Processing copy - DIGITAL Complete - Digital artwork to be sent to compart@localworld.co.uk
Created - should be emailed to digiads@localworld.co.uk with the Publication, URN, Website, Insert Date in the subject. •
Copy will be rejected from Nottingham if the Sentinel booking does not have the DOTs data panel completed correctly.
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All bookings where copy is not received by the deadline will be cancelled by the team in Nottingham.
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Digital copy needs to be approved with the team in Nottingham and must be monitored using Neptune (see below).
Processing copy – IN PRINT STEP ONE • •
Be planned and organised before you start booking. Have all information to hand.
SENTINEL
Booking details that effect how copy is processed: •
Copy Status – The only statuses effected are NS and LA.
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Lift URNs must be checked in Neptune before completing a booking. Lift URNs must have a copy status of NS or LA on Neptune. We cannot lift complete artwork.
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Check whether the lift URN is a prod ref or an ad ref. If you are in the middle of your booking, CRM can be used to view previous URNs.
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Proof Request – If no proof is requested, you won’t be able to view your advert on Neptune once it has been created.
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All text pasted into the F4 text panel in Sentinel. The F4 panel is linked to Ad Assistant and to Neptune.
NEPTUNE •
Check the ad status of any booking before sending the copy via Ad Assistant. Only when the status is on ‘Booked’ or ‘Amend’ can the advert be processed.
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Check the copy status and proof request have filtered through to the relevant columns in Neptune.
Benefits of using Neptune •
Look at previous adverts for your customers – available for up to 12 months.
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Check missing copy lists – you can view as far ahead as you need.
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Make amends to adverts as soon as you receive them.
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Approve adverts when you receive confirmation from customer.
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Change statuses to ‘Proof Sent’ to keep track.
AD ASSISTANT URL: http://localworld.yemo.eu/LocalWorld/MainFrame.aspx You will have a username and password for Ad Assistant which is unique to you.
The ‘Clientname’ will be LocalWorld.
Insert the URN or Prod Ref of your ad here
1. Insert your URN / Production Reference into the URN box:
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Your advert will appear in the main section. Click on the underlined URN on the left to load the booking details. The booking details will appear as shown below:
Details of the Copy, Proof Amends and Approval deadlines will appear on the right:
UPLOADING AN IMAGE, LOGO or LAYOUT– Step One Images/Logos are uploaded using the ‘Upload’ option on the right hand side:
UPLOADING IMAGES, LOGOS or LAYOUT – Step Two •
Image files must be named uniquely, i.e. front of house, back of house, pink pig, cow winking, etc.
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Image files must one of the below formats: • Jpeg • PDF
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Click ‘Upload’. Once uploaded, the files will show at the bottom under the ‘File Name’ column.
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Click ‘Next’ to complete the upload.
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The page will re-direct you to the ‘Elements’ tab (see below): To remove any images, tick the box to the right and click ‘Remove Material’ on the right.
ADDING TEXT The text panel on Ad Assistant is available to input small amounts of text in. Any large sections of text need to be in the F4 panel in Sentinel or uploaded to Ad Assistant.
Remember to upload any layouts or elements before inputting text in this box. Text can be provided in 4 ways •
Typed into the text box as above, if small amounts
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Typed into the F4 panel on Sentinel – it will then be on Ad Assistant when you raise the URN
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Included on the Layout you send to be input later
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Uploaded on a Word Document from the customer – in copy instructions you will need to inform TAG where the copy is.
PROVIDING COPY INSTRUCTIONS The copy instructions box must be completed with clear instructions. See example below:
IMPORTANT NOTES •
Copy instructions must state where the text is coming from.
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A clear layout or instructions must be provided.
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Images must be uploaded to Ad Assistant at the time of processing.
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Part instructions cannot be sent. This will delay the creation of your advert.
COMPLETING THE PROCESS Once your instructions are complete, click the ‘In Production’ option on the right and then on the following screen (see image on right) click ‘NEXT’. Check you have uploaded everything and completed copy Instructions before you complete.
MEDIA HUB PRODUCTION - Responsibilities
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Continue to check missing copy lists and chase sales people.
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Amends that require additional images or logos to be added or complicated amends.
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Recall any adverts that were submitted by mistake.
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Process adverts that require the elements of a Bubble advert.
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Approve any adverts after deadline.
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Investigate all Tag, Production or Flighting queries when contacted by the sales person.
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Special publications advertising.
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Monitor the level of creation service provided.
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Lifting an ad from a different Sentinel Account.