Finance, Legal and Project Planning Team Application
Finance, Legal and Project Planning Team Application Dear Applicant,
I wish to congratulate you on your decision to make a next positive step in your life. We at EYP trust this experience will widen your horizons, improve your existing skills, assist you in attaining new ones, enrich your character and boost your yet unfolded creativity. Questions in the application (https://podio.com/webforms/8914069/658983) are to test your abilities, personality, cooperativity and above all creativity and critical thinking and comprehension. You are encouraged to be yourself, express yourself and learn more about yourself during the process.
Best of luck,
Stevan Markovic
EYP BiH National Committee Vice President for Finance, Legal & Project Planning
About The European Youth Parliament (EYP) is a politically and religiously unbound non-profit organization, which encourages European youth to actively engage in citizenship and cultural understanding. It involves 40,000 youngsters from all around Europe in its events and has around 5,000 active members in the different countries. Today the EYP is one of the largest European platforms for political debate, intercultural encounters, political educational work and the exchange of ideas among young people in Europe. The EYP consists of a network of 41 European associations and organizations in which thousands of young people are active in a voluntary capacity. The European Youth Parliament organizes more than 200 events every year. Though differing in duration, the number of participants and represented countries as well as thematic focus, the sessions follow a similar pattern. The basic idea of a session is that the delegates come together in multi-national committees, each committee looking at a different topic. Having taken part in Team Building exercises, the delegates participate in Committee Work, producing a resolution on their topic which is then debated in General Assembly.
Our alumni of the session of EYP held in Zagreb can testify of the great experience they all had being a delegate of such a session.
Finance, Legal and Project Planning Team Application
REQUIREMENTS • Age between 17-23 • Be a citizen/resident of Bosnia and Herzegovina (Sarajevo) • Highschool or University student (enrolled in the undergraduate or master) • Be able to work in the official working language – English; • Be motivated and committed to contribute to the work of EYP BiH • Former experience in NGO sector or Finance & Project planning (preffered) All interested applicants have to submit the completed application form (https://podio.com/webforms/8914069/658983) by 7 August 2014. Results will be sent by mail and published on website by 10 August 2014. In case more information or scrutiny is needed, Skype interviews will be scheduled with some or all applicants, who will be previously contacted via e-mail with regards to the same.
Job Title: Finance Officer Location: Date of Joining: Reporting to:
Sarajevo, B&H 11/08/2014 EYP National Committee Vice President for Finance, Legal and Project Planning
The Finance Officer will: • Oversee the financial operations of the organization and ensure timely and accurate financial reports and practices including cash management, payroll, financial disbursements etc. • Responsible for entering financial information and maintaining all financial records for projects and for the organization. • Preparing and maintaining donor agreements. • Manage financial control, prepare and analyze budgets, develop financial reports, and make recommendations to the organization on budget expenditures. • Obtain approvals from the VP and from the donors on all procurements and purchases for the projects and for the organization. • Monitor the expenditures to ensure that program funds are utilized appropriately by the close of the mandate year. • Ensure that all financial reporting is completed on time and submitted to donors. • Oversee the financial audits of all projects of the organization. • Provide financial inputs for proposal development, project management, Human Resource Management policies, logistics, travel and other areas of administration.
Skills to be developed The position will encourage development of following skill sets: • analytical and problem solving skills / decision making skills / effective verbal and listening communications skills / effective written communications skills / stress management skills / ability to communicate effectively in English and Bosnian/Serbian/Croatian and time management skills Personal Attributes expected and to be developed • • • • • •
be honest and trustworthy be respectful possess cultural awareness and sensitivity be flexible demonstrate sound work ethics sound work ethics
Job Title: Fundraising Officer Location: Date of Joining: Reporting to: The Fundraising Officer will:
Sarajevo, B&H 11/08/2014 EYP National Committee Vice President for Finance, Legal and Project Planning
• Creating, planning, implementation, management and oversight of all aspects related to fundraising for the organization. • Identifying donor opportunities, develop donor database, respond to donor tenders and call for proposals, develop grant proposals, write appeals, represent the organization at donor meetings and undertake follow-up of potential funding opportunities. • Explore and develop strategies for long-term sustainability of the organization and its interventions • Develop business plans in consultation with other members for possible generation of long-term incomes for the organization. • Undertake online research and build contacts with potential individual donors and raise funds for the activities of the organization. • Liaison with private agencies, the government and other organizations to explore potential collaborations for raising funds for the organization. • Suggest other innovative ideas for effective resource mobilization
Skills to be developed The position will encourage development of following skill sets: • analytical and problem solving skills / decision making skills / effective verbal and listening communications skills / effective written communications skills / stress management skills / ability to communicate effectively in English and Bosnian/Serbian/Croatian and time management skills Personal Attributes expected and to be developed • • • • • •
be honest and trustworthy be respectful possess cultural awareness and sensitivity be flexible demonstrate sound work ethics sound work ethics
Job Title: Legal and Administration Officer Location: Date of Joining: Reporting to:
Sarajevo, B&H 11/08/2014 EYP National Committee Vice President for Finance, Legal and Project Planning
The Legal and Administrative Officer will:
• Administer registration procedures and issues • Manage the filing, storage and security of documents • Administer contracts • Respond to inquiries • Assist with preparation of Bylaws • Assist with the annual audit • Ensure transactions are properly recorded • Maintain financial files and records • Assist with preparation of the budget
Skills to be developed The position will encourage development of following skill sets: • analytical and problem solving skills / decision making skills / effective verbal and listening communications skills / effective written communications skills / stress management skills / ability to communicate effectively in English and Bosnian/Serbian/Croatian and time management skills Personal Attributes expected and to be developed • • • • • •
be honest and trustworthy be respectful possess cultural awareness and sensitivity be flexible demonstrate sound work ethics sound work ethics
Job Title: Project Planning Manager Location: Date of Joining: Reporting to: The Project Planning Manager will:
Sarajevo, B&H 11/08/2014 EYP National Committee Vice President for Finance, Legal and Project Planning
• Oversee all project activities and be the main contact point for the donor and the project members • Ensure project activities comply with the policies and regulations of EYP and/or the donor organization. • Responsible for overseeing the development and execution of project deliverables, lead project planning, budgeting, action plans and monitoring processes. • Responsible for submitting activity reports, meeting minutes and financial reports on regular basis to the donor. • Oversee the preparation and submission of annual activity-based project budgets as well as monthly and quarterly financial reports and sending of new funding requests in cooperation with the Finance Officer. • Lead and motivate the project team and monitor project activities and project expenditure and coordinate work with consultants and volunteers in the project. • Ensure close collaboration and coordination with cooperating partners to guarantee smooth implementation of activities and achievement of results as specified in grant agreements. • Employ resourcefulness in project design, implementation and monitoring. Trouble shoot project problems. Identify and implement creative solutions.
Skills to be developed The position will encourage development of following skill sets: • analytical and problem solving skills / decision making skills / effective verbal and listening communications skills / effective written communications skills / stress management skills / ability to communicate effectively in English and Bosnian/Serbian/Croatian and time management skills Personal Attributes expected and to be developed • • • • • •
be honest and trustworthy be respectful possess cultural awareness and sensitivity be flexible demonstrate sound work ethics sound work ethics
For any further questions or delays, please contact:
stevan.markovic@eyp.ba