Dear Prospective Exhibitor, The Energy Matters Summit team is calling for tradeshow exhibitors to participate in our 10th year Anniversary event. The Energy Matters Summit will be held on May 13th and 14th, 2014 at the Toronto Congress Centre. Held annually, this two-day conference brings together some of the most influential leaders from the field of energy management and is one of the leading energy management conferences in the world. The conference hosts a combination of plenary sessions for delegates that examine how organizations can incorporate sustainable energy management into their everyday operations and technical workshops that present leading energy plans, solutions and products. The 2014 Energy Matters Summit theme will focus on Learning from the Past, Innovating for the Future. We believe that understanding the challenges and successes of the past provides the foundation to innovate and develop cutting edge, sustainable, and energy-efficient solutions for the future. Five workshop tracks will be conducted and include: + Facilities – Building a Sustainable and Energy Efficient Future; + Energy Infrastructure – Developing Tomorrow’s Power Network; + Transportation – Inspiring a Carbon Reduced Future; + Health – Designing Sustainable, Healthy Communities for Tomorrow; and + Consumers – Strengthening Commitment to Social Responsibility . Enclosed in this package, you will find information about the Energy Matters Summit, its history, and information related to exhibiting at the conference. We strongly encourage you to take advantage of this unique opportunity to gain maximum exposure for your company as an exhibitor. By committing early, we will work closely with your company and help promote your message in our strategic marketing campaign. Don’t miss this opportunity to showcase your company’s advanced technologies and innovative ideas at the 2014 Energy Matters Summit, and reach a wide variety of important decision makers in public and private sector organizations. On behalf of the 2014 Energy Matters Summit team, we look forward to your support and participation in making this year’s conference the best yet! Sincerely,
Steven Hall Director Real Property Asset Management Region of Peel Chair, 2014 Energy Matters Summit
Mission The Energy Matters Summit is an interactive forum designed to foster energy management collaboration and best practices that make today’s communities greener places to live, work and invest. The Energy Matters Summit showcases how local governments, public, and private organizations from around the world are employing energy conservation, reduction, and efficiency measures to build sustainable communities and take ownership of environmental initiatives. Our objectives are to:
Strengthen your personal and business networks through connecting with hundreds of leading energy professionals from around the world;
Advance your energy knowledge and skills of leading-edge technologies, innovative models, and emerging initiatives and programs;
Broaden your energy planning capabilities by understanding current market conditions, regulations, and reporting requirements; and
Share and highlight your organization’s energy management strategies and achievements.
Keynote Presenter Christine Ervin with Regional Chair Emil Kolb and Chief Administrative Officer David Szwarc at the 2013 Energy Matters Summit.
"We’ve seen a tremendous amount of innovation, it’s exciting, and energy is right at the heart of it. Energy matters, and the work being done here could never matter more.” Christine Ervin — Keynote Presenter
History of the Energy Matters Summit The first Energy Matters Summit was held in 2005 as an out-reach program to educate and promote awareness of sustainable energy management practices in public sector agencies. Over the past decade, the conference has gained a tremendous reputation and has become one of the leading forums within the energy industry, attracting delegates from around the world. Hundreds of public and private sector organizations such as municipalities, provinces, educational institutions, healthcare organizations, manufacturers, property management, retailers and consulting organizations, respectively come together to promote strategies that manage energy costs, control consumption, and explore the leading tools and technologies available to shape policies on these matters. The success and continual growth of the Energy Matters Summit can be attributed to the following factors:
Provides a platform for public and private sector organizations to access quality energy management information from experts in the industry. Advocates sound public policies for the promotion and implementation of sustainable energy management solutions;
Cultivates a culture of collaboration and energy conservation and sustainable development;
Introduces the latest technology in energy management; and
Facilitates personal and business networking opportunities.
About the 2014 Energy Matters Summit The 2014 Energy Matters Summit theme will focus on Learning from the Past, Innovating for the Future. Four internationally recognized keynote speakers will challenge your thinking over the two day summit. Five workshop tracks will also be held and include:
+ Facilities – Building a Sustainable and Energy Efficient Future + Energy Infrastructure – Developing Tomorrow’s Power Network + Transportation – Inspiring a Carbon Reduced Future + Health – Designing Sustainable, Healthy Communities for Tomorrow + Consumers – Strengthening Commitment to Social Responsibility
Topics to be discussed in each workshop track include:
Case studies: obstacles and achievements;
Energy market and future outlook;
International regulations and reporting requirements;
Emerging energy conservation and efficiency initiatives;
Green technologies of the future;
Strategic planning for the future;
Financing new capital investments and payback incentives; and
Implementing sustainable and energy efficient solutions.
Please note that workshop tracks and topics are subject to change depending on speaker availability.
Exhibitor Fees
Conference Programme Company Listing
Early Bird Registration Until March 1st, 2014 10 x 10 Booth
$2500 +HST
Regular Registration After February 1st, 2014 10 x 10 Booth
$3500 +HST
Conference Programme Advertisement
Type
Size (w x h)
Colour
Full page
7.5” x 10”
$600
Half page horizontal
7.5” x 4.5”
$450
Quarter Page
3.75” x 4.5”
$300
Exhibitor Services Manual The Exhibitor Services Manual will be available to exhibitors who have paid in full by January 1st, 2014. The manual will include a complete set of forms for ordering additional furnishings and services. General Services Order forms for electricity, utilities, telephone, audio/ visual, internet access will also be provided within the Exhibitor Services Manual.
Submit a 50-word description of your organization when you register to be used for the 2014 Conference Programme. The listing will consist of the following: • Company Name; • Website Address; and • Company Description (50 words). Hotel Accommodation The official hotel for the 2014 conference is the Radisson Suite Hotel Toronto Airport. Visit www.energymatterssummit.ca for hotel accommodation information.
Indemnity and Insurance Exhibit Package: Exhibitors assume entire responsibility and hereby agree to protect, indemnify, defend and save the Energy Matters Summit, the Toronto Congress Centre and their employees and agents, and other respective supportive parties harmless against all claims, losses, and damages to persons or property, governmental charges, or fines and attorney fees arising out of or caused by exhibitor’s installation, removal, maintenance, occupancy or use of the exhibiting premises or a part thereof, excluding any such liability caused by the sole negligence of the Toronto Congress Centre. In addition, exhibitors acknowledge that EMS, Toronto Congress Centre, and other respective supporting parties do not maintain insurance covering exhibitor’s property and it is the sole responsibility of the exhibitor to obtain business interruption, and property damage insurance covering such losses by the exhibitor, and send to Region of Peel. A certificate of insurance for general liability is required.
Security Security will be provided for perimeter access control beginning on Monday May 12th, 2014. Booth security and the protection of valuable items is the responsibility of the exhibitor. Deliveries and removal of equipment must be made before or after exhibit hours. Once the exhibition hall opens, a pass must be obtained from the Energy Matters Summit Registration Booth to access the exhibit hall. Proof of Identity will be required.
Two (2) booth worker passes (includes all meals); One (1) 6 ft table (with linen and skirt) and 2 chairs; One 1500 W electrical outlet. (Additional 1500 W outlets are available at an added cost); One (1) electronic scanner; Company name listed on Conference Website; Company Listing in the 2014 Conference Programme; and Increased foot traffic to each booth by: Dedicated exhibition time, and Scheduled break refreshments and Networking Cocktail Reception in the Tradeshow Exhibition Hall.
Exhibitor Registration Two (2) booth worker passes will be issued to the exhibition company. The name and title for these badges must be received no later than April 1st, 2014. Each booth may have as many booth workers as needed to manage the booth space, however; passes in addition to the two included must be purchased separately at a discounted rate.
Exhibitor Booth Space
Cancelling or Reducing Booth Space
Booth assignments will be made on a first-come, firstserved basis. Full payments will receive preference. EMS reserves the right to accept or reject, in its sole discretion, any application to exhibit and to determine the eligibility of any proposed exhibit. Wherever possible, competing or like organizations will not be placed in the same area.
Exhibitors must notify EMS in writing if they wish to cancel or reduce exhibit space. Cancellation notice must be received before April 1st, 2014 and a cancellation fee of $1,500 will be applied. No cancellation will be accepted after April 1st, 2014.
Exhibitor Organized Events Payment Payments can be made online by credit card at www.energymatterssummit.ca or by phone at 905791-7800 ext 7645. No booth space will be held or assigned without full payment. Full payment is due upon submission of the Application to Exhibit.
Events or meetings (ancillary events) may not be scheduled in conflict with the official EMS Conference program. EMS will provide quiet areas at the Toronto Congress Centre. Please contact EMS organizers for details on availability and how we can best help you meet your needs.
Booth Occupancy Assignments, Successors, and Assigns The Application to Exhibit, once approved, shall be a binding contract between the Energy Matters Summit and the exhibitor and their successors and assigns. No exhibitor may assign or transfer any rights or obligations under this agreement without the written consent of EMS. No such assignment shall release the exhibitor from its obligations and liabilities under this contract.
Booths must have a representative present at all times of exhibiting hours.
Giveaways and Samples Distribution of giveaways and samples is permitted under the following guideline as provided by the Toronto Congress Centre (TCC): the TCC has the exclusive food and beverage rights within the facility. As the exclusive provider, the TCC strictly prohibits any and all food, beverage, logo water and other similar items from being brought into the facility without prior authorization.
Conference Venue
Tradeshow Exhibition Dates and Hours
Toronto Congress Centre North Building 650 Dixon Rd Toronto, Ontario
Tuesday May 13th, 2014 7:30 a.m. - 5:00 p.m.
M9W 1J1
Wednesday May 14th, 2014
416-245-5000
7:30 a.m. - 5:00 p.m.
Conference Accommodation
Exhibitor Setup:
Radisson Suite Hotel Toronto Airport
Monday May 12th, 2014
640 Dixon Road
1:00 p.m. - 6:00 p.m.
Toronto Ontario M9W 1J1 1-800-967-9033
Exhibitor Teardown: Wednesday May 14th, 2014 5:00 p.m. - 8:00 p.m.
Contact Jill Langford, Phone: (905) 791-7800 ext. 8656 exhibitors@energymatterssummit.ca
Make the most of your time at the Energy Matters Summit Tradeshow Exhibition Make every contact count: EMS permits sales and giveaways on the exhibit floor. Increase your exposure with additional marketing opportunities. Build recognition by advertising in the Conference Programme. See the 2014 Sponsorship Prospectus for more opportunities.
January 8
Exhibitor Services Manual available.
March 1
Deadline for Early Bird Delegate Registration. Deadline for Early Bird Tradeshow Exhibitor Registration.
March 30
Deadline to submit Company Listing for Conference Programme.
April 15
Deadline to submit Booth Worker Information.
April 15
Deadline for Exhibitor / Sponsorship cancellation.
May 12
1:00 p.m.
Booth Installation
May 13
7:30 a.m.
Tradeshow Exhibition Opens *All booths must be manned in Exhibition Hall
May 14
5:00 p.m.
Tradeshow Exhibition Closes Tradeshow Tear-down Begins