Project Management Assignment 1 by Chow Wei Qi

PROJECT MANAGEMENT (MGT60704) Assignment 1: Deﬁning and Documenting a Project

Group members : Chow Wei Qi Goretty Lee Pey Shy Koh Jing Fan Ong Yi Teng Toh Yi Lin Yap Shu Won

0331447 0326837 0330792 0326486 0327984 0331392

Tutor : Mr. Edwin

Table of Content 1.0 Introduction 1.1 Project Introduction 1.2 Company’s Proﬁle

3-4

2.0 Team members in a project team 2.1 Roles and responsibilities of the Architect as lead consultant 2.2 Roles and responsibilities of other consultants

5-7

3.0 Organisation Structure

4.0 Stakeholders

5.0 Project Information 5.1 Objectives and Goals 5.2 Implementation Phases 5.2.1 Schematic Design 5.2.2 Design Development 5.2.3 Contract Documentation 5.2.4 Contract Implementation & Management Phase 5.2.5 Completion & Final Accounts 5.3 Implementation Tools 5.4 Monitoring tools and strategies 5.5 Risks and Solutions 5.6 Contract Procurement 5.7 Success Criteria

10-41

6.0 Conclusion

7.0 References list

43 2

1.0 INTRODUCTION 1.1 Project Introduction This project is located in Jalan Ipoh, Kuala Lumpur. It is a double storey shoplot which serves the purpose of retail. However, it was supposed to be a four storey shoplot, but it is then changed into a double storey shoplot. The whole project was estimated to take 2.5 years to complete however, it was only completed after 3 years due to a few reasons. It will be discussed further in the report. The whole payment cost for this project is approximately RM 450k and the completion year is 2019. The client of this project is Mr. Lee Foong Seong.

Figure 1.1: Initial sketchup model for Jalan Ipoh Shop Lot

1.2 Company’s Proﬁle This project is built by Axial Design Work Sdn. Bhd. ADW is an online based design and build company which help house owners to realise their dream home with the most cost effective, functional quality design. They are located at 21-2, Plaza Danau Desa, Jalan 2/109F, Taman Danau Desa, Kuala Lumpur, Malaysia. They are then named as JWH Architect. It is a ﬁrm that was established recently, hence, the amount of project done by their company is not that much. However, JWH architect had participated in a few competitions such as Housing 4.0 competition by PAM & GAMUDA.

2.0 TEAM MEMBERS OF THE PROJECT

PARTY

POINT OF CONTACT

Client

Mr. Lee Foong Seng

Architect

AXIAL Design Work SDN. BHD Alina Choong Architect.

Contractor

Flow Concept SDN. BHD (main) Lee Concept Builders

M&E Engineer

Puah Consultant

C&S Engineer

Muhamad Engineer

2.1 ROLES AND RESPONSIBILITY OF THE CONTRACTOR AS LEAD CONSULTANT 2.1.1 Roles of Contractor Flow Concept Sdn. Bhd is the main contractor that leads the whole project. Lee Concept Builders is the site contractor appointed by the Flow Concept Sdn. Bhd. Flow Concept Sdn. Bhd. worked directly under Mr. Lee Foong Seong. As the contractor is responsible for the design, planning, organising and construct the whole project, they appointed the subcontractors including architect, M&E Engineer and C&S Engineer to work for him. The contractor is responsible for organising and coordinating the team of consultants for the client. In this project, the client proposed ideas and concept to the contractor and architects to work on. Meetings are carried out to ensure the design and ﬁnal outcome met the client’s requirement. Flow Concept Sdn. Bhd also determined and obtained the proper permits for construction. Not only that, he planned and managed the whole project for the client. On the other hand, the site contractor, Lee Concept Builders provided appropriate supervision, information and instructions for the workers on site during the construction phase.

2.2 ROLES AND RESPONSIBILITIES OF OTHER CONSULTANTS 2.2.1 Roles of Architect AXIAL Design Work SDN. BHD. and Alina Choong Architect worked together in this project. Axial Design Works SDN. BHD. analysed the project brief given by the client and interpreting it into design. At ﬁrst, Ar. Axxu translated the ideas into design and carried out communication with the client to meet the expectation of the client. In other hand, Ar. Alina checked on the submission drawings to ensure all the drawings are complied to UBBL and Bomba and the building is built according to the construction drawings. The architects act as a subcontractor throughout the project lifecycle. They had only little control on the project and yet still have to bear the professional risk. Ar. Axxu also carried out meetings together with contractor regularly to review on the completed work to ensure it is executed according to the plans, and troubleshoot issues as they arise.

2.2.2 Roles of Mechanical and Electrical Engineer The Puah Consultant managed the specifications of the project regarding the mechanical and electrical works including the power supply, electrical system, lighting protection, security and alarm system, fire fighting system and so on. The engineers carried out meetings with architect to discuss and advise on the mechanical and electrical issues that applied to the shoplot on construction drawings based on the specification provided by the architect.

2.2.3 Roles of Civil and Structural Engineer In this project, Muhamad Engineer is hired by the Flow Concept Sdn. Bhd. Muhamad Engineer managed and oversaw the building structural works. He worked together with the architect on the load and stress of building structures for construction as the engineers need to provide information to the architect before it can complete the design. He also coordinated with the authorities regarding civil and structural designs and approval requirement of the shoplot. Before the construction, Muhamad Engineer had carried out investigation and survey of site to determine the suitability of earth for the requirements of the project.

3.0 ORGANISATION STRUCTURE

CLIENT Mr. Lee Foong Seong

MAIN CONTRACTOR FLOW CONCEPT SDN BHD

ARCHITECT AXIAL DESIGN WORK SDN BHD ALINA CHOONG ARCHITECT

C&S ENGINEER MUHAMAD ENGINEER

M&E CONTRACTOR

CONTRACTOR

PUAH CONSULTANT

LEE CONCEPT BUILDERS

4.0 STAKEHOLDERS Stakeholders are individuals or organizations who are interested in a particular project and who are affected by this project in some way, and also their input has a direct impact on the project’s upshot. The stakeholders for this projects are :

STAKEHOLDERS

PROJECT TEAM

REGULATORY BODIES

ARCHITECT

DEWAN BANDARAYA KUALA LUMPUR (DBKL)

AXIAL DESIGN WORK SDN BHD, ALINA CHOONG ARCHITECT

CONTRACTOR LEE CONCEPT BUILDERS

M&E ENGINEER PUAH CONSULTANT

END USER

CUSTOMER LOCAL COMMUNITY

JKR

SYABAS

BOMBA

C&S ENGINEER MUHAMAD ENGINEER

TNB LAM

Internal Stakeholders External Stakeholders 9

5.0 PROJECT INFORMATION 5.1 Objective and goals

5.1.1 Objectives

●

To ensure completion of each phases of the project fulﬁlls accordingly and structurally as agreed in the schedule timeline.

●

To ensure budget and time management are under control by minimize the changes during the project.

●

To decrease the risk factor of falling project by perform strict supervision and initiates problem solving toward occured problems efﬁciently and accurately.

●

Proper management of project to achieve the success criteria of cost, time and quality.

5.1.2 Goals

●

Extend the business of client focusing on minimal maintenance, service efﬁcient and long term quality control.

●

Increase the client’s success rate in the future development.

●

Overall planning, coordination and management throughout the project meets the requirements of client and respond to surrounding site.

5.2 Implementation phase 5.2.1 Schematic design The schematic stage represents the first portion of the design phase. This is the first part of a project where an architectural firm is brought on board. The design process begins with both the client and the architect identifying the scope of the project. The scope typically includes an analysis of the project site, zoning requirements, the scope of the project, goals for the project, and the creation of a preliminary schedule. As the design process proceeds, priorities will be clarified, new possibilities will develop, and the final design will emerge. (A)

Client Approach Mr. Lee Foong Seong approached Axial Design Works Sdn. Bhd. and presented his intention of converting a double storey ofﬁce lot into a retail lot. After site survey and analysis, the architect then work on a rough study drawings to illustrate and translate the basic concept of the design. They will then present various preliminary design solutions and alternatives to the client in the form of sketches showing different design approaches in order for the client to choose the design that is most appropriate to his needs

(C)

Design Proposal The initial proposal was to design and build a four storey retail lot from the existing shoplot, however, due to the lack of car parks, the architect decided to reduce the height of the building into a double storey retail lot to accomodate to the existing issue of having insufﬁcient car parks within the site.

(D)

Client and Planning Approval While the architect is developing the schematic design drawings, this is where the consultants are being involved in advising on the rough cost estimates of the project to meet the client’s requirements. This will bring an increased client understanding of the project in order to assure the continuing consensus on project scope, levels of quality and budget. A submission approval will then be sent out at the same time. Upon approval of the design and build project, the consultants will begin the process of reﬁning the design during the development phase.

5.2.2 Design Development In this phase, the accepted preliminary design solution is further developed incorporating the result of the discussions in the Schematic Design phase. The architect will revise the drawings with more speciﬁcity and detail than in Schematic Design. Engineering will commence on the structure, plumbing, electrical, heating/ventilation systems, energy analysis and any other project speciﬁc systems. In addition, area of old construction and new construction are also coordinated for relative levels of design quality. (A)

Design Drawings Working drawings present the overall composition of the shoplot. This includes a number of projection such as ﬂoor plans, elevations and sections. A detailed drawing of building plan drawings, structural drawings and other system drawings need to cooperate in order to produce submission plans. For this project, there is no Quantity surveyor involved, therefore, all estimations for various parts of the project are planned and breakdown by the contractor.

12 Figure 5.2.2.1: Floor Plans and elevation for Jalan Ipoh retail lot.

Figure 5.2.2.2 : Detailed sectional drawings showing the structural system of the building.

(B) I.

Submission for Building Approval Building Plan Submission An application with building plans is submitted to the local authority, Dewan Bandaraya Kuala Lumpur (DBKL) for approval and shall comply with the Uniform building by-laws. All drawings from the architect and consultants need to have speciﬁcations settings for the construction., and by doing so, it will be easier for the client to understand the project during meetings.

Figure 5.2.2.3 : Key plan, Location plan and Site plan with information in accordance with requirement set by authorities for Building Plan Submission

14 Figure 5.2.2.4 : Sample Approval of Building Submission (actual document not available)

II.

Fire-fighting (BOMBA) drawings An application is also submitted to the local BOMBA authority for approval and shall comply with the Uniform building by-laws. These drawings include all the fire fittings such as fire doors, emergency lightings, exit signs, fire extinguishers, etc. This is an important requirement as to improve the safety measures of the building.

Figure 5.2.2.5 : Bomba Drawings before resubmission

Due to issues of having insufﬁcient parking lots, the building was revised to a double-storey retail lot from the initial proposal of having four storey retail lot.

Figure 5.2.2.6 : Bomba Approval

5.2.3 Contract Documentation This phase is where the details of a project’s design are ﬁnalized. During this portion of the project, the architect and engineers ﬁnish the design and engineering portion of the project and produce the documentation that will guide all of the stakeholders in the project moving forward. (A)

Negotiated Tender Axial Design Works Sdn. Bhd. uses negotiated tender method where the client approaches them based on their track-record or a previous relationship and the terms of the contract are then negotiated. This could give the client the conﬁdence of working with them and result in reduction of the duration and costs of tendering and can allow early supplier involvement.

The documents are prepared for a range of contracts such as equipment supply, demolition, enabling works, etc. In this project, ADW Sdn Bhd undertake coordination with involved consultants such as M&E Engineer, C&S Engineer to prepare detailed and ﬁnalised tender drawings and speciﬁcations.

Figure 5.2.3.1 : Doors and windows schedule

(B)

Bills of Quantity The bills of quantity that provides measured quantities of the items of work identified by the drawings and specifications in the tender documentation will be produced. The quantities may be measured in number, length, area, volume, weight or time. Preparing a bill of quantities requires that the design is complete and a specification has been prepared.

Figure 5.2.3.2 : Bills of Quantity for demolition works, groundworks, staircase construction, roof construction, walls, doors and windows, sanitary ﬁttings etc.

5.2.4 Contract Implementation and Management Phase In this phase, perform all function and duties of architectural consultancy practice under the building contract. The client will also be advised on site staff required and the estimation of cost and duration of their employment. In additions, providing information and issuing instructions to the contractor as required under the terms and conditions of the building contract to enable the contractor to proceed with the works. Progress of construction works will be inspected by site staffs at periodically.

(A)

Site Meetings Meetings are held regularly by Axial Design Works Sdn. Bhd. This is to ensure that the site progress, quality of work and specified items are in accordance with the contract requirements, thus enabling discussion of any problems or issue and allowing proposal for solutions. During the site meeting, the contractor will share a progress report with all the consultants to review issues and discuss solutions for it. The project team will also be notified of the construction progress on site, whose information will be confirmed with the site staffs as they are the ones who are in charge of the periodic inspection works. The project manager will also bring up any matters through the minutes of meeting of the previous meeting to be discussed.

Figure 5.2.4.1 : Sample of Client-Consultant Minutes

(C)

Architect’s Instruction (AI’s) Construction contracts generally give the contract administrator(consulting architect) the power to issue instructions to the contractor. The contractor must comply with the instructions within certain limitations. If the contractor does not follow an instruction, the architect may be required to issue a 'notice to comply' to the contractor or if they still fail to comply, the architect has the right to instruct others to carry out the work and the contractor will be liable for any additional costs incurred.

Figure 5.2.4.2 : Sample of Architect’s Instruction.

(B)

Construction Schedule The contractors are required to produces a contractor’s working schedule in order for them to plan their works and most importantly to record the actual progress on site and to show the remaining works that will be completed. The construction schedule will be maintained by the contractor throughout the duration of the works and published periodically as a form of reporting to the architect and project manager in order for them to review and forward to the client. Extension of Time (EOT) Construction contracts generally allow the construction period to be extended where there is a delay that is not the contractor's fault. The contractor gives written notice to the contract administrator identifying the relevant event that has caused the delay. In this project, Flow Concept Sdn Bhd had requested to Axial Design Works Sdn. Bhd. for an extension of time due to events that run concurrently and overlapped with each other. The project manager will then analyse the reasons that caused the delay to apply for extension of time.

Figure 5.2.4.3 : Application for Extension of Time (EOT) by the project manager.

(E)

Payment Certification An Interim certificates provide a mechanism for the client to make payments to the contractor before the works are complete. The project manager will determine the amount owing to the contractor under construction contract based on the Architect observation and evaluation of the contractor application for payment having factored to completeness against the schedule of value and issue the certificate of payment to the client.

(F)

Approval for Service Providers The architect and contractor will provide assistance in notifying inspection and testing companies to perform services of the ready for service date as required by building contract. The project manager will then receive and review the testing report to the client. The testings and inspections are required to fulﬁll the the authority approval which are TNB, SYABAS, JPP and BOMBA.

5.2.5 Completion and Final Accounts The final completion of the construction phase of the project is when the construction is finally completed. The completion of construction projects generally takes place in stages as it is necessary and important to ensure that all the works described in the contract documents have been carried out as specified, that all appropriate payments have been made, that there are no defects and that an appropriate handover has taken place. Generally the payment will be made at the end of the defects liability period providing that all patent defects have been rectified.

(A)

Certificate of Practical Completion (CPC) The contractor will confirm to the contract administrator that the works are complete. ADW certifies practical completion when all the works described in the contract have been carried out. Upon issuing the certificate of practical completion (CPC), the client, Lee Foong Seong takes possession of the works for occupation.

Figure 5.2.5.1 : Issuance of Certiﬁcate of Practical Completion (CPC).

(B)

Certificate of Compliance (CCC) The certificate of compliance will be issued by the principal submitting person, a professional architect and engineer to certify that they have supervised the construction project and that it has been built in compliance with requirements of the Acts or by-law. Under the CCC issuing system, 21 building components have being identified for the stage certification process. 21 Stage Certification Forms (Form G 1 to G 21) are being introduced under the Second Schedule of UBBL 2007. Form F will be submitted along with the 21 G Forms to the local authority and BAM (Board of Engineer) to certify that the building has been completed based on approved plans and complies to Act 133 and Uniform Building By-laws. Upon satisfactory completion of works and clearances of the essential service department obtained, CCC can be issued to the owner, Mr. Lee Foong Seong. The essential service departments are : 1. 2. 3. 4. 5. 6.

Electrical supply (TNB) Water supply (SYABAS) Connection to sewerage treatment plants or mains (JPP) Lift and Machinery Department (JKKP) - not applicable Active ﬁre ﬁghting systems (BOMBA) Roads and drainage

Figure 5.2.5.2 : Form F

(C)

Client Handling Over Once the contract administrator has confirmed that the works defined in the contract are completed, implemented and tested, the building is officially handed over to the client. During handover, the client should be issued with the following documents : 1. 2. 3. 4. 5.

Operation and maintenance manual As-built drawing of the building Certiﬁcates and warranties Building log book and user guide Health and safety ﬁle

The contractor is no longer liable to any security, facilities and management of the building after handing over to the client. However, the building and defects are still under the control of the contractor during defects liability period.

(D)

Defect Liability Period The defects liability period typically lasts six to twelve months. The defects liability period, which follows certification of practical completion, is not a chance to correct problems apparent at practical completion, it is the period where the client reports any defects that emerge in the works to the contract administrator and the contractor rectifies those defects. The contract administrator will then arrange final inspections of the works and if satisfied, issues the certificate of making good defects.

Figure 5.2.5.3 : List of defect works to be rectify by the contractor.

Figure 5.2.5.4 : List of defect works to be rectify by the contractor.

(E)

Final Account Certificate Preparing the final account is the process of calculating and agreeing any adjustments to the contract sum so that the amount of the final payment can be determined. The final account certificate is made at the end of defect liability period provided all patent defects has been rectified. This also indicates the finalization of any disputes that may have arisen and in that sense draws a line under the financial obligations of parties involved.

5.3 Implementation tools During the implementation stage, the project team are required to manage as well as coordinate the project planning, documentation as well as costs, and this process could be quite challenging due to the complexity of the project. Hence, some software or programmes could be used to ease the project. We did an interview of Ar. Axxu regarding the monitoring tools and strategies of this project and had came out with a conclusion.

5.3.1 Planning and Scheduling

Microsoft Ofﬁce Excel Throughout this project, the architect manages his tasks and workﬂow using Gantt Chart. This is in order to make sure that the construction works are on time. According to the architect, Gantt Chart helps to ensure the team complete the works within the time given and to make the project more systematic. By using Gantt Chart, it provides a graphical illustration of a schedule that aids in planning, coordinating as well as tracking the growth of project.

5.3.2 Design and Drafting

AutoCAD In the implementation phase, it is very important for the architect and the team to provide clear and readable drawings. In this project, all the drawings are done by using Autodesk AutoCAD. This software is well known as a 2D computer aided as well as drafting computer software. It is well utilized by the architects to generate drawings such as ﬂoor plans, roof plan, elevations, sections, detailed drawings etc.

Figure 5.3.2.2 : Sample of site plan generated

Figure 5.3.2.3 : Ground floor plans, first floor plans of Jalan Ipoh shop lot generated by using AutoCAD

Figure 5.3.2.4 : First ﬂoor plans and back elevation of Jalan Ipoh shop lot generated by using AutoCAD

Figure 5.3.2.5 : Site elevation of Jalan Ipoh shop lot generated by using AutoCAD

SketchUp

In the designing stage, Sketchup is used to transform two-dimensional drawing from AutoCAD into three-dimensional building. Sketchup allows better visualizing for the project and also 3d model can be used to convey the design during client meetings for approvals.

Figure 5.3.2.6 : Model of shoplot generated using sketchup

Adobe Photoshop

To allow better visualisation of the shoplot, adobe Photoshop is used to produce architectural rendering for client presentation and documents. With the aid of photoshop, the architect can work smarter and faster with producing a realistic visualisation.

Figure 5.3.2.7 : Sample of shoplot generated using adobe Photoshop

5.4 Monitoring tools and strategies Throughout this project, as mentioned by the architect, there are a few types of monitoring tools used by him and the team in order to oversee all the task necessary. This is to ensure the completion of the project is within the given time, scope as well as within the budget so that the project can be working on with minimal risk. Throughout the project, the process will involve comparing actual performance with planned performance and take actions on various outcomes. Mentioned below are the types of monitoring tools and strategies used by Architect Axxui during the project.

(A)

Site Meeting Site meeting plays an important role of the successful management of construction projects and it is different from technical meeting as it involves all parties to be present during the meeting. Site meetings are held by Architect Hoi throughout this project in order to invite the stakeholders in order to facilitate better communication and a shared sense of purpose making it more likely that the project is completed successfully. The site meeting of this project is held twice per month to ensure the construction works go on well.

Figure 5.4.1: Site Meeting

(B)

Meeting Minutes Meeting minutes is known as a written, recorded documentation which is used to inform and recall back every meeting that is conducted regarding this project. According to Ar. Axxu. it is important to jot down the meeting minutes in order to allow him trace back things that were mentioned during the meeting. This is also in order to recall back what had been mentioned during the past. Besides that, the disagreement that occur during the meeting will also be included and will be solve in the next meeting. 32

Figure 5.4.2 : Sample of meeting minutes

34 Figure 5.4.2 : Sample of meeting minutes

35 Figure 5.4.2 : Sample of meeting minutes

(C)

Technical Meeting Technical meeting usually involve only the technical team and it happens frequently. According to Ar. Axxu, the meetings are usually short yet simple and it is aimed to resolve as much problem as possible. Most of the times, project manager/the architect will be the leader of the meeting. He/she will ask the contractor or contractor representative for a site inspection after reading the meeting agenda. Technical problems that occur during site inspection are brought out and discussed among the team. After site inspection, a critical discussion regarding all the issues are raised and combined together. Advices are given depending on the members of the team.

(D)

Gantt Chart Gantt chart is there to present the project timeline in a systematic manner. If there is any delay on any stage of the project, it can be detected easily, allowing suitable actions such as creating catch up programmes to be executed. According to Ar. Axxu, it is crucial to plan the project out to ensure the whole process goes well and it will minimize the delay of time of the project to prevent lost of money/

Figure 5.4.3 : Sample of project management gantt chart

5.5 Risks and Solutions Risk management is the method of identifying, assessing and controlling threats to an organization's capital and earnings. These threats, or risks, should stem from a huge range of sources, which include economic uncertainty, legal liabilities, strategic management errors, accidents and natural disasters. There are few problems faced in the Jalan Ipoh Shop Lot Project.

Risks/Problems

Project Impact

Solutions

1. Financial Feasibility

-Abortive work as it was initially proposed as a four storey shop lot, but is then changed to two storey shop lot due to insufﬁcient parking lots. -Overhead cost. -Time delay during construction.

-Pay more during consultation period and construction period.

2. Technical Problem

-Redesign the project. -Compliance Regulating Requirement

-Double check the master planning from the ‘Majlis Perbandaran Ipoh’. -Invite a land surveyor to analyse the land or solid qualities.

-BP submission runs late -Late approval from the authority

-Reduced the ﬂoor level from 4 storeys to 2 storeys due to insufﬁcient parking lots. -Resubmission of BP after redesign.

-Quality of project in terms of materialities

-Negotiate with the contractor and developer.

Schematic Design Stage

Design Development Phase 1. Authority

Contract Document Phase 1. Reduce costing

One of the main problem faced by the team during the whole construction of Jalan Ipoh shop lot is the delay of construction for approximately 6 months, however the client is quite satisﬁed with it despite the time delay.

5.6 Contact Procurement The selection of the most appropriate procurement method is critical for both the client and other project participants as it is an important factor that contributes to the overall client’s satisfaction and project success. This selection will be dependent upon a number of factors such as cost, time and quality which are widely considered as being the most fundamental criteria for clients seeking to achieve their end product ‘at the highest quality, at the lowest cost and in the shortest time’. The Jalan Ipoh shop lot have underwent the procurement method of ‘Design and Build’. The term “Design and Build” refers to the procurement strategy that entails the contractor carrying out the work; the design works as well as the construction and completion of the work. It is a form of building procurement whereby the main contractor will design and construct the project. A Design and Build contract is one in which a single entity, usually a contractor assumes responsibility for the design in whole or in part and for the construction and completion of a construction project. Below shows the management structure of the design and build contract to better explain the context:

Figure 5.6.1 : Management structure of the design and build contract

Flow Concept have proposed this method of procurement due to the fact that the client is not familiar with this ﬁeld of work and would like to have a cleaner and straightforward approach to the project. With this method, Flow Concept obtains more control and proﬁt and at the same time delivers the needs and requests from the client. The client need not be involved in as many different contract documentation compared to the traditional method. The owner’s administrative burdens may be reduced because the procurement of design and construction services is consolidated into a single selection process. After award of the Design and Build contract, the client will not be required to spend time and effort coordinating and arbitrating between separated design and construction contracts. While the process does require the client to provide prudent oversight of the design and construction process, this responsibility is considerable less time consuming and exposes the owner to far fewer risks than the traditional approach. This best accommodates the state and needs for the client as the project was aimed to

be straightforward in terms of cost, time and quality. The client entrusts Flow Concept, as the main contractor to take control over and execute the project . As Flow Concept was appointed by the client, Lee Foong Seong, as the main contractor of the Jalan Ipoh shop lot project, this makes Flow Concept the single point responsibility of the project, which means it was carried out without any mediating consultants and the central contractual position is solely between the client and main contractor. This is achieved by allocating all design responsibility and liability to the contractor alone. Flow Concept then has a team of contractors setup to implement the project including ADW as one of the architecture contractor. The contractors would only contact directly to the main contractor for any modiﬁcations or information of the project. ADW mentioned the importance of efﬁcient liaising and building close relationship with the team of contractors to have the project run more smoothly. They achieve this by constantly following up with the different contractors and best possible accommodate to their needs and problems.

5.7 Success Criteria Project success criteria is a design that can be exceeded client’s expectations which can be constructed with six months and within the budget not exceed the preliminary cost agreed with client.

5.7.1 Project Management Constraints Cost The cost for building this project was ﬁxed and it would not be affected by the time taken for completion. This is because of the procurement method of ‘’Design & Build’’ as this procurement method is an arrangement where one contracting organisation takes sole responsibility, normally on a lump sum ﬁxed price basis, for the bespoke design and construction of a client's project.

Quality Client is satisﬁed with the project delivered. Time Initially, it had been promised by the architect that this project would only took up to two and a half years to complete, but eventually it took three years to complete. The main factor that slowed down the process was the delay in documents approval from authority.

Figure 5.7.1.1 : Triple constraint of project management

6.0 CONCLUSION This project had expresses the ability of a community to develop structures which not only meet the needs of its current members but also support ability of future generations to maintain and resolve the economic situation over that area. The schedules, timeline were planned out in an organized manner through the use of Gantt Chart in order to keep everything on track and to prevent any delay. While the implementation phases used to breakdown and identify the whole scopes of structure of progress. Also, risk analysis is to counterattack the critical part of causes that will delay the whole progress, where we will be aware and come out with a back up plan to tackle if necessary. CCM meetings and effective communication are key to tracking progress, detecting and resolving issues, and meeting deadlines.

7.0 REFERENCES LIST 1.

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