Position: Administrative Assistant & Bookkeeper
Every One Every Day (EOED) Kjipuktuk / Halifax
Reports to: Every One Every Day Co-Director Operations & Finance Manager
Location: Halifax, Nova Scotia
Salary Range: $45,000.00 - $50,000.00 annually
Employment Term: Contract term September 2024-March 31, 2025 (possible renewal), Full Time hours (35 per week)
General Description
Every One Every Day (EOED) Kjipuktuk/Halifax is a Reconciliation Initiative of the Mi’kmaw Native Friendship Centre (MNFC) working to develop a system of neighbourhood participation that invites learning and action towards Truth & Reconciliation. Drawing on their knowledge and skills, neighbours work together to co-create inclusive civic and social spaces.
Mi’kmaw Native Friendship Centre & EOED are looking for One (1) Administrative Assistant & Bookkeeper. The Administrative Assistant & Bookkeeper (AAB) is a split position responsible for assisting the day-to-day operations of the Every One Every Day Program and Finance Department. The AAB will ensure an effective and accurate filing system, office administration, financial tracking and reporting. The job description will change as the workplace changes.
Key Responsibilities
Bookkeeping:
• Track invoice obligations, make accurate and timely invoice payments, gain approval where necessary, and identify and report inaccuracies and variances
• Prepare program monthly financial statements like cash flow, income and balance sheets
• Reconcile and verify invoices and monthly statements, assign payments to applicable expense codes
• Work with MNFC Programs to resolve any invoice problems or inaccuracies
• Collaborate with other accounting and finance team members
• Assist with corporate audit and other financial reporting requirements as needed
• Maintain a high level of confidentiality
Administrative:
• Organize and maintain files and documentation for program, completing paperwork
• Responding to internal and external general inquiries
• Travel booking & documentation, point of contact for supplier contracts (insurance, lease, security, maintenance etc.)
• Staff meeting coordination, secretary, task assignment documentation
• Administrative purchasing for program, receiving and organizing supplies
• Support and management of external contracts, MOUs and partnership agreements;
• Work cooperatively as a part of a team
• Attend professional development opportunities and retreats as requested
• Adhere to all the Mi’kmaw Native Friendship Centre Policies
• May perform other related duties as assigned.
Qualifications and Experience Required For the Position:
• 2+ years of accounts payable & receivable, general ledger experience in a corporate environment
• 2+ years administrative experience working preferably in a fast paced non-profit environment
• Equivalent combination of education and experience will be considered
• Must have exceptional interpersonal and reporting skills
• Knowledge of payables, budgeting and accounting best practices
• Experience with financial transaction reporting
• Expertise in Microsoft Office, Excel and SAGE 50 accounting software
• Understanding of tax obligations and reporting requirements for payables (HST)
• Strong quantitative and analytical ability
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Knowledge of First Nations Communities/ Culture and the Urban Indigenous and/or North End Community is considered an asset
• Must possess a current vulnerable sector check, child abuse registrar
• Access to a reliable means of transportation
To Apply
To apply, please submit a cover letter and resume by uploading it to our portal: https://mnfc.applytojobs.ca/finance/32261
EXTENDED - Application Deadline: September 16, 2024
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel working within this job title.
The Mi’kmaw Native Friendship Centre is an equal opportunity employer; and complies with all fair employment practices laws. We are committed to providing a workplace free form unlawful discrimination and harassment and prohibit the same against employees, applicants or other covered persons by coworkers, supervisors, managers, or third parties based on a person’s race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veterans status, disability unrelated to job requirements, ethnicity, genetic information, military service, political affiliation, marital status and pregnancy or other protected status.
Qualified Indigenous applicants will be given priority in accordance with the Aboriginal Employment Preference Policy of the Canadian Human Rights Commission. The Mi’kmaw Native Friendship Centre (MNFC) reserves the right to refuse all applications for employment. The MNFC will not assume any expenses related to this or any job application process included and not limited to travel, relocation, and application development.
Covid-19 potential impact - This position requires the incumbent to work onsite as the program is deemed an essential service. There are current COVID-19 restrictions in place, use of PPE as well as social distancing for safety of staff and community.
*Only those applicants who are screened in for an interview will be contacted.
