Dear Prospective Sponsor, The Energy Matters Summit team is calling for sponsors for our 10th year anniversary event. The Energy Matters Summit will be held on May 13th and 14th, 2014 at the Toronto Congress Centre. This two-day conference brings together some of the most influential leaders from the field of energy management and is one of the leading energy management conferences in the world. The conference hosts a combination of plenary sessions for delegates that examine how organizations can incorporate sustainable energy management practices into their everyday operations and technical workshops that present leading energy plans, solutions and products. The 2014 theme will focus on Learning from the Past, Innovating for the Future. We believe that understanding the challenges and successes of the past provides the foundation to innovate and develop cutting edge, sustainable, and energy-efficient solutions for the future. Five workshop tracks will be conducted and include: + Facilities – Building a Sustainable and Energy Efficient Future; + Energy Infrastructure – Developing Tomorrow’s Power Network; + Transportation – Inspiring a Carbon Reduced Future; + Health – Designing Sustainable, Healthy Communities for Tomorrow; and + Consumers – Strengthening Commitment to Social Responsibility. Enclosed in this package, you will find information about the Energy Matters Summit, its history, and the different sponsorship options available. We strongly encourage you to take advantage of this unique opportunity to gain maximum exposure for your company as a sponsor. By committing early, we will work closely with your company and help promote your message in our strategic marketing campaigns. Don’t miss this opportunity to showcase your company’s advanced technologies and innovative ideas at the 2014 Energy Matters Summit, and reach a wide variety of important decision makers in public and private sector organizations. On behalf of the 2014 Energy Matters Summit team, we look forward to your support and participation in making this year’s conference the best yet! Sincerely,
Steven Hall Director Real Property Asset Management Region of Peel Chair, 2014 Energy Matters Summit
Mission The Energy Matters Summit is an interactive forum designed to foster energy management collaboration and best practices that make today’s communities greener places to live, work and invest. The Energy Matters Summit showcases how local governments, public, and private organizations from around the world are employing energy conservation, reduction, and efficiency measures to build sustainable communities and take ownership of environmental initiatives. Our objectives are to:
Strengthen your personal and business networks through connecting with hundreds of leading energy professionals from around the world;
Advance your energy knowledge and skills of leading-edge technologies, innovative models, and emerging initiatives and programs;
Broaden your energy planning capabilities by understanding current market conditions, regulations, and reporting requirements; and
Share and highlight your organization’s energy management strategies and achievements.
Keynote Presenter Christine Ervin with Regional Chair Emil Kolb and Chief Administrative Officer David Szwarc at the 2013 Energy Matters Summit.
"We’ve seen a tremendous amount of innovation, it’s exciting, and energy is right at the heart of it. Energy matters, and the work being done here could never matter more.” Christine Ervin—Keynote Presenter
About the 2014 Energy Matters Summit
History of the Energy Matters Summit The first Energy Matters Summit was held in 2005 as an out-reach program to educate and promote awareness of sustainable energy management practices in public sector agencies. Over the past decade, the conference has gained a tremendous reputation and has become one of the leading forums within the energy industry, attracting delegates from around the world. Hundreds of public and private sector organizations such as municipalities, provinces, educational institutions, healthcare organizations, manufacturers, property management, retailers and consulting organizations, respectively come together to promote strategies that manage energy costs, control consumption, and explore the leading tools and technologies available to shape policies on these matters. The success and continual growth of the Energy Matters Summit can be attributed to the following factors:
Provides a platform for public and private sector organizations to access quality energy management information from experts in the industry; Advocates sound public policies for the promotion and implementation of sustainable energy management solutions;
Cultivates a culture of collaboration and energy conservation and sustainable development;
Introduces the latest technology in energy management; and
Facilitates personal and business networking opportunities.
The 2014 Energy Matters Summit theme will focus on Learning from the Past, Innovating for the Future. Four internationally recognized keynote speakers will challenge your thinking over the two day summit. Five workshop tracks will also be held and include:
+ Facilities – Building a Sustainable and Energy Efficient Future + Energy Infrastructure – Developing Tomorrow’s Power Network + Transportation – Inspiring a Carbon Reduced Future + Health – Designing Sustainable, Healthy Communities for Tomorrow + Consumers – Strengthening Commitment to Social Responsibility
Topics to be discussed in each workshop track include:
Case studies: obstacles and achievements;
Energy market and future outlook;
International regulations and reporting requirements;
Emerging energy conservation and efficiency initiatives;
Green technologies of the future;
Strategic planning for the future;
Financing new capital investments and payback incentives; and
Implementing sustainable and energy efficient solutions.
Please note that workshop tracks and topics are subject to change depending on speaker availability.
As a leading conference in energy management, sponsors of the Energy Matters Summit will enhance their visibility among today’s most progressive local governments, public sector agencies and private corporations. Below are a few benefits of your sponsorship:
Exposure with key market segments; Build brand awareness; Showcase your products, services and expertise at the Tradeshow Exhibition; Face-to face contact with key decision makers; Expand your business network internationally; and Reinforce your commitment and dedication to sustainable energy management practices.
The 2013 Energy Matters Summit attracted more than 500 national and international delegates. Who attended?
Elected Officials Municipal Representatives Manufacturers Property Development and Management Government Offices
Utilities Retailers Energy Service Providers Banks Healthcare Organizations Universities and Colleges
Occupations of Attendees
Architects and Planners Asset Managers Operations Managers Energy Analysts Project Managers Environment and Sustainability Executives
C-Suite Executives Policy Analysts and Advisors Purchasing Managers Facility Managers and Coordinators Energy Management Consultants and Managers
All sponsorship packages include:
Complimentary exhibit booth with 2 booth worker passes for 10’x10’ and 4 passes for 10’x20’ booths; Corporate identification with hyperlinks on the Energy Matters Summit website recognizing sponsorship level; Acknowledgement on social media websites; and Corporate identification featured in the workshop area, exhibition hall, and in the ballroom during breaks. Additional Inclusions
Gold $15,000
Silver $10,000
Bronze $5,000
10’ x 20’
10’ x 20’
10’ x 10’
10’ x 10’
5 letters
3 letters
2 letters
1 letter
Acknowledgement in media releases
Acknowledgement in on-line registration confirmation email
Corporate identification on lanyard
Corporate identification on conference bag
Acknowledgement during the opening remarks by Conference Chair Corporate identification featured in the Rotunda entrance
Acknowledgement in all email announcements
4 items
3 items
2 items
1 item
Full Page (inside front or back)
Full Page
Half Page
Quarter Page
Corporate identification in the breakfast and lunch areas
Corporate identification featured in the workshop area
Corporate identification on ballroom screens during breaks
Corporate identification in the exhibition hall
Corporate identification with hyperlinks on EMS website
Acknowledgement on the EMS social media websites
Electronic scanner
10 + 10% off additional passes
6 + 10 % off additional passes
4 + 10 % off additional passes
3 + 10 % off additional passes
2 + 10 % off additional passes
Additional tailored marketing campaigns and benefits (call for details) Exhibit booth in high traffic area + 2 booth worker passes (inclusive of meals and networking reception Participation in Delegate Introduction Program
Include promotional items in the conference bag Advertisement in the Conference Programme
Corporate identification on the media wall
Complimentary full delegate passes to the 2014 conference (inclusive of keynote and workshop sessions)
Premium $50,000
Platinum $25,000
10’ x 20’
Exhibitor Services Manual Security The Exhibitor Services Manual will be available to sponsors who have paid in full by January 1st, 2014. The manual will include a complete set of forms for ordering additional furnishings and services. General Services Order forms for electricity, utilities, telephone, audio/ visual, internet access will also be provided within the Exhibitor Services Manual.
Security will be provided for perimeter access control beginning on Monday, May 12th, 2014. Booth security and the protection of valuable items is the responsibility of the exhibitor. Deliveries and removal of equipment must be made before or after exhibit hours. Once the exhibition hall opens, a pass must be obtained from the Energy Matters Summit Registration Booth to access the exhibit hall. Proof of Identity will be required. Delegate Introduction Program
Hotel Accommodation The official hotel for the 2014 conference is the Radisson Suite Hotel Toronto Airport. Visit www.energymatterssummit.ca for hotel accommodation information.
Conference Programme Company Listing Submit a 50-word description of your organization to be used for the 2014 Conference Programme. The listing will consist of the following: • Company Name; • Website Address; and • Company Description (50 words).
Pick individuals you are interested in meeting from our delegate list and the EMS Team will provide an introduction at the event. Number of introductions dependent upon level of sponsorship. Ask for details.
Indemnity and Insurance Exhibitors assume entire responsibility and hereby agree to protect, indemnify, defend and save the Energy Matters Summit, the Toronto Congress Centre and their employees and agents, and other respective supportive parties harmless against all claims, losses, and damages to persons or property, governmental charges, or fines and attorney fees arising out of or caused by exhibitor’s installation, removal, maintenance, occupancy or use of the exhibiting premises or a part thereof, excluding any such liability caused by the sole negligence of the Toronto Congress Centre.
In addition, exhibitors acknowledge that EMS, Toronto Congress Centre, and other respective supporting parties do not maintain insurance covering exhibitor’s property and it is the sole responsibility of the exhibitor to obtain business interruption, and property damage insurance covering such losses by the exhibitor, and send to Region of Peel. A certificate of insurance for general liability is required. Exhibitor Registration Two (2) booth worker passes will be issued to the exhibition company. The name and title for these badges must be received no later than April 15th, 2014.
Each booth may have as many booth workers as needed to manage the booth space, however; passes in addition to the two included must be purchased separately at a discounted rate. Sponsorship Package:
Booth worker passes (includes all meals); 2 passes for 10’x10’ booth, 4 passes for 10’x20’ booth.
Complimentary full registration passes based on sponsorship levels;
One (1) 6 ft table (with linen and skirt) and 2 chairs;
One 1500 W electrical outlet. (Additional 1500 W outlets are available at an added cost);
One (1) electronic scanner;
Company name listed on Conference Website;
Company Listing in the 2014 Conference Programme; and
Increased foot traffic to each booth by:
Dedicated exhibition time, and
Scheduled break refreshments and Networking Cocktail Reception in the Tradeshow Exhibition Hall on day one.
Conference Venue Toronto Congress Centre North Building 650 Dixon Rd
Tradeshow Exhibition Dates and Hours Tuesday May 13th, 2014
Toronto, Ontario M9W 1J1
7:30 a.m. - 5:00 p.m.
416-245-5000
Cocktail Reception 5:00 pm -7:00 pm
Conference Accommodation
Wednesday May 14th, 2014
Radisson Suite Hotel Toronto Airport
7:30 a.m. - 5:00 p.m.
640 Dixon Road Toronto Ontario M9W 1J1 1-800-967-9033
Exhibitor Setup: Monday May 12th, 2014 1:00 p.m. - 6:00 p.m.
Contact Jill Langford, Phone: (905) 791-7800 ext. 8656 sponsors@energymatterssummit.ca
Exhibitor Teardown Wednesday May 14th, 2014 5:00 p.m. - 8:00 p.m.
Make the most of your time at the Energy Matters Summit Tradeshow Exhibition Make every contact count: EMS permits sales and giveaways on the exhibit floor. Increase your exposure with additional marketing opportunities. Build recognition by advertising in the Conference Programme. See the 2014 Sponsorship Prospectus for more opportunities.