3.1.2.
Process Optimization
Key achievements and strategy analysis
# Project Description: To improve and invent systems and tools in order to maximize the delivery of AIESEC experiences. Impact on team purpose: Strengthening the network belief in our MoS through the ability to deliver AIESEC experiences in a faster and more intelligent way.
#
Exchange Process Optimization Purpose: In order to deliver 1 Million experiences by 2015, we have to become ten times faster in exchange process optimization. This project aims to reach 100% realization rate, 15 days GCDP matching, 30 days GIP matching and 30 days as an average realization time. Progress: Since October we finalized our research phase by collecting all kinds of customer data; created a testing and implementation plan; started the testing phase; created a design brief for an IT platform; validated our progress with internal and external stakeholders, and started collecting quotes from IT companies.
Building Systems and Tools to maximize delivery of experiences Project: Development of the Online Registration System (ORS) Purpose: By developing a long-term ORS, AIESEC will be able to track conversion to customer ratio. Progress: 1. We have enhanced the functionalities of the Online Registration System (ORS) for Students. 2. We have built the Online Registration System (ORS) for Alumni to show interest in raising TN without AIESEC contacting them.
Project: Development of Web Application Purpose: By optimizing processes through new systems and tools, the network will maximize its efficiency being able to deliver 12/13 MoS and also move faster towards 2015 goals achievement. Progress: After 8-weeks CEEDerships, we developed significant parts of the database interface and implemented most of the desired business logic in the Exchange Management module of the Process Optimization Platform (which includes an API). However, after piloting CEEDership-based development of such a large project, we realized that there may be much more efficient development models. Before further development we decided to take a step back and take a look at different models, like in-house open sourced and outsourcing hybrids. For more regular updates on this topic, please refer to the document "Global Information System development models from scratch", or contact the Global Information Management Manager (Thomas, thomasj@ai.aiesec.org).
#
Improve systems and tools to maximize delivery of experiences Project: Improving current MyAIESEC.net
Project: New Analysis Menu in MyAIESEC.net
Purpose: Improving constantly the current GlS in order to maximize the ‘Performance & Functionality’ of the System.
Purpose: By having real-time Business Intelligence, the network will have clarity about its local/national and global markets and products in order to make business’ decisions faster.
Progress during Quarter 4 2012: ! ! ! ! ! ! ! ! !
#
Browse Internships Filters act like AND and not OR Analysis Organizational Goal - Front Page Members Count on Entity Page (ENG & ELD) Removing Creation/Role Assignment with duration lesser than 56 days TMP/TLP Counting - Raising (Adding Role Assignment) Ranking Report - Showing Active/Closed LCs Finding Inactive users in the system Delete Incomplete EP/TN Forms Remove Accepted Status.
Progress: !
!
We have deployed 03 new Analysis Menu in MyAIESEC.net: o Entity Report o Supply and Demand Management enhanced filters o Number of Participants & Partners We will deploy 03 new Analysis Menu in MyAIESEC.net during Quarter 1 of 2013: o New vs. Returning o Conversion o Efficiency