2012 Rental Rates Corporate and Individual Groups
Rental rates for corporate and individual groups M at rix Matrix capacity Standing Reception: 400 Seating for Dining: 300 Buffet Dining: 250 Atrium space is included in the Matrix rental fee. The Atrium can be utilized only during nonpublic hours. Rental cost includes access to galleries with security guard(s) on duty.
Rental Rates (Up To 100 people) Half Day (4 hours or less) Full Day (5–8 hours) Rental includes • (100) Black metal contemporary-style chairs • (12) 66” Round tables to seat 10 • (4) Rectangular tables (3’ x 8’) (UP TO 200 people) Half Day (4 hours or less) Full Day (5–8 hours) Rental includes • (200) Black metal contemporary-style chairs • (22) 66” Round tables to seat 10 • (7) Rectangular tables (3’ x 8’) (UP TO 300 people) Half Day (4 hours or less) Full Day (5–8 hours) Rental includes • (300) Black metal contemporary-style chairs • (32) 66” Round tables to seat 10 • (10) Rectangular tables (3’ x 8’)
Public Hours
Nonpublic Hours
$800 $1,000
$900 $1,200
$1,100 $1,600
$1,450 $1,900
$1,500 $2,000
$1,700 $2,300
Atr ium a nd AR T c a f e Atrium capacity Standing Reception: 200 Seating for Dining: 70 ARTcafe capacity Standing Reception: 100 Seating for Dining: 50 The Cafe Terrace is included in the ARTcafe rental fee. The Cafe Terrace can be utilized only during nonpublic hours. Rental cost includes access to galleries with security guard(s) on duty.
Rental Rates Half Day (4 hours or less) Full Day (5–8 hours) Rental includes • Pilsner, Rock Glasses, and Wine Flutes (Glassware for the dinner tables must be ordered through the caterer.) • Portable Bar(s) • Elegant white linens provided • (70) Black metal contemporary-style chairs • (7) 66” Round tables to seat 10 • (3) Rectangular tables (3’ x 8’)
Public Hours N/A N/A
Nonpublic Hours $700 $1,000
Ca f e te r r a c e and
H ome st e a d g a rde n
Rental Rates Half Day (4 hours or less) Full Day (5 – 8 hours) Rental includes • Portable Bar(s) • Pilsner, Rock Glasses, and Wine Flutes (Glassware for the dinner tables must be ordered through the caterer.) • 50 black metal contemporary-style chairs • (6) 30” Round tables (seats 4 per table) or (5) 66” round tables (seats 10 per table) • (3) Rectangular Tables (3’ x 8’)
Public Hours N/A N/A
Nonpublic Hours $300 $500
Standing Reception: 100 Seating for Dining: 50 ARTcafe restaurant is available as a backup location for inclement weather. Rental cost includes access to galleries with security guard(s) on duty.
F estival g r ee ns Standing Reception: 800 Seating for Dining: 500 Concert Seating: 400+ Our staff can provide and assist you with rental information. Rental cost includes access to galleries with security guard(s) on duty.
Rental Rates Half Day (4 hours or less) Full Day (5–8 hours)
Public Hours $500 $800
Nonpublic Hours $850 $1,200
l i b rary s c ulptu re g a rd en Standing Reception: 200 Seating for Dining: 60 Concert Seating: 300 Rental cost includes access to galleries with security guard(s) on duty.
Rental Rates Half Day (4 hours or less) Full Day (5–8 hours) Rental includes • (300) Black metal contemporary-style chairs • Pilsne,r Rock Glasses, and Wine Flutes (Glassware for the dinner tables must be ordered through the caterer.) • Portable Bar(s) • (7) 66” Round tables to seat 10 • (3) Rectangular tables (3’ x 8’)
Public Hours $650 $900
Nonpublic Hours $950 $1,300
th eat re Seats: 176 (162 permanent seats with 14 additional black metal chairs added to the back of the theatre) Rental cost includes access to galleries with security guard(s) on duty.
Rental Rates Half Day (4 hours or less) Full Day (5–8 hours)
Public Hours $165 $330
Nonpublic Hours $330 $660
f ounde r s r o om Seats: 20 Rental cost includes access to galleries with security guard(s) on duty.
Rental Rates Half Day (4 hours or less) Full Day (5–8 hours)
Public Hours $165 $250
Nonpublic Hours $275 $450
the a r t e ry Subject to availablity. Rental cost includes access to galleries with security guard(s) on duty.
Rental Rates Half Day (4 hours or less) Full Day (5–8 hours)
Public Hours $165 $275
Nonpublic Hours $225 $450
N o t- f o r -P rofi t Dis co unt R ates
Not-for-profit organizations receive a 10% discount on all rental rates.
Food and Beverage Service The rental space charges do not include food or beverage. Attached is a list of approved caterers. They are representative of a variety of price ranges and cuisines. The caterer is responsible for all utensils (dishes, glasses, cookware, flatware, and wait staff) required to properly support an event. The caterer, florist, or other party is responsible for decorations. You are required to use one of our approved caterers for your event, but you are allowed to bring in a wedding cake/dessert from an outside source. All federal, state, and local laws with regard to food and beverage purchase and consumption will be strictly adhered to. The Arts Center will not dispense alcoholic beverages to anyone under legal drinking age or to any parties considered under the influence of alcohol. It is the law that no liquor, beer, or wine may be brought in from outside sources. Therefore, all beverages consumed on the Arts Center premises MUST be purchased through the Arts Center, according to the law. A beverage price list is attached. a p prove d Cat erer s
B e v e r a g e P r i c in g
The Client is required to choose from our approved caterers. Menu options and pricing must be obtained directly through each caterer.
19% gratuity and 5% sales tax will be added to final invoice. Prices are subject to change. Must be 21 years of age with valid ID to be present.
Preferred CATERERS ARTcafe Catering (Arts Center’s in-house catering service)
c a sh H OS T E D BAR
Executive Chef............................................. 920-458-6144, ext. 135
c o c kt a i l S House Selections……….…………..................... $6.00/drink Call Selections................................................... $7.00/drink Premium Selections........................................... $8.00/drink Premium Cordials.............................................. $8.00/drink
Margaux....................................................... 920-457-6565 www.dinemargaux.com The American Club...................................... 920-457-8000 www.destinationkohler.com Ella’s Dela Delicatessen……………..………920-457-3034 Three Guys and A Grill……………………….920-876-2535 www.threeguysandagrill.com Chef Jack’s Catering……………………….262-549-5558 www.chefjacks.com Shully’s Cuisine……………………………..262-242-6633 www.shullyscuisine.com Saz’s Catering………………………………414-256-8765 www.sazs.com From Scratch Catering……………………262-618-4661 www.cateringfromscratch.com
BARREL Quarter Half Domestic........................................ $90.00........ $180.00 Import............................................. prices may vary Microbrew...................................... prices may vary
Bottles of beer must be purchased in cases of 24. Case prices may vary.
W in e
House Wine (price per bottle)................ ………………..$18.00 Wine not on the Arts Center’s wine list must be purchased by case. Price to be determined.
ADDITIONAL BEVERAGES Soda............................................... $2.00/can Bottled Water................................. $2.50/bottle Mineral Water................................. $2.50/can Bartending Service at $75 per bartender. One (1) bartender per every 100 guests. C a sh b a r p r i c in g av a i l ab l e u p o n r equest
AudioVisual Equipment The Arts Center is happy to provide a quote for any equipment that is not listed. A 5% Wisconsin sales tax will be applied. Short Throw multimedia projector..............................................$150 For small meetings, business presentations, and wedding slide shows
60 x 60 or 70 x 70 Projection Screen...........................................$25 ea Long Throw multimedia projector (for large meetings)...............$400 32" LCD Screens (subject to availability).....................................$150
Technical A s s i s ta n c e There will be an additional charge applied for any services provided by the Arts Center’s Theatre Technical Staff beyond the use of regular house and work lights. Technical staff is needed to operate the lighting and sound system if used, staging, and audiovisual equipment, etc. Charges may be assessed for special activities, not previously agreed upon and approved prior to an event, such as special setup, additional electrical supply, moving of heavy items, handling and storage, etc. The Theatre Technical Staff are billed out at $50 per hour per technician. The client will be notified if there is a need for more than one technician to work simultaneously.
42� HD LCD Screen (subject to availability)................................$200 Laptop (per day)..........................................................................$75 32-Channel Sound system...........................................................$500 With necessary amplification system to be specified with Technical Coordinator
Theatre sound system.................................................................$100
M is c e l l an e ous Equi pm e nt The Arts Center is fully equipped to offer all of our clients Wi-Fi in any location on the first floor.
Includes 2 wired microphones, 16-channel mixer, and CD player
Podium (per day)......................................................................$20
Portable sound system................................................................$150
Tall Bar Tables (per table, per day)..........................................$8
Channel mixer and CD player
Pedestals (per pedestals, per day)...........................................$30
DVD player..................................................................................$15
Flip Chart (per chart).................................................................$25
Wireless microphones.................................................................$50 ea Four lapels or four handheld available
Staging (per 4ft x 8ft platform, per day (includes adjustable legs).........................................................$25
Wired microphones.....................................................................$10 ea
Piano (per day, includes tuning)...............................................$200
Instrumental or vocal microphones
Black Drape for Matrix wall One wall..................................................$100
S p ecial Lig hti ng Conventional spot lights (per fixture, per day)............................$15 Automation lights (per fixture, per day)......................................$150
LIGHTING PACKAGES *Includes Technician Assistance Cafe Terrace Lighting..................................................................$250 Set of white hanging Chinese Lanterns.......................................$300 Hanging Grapevine Balls.............................................................$150 (Reflects only the installation; rental fee through Otter Creek) Matrix wall Tree Silhouette Lighting............................................$450
Three walls...............................................$300
g e n e r a l i n f o rm at i o n Our policie s Smoking is prohibited inside the Arts Center. No food or drink is permitted in the galleries or the theatre. No photography of the exhibitions or individual works of art are allowed. The Arts Center reserves the right to inspect and control all private functions of any nature held on the Arts Center premises. Unless specified in this contract (and the Client has agreed in advance to pay related hourly charges and expenses), the Client is responsible for repacking, shipping and/or removal of any materials (decorations, props, linens, works of art, etc.) the Client (or its agent/vendor) ships or delivers to the Arts Center for the Event. In no event can the Arts Center arrange shipping outside of the contiguous United States. Pa rki ng The Arts Center owns a parking lot that is located directly across the street on New York Avenue. Rental Clients of the Arts Center may use this parking lot at no additional charge. There are approximately 60 spaces available in this lot. Ph otograp hy The Client grants the John Michael Kohler Arts Center irrevocable permission to use his or her voice or likeness in any media, now or hereafter, existing in connection with all or any part of said event, for any purpose whatsoever. B i l li ng A nonrefundable deposit of 50% of the total estimated fee is required at the time of signing the contract. Full payment of the estimated rental charge must be received within two weeks prior of the event. Full payment of the final invoice must be received by the John Michael Kohler Arts Center within 30 business days of date of invoice. Any unpaid balance after those 30 business days will be subject to a monthly 1.5% service charge.
D e c o r at i ons The Arts Center is unable to provide decoration services for your event; we encourage you to bring in your own decorations. Votives and enclosed candles are permitted or other types of candles, but no open flames. Please make a note of the types of decorations that are prohibited before you start your planning. No staples, tacks, nails, or adhesives are allowed on any walls or doors. No free-floating balloons may be used; they must be weighed down or attached to objects. No confetti, rice, birdseed, or glitter dispensing is permitted anywhere on Arts Center premises. The Arts Center reserves the right to pre-approve all signage, decorations, and dÊcor, including plant and floral arrangements. Renters must remove all displays and decorations and vacate the Arts Center by the end of the contracted time, or an additional fee may be assessed. a r tw o r k f r om a n outs i d e s ou r c e The John Michael Kohler Arts Center is a museum. Works of art, antiques, or antiquities may not be brought to or delivered to the Arts Center for use in any rental event without a standard, formal, written loan agreement between the owner of such objects and the Arts Center. In addition, in such cases only the Arts Center’s Exhibitions staff may handle or install/de-install such objects, and additional charges will apply (at the Arts Center’s sole discretion) for related time, expenses, and materials. In certain instances staff may not be available and the Client may not be permitted to bring such objects into the Arts Center. The Client accepts complete responsibility, and indemnifies and holds the Arts Center harmless, for all costs or damages (including attorneys fees and court costs) arising out of any incident involving any such objects brought into the Arts Center. C a n c e l l at i ons Should the renter cancel an event after signing a contract, or if the Arts Center cancels the event because the renter has breached the contract, the renter will forfeit the nonrefundable deposit, and may be responsible for the rest of the estimated fees and/or any profits lost by the Arts Center. However, the amount of the fees due and owing for a cancelled event will be reduced by the amount of fees the Arts Center obtains if it can book another client for that time and space. After a contract is signed, if acts or causes beyond the control of the parties, including, but not limited to, accidents, labor disputes, pandemics, epidemics or other outbreaks of diseases or other infections, acts of war or terrorism, military or armed conflicts, insurrections, rebellions, riots, explosions, lightning, earthquakes, fires, storms, and floods make it impossible for the event to proceed because Arts Center facilities are closed or otherwise unavailable, or, if at the discretion of the Arts Center any such acts or causes require cancellation of the event for safety or security reasons, the Arts Center shall return any deposits or payments made by the Client to the Arts Center and cancel the contract.