31. Withdrawing from the College

sickness insurance policy. All students participating in overnight trips shall submit a Student Travel Medical Certificate providing information on insurance coverage and emergency contact information as a requirement to participate on a trip. The Lead Faculty/Staff Sponsor shall be required to carry with her or him insurance information and emergency contact information for each participant who submitted such information prior to the trip. The Faculty/Staff Sponsor also shall provide the same information to the responsible cabinet officer and the director of security no later than one day prior to departure. At the Faculty/Staff Sponsor’s discretion, the information also may be provided to other Franklin officials as deemed necessary.

F. Waiver Forms: All participants must sign the applicable Franklin travel waiver form. These waivers shall be collected and retained by Franklin for at least three years after the trip is completed. A single waiver may be signed by a participant for multiple trips for the same purpose (e.g., athletic team trips).

G. Failure to Comply with Submission of Documents: Participants who fail to comply with the requirements as listed here, or with the requirements certain trips may have in addition to these, shall not be permitted to go on the trip.

H. Students Driving Franklin College or Rented Vehicles: It is strongly encouraged that faculty or staff members drive on all trips. All drivers shall provide copies of valid licenses to drive vehicles owned, leased, or rented by Franklin. Students may drive these vehicles if the trip is within the continental United States, they are at least 21 years of age, and they have cleared a background check (paid by the college). Names of all drivers for each trip shall be submitted to and approved by the Franklin Physical

Facilities office at least five business days prior to departure. Exceptions to the restriction limiting student drivers to trips within the continental United States may be made with the approval of the Vice President of Student Development and Dean of

Students and the Vice President of Academic Affairs and Dean of the College. When using multiple vehicles, it is encouraged that arrangements be made so that communication may be maintained between all vehicles by cell phone or some other means. It is strongly advised that a faculty/staff member be present in the vehicle when a student is driving. At a minimum, a faculty/staff member must be traveling in another vehicle on the same route and with the same destination as any student driven vehicles.

I. Intercollegiate Travel: Franklin College’s athletic director shall maintain additional policies regarding travel between Franklin and other colleges and universities.

J. Travel Outside of the Continental United States: Franklin College’s Director of

International and Off Campus Studies shall maintain additional policies regarding travel outside of the continental United States.

31. Withdrawing from the College

To officially withdraw from the college during a semester or when not planning to return to the college for a subsequent semester, students must complete the following procedures prior to leaving campus or remotely if withdrawal notification is received over the summer. Failure to complete the official withdrawal process in a timely manner may result in additional charges or a loss of some financial aid.

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