MEMBERSHIP RULES & REGULATIONS
RULES & REGULATIONS
INTRODUCTION
Welcome to Loch Lloyd Country Club. We are dedicated to providing a premier club experience with exceptional service, top-tier amenities, and a strong focus on Member satisfaction. Our facilities include dining, golf, fitness, racquet sports, and swimming, designed to meet diverse interests and needs
This handbook and the Club’s website are the official sources of information about your membership. Other representations are not binding.
OWNERSHIP
The Club is a privately owned country club. This structure allows it to continually reinvest in its facilities, enhancing the Member experience while providing top-tier services. This helps it maintain its high standards and ensures the Club stays a premier destination for all its Members.
MANAGEMENT OF THE CLUB FACILITIES
The Club manages and operates all facilities and may hire a professional management firm for daily operations. It has the exclusive authority to accept Members, set fees, establish rules, and oversee facility management.
ADVISORY BOARD
The Advisory Board, comprised of nine Members elected annually, facilitates communication between Members, management, and ownership. It offers feedback and advice but does not have decisionmaking authority.
MODIFICATION OF THE RULES & REGULATIONS HANDBOOK
The Club may amend this handbook at its discretion. Members agree to abide by any updates or changes.
DUES AND PAYMENTS
Dues and charges are reviewed regularly and adjusted based on market conditions and Member needs. The Club reserves the right to change dues and fees as it sees fit once within a calendar year, not to exceed 15%.
Annual dues and fees are determined by the membership type and are payable by the 25th of each month. Statements are sent on the 1st, and automatic payments are processed on the 12th. A late fee may apply for balances overdue by 25 days
Failure to pay dues or fees can result in suspension or termination of Club privileges. In the rare event of termination, the Member’s membership will no longer grant them access to Club facilities.
Each membership account is allowed one payee per account. Initiation fees paid before 2021 will not be credited towards a future membership type. However, all eligible credits are at the sole discretion of ownership.
MEMBERSHIP STATUS FOLLOWING DEATH
Upon a Member's death, the membership transfers to the spouse or partner listed on the account. If no spouse or partner is listed or they choose not to continue, the membership will terminate upon notification to the Club.
Inherited accounts assume any unpaid initiation fees associated with the membership. Additionally, if applicable, the inherited account is subject to adjustments to monthly dues based on the new primary account holder’s age.
MEMBERSHIP MODIFICATIONS, TRANSFER AND RESIGNATION
Any modifications to a membership type or status will forfeit future credit toward membership upgrades or changes Members will be required to pay the current rate for their selected membership type, even if they have previously held the membership type.
Members who transition from a golf membership to a social membership or cancel their golf membership will not be eligible for credit toward future golf membership or membership. A full golf Member who has paid initiation fees may transition to a social membership without a new initiation fee if the original golf initiation fee was greater than the current social membership initiation fee and the transition occurs within three years of joining
Memberships cannot be transferred outside the Club. To resign, a Member must provide a 60-day written notice. Membership concludes at the end of the notice period.
MEMBERSHIP INCENTIVES
Primary Member Usage Compliance for Junior Golf members, as of January 1, 2025:
Incentives such as reduced initiation fees and monthly dues are valid only for the primary Member, defined as the individual utilizing 70% or more of the booked tee times.
Non-primary Members exceeding 30% of the booked tee times will lose their incentives and must transition to the appropriate membership type at the current market value.
Initiation fees previously paid at the incentive rate will be applied to the current full golf membership rate, with payment options including financing under the Club’s current financing plan. Manipulating names on the tee sheet is grounds for immediate suspension and/or termination.
CAPITAL ASSESSMENTS
Members may be assessed for capital improvements The Advisory Board provides recommendations, but the Club’s ownership makes final decisions.
LEGAL SEPARATION OR DIVORCE OF MARRIED MEMBERS
In the case of legal separation or divorce, membership privileges remain with the Primary Member unless specified otherwise in a formal agreement or decree, the pertinent part of which shall be provided to the Club.
In the case of relinquish or transfer of a membership due to divorce: If the initiation fee has been paid in full, it transfers to the receiving spouse without additional initiation fees including removal from corporate, group, or junior membership classification
1. If the initiation fee has not been paid in full, the receiving spouse may opt to pay the balance in full or finance it under the Club’s current financing plan.
3.
2. The transferred membership will be adjusted to the current monthly dues, fees, and quarterly food and beverage minimums. Any transfer will also be subject to adjustments, including removal from corporate, group, or junior membership classification.
The Club will not mediate or otherwise get involved in disputes and may suspend all privileges until resolved.
FAMILY AND GUEST PRIVILEGES
Immediate family (spouses and unmarried children under 26) can access the Club based on their membership type. Guests are welcome but must adhere to guest policies. Members are responsible for their guests’ conduct.
GUEST POLICIES
Guests are subject to fees and Club rules. Guest privileges may be limited or revoked. Members must accompany their guests and are responsible for all fees and conduct.
Golf Guests: Limited to six (6) visits per year, regardless of invitation source.
Social Guests: Limited to four (4) events annually, regardless of invitation source. Guests must provide a valid ID when checking in and may be tracked to enforce these limits.
LIKENESS RELEASE
By becoming a Member of Loch Lloyd Country Club, the undersigned Member ("Member") grants the Club and its representatives, agents, and assigns the irrevocable, worldwide, royalty-free right and permission to use, reproduce, publish, distribute, and display the Member's name, likeness, image, voice, and/or appearance as captured in any photographs, video recordings, digital images, or other media taken on behalf of the Club for any promotional or marketing purposes, including but not limited to use in print publications, websites, social media, advertising, and press releases.
The Member acknowledges that the Club may edit, alter, copy, exhibit, publish, or distribute these materials without the need for inspection or approval to promote Club activities or for any other lawful use. Members will not receive any compensation for the use of their likeness and hereby release and hold the Club and its representatives harmless from any claims, demands, or actions arising from the use of their likeness.
Members who wish to opt out of this release must inform the Club in writing.
WAIVER & RELEASE
As a condition of Membership and use of the facilities at Loch Lloyd Country Club (the “Club”), all Members, their families, and guests voluntarily assume all risks associated with the use of the Club’s facilities, including but not limited to the golf course, clubhouse, fitness center, tennis courts, pickleball courts, swimming pool, and any other recreational or social activities provided by the Club By participating in these activities or utilizing the facilities, Members and their guests release, discharge, and hold harmless Loch Lloyd Country Club, its owners, directors, officers, employees, agents, and affiliates from any and all claims, liabilities, damages, or injuries of any kind, including those resulting from negligence.
Members are responsible for ensuring that their families and guests are aware of and agree to this Waiver and Release as a condition of using the Club’s facilities This Waiver and Release applies to all claims before, during, or after the Membership term and remains in effect even after Membership termination.
WAIVER & RELEASE
To protect the integrity and resources of the Club, the Club reserves the right to terminate the membership of any member who, in the judgment of the Club’s ownership, files or pursues a frivolous lawsuit or legal action against the Club, its owners, directors, employees, or agents. A lawsuit or legal action shall be deemed frivolous if it is determined, at the sole discretion of the Club, to lack legal merit, be filed in bad faith, or be intended primarily to harass or burden the Club. Termination under this provision shall be executed without the need for a refund of any membership dues, fees, or other charges paid to the Club In the event of a termination under this section, the member will still be responsible for paying all outstanding amounts on the account. The member shall be provided with written notice of the termination decision, which shall be final and binding.
The Club encourages all members to engage in good faith discussions with the Club concerning any potential legal matters so that they may be resolved amicably.
FORCE MAJEURE CLAUSE
If unforeseen events beyond the Club’s control occur such as natural disasters or emergencies the Club may temporarily suspend its obligations. While refunds are not issued in such cases, the Club will work diligently to resume services as quickly as possible, adjusting payment requirements as necessary.
GENERAL CLUB RULES
CLUB RULES
1.
Members are required to keep the Club informed of their current contact information, including, but not limited to, the address, phone number, and email for both primary and secondary account holders. The Club will not be held responsible for missed communications due to outdated or incorrect Member information.
2.
The club sets facility hours, which may vary by season. Areas may close periodically for maintenance or other necessary purposes.
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Members cannot frequently bring the same guest as a substitute for membership
Underage drinking is strictly prohibited. If an underage individual is caught drinking or purchasing alcohol under a Member’s account, the Member will be held responsible, and their membership may be suspended or terminated within the sole discretion of the Club. The Club strictly enforces all state and local alcohol laws. All alcohol consumed on Club grounds must be purchased from the Club.
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Members must observe proper attire, decorum, and consideration for others at all times.
Members, family, and guests are prohibited in restricted areas such as golf cart storage, maintenance, kitchen, or service areas
7.
Pets are not permitted on Club grounds without prior written approval. Approved pets must be leashed and fully controlled; the owner is responsible for any damages.
8.
Outside catering is prohibited, and all food and beverages consumed must be purchased at the Club unless otherwise permitted by the Club President.
9.
Each Member must meet a quarterly food and beverage minimum. Private events and Clubsponsored activities count towards this minimum, but taxes and gratuities do not.
10.
Members and guests must not verbally or physically abuse Club associates. Requests to associates for personal tasks are prohibited during their duty hours
11.
Parking is allowed only in designated areas. It is prohibited to park on grass, in delivery areas, or block traffic flow.
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Posting advertisements on Club property requires prior written approval from the Club President.
Petitions can only be circulated on Club grounds with prior written approval from the Club President
CLUB RULES CONTINUED
14. Use of the Club’s name or logo for solicitation or any other purpose requires prior written approval from the Club President
15. Loud or offensive language is prohibited at all times.
16. Firearms and other weapons are prohibited on Club grounds at any time.
17 The Member roster and all membership documents, including this Handbook, are the property of the Club and cannot be shared publicly, including, but not limited to, social media, news outlets, and online forums. Violations of this policy may result in suspension or termination of membership.
18. Members and guests are prohibited on the golf course and/or cart path outside of scheduled tee times.
19 Smoking is prohibited indoors The Club reserves the right to designate smoking areas and/or ask Members to relocate.
CLUB CHARGES
Charges to a personal account are a privilege and may be reviewed or revoked. All charges must be signed legibly, with the Member's last name and account number Only Members may sign Members are responsible for charges incurred by their family and guests.
LOSS OR DESTRUCTION OF PROPERTY OR INSTANCES OF PERSONAL INJURY
Members are responsible for their own property. The Club is not liable for loss or damage. Members must maintain the cleanliness of locker rooms and will be charged for damages or injuries occurring on Club grounds.
Members altering landscaping, underbrush, or other areas on HOA or Club property without authorization will face immediate suspension or termination of membership and/or potential fines and legal consequences
RESERVATIONS & CANCELLATIONS
Reservations are on a first-come, first-served basis Advance reservations for special events may be required. The Club sets the cancellation policy for each event, and a full charge may be applied to a Member's account for no-shows or cancellations outside the established period.
RESIGNATION, SUSPENSION & TERMINATION OF MEMBERSHIP/USE PRIVILEGES
The Club may suspend or terminate membership privileges or take other disciplinary actions, such as imposing fines if a Member, spouse, dependent, or guest:
1. Submits false information on the Membership Application, tee sheet, and all other applicable documentation or reservations;
2. Allows unauthorized use of their Club account;
3. Displays unsatisfactory behavior, appearance, or action contrary to the best interests of the Club and its Members;
4. Makes false and/or defaming statements, including but not limited to verbal, digital, or written forms of communication, related to the Club, Club ownership, Club associates and contractors, and Club affiliations;
5 Fails to pay dues, fees, or other charges by stated due date;
6. Does not comply with the Club’s Rules and Regulations;
7. Treats Club associates unreasonably or abusively;
8. Fails to accompany a guest when required;
9. Engages in conduct that threatens the welfare, safety, harmony, or reputation of the Club or its Members.
10. Acts in a manner deemed detrimental to the Club, including causing or potentially causing financial harm.
No refunds will be provided for membership deposits, fees, or other charges. Outstanding balances, including initiation fees, dues, and other charges, will be due within 60 days of termination.
During any restriction or suspension, dues and fees will continue to accrue and must be paid in full before reinstatement.
GRATUITIES
Gratuity is automatically added to food and beverage purchases. Members can increase the gratuity amount and contribute to the Employee Holiday Fund at anytime.
CHILDREN
Parents must supervise their children and ensure considerate behavior. Children under twelve must be accompanied by an adult in the clubhouse, and children under sixteen may only access locker rooms with an adult.
GENERAL ATTIRE - ALL AREAS
Smart Casual Attire is preferred at Loch Lloyd Country Club This professional dress style fuses fashionable items into a neat, modern outfit to attain a polished appearance.
Dress should always reflect the Club’s atmosphere, including in the clubhouse, on the golf course, at the driving range, in the pool, and during racquet sports
At no time and no exception are clothes that are frayed, stained, cut, or excessively ripped allowed on the Club’s premises.
CLUBHOUSE ATTIRE
Smart casual attire is preferred, including, but not limited to:
Gentlemen: Collared or golf shirts, slacks or nice jeans, and appropriate footwear.
Ladies: Blouses, dresses, skirts, tailored/fitted pants, or nice jeans.
NO T-SHIRTS, ATHLETIC WEAR, OR OVERLY CASUAL ATTIRE SUCH AS BATHING SUITS OR BEACH COVER-UPS.
GOLF COURSE AND DRIVING RANGE ATTIRE
Proper golf attire is required on the course and at the driving range at all times, including, but not limited to:
Gentlemen: Collared golf polos or mock turtlenecks, golf shorts or slacks, and belts.
Ladies: Crew neck or collared golf tops with acceptable skirts, skorts, shorts (appropriate length), or pants.
NO DENIM, CARGO SHORTS, T-SHIRTS, CUT-OFFS, OR COVER-UPS.
GENERAL ATTIRE - ALL AREAS CONTINUED
POOL ATTIRE
Appropriate swimwear is required in the pool area. Cover-ups must be worn when outside of the pool deck.
RACQUET SPORTS ATTIRE
Proper tennis or pickleball attire, including tennis shoes, is required.
NO STREET CLOTHES, JEANS, BATHING SUITS, OR FLIP-FLOPS ARE ALLOWED ON THE COURTS OR IN THE FITNESS FACILITY.
CLUB SERVICES & ACTIVITIES
Private parties require prior approval The party sponsor is responsible for guest conduct, damage, and décor removal.
LOCKER ROOMS
Lockers are available for annual rental with no refunds. The Club is not responsible for items left in lockers. Clothing must be stored in lockers; items left out will be collected and disposed of after thirty days
GUEST PRIVILEGES
Guests are subject to fees and Club rules. Guest privileges may be limited or revoked. Members must accompany their guests and are responsible for all fees and conduct.
GENERAL GOLF RULES
Adhere to U.S.G.A. rules and etiquette. Local rules may apply.
HANDICAPS
Members and guests are expected to accurately post their scores after every round to the handicap index. Handicaps shall be computed under the supervision of the golf staff in accordance with the current USGA handicap system. Falsified or missing scores may result in handicap adjustments, fines, suspension, termination, or disqualifications for tournament play. The Club reserves the right to monitor tee times and handicaps during peak periods to manage the pace of play.
GOLF PRO SHOP REFUND POLICY
All sales are final No refunds, credits, or exchanges will be permitted
GOLF CARTS
Cart operation is at the user’s risk Members are responsible for any damage or injury caused by their cart use. Costs for repairs due to damage will be charged to the responsible party.
1.
Golf carts must be assigned and registered with the Golf Shop before use. Every cart will need to be registered and have a current registration sticker.
2.
Golf carts may only be used on the course during scheduled tee times and cannot be driven to residences.
3. Operators must be at least sixteen years old and hold a valid driver’s license.
Depending on the course and weather conditions, carts may need to remain on cart paths. Players will be notified of this policy before play. The golf professional must approve exceptions for handicapped golfers
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Club-provided carts are not allowed off the golf course. 5.
Only two-seater golf carts are permitted on the course. 6.
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Adhere to all golf cart traffic signs.
Remain on cart paths on Par 3 holes unless the Golf Shop makes an exception 8
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Follow the ninety-degree rule and cross fairways at right angles when in effect.
Use cart paths near tees and greens. Avoid driving within forty feet of greens, tees, or bunkers.
Follow special markers for no-cart areas
11. Do not drive through hazards.
12. Be cautious of soft fairway areas, especially after rain. Use rough areas when possible.
13. Private carts require an annual Trail Fee and must be removed from the Club property daily.
Guests riding in private carts will be charged. a.
b
Carts purchased after January 1, 2006, must conform to the Club’s current fleet appearance standards: Electric engine, traditional two-seat design, and color options of green, white, beige, black, platinum, or blue. Carts purchased before this date are exempt.
14. Members agree to indemnify The Country Club at Loch Lloyd, L.L.C., including its representatives, from any damages or losses arising from golf cart use.
RACQUET COURT RULES
1. Wear tennis shoes and appropriate attire. Sweat clothes are allowed in cool weather.
2. Respect other players and avoid crossing courts during play.
3. Maintain proper etiquette and avoid excessive noise. Racquet throwing, ball slamming, and profanity are not allowed.
4 Reserve courts in advance through the Member portal
5. Check-in at the Recreation Complex front desk before playing.
6. Cancel reservations at least one hour in advance. Failure to check-in ten minutes before play or cancel on time may incur a guest fee.
7. Vacate courts promptly after play.
8. No-shows may incur a fine.
9. Children under twelve must be supervised. Non-playing children are not allowed on the courts.
10. Courts may close for maintenance or safety reasons without prior notification.
SWIMMING RULES
1. Behavior should maximize enjoyment for all.
2. Register upon entering the pool area.
3. Use the pool facilities at your own risk.
4. The Club is not liable for accidents, loss, or theft of personal belongings.
5. Guest fees apply, and guest numbers may be limited.