGULAR ADMISSION
Designers Expenses Gifts Misc. Totals
Program Performers Speakers Travel Hotel Other Totals
Refreshments Food Drinks Linens Staff and gratuities Totals
Secret Garden Runway Show Estimated
600 Guests
100 500
$600.00 $300.00 $600.00
$10,000.00 $2,000.00 $1,000.00 $13,000.00
$10,000.00 $4,000.00 $800.00 $1,200.00 $16,000.00
Estimated
$47,475.00
Actual
$225,000.00
$500.00 $350.00
$800.00 $2,000.00 $2,800.00
N/A N/A $18,000.00 $4,000.00 $1,000.00 $23,000.00
$11,000.00 $9,000.00 Included included $20,000.00
Actual
$71,950.00
[Sample Forms]
MODEL RELEASE F ORM Fashion Show Title I hereby give (fill in the name of the show/organization) and/or their designate the absolute and irrevocable right and permission, with respect to the photographs that have been taken of me or in which I may be included with others during the rehearsals and production of (fill in the name of the show) fashion show: (1) To copyright the photographs, (2)To use, re-use, publish and re-publish the photographs individually or in conjunction with other photographs, (3)To use my name in connection therewith. I hereby release and discharge (fill in the name of the show/organization) and/or their designate from any and all claims and demands arising out of or in connection with the use of photographs, including any and all claims for libel or invasion of privacy.
Name (print) Name (Signature) Date
PER SONA L RE SPON SIBILI T Y C ONTRAC T
As a participant in (fill in the name and date[s] of the show) presented by (fill in name of group) at (fill in the name of the venue). The show will display merchandise from local merchants and student designers to benefit (fill in the name of the group/organization). I agree to the following rules: • I accept responsibility for caring for each garment and accessory item that I will be in contact with in a professional manner, during fittings, the dress rehearsal, and the show. • It is my responsibility to report any damaged or missing items to the merchandise coordinator immediately. I will be held accountable for any damaged or missing merchandise for which I was responsible. I will be asked to pay for damages if I was irresponsible or negligent. • I agree to act in a professional and reputable manner while participating in this show. • I agree to attend all of the practices, fittings, and rehearsals to which I am assigned during the 6 weeks prior to the show. If I have more than 2 absences, I will not be allowed to participate in the show. SIGNATURE PRINT NAME PHONE NUMBER EMAIL
DATE
MERC HA ND I SE LOA N REC ORD Date
Department
Store Show
Date of Show
Issued to
Qty
S tyle #
Received in Stock by From
Size
C olor
D escription
Date
Pric e
FACILITY LICENSE AGREEMENT This Facility License Agreement (“Agreement”) between East Bank Storage on 35th Street, Inc. d/b/a Bridgeport Art Center (“Bridgeport”) and ____________________________, (“Licensee,”) dated _________________, 2013 for the facilities (the “Licensed Facilities” or “Premises”) located at Suite 5F (Skyline Loft), 1200 West 35th Street, Chicago, Illinois 60609. 1. Use Agreement. Bridgeport agrees to grant a non-exclusive license for use of the Licensed Facilities to Licensee from ________ a.m. until ________ p.m. on ___________________, 20__, for the purpose of hosting ____________________________ (the “Event”). 2.
Payment
a. In consideration of the license granted herein, Licensee shall pay to Bridgeport a “License Fee” in the sum of $______________, plus $______________ for in house rentals, totaling $______________, payable as set forth in ¶ 2(d) below. The following equipment is included with in-house rentals: 250Folding chairs 2566” Rounds 10Hi-Boy Cocktail Tables 10Cabaret Tables 106’ Tables 108’ Tables 104’ Square Tables 3Repurposed Crate Bars b. In the event Licensee cancels no less than 120 days prior to the Event, Licensee shall receive a refund of all funds deposited, less the Deposit, as defined in paragraph 2 (d). In the event notice of cancellation is not received 120 days prior to the Event, Licensee shall be responsible for payment of the entire sum set forth in this paragraph. c. Any additional fees or charges or damages pursuant to paragraph 18 herein incurred during the Event will be billed and included in an invoice sent subsequent to the Event. d. Fifty percent (50%) of the total License Fee (the “Deposit”) shall be paid upon execution of this Agreement. The Deposit is non-refundable. The remaining fifty percent (50%) of the License Fee (the “Final Payment”) shall be paid by Licensee to Bridgeport 120 days prior to the Event date designated on the Request Form. Bridgeport reserves the right to cancel the Event and retain the full Deposit if the Final Payment is not received 120 days prior to the Event Date. Deposits and payments must be made by certified and/or cashier checks or credit card. e. Licensee shall also pay a Security Deposit of ______ no less than 120 days prior to the Event. Said deposit shall be returned to Licensee after the Event, subject to the deduction of any charges, expenses or costs as set forth in this Agreement. f. Cancellation. Written cancellation notice must be sent to the Event Coordinator (the “Cancellation Notice”). The Cancellation Notice must be received by Bridgeport 120 days prior to the Event date to receive a refund, less the Deposit which is non-refundable. If the Cancellation Notice is received less than one hundred twenty (120) days prior to the Event date, the full License Fee shall be charged and the balance, if any, of the Final Payment payable by Licensee must accompany Notice of Cancellation. If Bridgeport is able to sell the date, a refund of full amount less $1,000 will be made to Licensee. 3. Insurance. Licensee’s vendor(s) shall maintain in full force and effect during the Event liability insurance naming Bridgeport as an additional insured the amounts of $2,000,000.00 and with coverages as indicated on the attached Exhibit A. (the “Liability Insurance.”) Licensee shall provide written evidence of insurance no less than 30 days prior to the Event. In the event that Licensee’s vendors cannot maintain the required insurance, Licensee shall be mandated to provide. 4. Event Coordinator. In connection with Licensee’s planning of the Event, Bridgeport agrees to make reasonably available an on-site event coordinator (the “Event Coordinator”) at no additional charge. Bridgeport will also provide person(s) for general building maintenance and elevator operation.
5. Confirmation. No less than fifteen (15) days prior to the Event date, the following items must be submitted in writing, by the Licensee or Licensee’s Agent, to the Event Coordinator: (a)
Description of all planned décor (no exposed flames will be permitted)
(b)
A description of the entertainment (pyrotechnics of any kind are strictly prohibited)
(c)
A list of all vendors and sub-contracted vendors with contractor’s name and phone number
(d) A list of individuals needing access to the Premises prior to the start of the Event, excluding approved and sub-contracted vendors’ employees, speakers) (e)
Load-in and load-out schedule for all vendors and sub-contracted vendors
(f)
A schedule of power requirements for all vendors and sub-contracted vendors
(g)
Name of Agent working on Licensee’s behalf (if applicable)
(h)
Proof of general Insurance as detailed in Section 3
6. Security. Unless otherwise agreed to in writing by Bridgeport, Licensee is required to provide security throughout the entire Event. In the event that Bridgeport does require security, it shall be at Licensee’s expense. Any security provided must be through a licensed private security contractor or a licensed private security contractor agency approved by Bridgeport. 7.
Load-in and Load-out.
(a) Except as provided for in Section 4, Licensee shall provide its own labor, expertise and management for the Event. Further, Licensee acknowledges that, except as provided for in Section 4, no employee of Bridgeport will provide servicers for or to the Event, all of the same being Licensee’s sole responsibility and at Licensee’s sole expense. Event load-in and load-out must be completed on the day of the Event. Load-in may begin four (4) hours prior to the contracted hours, and load-out must be completed within two (2) hours after the completion of the contracted hours. Bridgeport assumes no responsibility for load-in or load-out required for the Event. Bridgeport will cooperate with Licensee to ensure access required for load-in and load-out. (b) Nothing may be stored on the Premises prior to the Event or affixed to any surface of the interior or exterior of the Premises unless otherwise noted by Bridgeport. No alterations of any kind will be permitted. Licensee may inspect the Premises prior to the Event date, and Licensee agrees to return the Premises to the same condition as received from Bridgeport, except as expressly set forth herein. (c) Licensee or Licensee’s Agent must check with the Event Coordinator at the Building before leaving. If Licensee and Licensee’s Vendors have not vacated the Premises by the agreed-to hour, and such delay is not caused by Bridgeport, then, in addition to the Licensee Fee, Licensee agrees to pay to Bridgeport three hundred fifty ($350) per each additional thirty (30) minutes or any part thereof beyond the agreed-to hour. (d) 8.
Licensee shall take all steps necessary to protect the elevators from damage of any nature.
Capacity. No more than ______ people may attend the Event.
9. Catering Policies. consideration of the following policies:
Preparation for a catered Event should include
a. No outside food or beverages of any kind are permitted at any function without prior approval, and any caterer retained by Licensee must be approved by Bridgeport. b. c. contained in glass.
No tables or risers may be brought in from any outside sources without written approval. Licensee-provided decorations must be pre-approved and fire-proof, i.e., all candles must be
10. Any amplified music or other sound system shall be maintained at a level which does not create a disturbance or nuisance to others, and in no event shall the sound be heard outside of the Premises.
11. Pets. P for handicapped assistance, are not permitted in the Licensed Facilities.
ets, other than those required
12. Signs. Bridgeport signs prior to posting. Blue painter's tape is the only type of tape that may be used.
must approve all
13. Requirements of Law. Licensee shall be responsible for compliance, at its sole expense, with all statutes, rules, ordinances, orders, codes and regulations, and legal requirements and standards issues thereunder, as the same may be enacted and amended from time to time (collectively, the “Laws”), which are applicable to all or any part of the physical condition and occupancy of the Licensed Facilities. 14. Parking. Parking shall be available for guests of Licensee. In the event that the Event will draw guests parking more than ______ cars, Licensee shall provide an attendant for the purposes of assisting parking and monitoring vehicles during the Event. Bridgeport shall not be responsible for any theft or damage to parked vehicles, and Licensee shall and does hereby indemnify and hold Bridgeport harmless from any and all claims arising out of said damage, loss or theft. 15. Publications. All publications, including invitations of any kind, using the terms “Bridgeport Art Center” or logos of Bridgeport and Premises must be approved in writing by the Event Coordinator prior to publication and distribution. The Event Coordinator will require forty-eight (48) hours for approval. The use of either of these names is prohibited without prior written consent.
16. Name Recognition. Licensee acknowledges the great value of the goodwill associated with the name “Bridgeport Art Center” and agrees that the goodwill associated therewith is the exclusive property of Bridgeport. Bridgeport shall retain full ownership of the names and related trademarks, the right to use the names and trademarks, and any registration thereof, and any use of such names and marks shall inure to the exclusive benefit of Bridgeport. 17. Damages. Licensee shall be responsible for any and all damage to the Licensed Facilities. Bridgeport reserves the right to monitor the Event and to have representatives appear at the Event for purposes of inspection, repair or emergency. All damages are determined at the discretion of the Event Coordinator. If damages were incurred, Licensee will be invoiced for the damages within ten (10) days after the Event, and Bridgeport may charge Licensee’s credit card for said damages. Licensee is responsible for all damages incurred during Licensee’s use of the Licensed Facilities, including load in and load out, and including without limitation damages caused either willfully, negligently or inadvertently, and further including without limitation, actual compensatory and sequential damages to Bridgeport or to the facilities. 18. Indemnity. Licensee shall indemnify and hold harmless Bridgeport and Bridgeport’s agents, directors, officers, shareholders, partners, members, employees, and invitees from all claims, losses, costs, damages or expenses (including reasonable attorneys' fees) in connection with any injury to, including death of, any person or damage to any property to the extent arising out of any negligent or willful act or omission of Licensee’s directors, officers, partners, members, employees, agents, trainees or guests. The obligations under this provision shall survive the expiration or termination of this Agreement. 19. Alcohol. No alcoholic beverages shall be served at the Event, unless provided in accordance with Bridgeport policies by Bridgeport-approved vendors. In the event alcoholic beverages are served at the Event, Licensee’s vendor(s) shall provide liquor/dram shop liability insurance coverage at a limit no less than $2,000,000.00. 20. Condemnation. If during the term of this Agreement the whole part of the Licensed Facilities is condemned so as to make the Licensed Facilities unusable, or if a material loss of utility results, the Licensee may terminate this Agreement by giving five (5) days’ written notice. 21.
Restrictions; Prohibited Activities.
(a) Use of illegal substances in the Premises is strictly prohibited. In the event of such use, the proper authorities will be notified, and Bridgeport reserves the right to terminate this Agreement and the Event immediately, in which case Licensee shall forfeit any right to any refund. No smoking is permitted on the grounds of the Premises. (b) The Licensed Facilities are a smoke-free environment. No tobacco use, smoking or otherwise, shall be permitted inside of the Premises at any time. 22.
Quiet Enjoyment.
Licensee shall have the non-exclusive peaceful and quiet enjoyment of the Licensed
Facilities. 23. Uncontrollable Events. Bridgeport shall not be liable for non-performance of the Agreement when such non-performance is attributable to labor troubles out of Bridgeport’s control, change in municipal or governmental requirements or enforcement policies, actions or enforcement proceedings by municipal authorities, licensing issues, accidents, government (federal,. state and municipal) regulations of or restrictions upon travel or transportation, riots, national emergencies, acts of God, casualty or damage to the Premises or other causes, whether enumerated herein or not, that are beyond the reasonable control of Bridgeport, and preventing or interfering with Bridgeport’s performance hereunder in the event of an uncontrollable event, as determined by Licensor, all sums paid by Licensee shall be promptly refunded to Licensee. 24. License. The rights granted hereunder to Licensee constitute a revocable license. The License shall be immediately revocable at will by Bridgeport if Licensee commits any of the following with respect to the activities contemplated herein: (a) Materially breaches any covenant or agreement contained herein in the sole reasonable discretion of Bridgeport; (b)
Engages in any dangerous or hazardous activity;
(c) Violates any federal, state or municipal law, statute, ordinance, rule, regulation or order; (d)
Creates any nuisance;
(e) Engages in any activity that would void Bridgeport’s insurance coverage on the Premises; or
(f) Unreasonably interferes with the use or enjoyment of the Premises by Bridgeport, its tenants, guests, invitees, employees and duly (collectively, the “Bridgeport Parties.”) 25. Binding on Successors. and permitted assigns.
authorized agents
This Agreement shall bind the parties, their heirs, successors, representatives
26. Untenantability. If the Licensed Facilities are totally destroyed by fire or other casualty, or materially damaged to the extent that it cannot be used for Licensee’s purposes as contemplated under this Agreement, this Agreement shall automatically terminate as of the date of such destruction or material damage, and neither party shall have any liability to the other. 27. Attorney’s Fees and Costs. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, Bridgeport shall be entitled to be reimbursed by Licensee for all expenses incurred, including costs and reasonable attorney’s fees, in addition to any relief to which Bridgeport may be entitled. 28. Enforcement. The provisions of this Agreement shall be regarded as divisible, and if any of said provisions or parts hereof are declared invalid or unenforceable by a court of competent jurisdiction, the validity and enforceability of the remainder of such provisions, or parts thereof, and the applicability thereof, shall not be affected thereby. 29. Notices. All notices required or permitted to be given hereunder shall be deemed duly given if mailed by certified or registered mail, postage prepaid, or if sent by overnight carrier, subject to subsequent designation of another address by written notice given pursuant hereto, addressed as follows: If to Bridgeport:
East Bank Storage on 35th Street, Inc. d/b/a Bridgeport Art Center 1200 West 35th Street Chicago, Illinois 60609 Attn: Drago Batar
If to Licensee:
______________________________ ______________________________ ______________________________
30. Governing Law. Illinois law shall be used in interpreting this Agreement and in determining the rights of the parties under its terms and conditions. Venue shall be in the Circuit Court of Cook County as to any legal action or proceeding filed as a result of this Agreement. 31. Time is of the Essence. term, condition and provision hereof.
Time is of the essence of this Agreement, and of each and every covenant,
32. Remedies Cumulative. All remedies provided for the benefit of Licensee or Bridgeport under this Agreement are cumulative. Licensee’s or Bridgeport’s selection and imposition of a particular remedy shall not be deemed an election or remedies under this Agreement. 33. Entire Agreement. This Agreement between Bridgeport and Licensee, including all riders, addendums, modifications and amendments constitutes the entire agreement between Bridgeport and less with respect to the Licensed Facilities and may be amended or altered only by written agreement executed by both parties. Bridgeport warrants that it owns the Licensed Facilities, and each party warrants that it is authorized to enter into this Agreement. ___________________________ ___________________________ by_______________________ Name:____________________ Its:_______________________
East Bank Storage on 35 th Street, Inc. d/b/a Bridgeport Art Center by___________________________ Name:________________________ Its:___________________________
EXHIBIT A
Insurance Requirements/Bridgeport Arts Center •
Insurers should carry an AM Best rating of “A” or better.
Commercial Event Holders: General Liability: Each Occurrence - $1,000,000 Damage to Rented Premises - $300,000 Medical Expense - $10,000 Personal & Advertising Injury - $1,000,000 General Aggregate - $2,000,000 Products & Completed operations Agg - $2,000,000
Automobile Liability: Combined Single Limit - $1,000,000 Excess/Umbrella Liability: Limit of Liability - $1,000,000 to meet the contract requirement Additional Information: Copy of Additional Insured endorsement specifically naming: South Branch, LLC, East Bank Storage on 35 th Street, Inc., Prairie Management & Development, Inc. and Bridgeport Arts Center as additional insured or copy of applicable blanket additional insured endorsement for the general liability, excess liability & liquor liability. Confirmation that host-liquor or separate liquor liability policies are in force for events where alcohol may be served but not sold by a caterer.
Caterers & Other Vendors: General Liability: Each Occurrence - $1,000,000 Damage to Rented Premises - $300,000 Medical Expense - $10,000 Personal & Advertising Injury - $1,000,000 General Aggregate - $2,000,000 Products & Completed operations Agg - $2,000,000
Automobile Liability: Combined Single Limit - $1,000,000 Excess/Umbrella Liability: Limit of Liability - $4,000,000 to meet the contract requirement Additional Information: Copy of Additional Insured endorsement specifically naming: South Branch, LLC, East Bank Storage on 35 th Street, Inc., Prairie Management & Development, Inc. and Bridgeport Arts Center as additional insured or copy of applicable blanket additional insured endorsement for the general liability, excess liability & liquor liability.