Giddens School Board of Trustees 2013 - 2014 Work Plan 
Introduction The board's workload this year consists primarily of efforts to implement the NWAIS recommendations to complete our re-accreditation next summer and efforts to search for the next Head of School. We will be reviewing and, as needed, updating our strategic plan, which will guide our school for the near term to allow for a sustained long term. We will develop a 3 - 5 year financial plan, including an investment policy, to ensure adequate stewardship of the resources entrusted with us. We will create and execute an effective fundraising and development plan so that we can continue to live up to our vision and values of inclusiveness and, at the same time, be thankful for the generosity of so many in our community who give so selflessly to our cause. We will evaluate our facilities needs and make recommendations that are consistent with our strategic plan and our vision for the future. We will develop and implement a sound succession plan for school leadership positions, realizing that all great leaders want to see the organization they have cherished and shepherded continue to thrive under effective leadership long after they are gone. We will assemble a search committee to lead the efforts to find the next Head of School. And, we will implement improved processes for identifying, on boarding, and evaluating the effectiveness of the Giddens School board of trustees. While this is not an exhaustive list of initiatives the board will undertake this year, these are our priorities. This work plan provides some specificity on how each committee will work to accomplish these overall board objectives. The board's current standing committees include Finance, Development, Governance, and Facilities. We have two ancillary committees that are not currently chaired by board members: Diversity and Information Technology. Lastly, in November the board approved a Search Committee, which is charged with managing the process for finding the next Giddens Head of School. 
1
Annual Work Plan: Governance Committee
Task/Goals
September
October
Membership (To secure members for committee)
Secure committee members and set meeting schedule
Re-evaluate membership as needed
Continue
Continue
Continue
Continue
Continue
Document 14-15 membership needs and approaches
Board Reports
Report committee activities to board
Continue
Continue
Continue
Continue
Continue
Continue
Provide packet with all board reports
Annual Work Plan Calendar
Create annual work plan calendar
Make corrections as needed
Make corrections as needed
Make corrections as needed
Make corrections as needed
Make corrections as needed
Make corrections as needed
Draft 14-15 calendar and work plan
Board Evaluation
Survey Board members regarding efficacy of Board Retreat
Review surveys and propose changes for the following year’s retreat
Develop board Conduct mid point and committee board and evaluations committee evaluations
Plan and execute committee evaluation based on committee work plan
Plan and execute board evaluation based on all committee work plans
Board orientation and continued education
Conduct trustee orientation with chair, head, and other trustees
Consider what training board members need
Develop a plan to educate board members
Board ByLaws
November/ December
January
February
March
April
May
Plan Fall Board Retreat and New Board Member Orientation Review school By-Laws
2
Draft any changes
Get approval for changes
List any ByLaws changes
Annual Work Plan: Facilities Committee
Task/Goals
September
October
Membership (To secure members for committee)
Secure Committee members and set meeting schedule
Re-evaluate membership as needed
Continue
Continue
Continue
Continue
Continue
Document 2014-15 membership needs and suggested approaches
Board Reports
Report committee activities to Board
Continue
Continue
Continue
Continue
Continue
Continue
Report to Board with annual summary
Annual Work Plan Calendar
Create annual Work Plan Calendar
Manage to Calendar, make course corrections
Continue
Continue
Continue
Continue
Continue
Draft 2014-15 Calendar based on 2013-14 learnings
Establish Facilities Committee Authority
Develop At board level, resolution for seek passage Board approval of resolution. to remain at current site and pursue other space options.
Facilities Options
Determine board questions regarding resolution.
At committee level, begin thorough investigation of various options to meet space needs.
November/ December
January
February
March
April
Present to Board the facilities committee recommended approach.
Continue investigation of various options for space.
At committee level, presentation of the various options.
3
Discuss with Finance and Development the various options' feasibility.
Vote within committee on approach.
May
Annual Work Plan: Development Committee September
October
Membership (To secure members for committee)
Secure Committee members and set meeting schedule
Re-evaluate membership as needed
Continue
Continue
Continue
Continue
Continue
Document 2014-15 membership needs
Board Reports
Report committee activities to Board
Continue
Continue
Continue
Continue
Continue
Continue
Report to Board with annual summary
Annual Work Plan and Major Events
Create and monitor Annual Calendar
Grandparents/ Identify Other Leaders for Life Special Events, Efforts Breakfast Friends Day and Activities
Annual Fund
Annual Fund
Support process to hire new Director
Support process to onboard new Director
Task/Goals
New Director
Team with new Director on creation of Annual Plan
November/ December
Continue
January
Continue
Team with new Director on creation of Five Year Development Plan Ensure completion of Annual Plan
4
February
March
April
May
Identify Other Auction Events, Efforts and Activities
Identify Other Draft 2014-15 Events, Efforts and Calendar based on Activities 2013-14 learnings
Continue
Continue
Continue
Ensure completion of 5 Year Plan
Continue
Task/Goals Additional Source of Funds

Gift Appreciation Policy Other Policy Reviews
September
October
November/ December
Facilitate generative Board discussion on topic
Discuss options in more detail at Committee level and with new Director
Make Support Continue recommendations processes to to Board cultivate new sources (may include research and feasibility assessments)
Continue
Capture learnings and recommend for 2014-15
Discuss with new Director, then take to Board
Support policy
Continue
Continue
Continue
Continue
Discuss policy review approach with new Director
Review policies Continue as needed and make recommendations as appropriate

Continue
Continue
Continue
Support current Review policy policy
January
5
February
March
April
May
Annual Work Plan: Finance Committee
Task/Goals
September
October
November/ December
January
February
March
April
May
Membership (To secure members for committee)
Secure Committee membership and set meeting schedule (typically first Thursday of each month)
Re-evaluate membership as needed
Continue
Continue
Continue
Continue
Continue
Review and document 2014-15 membership needs and suggested approaches
Board Reports
Report committee activities to Board (monthly)
Continue
Continue
Continue
Continue
Continue
Continue
Report to Board with annual Work Plan summary
Annual Work Plan Calendar
Create annual Work Plan and Calendar
Manage to Calendar, make course corrections
Continue
Continue
Continue
Continue
Continue
Draft 2014-15 Work Plan and Calendar based on 2013-14 results
Budget
2013-2014 Final Budget Recommendati on to Board
Finalize and formally approve school budget for 2013-2014
Review draft of 2014-15 budget
Recommend 2014-2015 Working Budget to board
Review as needed
Continue
Continue
6
Task/Goals Policy
September Begin Investment Policy Discussion
October Investment Policy: Review of Proposals, Recommend to Board
Tuition
Financial Review
Financial Review YTD in brief
Multi year Strategic Financial Plan Audit
Review of PreAudit Financial Report for 2012-13
Discussion of Draft Policy for Collections Process
November/ December
January
Recommend Investment Policy for Reserve Funds
February
March
April
May
Approve Accounts Receivable Collection Policy
Begin tuition discussion for 2013-14
Present tuition recommend to Board
Detailed Q1 Financial Review
Financial Review in brief
Begin discussion in committee 2012-13 Audit Discussion with Accounting Firm
Detailed Q2 Financial Review
Financial Review in brief
Financial Review in brief
Discuss in committee
Discuss in committee
Review draft plan
Review final plan and recommend to Board
Approve annual audit of school 2012-13 financial statements
Internal Controls Review
7
Detailed Q3 Financial Review
Annual Work Plan: Search Committee
Task/Goals Initial Steps
September
October
November/ December
Head Announced Intent to Retire to Board Chair and Executive Committee
Announce Retirement to Board, Faculty and Staff, Community, NWAIS and Press
Recruit proposed interim leadership of committee
Recruit and Vote on Committee Membership
January Topics for decision: Committee leadership and other roles Criteria, skills and experience for HOS Role of search consultant
February Review and negotiate consultant offers Select search firm
March Begin formal search process
April/May Continue Search Process (initial candidate list, formal recruitment, initial screening, etc.)
Finalize Search Committee Work Plan
Executive Committee met to develop initial communicatio n and messaging strategies.
Monthly committee meeting(s)
Meet with faculty and staff periodically.
Meet with Community.
Meet with Community.
Meet with faculty and staff periodically.
8
Meet with faculty and staff periodically. Meet with Community.
Finalize detailed interview and selection process Committee recommends/ Board votes on selection Integration and onboarding of new HOS
Evaluate potential compensation Meeting Schedule
Summer and Fall
Meet with Meet with faculty faculty and and staff staff periodically. periodically. Meet with Meet with Community. Community.
Meet with faculty and staff periodically. Meet with Community.