2014 Law Enforcement Torch Run ÂŽ
for Special Olympics
International Conference
September 10-12
Hilton New Orleans Riverside Hotel New Orleans, Louisiana
Welcome.
Conference Hotel
The International Executive Council welcomes you to the 2014 Law Enforcement Torch Run® for Special Olympics International Conference in New Orleans, Louisiana USA. Our International Planning Committee in partnership with Special
Hilton New Orleans Riverside 2 Poydras Street New Orleans, Louisiana 70130 Phone: 504-561-0500 Hotel Information: Hilton New Orleans Riverside
benefit from and enjoy. Once again it is time to come together
We will let the “good times roll” at The Hilton New Orleans Riverside. The hotel which is situated on the banks of the Mississippi River is adjacent to several points of interest including the French Quarter and Jackson Square.
from all over the world to learn, share ideas, experience
Negotiated Hotel Rates
Olympics Louisiana has worked very hard to bring you a most successful and innovative conference that we know you will
fellowship and engage in an experience that will build the foundation of our future, create a larger global impact and galvanize our commitment to Special Olympics athletes. What started as a humble idea to involve law enforcement in the community and support Special Olympics now leads the world in opportunity and hope for those with intellectual disabilities. We have come a long way and while we still have much to accomplish, we are confident that this year will be your best conference experience ever. We believe that you will be motivated, educated and inspired by the heart and determination of Special Olympics athletes as well as the dedication and passion of your fellow Law Enforcement Torch Run® volunteers.
On behalf of the many people who work diligently throughout the year to motivate, inspire and educate you during this conference, we invite you to reaffirm your commitment to Special Olympics athletes worldwide as we light the Flame of Hope™ in New Orleans, Louisiana. Thank you for all that you do to keep the Flame of Hope™ burning brightly as we continue to celebrate the lives and accomplishments of the athletes who inspire our commitment. See you at the conference!
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The rate for single and double bedded rooms is $179.00 per night plus tax. For each guest beyond (2) guests in a room the charge will be $30.00 per each additional guest per night. Please note: that all reservations are on a first-come, first serve basis, and by processing an attendee’s conference registration does not guarantee your attendee’s hotel reservation. Liaisons are strongly encouraged to read both the registration and hotel reservation instructions prior to booking.
How to Register
Conference registration and hotel reservations will be processed entirely online. Registration instructions will be distributed to all Special Olympics Programs in April 2014.
The online conference registration system will open at 12AM EST on Monday, June 2, 2014 and will allow liaisons to register attendees and book hotel room within the same system. All conference registration and hotel reservations must be made through your Program’s Torch Run liaison using the online registration system. Individual attendees may not register him/herself.
Transportation Louis Armstrong New Orleans International Airport (MSY) MSY is the only airport where courtesy conference transportation is provided by the host program. The airport is located approximately 15 miles east of the conference hotel and will service all national and international travelers. Conference attendees arriving at MSY will find loading areas for complimentary transportation to the conference hotel outside of the baggage claim. Volunteers will be on hand to guide you to the loading area for the buses to the hotels.
Ground Transportation Courtesy conference transportation will be offered to and from the airport before and after the conference.
Departure Transportation Departure transportation from the conference hotel to MSY will run on Saturday, November 13 from 5:00 am to 1:00 pm and will depart from the conference hotel for the airport approximately every 30 minutes. These are the ONLY times airport transportation will be offered. We strongly urge all attendees to book their flights to depart so they may take advantage of the courtesy transportation being offered by the host program. NOTE: The Hilton New Orleans Riverside Hotel does NOT provide shuttle service to/ from the New Orleans International Airport. The approximate cost for a taxi between the airport and hotel is $33.00 (one-way). Attendees arriving at other airports/ times will need to make their own ground transportation arrangements.
Arrival transportation Arrival transportation will be offered from MSY to the conference hotel on Tuesday, September 9 from 10:00 am to 8:00 pm.
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Concurrent Sessions Presented by: Motorola Solutions Foundation Each year, the Law Enforcement Torch Run® celebrates the achievements of its many local programs. To further support the growth and development of each program, the conference provides a comprehensive series of concurrent sessions. Each of the 20 training sessions delivers informative topics and case studies that are designed to appeal to both Torch Run newcomers and veterans alike. Information gained from these sessions will serve as tools in driving the goals of each local program…this will give all a reason to celebrate! Please refer to the conference schedule upon your arrival to New Orleans for specific session details.
Conference Registration Fees The registration website will open Monday, June 2 at 12AM EST and will close on Thursday, July 31 at 5 PM EDT. Liaisons will be provided with a registration link prior to the “go live” date.
Dates to Remember June 2
July 24
August 19
Program Surveys due via the survey portal at www.letr.org.
In Remembrance photos. All photos and selections are due to John Pratt torchrunner@comcast.net.
Conference Hotel Check Payments Deadline. All hotel check payments should be received by the Hilton New Orleans Riverside no later than this date. All checks should be made payable to Hilton New Orleans Riverside and should be mailed to:
June 2
Early Bird Registration Fee
Completed nomination packets including photos for the Executive Council Athlete Award, John Carion “Unsung Hero” Award and, Hall of Fame Award are due by 5:00PM, EDT and may be submitted via the LETR Conference website at www.letr.org.
Torch Run Attendee:
June 5
$370.00 (USD) Hall-of-Fame Banquet Only:
$90.00 Regular Registration Fee (After 5PM EDT on Monday, July 7, 2014) Torch Run Attendee:
$420.00 Hall-of-Fame Banquet Only:
$100.00
Liaisons please refer to the “Step-byStep Registration” Instructions to learn more about submitting all Direct Bill Applications and Credit Card Authorization Forms. Please note a minimum spend of $10,000 before tax is required to qualify for a direct bill.
July 7 — 5:00pm EDT Early-Bird Registration ends.
July 17 IACP Photo Contest. All photos are due via IACP online portal, www.wizehive.com/contests/2014torchrun.
July 17 Year in Review photos. All photos and selections are due to John Pratt torchrunner@comcast.net.
July 31 Guardians of the Flame® Selections. All photos and selections are due to John Pratt torchrunner@comcast.net.
July 31 – 5:00 pm EDT Conference Registration Deadline and Hotel Reservations cut-off date. This is the final day for registration cancellations and/ or refunds. The Registration website closes at 5:00PM EDT.
Beginning August 1 Ship all T-Shirt Exchange and Auction Items to arrive no later than Wednesday, September 3 to: Attn: Ward Webb c/o Ascension Parish Sheriff’s Office Training Center 9094 St. Landry Road Gonzales, Louisiana 70737 USA Phone: 225-621-8381 The cost of shipping items is the sole responsibility of the local LETR Program.
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Attn: Accounting Credit Manager, The Hilton New Orleans Riverside 2 Poydras Street, New Orleans, LA 70130
September 2 Registration Check Payment Deadline. All conference registration check payments should be received by Special Olympics International no later than this date. All checks should be made payable to Special Olympics International and should be mailed to: Attn: Eugenia Christian, Accounts Receivable, 1133 19th Street NW, Washington DC 20036
Contact Information Carl Dabadie, Chief of Police Baton Rouge Police 14103 Gerry Kramer Road Gonzales, Louisiana 70737 USA Ph: 225-389-3802 Email: cdabadie@brgov.com
Katie Bird, Director of Special Projects Special Olympics Louisiana 1000 East Morris Avenue Hammond, Louisiana 70403 USA Ph: 985-345-6644 Email: kbird@laso.org
Erika Morant Special Olympics, Inc. 1133 19th Street Washington, DC 20036 USA Ph: 202-824-0201 Fax: 202-824-0354 Email: emorant@specialolympics.org
Law Enforcement Torch Run® Web Site: www.letr.org Visitor Information
New Orleans Convention and Visitors Bureau 2020 Saint Charles Avenue New Orleans, Louisiana 70130 Phone: 504-566-5011 Website: www.neworleanscvb.com
Important Note
Pattern Shift The conference will begin with Opening Ceremony on Wednesday, September 10 and will conclude on Friday, September 12.
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Mark Your Calendar: 2015 Law Enforcement Torch Run® International Conference Nassau, Bahamas October 1-3, 2015