5. Room Entry Procedures

may result in the suspension of visitation privileges or being banned from a building. This is decided at the discretion of the Vice President of Student Development and Dean of Students.

5. Room Entry Procedures

A. Maintenance and Inspection: The College reserves the right to enter student rooms for routine maintenance. This includes care of heating facilities, replacement of window glass, inventory, etc. When the necessity arises to enter a student’s room under these situations, the person entering the room will knock first and ask permission for entry. If the room is vacant, maintenance personnel will enter the room to take care of the necessary repairs.

B. Health and Safety Inspections: All student rooms are inspected for safety, sanitation, and compliance with break procedures during college break periods. If a violation of residence hall regulations or college policy is observed during a routine inspection, it will be addressed by the appropriate staff.

C. Room Condition Assessment: When a housing assignment changes, Residence Life needs to assess the condition of a room, its furniture, and the overall cleanliness of the room. Residence Life will endeavor to notify assigned residents that the room needs to be assessed and coordinate a time to do this. Residence Life will knock on the door and ask permission to assess the room. If the room is vacant Residence Life has been unable to reach the residents to arrange a mutually agreed upon entry time,

Residence Life reserves the right to enter a resident’s room to complete the assessment.

D. Wellness Checks: From time to time, Residence Life will receive a report a resident may be missing, unwell, or in danger. Two staff members will knock and announce themselves and key into the room if no one responds. If there is reason to believe that the resident may be in imminent danger, a single staff member may enter the room before the second staff member arrives. Individuals seeking more information about the Franklin College Missing Person’s policy can find that in the Annual Campus

Safety and Security Report.

E. Search: Occasionally, it will be necessary to enter rooms for the purpose of responding to emergency situations, locating stolen goods, or enforcing policy. (Room to room searches for stolen student property will only be conducted when the property value exceeds $500 or is a family heirloom.) When the need for a search arises, the following measures will be taken: 1. Room searches by residence hall staff or Security are to be cleared with the Vice President of Student Development and Dean of Students or a designee unless unusual circumstances prohibit delay. 2. Two members of the professional staff will be present during any room search. 3. No rooms will be entered without knocking. Staff may key into a room when admittance is denied or it is necessary to enter the room when the occupant is absent.

Page -89