February 2021 Board Meeting Minutes

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EVER'MAN COOPERATIVE BOARD OF DIRECTORS

Board Meeting Minutes February 22, 2021 6:00 pm - Online meeting I.

ADMINISTRATIVE Dave DeBlander called the meeting to order at 6:04 PM. There were enough members for a quorum. Board members present: Dave DeBlander, Lynn Jackson, Tara Jones, Jena Melançon, Kelly Oden, Eric Schneider, and Dr. Sandra “Sandy” Winborne; Board Member absent: Larry Adams. Thane Joyal of Columinate, Ever’man General Manager William Rolf, and staff members Thalia & Joy were also present as was member Hugh Ed. Tara read the Ends Statement. Sandy moved to accept the January minutes. Lynn seconded this motion. The motion carried unanimously.

II. OPEN FORUM Hugh Ed expressed concern about masks shown in social media & shared information on car charging fees elsewhere. He also expressed concern about competition from Medicare Advantage and shared thoughts on recycling, reduction of waste, and a modification to sales items.

III. GM REPORT GM Comments William updated the board on recent bridge and traffic news and his hopes that sales will improve with better weather. Internet TV ads & a mailer will go out to Gulf Breeze customers when the bridge reopens. Good news for January: We are “flat” on cash flow for P & L. Capital expenses still need to be made so we are still in a negative position. We are working to see if we are eligible for a payroll tax deduction for which we may be eligible. The city & county both issued proclamations for today to be declared National Supermarket Employees Day in Pensacola & Escambia County per William’s request. The celebration included breakfast for the employees. William shared staff updates.


The store is not eligible for the second round of PPP as per the guidelines we did not have a reduction in income of 25% or more in any one quarter in 2020 compared to 2019. B-3 Business Planning and Financial Budgeting Dave moved to accept B-3. Tara seconded this motion. Dave complimented William and the staff. William pointed out that his team used a new, easier-to-read template. The motion carried unanimously. IV. BOARD SELF MONITORING D6: Code of Conduct: All roles are understood. There was no discussion. Committee Reports: Committees did not meet. The board agreed that the Policy Committee will be taken off the agenda & will only be reinstituted in the future should it once again be needed. Treasurer Report of Board Budget: The Treasurer reviewed the modifications to current budget and shared these with the board. No one had questions or concerns and the Treasurer submitted the budget to Joy. Event Attendance Planning: There was no discussion. V. BOARD VISIONARY TIME Sandy reported on her work on proposing partnerships & sponsorships with the members in the community. The two she approached were Kellogg at the Gordon Community Center & Reshard at the Kakua Institute. VI. ADJOURNMENT Kelly motioned to adjourn, and Tara seconded the motion. The motion passed unanimously. The board is grateful to Thane for use of her Zoom account. The meeting adjourned at 6:47 PM. Respectfully submitted,

Jena Melançon Secretary for the Ever’man Cooperative Board of Directors


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