2012 Rental rates
Wedding Ceremonies and Receptions
Ceremony Packages All ceremonies not paired with a reception at the Arts Center must end before 4:00 p.m.
All ceremony packages include: • • • • • •
On-site event coordinator Use of Arts Center and surrounding grounds for photo opportunities Receive a 10% discount on ceremony package when booking your reception at the Arts Center Access to Galleries One hour rehearsal Indoor rain plan
Library Sculpture Garden Intimate Chic Ceremony Package Friday–Saturday Rates (May–October) Sunday–Thursday (May–October) and November–April Weddings • • • •
Festival Green
Members
Non-Members
Members
Non-Members
$1,100
$1,650
$1,000
$1,500
$900
$1,300
$800
$1,200
Maximum number of 75 people 75 black contemporary chairs Outdoor Sculpture Garden ceremony site with white sails *Three-hour block of time
Classic Ceremony Package
Members
Non-Members
Members
Non-Members
Friday–Saturday Rates (May–October)
$1,350
$1,750
$1,200
$1,600
Sunday–Thursday (May–October) and November–April Weddings
$1,100
$1,400
$1,000
$1,300
• • • • •
Maximum number of 150 people 150 black contemporary chairs Outdoor Sculpture Garden ceremony site with white sails *Three-hour block of time 1 dressing room (accommodates eight people)
Ultimate Elegance Ceremony Package
Members
Non-Members
Members
Non-Members
Friday–Saturday Rates (May–October)
$1,900
$2,300
$1,750
$2,150
Sunday–Thursday (May–October) and November–April Weddings
$1,500
$1,850
$1,400
$1,750
• • • • • • •
Maximum number of 300 people 300 black contemporary chairs Outdoor Sculpture Garden ceremony site and white sails *Four-hour block of time Dressing room (accommodates eight people) Garden Sound System including CD player and two corded microphones Two (2) bottles of House Champagne delivered to dressing room
Membership Rates Arts Center members who contribute at the $250 level or above are eligible for rental discounts off the package pricing. See member pricing above.
Reception Packages All receptions must begin after 5:00 p.m.
All reception packages include: • • • • •
Elegant white linens Bar glassware: rocks, pilsner, and wine flutes Access to galleries with security guards on duty Atrium (cocktail reception) and Matrix (dining area) On-site event staff to assist you through every step of the planning process
The Picasso Reception Package Friday–Saturday Rates (May–October) Sunday–Thursday (May–October) and November–April Weddings • • • • • • • •
Matrix
**Festival Green
Members
Non-Members
Members
Non-Members
$2,550
$2,900
$2,150
$2,500
$2,050
$2,300
$1,650
$1,900
Maximum number of 75 people 75 black contemporary chairs 66” round tables, 8’ tables, and cocktail tables Elegant white linens One (1) bartender All bar glassware: rocks, pilsner, and wine flutes Five-hour time block (one hour setup, three hour reception and one hour for tear down) Access to galleries with security guards on duty
The Van Gogh Reception Package
Members
Non-Members
Members
Non-Members
Friday–Saturday Rates (May–October)
$4,300
$5,000
$3,900
$5,600
Sunday–Thursday (May–October) and November–April Weddings
$3,400
$4,100
$3000
$3,700
The Monet Reception Package
Members
Non-Members
Members
Non-Members
Friday–Saturday Rates (May–October)
$6,150
$7,300
$5,700
$6,900
Sunday–Thursday (May–October) and November–April Weddings
$5,000
$5,900
$4,600
$5,500
• • • • • • •
•
• • • • • • •
•
Maximum number of 150 people 150 black contemporary chairs 66” round tables, 8’ tables, and cocktail tables Elegant white linens Bartenders (up to two) All bar glassware: rocks, pilsner, and wine flutes Nine-hour time block (one and a half hour setup, six-hour reception, must end by 12:00 a.m. with one and a half hour for tear down) Access to galleries with security guards on duty
Maximum number of 300 people in the Matrix (500 in the Festival Green) Up to 300 black contemporary chairs 66” round tables, 8’ tables, and cocktail tables Elegant white linens Bartenders (up to three) All bar glassware: rocks, pilsner, and wine flutes Twelve-hour time block: 2:00 p.m.–2:00 a.m. (two hours setup, eight hour reception, must end by 12:00 a.m. with two hours for tear down) Access to galleries with security guards on duty
**Festival Green rental does not include tent. Please speak with your coordinator, who will be pleased to assist you with tent rental. Additional charges may apply.
Your wedding Additional items not included in package pricing are: decorative linens, florals, entertainment, audiovisual equipment, food and beverage, tax and gratuity. For receptions exceeding 300 people and for wedding ceremony/ reception combinations, two different sets of chairs are available or client may rent from outside source. Please discuss with your coordinator. The Arts Center will be happy to provide a quote for chair rental in the event it is needed. If your rental time exceeds the times outlined in each individual package, there will be a $250 per hour fee assessed to your final bill. Wedding receptions may begin at 5:00 p.m. or later and must end by 12:00 a.m. Setup and dismantle times are outlined in each package. If the Arts Center’s schedule permits, you will be allowed to set-up decorations, etc the Friday before your event. If you schedule both the wedding ceremony and the reception at the Arts Center, the ceremony will begin no earlier than 5:00 p.m. with reception to follow immediately afterwards.
CEREMONY Bridal Aisle………………..…………….………….………………37’ Step Railings………………………….….………………...7’9” each Grate Cover………………………………..……….……….….2’11”
RECEPTION Black Contemporary Chairs Seat…………………………………………..…..18”x18” Back of chair………………………………..……16”x16” Floor to seat………………………………..…………18” Banquet Chairs Seat....................................................16” L x 16.5” W Back of chair..........................................21” L x 15” W Floor to seat…........................................................20” Matrix (reception area)………………………....…….56’ L x 68’ W Atrium (cocktail reception)………....…………..……28’ L x 68’ W
RAIN PLAN For all outdoor rentals, a rain plan will be discussed with the rental party in advance of the event. The rain plan will detail the setup of the event in an indoor space appropriate for the event in case of inclement weather. The rentals coordinator and/or manager on duty will call the rain plan at 10:00 a.m. on the day of the event. This lead time is needed to setup the event indoors and dismantle the equipment outdoors. Once a rain call is made, the event will be held indoors. No exceptions will be made. The safety of members of the rental party, staff members, and the equipment are taken into consideration when the rain call is made. If a rain plan is called, the alternative spaces inside the Arts Center are either the Matrix or the Theatre.
DECORATIONS The Arts Center is unable to provide decoration services for your event, so we encourage you to bring in your own decorations. Votives and enclosed candles are permitted or other types of candles, but no open flames. Please make a note of the types of decorations that are prohibited before you start your planning. No staples, tacks, nails, or adhesives are allowed on any walls or doors. No free-floating balloons may be used; they must be weighed down or attached to objects. No confetti, rice, birdseed or glitter may be dispensed anywhere on Arts Center premises. The Arts Center reserves the right to pre-approve all signage, decorations, and décor, including plant and floral arrangements. Renters must remove all displays and decorations and vacate the Arts Center by the end of the contracted time, or an additional fee may be assessed. Cleanup of all decorations is the responsibility of the client or contracted vendor.
Photo: kmophoto
Our Policies Smoking is prohibited inside the Arts Center. No food or drink is permitted in the galleries or the theatre. No photography of the exhibitions or individual works of art are allowed. Towards the back on the east side of the Library Sculpture Garden there is a door that leads from the Glass Gallery into the Sculpture Garden. Due to the fact that this Glass Gallery is a climate controlled area, brides and grooms may not access the Sculpture Garden through this entrance at any time. The Arts Center reserves the right to inspect and control all private functions of any nature held on the Arts Center premises. Unless specified in this contract (and the Client has agreed in advance to pay related hourly charges and expenses), the Client is responsible for re-packing, shipping and/or removal of any materials (decorations, props, linens, works of art, etc.) the Client (or its agent/vendor) ships or delivers to the Arts Center for the Event. In no event can the Arts Center arrange shipping outside of the contiguous United States.
Billing A non-refundable deposit of 50% of the total estimated fee is required at the time of signing the contract. Full payment of the estimated rental charge must be received within two weeks prior of the event. Full payment of the final invoice must be received by the John Michael Kohler Arts Center within 30 business days of date of invoice. Any unpaid balance after those 30 business days will be subject to a monthly 1.5% service charge.
Cancellations
artwork from an outside source
Should the renter cancel an event after signing a contract, or if the Arts Center cancels the event because the renter has breached the contract, the renter will forfeit the non-refundable deposit, and may be responsible for the rest of the estimated fees and/or any profits lost by the Arts Center. However, the amount of the fees due and owing for a canceled event will be reduced by the amount of fees the Arts Center obtains if it can book another client for that time and space.
The John Michael Kohler Arts Center is a museum,. Works of art, antiques, or antiquities may not be brought to or delivered to the Arts Center for use in any rental event without a standard, formal, written loan agreement between the owner of such objects and the Arts Center. In addition, in such cases only the Arts Center’s Exhibitions staff may handle or install/de-install such objects, and additional charges will apply (at the Arts Center’s sole discretion) for related time, expenses, and materials. In certain instances staff may not be available, and the Client may not be permitted to bring such objects into the Arts Center. The Client accepts complete responsibility, and indemnifies and holds the Arts Center harmless, for all costs or damages (including attorney fees and court costs) arising out of any incident involving any such objects brought into the Arts Center.
After a contract is signed, if acts or causes beyond the control of the parties, including, but not limited to, accidents, labor disputes, pandemics, epidemics or other outbreaks of diseases or other infections, acts of war or terrorism, military or armed conflicts, insurrections, rebellions, riots, explosions, lightning, earthquakes, fires, storms and floods make it impossible for the event to proceed because Arts Center facilities are closed or otherwise unavailable, or, if at the discretion of the Arts Center any such acts or causes require cancellation of the event for safety or security reasons, the Arts Center shall return any deposits or payments made by the Client to the Arts Center and cancel the contract.
Photography
NOTE: Exhibition art work may NOT be photographed at any time.
The Client grants the John Michael Kohler Arts Center irrevocable permission to use his or her voice or likeness in any media, now or hereafter, existing in connection with all or any part of said event, for any purpose whatsoever. With a signed contract, you grant the John Michael Kohler Arts Center permission to use images or likenesses in connection with your event in future promotions. Please inform the Arts Center in writing if you would prefer not to have your image or likeness used by contacting Amanda Salazar at 920 458-6144 or asalazar@jmkac.org.
Photo: kmophoto
For more information, contact Amanda Salazar at 920-458-6144, asalazar@jmkac.org, or 920-458-4473 (fax). John Michael Kohler Arts Center, 608 New York Avenue, Sheboygan, WI 53081
AudioVisual Equipment
Technical Assistance
The Artsaaaa Center is happy to provide a quote for any equipment that is not listed. A 5% Wisconsin sales tax will be applied.
There will be an additional charge applied for any services provided by the Arts Center’s Theatre Technical Staff beyond the use of regular house and work lights. Technical staff is needed to operate the lighting and sound system (if used), staging, and audiovisual equipment, etc. Charges may be assessed for special activities not previously agreed upon and approved prior to an event, such as special setup, additional electrical supply, moving of heavy items, handling and storage, etc. The Theatre Technical Staff are billed out at $50 per hour per technician. The client will be notified if there is a need for more than one technician to work simultaneously (overlapping time).
Overhead projector.....................................................................$15 Short Throw multimedia projector..............................................$150 For small meetings, business presentations and wedding slide shows
60 x 60 or 70 x 70 Projection Screen...........................................$25 ea Long Throw multimedia projector (for large meetings)...............$400 32” LCD Screens (subject to availability).....................................$150 42” HD LCD Screens (subject to availability)..............................$175 Laptop (per day)..........................................................................$75
M i s c e ll a n e ou s Equ i p m e n t
32-Channel Sound system...........................................................$500
The Arts Center is fully equipped to offer all of our clients Wi-Fi in any location on the first floor.
With necessary amplification system to be specified with Technical Coordinator
Theatre sound system.................................................................$100
Podium (per day)......................................................................$20
Includes 2 wired microphones, 16-channel mixer and CD player
Tall Bar Tables (per table, per day)..........................................$8
Portable sound system................................................................$150
Pedestals (per pedestals, per day)...........................................$30
Channel mixer and CD player
Flip chart (per chart).................................................................$25
DVD player..................................................................................$15
Staging (per 4ft x 8ft platform, per day (includes adjustable legs).........................................................$25
Wireless microphones.................................................................$50 ea Four lapels or four hand-held available
Piano (per day, includes tuning)...............................................$200
Wired microphones.....................................................................$10 ea
Drape for Matrix wall
Instrumental or vocal microphones
One wall..................................................$100 Three walls...............................................$300
S p ec ia l Lig hting Conventional lights (per fixture, per day)....................................$15 Automation lights (per fixture, per day)......................................$150
Lighting Packages (Includes technical assistance) Café Terrace Lighting………………………….…………..$250 Set of White Chinese Lanterns……………………………$300 Grapevine Balls…………………………….……………….$150 (Reflects only the installation; rental through Otter Creek) Matrix Tree Lighting ………….……………………………………$450
Photo: kmophoto
Photo: kmophoto
Food and Beverage Service The rental space charges do not include food or beverages. Attached is a list of approved caterers. They are representative of a variety of price ranges and cuisines. The caterer is responsible for all utensils (dishes, glasses, cookware, flatware, and wait staff) required to properly support an event. The caterer, florist, or other party is responsible for decorations. You are required to use one of our approved caterers for your event, but you are allowed to bring in a wedding cake/dessert from an outside source. All federal, state, and local laws with regard to food and beverage purchase and consumption will be strictly adhered to. The Arts Center will not dispense alcoholic beverages to anyone under legal drinking age or to any parties considered under the influence of alcohol. It is the law that no liquor, beer, or wine may be brought in from outside sources. Therefore, all beverages consumed on the Arts Center premises MUST be purchased through the Arts Center, according to the law. A beverage price list is attached. a p pro v ed Caterers
You are required to choose from our approved caterers. Menu options and pricing must be obtained directly through each caterer.
LOCAL CATERERS ARTcafe Catering (Arts Center’s in-house catering services) Executive Chef, Liz Giovannetti................... 920-458-6144, ext. 135 Margaux....................................................... 920-457-6565
www.dinemargaux.com The American Club...................................... 920-457-8000
www.destinationkohler.com Ella’s Dela Delicatessen……………..………920-457-3034 Three Guys and A Grill……………………….920-876-2535
www.threeguysandagrill.com EXTENDED AREA CATERERS Chef Jack’s Catering……………………….262-549-5558
www.chefjacks.com Shully’s Cuisine……………………………..262-242-6633
www.shullyscuisine.com Saz’s Catering………………………………414-256-8765
www.sazs.com
Photo: Jeffrey Machtig
BEVERAGE PRICING 1 9 % g r at u i ty w i ll b e a d d e d t o f i n a l b i ll Mu s t b e 2 1 y e a r s o f a g e w i t h a v a l i d i d
Hosted bar Pricing c oc k t a ilS House Selections……….…………..................... $6.00/drink Call Selections................................ …..………..$7.00/drink Premium Selections........................ ………..…..$8.00/drink Premium Cordials........................... ……..……..$8.00/drink BARRE LS Quarter Half Domestic........................................ $90.00........ $180.00 Import............................................. prices may vary Microbrew...................................... prices may vary Bottles of beer must be purchased in cases of 24. Case prices may vary. WINE House Wine (price per bottle)........... ………………..$18.00
Wine not on Arts Center wine list must be purchased by case. Price to be determined. ADDITIONAL BEVERAGES Soda............................................... $2.00/can Bottled Water................................. $2.50/bottle Mineral Water................................. $2.50/can Bartender Service........................... $75/Bartender (1 bartender per every 100 guests) Cash bar pricing available upon request
Photo: Jeffrey Machtig
For more information, contact Amanda Salazar at 920-458-6144, asalazar@jmkac.org, or 920-458-4473 (fax). John Michael Kohler Arts Center, 608 New York Avenue, Sheboygan, WI 53081