Training by GaDOE School Nutrition Program

Training

ONE Instructions Log-in: MyGa DOE (that’s where you go to access SNO and MCRS). Under your county name or School Nutrition, click on View Documents. Under Browse by Category, click on Public. (At this folder and the others that follow, click on the + sign, not the arrow.) Under Public, click on Office of Finance and Business Operations (FBO). Under FBO, click on School Nutrition. Under School Nutrition, click on Training. Under Training, click on ONE (5-2013). Under ONE (5-2013), click on ONE Individual Lessons. (You also will notice a Complete ONE Manual folder that will allow you to print the entire manual at one time. Be aware that this document contains almost 1000 pages! Additionally, there is a folder with just the 2013 updated lessons.) The lessons will appear in a box to the right; however, you may have to scroll up to see them. Click on the PDF symbol of the lesson you want, and you will be able to open and print the lesson or save it to a disk.

Georgia Department of Education June 2015 • Page 1 of 1 “USDA is an equal opportunity provider and employer.”

Georgia Department of Education School Nutrition Program Manager Classification Certificate and Gold Seal Request Georgia State Board of Education (SBOE) Rule EE 160-5-6-.01 (revised July 2015) requiring School Nutrition Managers to be Classified based on training and education. Refer to the Training for Classified School Nutrition Manager Training Criteria and Procedure (HR-07-01), for additional information. (Note: This document reflects the changes in SBOE Rule EE 160-56-.01 as of July 2015.) The Manager Classification Reporting System (MCRS) is the online database used to track classification, education, and Core TID course completions of your school nutrition staff. Remember that Manager Classification may not match an employee’s job title. Classification certificates were designed to acknowledge Manager Classification and Core TID course completion. We are updating those classified managers who have not received additional gold seals for their certificates. The gold seals are embossed with a year (Example: 2016 is SY 2016, July 1, 2015-June 30, 2016.) There are 6 types of certificates for an employee who meets education requirements and is completing or has completed TID Core courses. They include: 1. 2. 3. 4. 5. 6.

Manager Trainee Core Course certificate – Tracks completion of Core TID Courses with year of completion embossed on gold seals Manager/Supervisor Core Course certificate – Tracks completion of Core TID Courses with year of completion embossed on gold seals Manager I certificate – Awarded upon successful completion of Core TID courses Manager II certificate – Awarded upon successful completion of Core TID courses and education requirements Manager III certificate – Awarded upon successful completion of Core TID courses and Georgia Professional Standards Commission (GaPSC) Certification Manager/Supervisor certificate – Awarded upon successful completion of Core TID courses and education requirements

Please review all Manager Profiles of Classified Managers in the MCRS on School Nutrition Online (SNO). Note: All Manager Profiles are transferable if employee transfers to another School Food Authority (SFA).

Georgia Department of Education School Nutrition Program Manager Classification Certificates and Gold Seal Request Please complete and e-mail to your assigned Program Associate (PA) listed below. School System Name: __________________________________________________________ Requested by: ________________________________________________________________ Phone #: __________________________ Email: ____________________________________ Signature: ___________________________ Title _____________________ Date __________ Note: Manager Classification may not match employee’s title. Classification is based on completion of Core TID courses, education or GaPSC Certification. 1.

Manager Trainee Core Course Certificate - # of certificates needed __________________. A gold seal, embossed with the year of completion, can be ordered below to place on this certificate. Confirm and update on the MCRS for any employee completing Core TID courses and meeting minimum education requirements.

Manager/Supervisor Core Course Certificate - # of certificates needed ________________. A gold seal, embossed with the year of completion, can be ordered below to place on this certificate. Confirm and update on the MCRS any Manager/Supervisor completing Core TID courses and meeting minimum education requirements.

Gold seals needed for tracking of completed Core TID Courses on Certificates #1 and #2: Year SY 2010 SY 2011 SY 2012

# of Seals

Year SY 2013 SY 2014 SY 2015

# of Seals

Manager I Certificate - # of certificates needed ___________________. Confirm and update on the MCRS for an employee who has successfully completed the Core TID courses and meets the minimum education requirements.

Manager II Certificate - # of certificates needed ___________________. Confirm and update on the MCRS for an employee who has successfully completed the Core TID courses and meets education requirements.

Manager III Certificate - # of certificates needed ___________________. Confirm and update on the MCRS for an employee who has completed Core TID courses and GaPSC Certification.

Manager/Supervisor Certificate - # of certificates needed __________________. PA will confirm and update on the MCRS for an employee who has completed Core TID courses and meets education requirements.

Send this form to your PA: Barbara Thomas bthomas@doe.k12.ga.us Ramona Stevens rstevens@doe.k12.ga.us Renee Griffin tgriffin@doe.k12.ga.us

Michelle Sealy Meg Goodman Andrea Daniely

msealy@doe.k12.ga.us mgoodman@doe.k12.ga.us adaniely@doe.k12.ga.us

CRITERIA AND PROCEDURE BROAD SUBJECT: HUMAN RESOURCE MANAGEMENT

NO: HR-07-01

TITLE: Training for Classified School Nutrition Managers (formerly Training-in-Depth for Classified School Nutrition Managers)

EFFECTIVE DATE: March 1, 2004 (Revised July 1, 2015)

PURPOSE OF THIS CRITERIA/PROCEDURE The purpose of this Georgia Department of Education (GaDOE) School Nutrition Program (SNP) Criteria and Procedure is to update the information concerning Training requirements for classified SNP Managers in the State Board Rule of Education (SBOE) Rule160-5-6-.01 Statewide School Nutrition Program. The Criteria and Procedure revised here is in response to the United States Department of Agriculture’s (USDA) Professional Standards requirements, effective July 1, 2015. This replaces any previous versions.

KEY TERMS and DEFINITIONS Advanced TID Courses: As of July 1, 2015, Advanced TID Courses (30 credit hours) for Classified Managers are obsolete, and no longer required. Beginning SY2015-16, USDA’s Professional Standards minimum requirements for Managers is six (6) Continuing Education Unit (CEU) hours per year. This increases in SY2016-17 to a minimum of 10 CEU hours. Manager Classification will utilize the USDA’s Professional Standards minimum annual requirements for managers after the completion of Core TID courses. (See Key Terms and Definitions for Core TID courses and credit.) Classified Manager: References Definitions in Georgia State Board of Education (SBOE) Rule 160-5-6-.01 Statewide School Nutrition Program. (See definitions included at the end of this document). Locate the SBOE Rule at www.gadoe.org, and then go to State Board & Policy, Board Rules. Continuing Education Units (CEU): One (1) CEU is equivalent to one (1) hour of training. CEU is the unit of measure utilized by the USDA Professional Standards requirements. See USDA Professional Standards Final Rule. Locate requirements at http://www.fns.usda.gov/school-meals/professional-standards Core TID Course Credit: Credit for specified courses are determined by a combination of attendance, assigned projects, class participation, and other measures of evaluation determined by the instructor. A passing score is 85, with the exception TID 3. This score is traditionally based on student attendance and class participation at the instructor’s discretion. The local school system may allow a participant in a TID course to miss up to 10% of a class, without having to make up the missed session. Currently, TID 3, Sanitation and Safety Certification (ServSafe® or other approved sanitation/safety course) requires an end of course validated/scored exam with a passing score. A passing exam score is required for credit. No minimum class hours are required for credit of Sanitation and Safety Certification course. (See Course Descriptions for additional information on TID 3.) Core TID Courses: Courses authorized by state law and state board rule for Classified School Nutrition Managers. Core TID courses constitute 150 total credit hours that must be earned within the first five years employed as a Classified School Nutrition Manager consistent with 160-5-6-.01Statewide School Nutrition Program. The five (5) Core Courses (150 credit hours) will continue to be required of Georgia Classified School Nutrition Managers. (See Key Terms and Definitions for Advanced TID Courses and Continuing Education Units.) Designated Manager: One identified Classified Manager per school site, for payment of State Salary Supplement (SSS) for managers. Manager Classification Reporting System (MCRS): GaDOE SNP database for manager classification being used for the reporting and tracking of education and completed Core TID courses. Any person having completed Core TID courses may be tracked as a Classified Manager, and have a Manager Profile in MCRS. Note: Manager Classification level may not Georgia Department of Education July 2015 ● All Rights Reserved ● Page 2 of 7 “USDA is an equal opportunity provider and employer.”

be the same as employee title. Managers-in-training and those aspiring to become a local school nutrition manager may receive credit for Core TID courses completed prior to promotion. Orientation for Nutrition Employees (ONE) Rev. 2013: Georgia Department of Education (GaDOE) course or locally developed and approved course required by SBOE Rule 160-5-6.01(2)(a)(3)(iii) Statewide School Nutrition Program for all school nutrition personnel in their first year of employment. Effective SY2005-06, this course no longer meets the Core TID 1 requirement for Classified managers. ONE will continue to be required of all personnel in their first year of employment. Records: Includes attendance rosters, course completion records (certificates) indicating attendee’s name, month, year, and learning topic must be maintained. Core TID course completions must be documented on the MCRS at least annually. Retention requirements for paper back-up copies of MCRS records must be kept for five (5) years plus the current year. Managers should be encouraged to keep their original certificates indefinitely. For the purpose of training records, a year runs July 1 through June 30 annually. Courses should to be reported within the year completed. NOTE: MCRS records are transferrable between school systems. Contact your Area Consultant (AC) for additional information. School Year: Annual training requirements define a school year as a full year and runs July 1 through June 30. A classified manager who begins work after the first day of the school year has the rest of that school year and the following full school year to complete at least one year of Core TID training. A local school district may be more restrictive. Substitute Course (SC): College course credit may substitute for individual Core TID courses. The employee must furnish an official transcript of courses with an academic major in food and nutrition, food service management, dietetics, family and consumer sciences, nutrition education, culinary arts, business, or a related field. Submit the transcript with a request of what course is to substitute for corresponding Core TID course to your Area Consultant (AC). A course outline that indicates content similar to the particular Core TID course being substituted may be requested. All records must be official and maintained indefinitely. The local school system must have adequate assurance that substitute courses were completed by the employee. The local school system may be more restrictive. Use the “Add SC” choice to report Substitute Course credit on the MCRS. See Key Terms and Definitions for additional information on records. Training Facilitation: Local school system’s responsibility to meet requirements of SBOE Rule 160-5-6-.01 (2)(a)(3) Statewide School Nutrition Program; requiring facilitation of jobrelated training including: 1. 2. 3. 4. 5.

Teaching or arranging for a course instructor. Maintaining attendance records. Administering tests when required. Issuing certificates of completion. Reporting course participation to the local school district and to GaDOE annually to document manager classification status using the Manager Classification Reporting System (MCRS). Georgia Department of Education July 2015 ● All Rights Reserved ● Page 3 of 7 “USDA is an equal opportunity provider and employer.”

CRITERIA AND/OR PROCEDURES – Core TID Courses: State Board rule 160-5-6-.01 Statewide School Nutrition Program acknowledges that at least one 30-hour Core TID course is to be taken each of the first five years of employment as a classified Manager Trainee, Manager I, Manager II, or Manager Supervisor until 150 credit hours are completed. Generally, all Core TID courses are 30 credit hours and may include out-of-class assignments. The exception is Sanitation and Safety Certification, TID 3 (ServSafe® or other approved sanitation/safety course) requires a minimum passing score on the end of course validated and scored exam in addition to the class hours (± 30 hours) and assignments. Core TID Courses approved as of July 1, 2015 are listed/described below: 60 credit hours

TID 1a & TID 1b – Managers-In-Training (MIT) Course (Blended Training Online and Classroom) Due to the amount of outside effort required of trainees, this course is 60 credit hours and can be completed over 2 years. Note: As of to SY2005-06, TID 1: ONE, or locally-developed Employee Orientation Course, no longer counts as a TID course.

30 credit hours

TID 2 - Menu Management: See suggested course topics and resources included in this document.

30 credit hours

TID 3 –Sanitation and Safety Certification: ServSafe®, National Sanitation Foundation (NSF), National Environmental Health Association, or other approved sanitation/safety course. Note: Prior to SY2004-05, TID 3 was Nutrition.

30 credit hours

TID 4 - Food Production: See suggested course topics and resources included in this document. Note: Prior to SY 2008-09, TID 4 was 60 credit hours (TID 4a & 4b). Between SY2008-09 and SY2014-15, the additional 30 credit hours of Food Production (TID 4b) was counted as an Advanced course (TID 19.)

Course Descriptions – Core TID credit is composed of 150 credit hours, and is required to be completed within the first five (5) years of employment. This assumes completion of one Core TID course during each of these five years. A total of 150 credit hours are required for completion of Core courses. MCRS will note when the 150 credits are exceeded due to changes in Core course requirements. TID 1a & TID 1b Managers in Training (MIT): Effective July 1, 2015, MIT an online/blended course. This course (MIT) is required to be completed by all Manager Trainees, Manager I’s, Manager II’s, and Manager/Supervisors. It is only taught during the school year due to the applied training required for each lesson. MIT is counted as two (2) 30 credit hours courses (TID 1a and 1b) due to the additional required effort of the student to complete homework assignments. There is currently no option for a locally developed MIT course for credit toward TID 1a and 1b. Managers who took ONE as TID 1, prior to SY2005-06, are not required under this procedure to take MIT; however, a local school district may require this at their discretion. NOTE: ONE continues to be required of all new employees according to SBOE Rule 160-5-6-.01 (2)(a)(3)(iii) Statewide School Nutrition Program. Effective SY2005-06, ONE no longer counts toward the 150 Core TID credit hours for classified managers. ONE is a prerequisite to Core TID courses. TID 2 Menu Management: This is a locally developed course and is preapproved when using the resources from GaDOE, USDA and the National Food Service Management Institute (NFSMI.) Resources cited and used in this course may include: 1. USDA’s online Food Buying Guide for Child Nutrition Programs http://www.fns.usda.gov/tn/food-buying-guide-for-child-nutrition-programs 2. NFSMI’s Food Buying Guide, Online Calculator for Child Nutrition Programs http://fbg.nfsmi.org/ 3. Mississippi Recipes for Success http://mrs.mde.k12.ms.us/ 4. NFSMI’s Meal Pattern Training for Breakfast and Lunch 5. NFSMI’s Measuring Success with Standardized Recipes. 6. NFSMI’s USDA Recipes for Schools 7. NFSMI’s Whole Grains in Child Nutrition Programs 8. USDA’s The School Day Just Got Healthier: School Administrator and Foodservice Toolkit (http://www.fns.usda.gov/healthierschoolday) 9. What’s Cooking? USDA Mixing Bowl (http://www.whatscooking.fns.usda.gov) TID 3 Sanitation and Safety Certification: ServSafe®, National Sanitation Foundation (NSF), National Environmental Health Association, or other approved sanitation/safety course. This course may include class time, on-the-job application and must include a passing score (required) on the validated and scored exam. This course may be completed through other local agencies (e.g. health department or cooperative extension) and is not required to include 30 classroom hours. Credit may only be given upon successfully passing the end of course validated/scored exam. Georgia Department of Education July 2015 ● All Rights Reserved ● Page 5 of 7 “USDA is an equal opportunity provider and employer.”

TID 4 Food Production: This is a 30 credit hour course. This is a locally developed course and is preapproved when using the resources from GaDOE, USDA and NFSMI. Resources cited and used in this course may include: 1. NFSMI’s Culinary Techniques for Healthy School Meals, 2nd Edition, 2009 (or newer) 2. NFSMI’s Culinary Techniques: Cooking with Flair series including: Breads and Grains; Fruits, Salads, Vegetables; Meats and Other Protein Foods 3. NFSMI’s On the Road to Professional Food Preparation 2nd Edition (or newer) 4. NFSMI’s Cooks for Kids 5. NFSMI’s Practical Skills for Preparing Quality Meals Prior to SY2008-09, both 4a & 4b (60 credit hours) counted as Core TID Courses. Due to the additional time required for TID 1a & 1b (MIT course), TID 4b (30 credits) is no longer a required Core TID course

TID Course List on MCRS – Revised July 1, 2015 TID#

Level

Course Name

Core

MIT Manager in Training Part A – 30 Credits

Core

MIT Manager in Training Part B – 30 Credits

Core

Menu Management (formerly Nutrition & Menu Management) – 30 Credits

Core

Sanitation and Safety Certification – 30 Credits

Core

Food Production – 30 Credits

Core TID courses for managers are to be completed within the first 5 years of employment. Advanced TID Courses (TID 5-TID 20) will no longer be required to maintain Georgia School Nutrition Manager Classification status. See Key Terms and Definitions for additional information on Advanced TID Courses.

AUTHORITY – FEDERAL 7 CFR Part 210.19(a)(4) Program Compliance

AUTHORITY – STATE O.C.G.A. 20-2-187 (a) (1) Georgia State Board of Education Rule 160-5-6-.01 (1)(a)1.–4 and (2)(a)4. (iii), Statewide School Nutrition Program State Board of Education Rule 160-5-6-.01School Nutrition Manager Classification Definitions Code: EE 160-5-6-.01 STATEWIDE SCHOOL NUTRITION PROGRAM. (1) DEFINITIONS. (a) Certified Food Safety Manager – a school nutrition employee who holds a state approved food safety certificate as defined in the Georgia Rules and Regulations for Food Service: Chapter 290-5-14.03 (3)(b). (b) Classified school nutrition manager – an individual who meets one of the following conditions: 1. Manager trainee – holds a minimum of a high-school diploma or GED or was employed as manager prior to September 1, 1988; employment in this classification has been uninterrupted; and the individual has completed 30 credit hours of core Training-In-Depth (TID) annually toward completion of 150 hours. 2. Manager I – holds a high school diploma or GED or was employed as manager prior to September 1, 1988; and has completed the core TID. 3. Manager II – holds an associate or more advanced degree; and has completed the core TID. 4. Manager III – holds a school nutrition director service certificate issued by the Georgia Professional Standards Commission. 5. Manager/Supervisor – was employed as Manager/Supervisor prior to July 1, 2015, or meets one of the following conditions: • holds an associate degree in a specific major (food and nutrition, food service management, dietetics, family and consumer sciences, nutrition education, culinary arts, business or a related field) with two years of relevant school nutrition programs experience, or • holds a Bachelor’s degree in any academic major with two years of relevant school nutrition programs experience, or • holds a Bachelor’s degree with any academic major and a school nutrition director service certificate issued by the Georgia Professional Standards Commission, or • holds a Bachelor’s degree with academic major in food and nutrition, food service management, dietetics, family and consumer sciences, nutrition education, culinary arts, business, or a related field. All manager/supervisors must complete 30 credit hours of core TID annually until all core requirements are met. All must meet requirements of director as specified in paragraph (2)(a)5(ii) of Rule 160-5-1-.22 Personnel Required in systems of less than base size having four or fewer schools. Georgia Department of Education July 2015 ● All Rights Reserved ● Page 7 of 7 “USDA is an equal opportunity provider and employer.”

Page ___ of ___

123 SCHOOL DISTRICT

EMPLOYEE TRAINING SUMMARY (SAMPLE FORM) SCHOOL NAME:

SCHOOL YEAR: 2015-2016

EMPLOYEE NAME

Baker, Barbara

Cash, Cathy

Cook, Cora

Dishman, Dan

Money, Molley

Runner, Ruth

Server, Sally

INSTRUCTIONS : Enter school name, FNS employee last & first name and employee ID#. Enter training description, code, and date. Enter time trained (0.25 hr increments) for each employee trained. Employees initial & manager signs to confirm at end of year.

Empl ID

1234

5678

9876

1020

3141

1627

2468

Date

# of hrs.

7/31/2015 7/31/2015 7/31/2015 7/31/2015 7/31/2015 7/31/2015 7/31/2015 7/31/2015 7/31/2015 7/31/2015 7/31/2015 9/1/2015 7/31/2015 11/4/2015 11/6/2015

0.50 0.50 1.00 0.25 0.75 0.25 0.25 0.5 0.25 1.00 1.00 1.00 0.5 0.25 0.25

0.50 0.50 1.00 0.25 0.75 0.25 0.25 0.5 0.25 1.00 0.75 xx 0.5 xx 0.25

0.50 0.50 xx xx 0.75 0.25 0.25 0.5 0.25 xx 0.75 xx 0.5 xx 0.25

0.50 0.50 1.00 0.25 0.75 0.25 0.25 0.5 0.25 xx 0.75 xx 0.5 xx 0.25

0.50 0.50 1.00 0.25 0.75 0.25 0.25 0.5 0.25 1.00 0.75 xx 0.5 xx 0.25

0.50 0.50 1.00 0.25 0.75 0.25 0.25 0.5 0.25 1.00 0.75 xx xx xx 0.25

TOTAL HOURS for SY 2015-2016 END OF YEAR: Employee Intial to confirm training was completed

8.25

6.75

4.50

5.75

6.75

6.25

Training Description Food Prod Records Civil Rights Trng Reimb Meal ID F/R Application Food Safety/HACCP Handwashing Receiving/Storage Meal Pattern, OvS Workplace Safety Cashier Training Chemical Safety HR/Personnel Empl Health/Wellness Emergency Plans Emerg Plans

Learning Code 2120 3200 2310 3100 2610 2620 2520 1110 3450 2300 3220 3410 3450 3240 3240

Manager's Signature (verifying that training was done):

Date Signed:

123 SCHOOL DISTRICT

Page ___ of ___

EMPLOYEE TRAINING SUMMARY (SAMPLE FORM)

3200

2310

3100

Baker, Barbara Cash, Cathy Cook, Cora Dishman, Dan Money, Molly Runner, Ruth Server, Sally

Employee ID #

1234 5678 9876 1020 3141 1627 2468

# of hrs. # of hrs. 0.50 0.25 0.50 0.25 0.50 0.25 0.50 0.25 0.50 0.25 0.50 0.25 0.50 0.25 0.50 0.25

Manager's Signature (verifying that training was done):

or ag e St an d

2620

2520

7/31/1/5

7/31/2015

7/31/15/

0.75 0.75 0.75 0.75 0.75 0.75 0.75 0.75

0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25

H ea lth y

2610

1110

3450

2300

Employee's Initials (at end of # of hrs. # of hrs. # of hrs. # of hrs. # of hrs. # of hrs. # of hrs. # of hrs. # of hrs. year)

Date training was completed: 7/31/2015 7/31/2015 7/31/2015 7/31/2015 Employee Name (Last, First)

R ec ev i

Fr ee

ic at io n

Id en t if

R ig ht s

2120

C iv il

Pr od uc tio n Fo od

Learning Codes

ai ni ng

ec or d

INSTRUCTIONS: In column 1, enter FNS employees (last name, first name). In column 2, enter each Employee ID#. Enter the date the training was provided in the square below the topic. Indicate training time (in 0.25 hr. increments) for each employee trained per topic.

Lu an nch d ( O &B ffe 'f W r v as or s t) P kp Se a la ce rv tte e rn Sa fe t y C as hi er Tr ai ni To ng ta lT ra in in (p g H er o em urs pl P oy ro ee vid ed )

SCHOOL YEAR: 2015-2016

of R M eim ea ls bur an sa d bl R e Ap edu pl ce ic d at M Fo io n ea od l Sa fe ty /H AC H C an P dw as hi ng

SCHOOL NAME:

0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25

7/31/2015 7/31/2015

0.75 0.75 0.75 0.75 0.75 0.75 0.75 0.75

0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50

8/4/2015

4.00

8.00 4.00 8.00 4.00 4.00 8.00 4.00 4.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Date Signed:

USDA Professional Standards is Effective July 1, 2015 On July 1, 2015, the final rule for Professional Standards for State and Local School Nutrition Personnel as required by the Healthy, Hunger-Free Kids Act of 2010 becomes effective. This summary describes the changes to the minimum hiring requirements for new School Nutrition Program Directors and the training requirements for all school nutrition personnel, so that Georgia LEAs are compliant with both the State of Georgia Board of Education Rules for Professional Standards and the USDA Professional Standards.

Hiring Requirements for New School Nutrition Directors No Change in Hiring Requirements LEA size: 3,300 students or A School Nutrition Director is required. SN directors must hold a Georgia Clear Renewable greater (unweighted FTE) School Nutrition Director certificate issued by the Georgia Professional Standards Commission (GPSC) (Master’s Degree or higher), or be issued an Induction Certificate (Bachelor’s Degree or higher) and convert to a Clear Renewable certificate (Master’s Degree or higher) within 3 years. LEA size: less than 3,300 A School Nutrition Director-Trainee is required on a part-time or full-time basis. SN students with five or more Director-Trainees must hold a certificate (Induction or other) issued by the GPSC schools (Bachelor’s Degree or higher) and complete 6 semester hours annually toward the requirement for a School Nutrition Director certificate (Master’s Degree or higher).

LEA size: less than 3,300 students with four or fewer schools

Change in Hiring Requirements Hired prior to July 1, Hired on or after July 1, 2015 2015 A Manager/Supervisor A Nutrition Manager/Supervisor is required. A is required. A Manager/Supervisor holds either: Manager/Supervisor • an Associate Degree in a specific major (food and holds a high school nutrition, food service management, dietetics, family diploma or GED or was and consumer sciences, nutrition education, culinary employed as a arts, business or a related field) with two years of Manager/Supervisor relevant school nutrition programs experience, OR prior to September 1, • a Bachelor’s degree in any academic major with two 1988. years or relevant school nutrition programs experience, OR • a Bachelor’s degree with any academic major and a school nutrition director induction certificate issued by the Georgia Professional Standards Commission, OR • a Bachelor’s degree with academic major in food and nutrition, food service management dietetics, family and consumer sciences, nutrition education, culinary arts, business, or a related field.

Effective July 1, 2015, all new directors must have completed 8 hours of food safety training within 5 years prior to the starting date, or complete it within 30 days of the starting date. Georgia Department of Education April 2015 • Page 1 of 2 “USDA is an equal opportunity provider and employer.”

Annual Training Standards for SFA School Nutrition Personnel Annual Training Hours Requirement by Position Position School Nutrition Director (System-Level) Manager (School-Level) Staff (System and School-Level) working at least 20 hours per week Staff (System and School-Level) working < 20 hours per week

Annual Training Hours (2015-2016)

Annual Training Hours (2016 and beyond)

8 hours

12 hours

6 hours 4 hours 4 hours

10 hours 6 hours 4 hours

Note: If hired on January 1 or later, an employee must only complete half of the above training hours.

Training Topics by Position Position

Training Topics to Include:

School Nutrition Directors (System Level), including Director Trainees, Manager/Supervisors, Supervisors, Coordinators Managers (School Level), including Manager Trainees, Assistant Managers

Staff that work an average of at least 20 hours per week (System and School Level)

• •

Administrative practices (including training in application, certification, verification, meal counting, and meal claiming procedures), and Any specific topics required by FNS, as needed, to address Program integrity or other critical issues.

This required continuing education/training is in addition to the food safety training required in the first year of employment. • Administrative practices (including training in application, certification, verification, meal counting, and meal claiming procedures), • The identification of reimbursable meals at the point of service, • Nutrition, health and safety standards, and • Any specific topics required by FNS, as needed, to address Program integrity or other critical issues. • Free and reduced price eligibility, • Application, certification, and verification procedures, • The identification of reimbursable meals at the point of service, • Nutrition, health and safety standards, and • Any specific topics required by FNS, as needed, to address Program integrity or other critical issues. At least 4 hours of annual continuing education/training

Staff that work < 20 hrs. per week (System and School Level) Note: Effective July 1, 2015, USDA Professional Standards will replace Advanced Training-in Depth (TID) courses.

Approved Training Sources • • • • • •

Locally developed training (by the SFA) Professional Associations State Agencies NFSMI Universities/Colleges http://professionalstandards.nal.usda.gov Georgia Department of Education April 2015 • Page 2 of 2 “USDA is an equal opportunity provider and employer.”

Professional Standards Learning Topics With Learning Topic Codes 1000 NUTRITION 1100 MENU PLANNING 1110 USDA NUTRITION REQUIREMENTS 1120 CYCLE MENUS 1130 LOCAL FOODS --FARM TO SCHOOL 1140 STANDARDIZED RECIPES 1150 MENU ANALYSIS 1160 SPECIAL DIETS, INCLUDING FOOD ALLERGIES 1170 USDA FOODS 1200 NUTRITION EDUCATION 1210 NUTRITION ACTIVITIES 1220 CLASSROOM AND CAFETERIA INTEGRATION 1230 SCHOOL GARDENS 1300 GENERAL NUTRITION 1310 DIETARY GUIDELINES FOR AMERICANS, MYPLATE AND SCHOOL NUTRITION 1320 GENERAL NUTRITION 2000 OPERATIONS 2100 FOOD PRODUCTION 2110 STANDARDIZED RECIPES 2120 FOOD PRODUCTION RECORDS 2130 CULINARY SKILLS 2140 USE AND CARE OF EQUIPMENT 2150 CN LABELING, CREDITING 2200 SERVING FOOD 2210 PORTION SIZES/SPECIAL DIETS 2220 OFFER VS SERVE 2230 MAINTAINING FOOD QUALITY AND APPEARANCE 2240 SERVING LINES 2300 CASHIER AND POINT OF SERVICE (POS) 2310 REIMBURSABLE MEALS 2320 POS FINANCIAL RESPONSIBILITY 2330 FREE OR REDUCED IDENTIFICATION 2400 PURCHASING/PROCUREMENT 2410 PRODUCT SPECIFICATIONS 2420 BID SOLICITATION AND EVALUATION 2430 PURCHASE FOOD, SUPPLIES, AND EQUIPMENT 2440 FOOD AND SUPPLIES ORDERS 2450 COOPERATIVE PURCHASING GROUPS 2460 CONTRACTS WITH FS MANAGEMENT CO. FNS 728

2500 RECEIVING AND STORAGE 2510 INVENTORY MANAGEMENT 2520 RECEIVING AND STORAGE 2530 HOLD AND RECALL 2600 FOOD SAFETY AND HACCP 2610 HACCP 2620 FOOD SAFETY-GENERAL 2630 FEDERAL, STATE AND LOCAL FOOD SAFETY REGULATIONS 2640 FOOD SAFETY CULTURE 3000 ADMINISTRATION 3100 FREE AND REDUCED PRICE MEAL BENEFITS 3110 ELIGIBILITY 3120 DIRECT CERTIFICATION 3200 PROGRAM MANAGEMENT 3210 STAFF MANAGEMENT 3220 STANDARD OPERATING PROCEDURES 3230 HEALTHY SCHOOL ENVIRONMENT 3240 EMERGENCY PLANS 3250 WATER, ENERGY, AND WASTE MANAGEMENT 3300 FINANCIAL MANAGEMENT 3310 MEAL COUNTING, CLAIMING, MANAGING FUNDS 3320 COMPLIANCE WITH REGULATIONS/POLICIES 3330 BUDGETS 3340 FINANCIAL ANALYSIS 3350 PRICING 3360 COMMUNICATE FINANCIAL INFORMATION 3400 HUMAN RESOURCES AND STAFF TRAINING 3410 HUMAN RESOURCES MANAGEMENT 3420 POLICIES AND PROCEDURES 3430 TRAINING PLANS AND TRACKING 3440 RETENTION, PROMOTION, AND RECOGNITION 3450 EMPLOYEE HEALTH, SAFETY AND WELLNESS 3500 FACILITIES AND EQUIPMENT PLANNING 3510 FACILITY AND EQUIPMENT PLANNING 3520 EQUIPMENT PURCHASING & MAINTENANCE 4000 COMMUNICATIONS AND MARKETING 4100 COMMUNICATIONS AND MARKETING 4110 STRATEGIC AND MARKETING PLANS 4120 PROGRAM PROMOTION 4130 CUSTOMER SERVICE 4140 COMMUNICATION SKILLS 4150 SCHOOL AND COMMUNITY COMMUNICATION 4160 SMARTER LUNCHROOMS TECHNIQUES 2

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Professional Standards for School Nutrition Staff (Effective July 1, 2015)

Hiring and Training Requirements Required by the Healthy Hunger Free Kids Act – Section 306

Objectives

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Following this session you will be able to: 1. Understand the key requirements of the final rule 2. Understand the flexibilities allowed in hiring standards and training requirements 3. Identify the Georgia State Board Rule’s application to hiring and training as it applies to the USDA Professional Standards.

Georgia Department of Education June 2015 • Page 1 of 17 “USDA is an equal opportunity provider and employer.”

Final Rule

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

• www.regulations.gov • FNS‐2011‐0030‐0241 • Implementation begins July 1, 2015 • Establishes minimum requirements: • Hiring standards for NEW local directors • Annual training standards for ALL employees 3

2 Requirements Hiring

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

(for New SN Directors)

Training (for All New and Existing SN Staff) 4

Georgia Department of Education June 2015 • Page 2 of 17 “USDA is an equal opportunity provider and employer.”

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Professional Standards Hiring Requirements for New School Nutrition Directors Required by Georgia State Board Rules And USDA Professional Standards Effective July 1, 2015

New Federal Hiring Standards

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

• Hiring standards for NEW SFA directors only • Hiring standards are based on 3 LEA size categories • 2,499 or less student enrollment • 2, 500‐9,999 student enrollment • 10,000 or more student enrollment

• Hiring standards include educational and experience requirements • Hiring options for all LEAs are included 6

Georgia Department of Education June 2015 • Page 3 of 17 “USDA is an equal opportunity provider and employer.”

Grandfathering

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

• Current SNP Directors are grandfathered in • Grandfathering is the practice of exempting existing personnel from the new requirements. • Grandfathering does not apply to the annual training standards. 7

Exception

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

• Current SFA directors and manager/supervisors will be able to remain in their positions or transfer to a similar position in another LEA of the same size category (student enrollment) without having to meet the new hiring standards. • However, staff who are grandfathered and who transfer to a LEA of a different size or have a break in employment must meet new hiring standards.

Georgia Department of Education June 2015 • Page 4 of 17 “USDA is an equal opportunity provider and employer.”

Considerations (Federal vs. State)

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

• Federal Professional Standards • Georgia State Board Rules • 160‐5‐6‐.01 Statewide School Nutrition Program • 160‐6‐1‐.22 Personnel Required

Which Regulations Apply?

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

or The Strictest Regulations Apply 10

Georgia Department of Education June 2015 • Page 5 of 17 “USDA is an equal opportunity provider and employer.”

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Federal – 3 SFA levels based on LEA size/student enrollment Size

How is GA different?

Federal

Small

2,499 or less

Medium

2,500 – 9,999

Large

10,000 or more

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Georgia has 3 SFA levels based on Base‐Size School System. 11

Federal Hiring Standards: Small System LEA Size

Federal Standard

2,499 or less enrolled students

Bachelor’s degree with specific major, OR Bachelor’s degree with any major and either a State recognized certificate or at least 1 year of experience, OR Associate’s degree with specific major and at least 1 year of experience, OR High school diploma (or GED) and 3 years of experience

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Georgia Board Rule is more stringent. Georgia Board Rule must be followed. 12

Georgia Department of Education June 2015 • Page 6 of 17 “USDA is an equal opportunity provider and employer.”

Federal Hiring Standards: Medium System LEA Size

Federal Standard

2,500 to 9,999 enrolled students

Bachelor’s degree with specific major, OR Bachelor’s degree with any major and State recognized certificate, OR Bachelor’s degree with any major and at least 2 years of experience, OR Associate’s degree and at least 2 years of experience

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Federal Hiring Standards: Large System LEA Size

Federal Standard

10,000 or more students

Bachelor’s degree with specific major, OR Bachelor’s degree with any academic major, and State recognized certificate, OR Bachelor’s degree with any academic major and at least 5 years experience in management of programs

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Georgia Department of Education June 2015 • Page 7 of 17 “USDA is an equal opportunity provider and employer.”

Georgia Standards Georgia BOE Rule 160‐5‐6‐.01 (STATEWIDE SCHOOL NUTRITION PROGRAM)

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

“An individual who holds a school nutrition director service certificate issued by the GPSC and meets the requirements of director as specified in the State Board of Education (SBOE) Rule 160‐5‐1‐.22.” Whether or not a certified director is required is determined by system size. 15

Base-Size School System

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

• Base‐Size School System = minimum unweighted FTE of 3,300 students • Whether a system is base‐size determines personnel requirements for the system.

Georgia Department of Education June 2015 • Page 8 of 17 “USDA is an equal opportunity provider and employer.”

State – 3 SFA levels & Requirements Size Small

Less than base‐ size with 4 or fewer schools Less than base‐ size with 5 or more schools Base‐size

Medium

Large

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Requirements Manager/ Supervisor Director Trainee (part‐time at a minimum) Director 17

Georgia Board Rule – Small System * Position

Hiring Requirements

Manager/ Supervisor

Bachelor’s degree with specific major, OR Bachelor’s degree with any major and GA School Nutrition Director Certificate OR Bachelor’s degree with any major and at least 2 years of experience, OR Associate’s degree and at least 2 years of experience

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Required for systems less than base‐size with 4 or fewer schools SBOE Rule 160‐5‐6‐.01 * Pending board approval 18

Georgia Department of Education June 2015 • Page 9 of 17 “USDA is an equal opportunity provider and employer.”

Georgia Board Rule – Medium System Position

Hiring Requirements

Director Trainee

Holds a certificate issued by the Georgia Professional Standards Commission (Bachelor’s Degree or higher); AND Completes 6 semester hours annually toward the requirement for a School Nutrition Director service certificate (Master’s Degree or higher).

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Required for systems less than base‐size with 5 or more schools (part–time at a minimum) SBOE Rule 160‐5‐6‐.01 19

Georgia Board Rule – Large System Position

Hiring Requirements

Director

Must hold a Georgia Clear Renewable School Nutrition Director certificate issued by the GPSC (Master’s Degree or higher), or be issued an Induction Certificate (Bachelor’s Degree or higher) and convert to a Clear Renewable Certificate (Master’s Degree or higher) within 3 years.

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Required for all base‐size systems SBOE Rule 160‐5‐6‐.01

Georgia Department of Education June 2015 • Page 10 of 17 “USDA is an equal opportunity provider and employer.”

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Professional Standards Annual Training Requirements for School Nutrition Staff Required by USDA Professional Standards Effective July 1, 2015

Annual Training Standards for Directors Minimum # hours annually

Position School Nutrition Director and other Director‐Level, System‐Level personnel (includes: Asst. Directors, Director Trainees, Coordinators, Supervisors, and Mgr./Supervisors)

8 hrs. (2015‐16 SY)

Topics

Administrative Practices (Including application, 12 hrs. (2016 SY certification, verification, meal and beyond) counting, and meal Note: If hired on claiming procedures), and any specific topics Jan. 1 or later, an employee required by FNS, as must only needed, to address complete half of Program integrity or the required other critical issues. training hours.

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Other • New SN Directors are required to have 8 hours of food safety training within 5 years prior to the starting date, OR Food Safety Certification Training completed within 30 days of the start date (in addition to the annual training.) USDA Professional Standards will replace Advanced TID courses. 22

Georgia Department of Education June 2015 • Page 11 of 17 “USDA is an equal opportunity provider and employer.”

Annual Training Standards for Managers Minimum # hours annually

Position School Nutrition Managers (School Level) including: Manager Trainees, and Assistant Managers

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Topics

6 hrs. (2015‐16 SY)

• Administrative practices (including training in application, Effective certification, verification, meal July 1, 2015, 10 hrs. (2016 SY counting, and meal claiming USDA procedures) and beyond) Professional • The identification of reimbursable Standards Note: If hired on meals at point of service replaces Jan. 1 or later, • Nutrition, health, and safety Advanced an employee standards, and TID courses. must only • Any specific topics required by complete half of FNS, as needed, to address the required Program integrity or other critical training hours. issues 23

Annual Training Standards for SN Staff (working 20 or more hours per week) Minimum # hours annually

Position School Nutrition Staff working an average of at least 20 hours per week (System Level and School Level)

4 hrs. (2015‐16 SY) 6 hrs. (2016 SY and beyond)

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Topics

Other

• Free and reduced price eligibility, Note: • Application, certification, and If hired on verification procedures, Jan. 1 or later, • The identification of an employee reimbursable meals at the point must only of service, complete half • Nutrition, health, and safety of the standards, and, required • Any specific topics required by training hours. FNS to address Program integrity or other critical issues.

Georgia Department of Education June 2015 • Page 12 of 17 “USDA is an equal opportunity provider and employer.”

Annual Training Standards for Part-Time SN Staff (working less than 20 hrs./wk.) Position

Minimum # hours annually

Topics

New and Current 4 hrs. (2015‐16 Annual continuing Part‐time School SY and beyond) education/training in Nutrition Staff areas of identified need working less than 20 hours per week (System Level and School Level)

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Other Note: If hired on Jan. 1 or later, an employee must only complete half of the required training hours.

Learning Topics and Codes • • • •

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

1000 Nutrition 2000 Operations 3000 Administration 4000 Communications and Marketing

Georgia Department of Education June 2015 • Page 13 of 17 “USDA is an equal opportunity provider and employer.”

Flexibility in 2015 - 2016

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

How does this relate to Georgia PSC Recertification Requirements?

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

• Recertification of professional, renewable certificates requires 10 Georgia PLU’s • House Bill 167 was passed and will extend the suspension on renewal credit for professional, renewable certificates expiring 6/30/11 – 6/30/17 • Effective 7/1/17, the requirements for renewal will change, but the rule has not been voted on yet

All SN personnel including directors must meet the federal annual training standards. 28

Georgia Department of Education June 2015 • Page 14 of 17 “USDA is an equal opportunity provider and employer.”

Approved Training Sources

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

• Locally developed training (by the SNP) • Professional Associations • State Agencies • Universities/Colleges 29

Online Training Resources

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

• Georgia School Nutrition Training Website www.GaSNPTraining.org • National Food Service Management Institute www.nfsmi.org • United States Department of Agriculture (USDA) http://professionalstandards.nal.usda.gov/ • An extensive database of training opportunities and resources covering the core training areas. On‐line and in‐person trainings are included. Many low‐cost and free trainings are available. 30

Georgia Department of Education June 2015 • Page 15 of 17 “USDA is an equal opportunity provider and employer.”

Documentation

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

• USDA has developed a free tracking system http://professionalstandards.nal.usda.gov/content/ professional‐standards‐information • Systems will need to document and track the training for all SNP personnel • Documentation will be checked during the Administrative Review • Sample Training Summary forms are available

Miscellaneous

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

• A director or manager may count the training offered to his/her staff toward part of his/her own training requirement. • Annual continuing education/training is an allowable use of the nonprofit school food service account. • Cost of college credits incurred by an individual to meet the hiring standards of director is not allowable. 32

Georgia Department of Education June 2015 • Page 16 of 17 “USDA is an equal opportunity provider and employer.”

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Any Questions?

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods,

The U.S. Department of Agriculture (USDA) prohibits discrimination against its customers, employees, Georgia’s School Superintendent “Educating Georgia’s Future” and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender gadoe.org identity, religion, reprisal and, where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual's income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.) If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632‐9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250‐9410, by fax (202) 690‐7442 or email atprogram.intake@usda.gov. Individuals who are deaf, hard of hearing, or have speech disabilities and wish to file either an EEO or program complaint please contact USDA through the Federal Relay Service at (800) 877‐8339 or (800) 845‐6136 (in Spanish). Persons with disabilities who wish to file a program complaint, please see information above on how to contact us by mail directly or by email. If you require alternative means of communication for program information (e.g., Braille, large print, audiotape, etc.) please contact USDA's TARGET Center at (202) 720‐2600 (voice and TDD). USDA is an equal opportunity provider and employer. 34

Georgia Department of Education June 2015 • Page 17 of 17 “USDA is an equal opportunity provider and employer.”