2019 Troop Cookie Manual by Girl Scouts of Central Indiana

Troop Cookie Manual Girl Scout Cookie hotline: 317.924.2949

2019

Service unit cookie manager contact information _______________________________________________________________________________________ Email ____________________________________ Cell __________________ Home __________________ Best to call between _________________ and _________________ Please donâ&#x20AC;&#x2122;t call after _________________

eBudde login info eBudde website: https://cookieportal.littlebrownie.com eBudde login _____________________ eBudde password _____________________ your email address

Quick reference Booths Caregiver Meeting Credit Cards Cupboards Cookie Materials Delivery Digital Cookie Distributing Cookies Girl Planning Meeting Meet the Cookies Money Management (ACH) Older Girl Proceeds Option Online Training Operation: Cookie Drop Outstanding Cookie Accounts (Parent Debt) Program Resources

26-27 11 16-17 22-24 9 15 18 14 19 10 4 20 28 7 32 21

Rewards 12 Refunds 28-31 Social Media Resources 33 Specialty Cookies 13 Timeline 5 Troop App (eBudde app) 3 Troop Cookie Mgr. Responsibilities 8 Why $5? 4 eBudde Use Guide (get started) 32 Allocating Extra Cookies 36 Booth Reservations 34 Cookie Exchange Tab - New This Year 35 Cupboard Orders 35 Initial Order & Delivery Submission 33 Submitting Final Rewards 37 Transferring Cookies 36

Who to call for help If you have questions, first call your service unit Girl Scout Cookie manager. It is a good idea to write their contact information on the front cover of this manual, so it is always available.

Cookie Terminology ACH Withdrawal Change Request Form: this form is to notify council your troop account will not have the full withdraw amount available. Cookie Pro: a GSUSA contest. Girl Scouts can apply to win a trip to Los Angeles, earn a patch, and meet the DC Super Hero Girls!

We are here to help! Girl Scout Cookie hotline: 317.924.2949

donated to active military, veterans, and military/veteran organizations. The troop does not actually handle these cookies. They are distributed directly to the organizations through special events.

Digital Cookie (DOC): An online platform for girls to contact customers via email to sell cookies:

Parent Outstanding Cookie Account (POCA): the term used for a parent who does not pay the money due for their cookie order. The POCA form will need to completed along with receipts and can be found on the council’s website.

Leadership and Learning Center (LLC): the main Girl Scouts of Central Indiana office located in Indianapolis.

ProcessNow: The app through which your troop can take credit card payments. Council pays the fees.

Little Brownie Bakers (LBB): the bakery that makes our delicious Girl Scout Cookies. You may have found customers asking for Girl Scout cookies by different names. This is because there are two bakeries that provide Girl Scout cookies and each may offer cookies under different names.

Digital Cookie Codes in eBudde • DOCSHIP: DOC order shipped to customer • DOCDON: DOC ordered for Operation Cookie Drop • DOCINHAND: Girl Scout took a credit card payment for cookies in hand through the DOC app. • DOCDLVR: DOC girl delivered payment. The cookies will not be credited in the system. The leader is responsible to credit girl for cookies on the initial order.

Operation Cookie Drop (OCD): Our council gift of caring program where customers may purchase cookies that are 2

Cookie program timeline Saturday, January 12 | Initial order taking begins, and girls can send emails though Digital Cookie. Remind parents there is absolutely NO selling before this date–on your honor! Friday, January 25 9 p.m. | Troop initial orders, delivery station and initial reward orders are due in eBudde by 9 p.m. The cookie hotline will be open until 9 p.m. for any questions at 317.924.2949. After 9 p.m. troop cookie managers will not be able to make any edits to the initial order. Monday, January 28, 6 p.m. | First booth sign up • Each troop may reserve two booths, one per store chain. Wednesday, January 30, 6 p.m. | Second booth sign-up • Each troop may reserve an additional two booths, one per store chain. Friday, February 1, 6 p.m. | Third booth sign up • Each troop may reserve an additional 11 booths. Thursday-Sunday, January 31-February 3 | Cookie delivery

Thursday, February 7 | Cookie Cupboards open Friday-Sunday, February 8-10 | Hot spot booth weekend Monday, February 11, 6 p.m. | Fourth booth sign up • Each troop may reserve an additional 15 booths. Friday-Sunday, February 15-17 | Hot spot booth weekend Monday, February 18, 6 p.m. | ACH withdrawal amount change request form deadline • Fifth booth sign up • Each troop may reserve an additional 15 booths. Tuesday, February 19 | ACH pull for 25% of money owed to council. Friday-Sunday, February 22-24 | Hot spot booth weekend and National Girl Scout Cookie Weekend Monday, February 25, 6 p.m. | Sixth booth sign up • Each troop may reserve an additional 15 booths. Friday-Sunday, March 1-3 | Hot spot booth weekend Monday, March 4, 6 p.m. | Seventh booth sign up • Each troop may reserve an additional 15 booths. Thursday, March 7, 6 p.m. |ACH withdrawal amount change request form deadline Friday, March 8 | ACH pull for 50% of money still owed to council. Friday-Sunday, March 8-10 | Last chance booth weekend Monday, March 11, 6 p.m. | Eighth booth sign up • First come, first served. Max of 100 booths. Friday-Sunday, March 15-17 | Last chance booth weekend Monday, March 18 | Digital Cookie orders close. Cupboards close. Wednesday, March 20 11:59 p.m. | Final rewards due Friday, March 22 | Parent OCA's (Outstanding Cookie Account) due to council and ACH withdrawal amount change request form deadline Friday, March 29 | ACH pull for the final amount owed to council. Refer to your eBudde sales report for exact amount. Mid-May | Rewards will be shipped to your Service Unit Cookie Manager. Please watch for them to contact you.

Initial order

Booth phase

Paperwork

Meet the cookies

$a b5o x

There are 12 packages of cookies per case. Your initial order will be rounded up to make full cases.

Why $5 Did you know that every service provided by Girl Scouts of Central Indiana is subsidized for our members? It costs $379 per girl to give her the Girl Scout Leadership Experience for just one year. Families on average pay $57 for this experience! The Girl Scout Cookie Program not only provides funds for the troop, but it also supports all of our services to girls, volunteers, communities, and parents. It is important to remember that the â&#x20AC;&#x153;councilâ&#x20AC;? is all of us. Every penny from the Cookie Program stays within our council after we pay our vendor and program costs. Annual Girl Scout membership fees goes to Girl Scouts of the USA. These charts represent actual costs to Girl Scouts of Central Indiana for expenses such as subsidizing programming so that all girls have the opportunity to participate, along with insurance, registration and back office support, staffing, and physical property expenditures such as electricity and water. Actual costs are also reliant on the numbers of girls who attend the program activity, so the more girls who participate then the less expensive it is per girl to run the event.

Camp Examples

Program Examples

Sycamore Valley Summer Camp

Na Wa Kwa: Me and My Guy

Cost: $953 You pay: $125

Cost: $140 You pay: $40

Na Wa Kwa Troops Love Camping

Tough Cookie Run

Cost: $801 You pay: $90

Cost: $42 You pay: $12

Gallahue Resident Camp Cost: $574 You pay: $200

Math and Science Center/Van Cost: $21 You pay: $6

Dellwood Day Camp

Not Just Popcorn Cost: $693

You pay: $125 4

Cost: $21 You pay: $6

Specialty Cookies Important Information

Nutrition FAQ’s Are Toffee-tastic™ kosher? Yes, look for the kosher symbol on the package.

Toffee-tastic and S’mores will be on the printed girl order card. Initial orders for these two varieties are guaranteed. If you would like more of these varieties for cookie booths, they will be available for cupboard pickup while supplies last. Toffee-tastic and S’mores will also be available to customers through Digital Cookie while supplies last.

Are Toffee-tastic™ vegan? Toffee-tastic cookies are not vegan as they do contain dairy.

Are Toffee-tastic™ cookies allergen free? No, this product contains milk and soy ingredients.

How can customers be sure the Toffee-tastic cookie is gluten-free? Toffee-tastic™ cookies have been certified gluten-free by the third-party organization, NSF (National Sanitation Foundation) and verified through testing as meeting the FDA guidelines for labeling gluten-free. The NSF certified gluten-free logo will appear on the side of the Toffee-tastic™ cookie package.

Are they made in a dedicated gluten-free or allergen-free facility? While Toffee-tastic™ cookies are not baked in a dedicated allergen-free or gluten-free facility, the bakers' products and manufacturing facilities undergo a comprehensive assessment and qualification to ensure compliance to regulations regarding gluten-free designated foods. The baker has verified through testing that policies and procedures ensure that Toffeetastic™ cookies contain less than 20 ppm (parts per million) of the protein, gluten, to meet the FDA guidelines for labeling gluten-free.

Online Training To ensure you have information at your fingertips at the time of day you need it we have created multiple online trainings! The intro training is required and will take around 10 minutes. The rest of the training segments are 3-5 minute videos that highlight each part of the cookie program. These videos can be accessed on the council website, girlscoutsindiana.org, under cookies+>resources>training for leaders.

New this year!

We are offering separate intro trainings based on your experience and comfort level with the Girl Scout Cookie Program! Both trainings will have a link, at the end, for you to submit your info for access to eBudde. We are also offering a parent training! “Introduction to the Cookie Program for the Cookie Rookie”: An in-depth look at how to lead a troop through the Girl Scout Cookie Program for Troop Cookie Managers with 1-3 years’ experience. “What’s New in the Cookie Program for Experienced Volunteers”: A look into what’s new in the Girl Scout Cookie Program for Troop Cookie Managers with 4+ years’ experience. What Every Parent needs to know about the Girl Scout Cookie Program: This video will come in handy when you train your parents and caregivers. This short video will discuss the benefits of participating in the Girl Scout Cookie Program for the girl and troop. It will cover topics such as goal setting, importance of receipts, and how the program ties to the G.I.R.L. agenda.

Troop cookie manager s ie it il ib s n o p s e r d benefits an Being a# Benefits of participating all abo cookieboss ut goa i s By participating in the annual Girl Scout Cookie l se decisio n mak tting, Program, not only do girls learn the 5 Skills, they ing, m manag also support their troop and council. o n ement , peop ey skills, Funds earned help: le & busi ness e thics. • Provide financial assistance to girls who would otherwise not have a Girl Scout experience.

• Maintain council properties such as camps. • Provide amazing programs with affordable fees.

• Provide staff for support to members.

Troop cookie manager responsibilities The troop cookie manager is responsible for:

• Teaching the girls the 5 skills and helping them practice them throughout the cookie program

• Holding a caregiver meeting (sample agenda on page 11).

• Ensuring receipts are signed EVERY time cookies or money exchange hands with a parent or another leader. This includes cookies and money for personal orders and booths.

• Ordering and distributing girls' rewards before the end of May.

• Depositing any checks or money collected within a week of receiving.

Each family is responsible for:

• All cookies ordered and signed for their Girl Scout. • All funds collected from customers for the purchase of cookies. Families must turn in all payments to the troop cookie manager by set deadlines.

eBudde Guide page 32 How to get setup 8

• Making certain they get a receipt EVERY time cookies or money changes hands.

• Picking up their Girl Scout's rewards from the leader (or in some cases, their nearest service center) in a timely manner.

Online cookie program materials

Cookie materials

• Find the following resources and more at

www.girlscoutsindiana.org/cookies • Training videos Printed cookie program materials • 2019 Cookie Program Family Newsletter were sent directly to troops this • Outstanding Cookie Account Form year. You should have received: • Digital Cookie tips and resources • Operation: Cookie Drop cookie box wrap templates • Cookie Receipt Book-2 per troop • Specific instructions for payments, credit card setup • Girl Order Card-1 per participant and use, and an application to participate in OCD • Goal Getter Order Card-1 per participant events can be found on the council website • Money Envelope-1 per participant Note: Material quantities are based on the number • Troop Training Manual-1 per troop of girls registered in your troop as of Nov. 1. If you • Two sided business card - 1 sheet per troop need additional materials, please contact your • Cookie Pro entry forms - 1 per participant service unit cookie manager. • Cookie booth info cards - 1 per participant

Taking orders • Girls are on their honor not to sell until January 12, 2019. Provide caregivers with clear instructions about the start and end dates of the sale (see page e caregiver family meeting outline).

• Girls can go door to door, hit the streets, pick up the telephone and log into Digital Cookie to start taking

orders. Remind them a few days ahead of when you will need to collect and input orders from their order card. Some troops are having parents take a picture of their card and text or email it to them. Give yourself enough time (at least one day) to enter their orders in eBudde.

• If you notice you are missing girls on the Girls Tab please fill out the "I did not receive my digital cookie access link/eBudde access" form, online.

• Log into eBudde at least one week before January 25 to become familiar with the website and ordering

system. Make sure participating girls are listed. If not, they may not be currently registered with the troop. Complete and submit the "I did not receive my digital cookie access link.

• You can begin entering girls orders at any time in eBudde and click “Save” to save your progress without submitting your order. INITIAL ORDER REWARDS

2018-2019 | Girl Scouts of Central Indiana

GIRL REWARDS My personal goal:

All rewards are cumulative. Council reserves the right to replace an item of equal or higher value

For cookie orders taken from January 12-25, 2019 girls will earn a:

Reversible

24+ package Theme Patch

Sparkly ears & paws

boxes Send 15+ E-mail in Both Fall Product and Cookie Program Bonus Patch

75+ packages Cookie Star Bandana

300+ packages 225+ packages 250+ packages 180+ packages 125+ packages Lego Set OR Crossover Leopard Sleep Paws-oﬀ Journal Clouded Leopard $10 Cookie Dough Plush Patch & Pen Bracelet Mask OR *Note Lego set will be OR $10 Cookie $5 Cookie Dough Bangles OR $5 appx. 70 pcs Dough Cookie Dough

180+ packages Be Bold Hat

250+ Packages Raining Cookies Umbrella

OPERATION: COOKIE DROP

Two sided design

24+ packages Gift of Caring Patch

Outdoor Pack 450+ packages Sleepover Set: Leopard Lovers Sleeping Bag & Jumbo Pouf Pillow OR $15 Cookie Dough

Kickback Pack

750+ packages Outdoor Pack OR Summer Kickback Pack OR 4-month Subscription to Sock Panda (receive 2 pair of fun socks each month!) OR 2-month Posh Pack OR $40 Cookie Dough

600+ packages Two Theme Park Tickets (Choice of: Holiday World, Indiana Beach, Kings Island, Kentucky Kingdom, or Cedar Point) OR 4-month Subscription to Sock Panda (receive 2 pair of fun socks each month!) OR $15 Cookie Dough

1000+ Packages Invite to join us for Water Park Event July 6, 2019 & iPod (no cell phone - wiﬁ only) OR American Girl Doll OR 4 Theme Park Tickets OR Kayak and Paddle OR 6-month Posh Pack OR One Session of Council Summer Camp OR Go Pro OR $100 Cookie Dough *Note Kayak and paddle will no be exact one pictured

Lorem ipsum

48+ packages Iridescent Shine Bright Case

100+ packages Pawsitively Purrfect Leopard & Tin

Troop Level Rewards Troop T-Shirt 180+ pga Troops with 180+ packages per selling girl will earn one t-shirt per selling girl and two troop adults

Troop Concert Event 250+ pga

Troops with 250+ packages per selling girl will be invited to attend our troop concert event. (More information about the event will be announced soon!)

Troop Membership Dues 400+ pga Troops with 400+ packages per selling girl will have 2020 membership dues paid for all selling girls and 2 adults of the troop’s choice!

Me & My Girl Trip 1500+ packages Enjoy The Little Mermaid at Beef and Boards Dinner Theatre with one adult guest on June 2, 2019. OR $100 Cookie Dough

Philanthropic Reward Option

San Francisco Adventure!

2000+ packages Ipad (no phone - wiﬁ ONLY) OR OPT OUT of cumulative rewards for a for TRIP! OR $200 Cookie Dough

2500+ Packages CEO Charms Event May 19, 2019 AND Bracelet

3000+ packages Luggage Set OR Design Your Own Back Pack OR 1 more 1000+ item *Note Items will not be exactly as pictured

ut Cookie o c S l ir G e h T ary 12. u n a J s in g e Program b ould be taken h No orders s ate. d before this

Do you want an opportunity to give back at each reward level instead of picking the item? Check out the back of the Goal Getter Oder card for more information!

The Girl Order Card has all of the rewards listed on the back for girls to set individual goals. Contact your service unit cookie manager if you need additional materials

Girl planning meeting It is important to hold a meeting with the girls in your troop to go over program dates, the 5 skills, and work on financial literacy! You could choose to work on the level appropriate financial literacy badges, the cookie activity pin, or both! Important things to cover with girls:

Things to remember:

• Explain the Cookie Program to any new girls

• It is ok for a girl to have a big goal, but it should also

• Go over each of the 5 skills and what they mean

(goal setting, decision making, money management, people skills, and business ethics)

• Practice the 5 skills by earning the Cookie Activity

Pin information for earning this pin can be found on the GSUSA website or at your local Girl Scout shop.

• Be sure to cover safety for booths, door to door, and online!

• Remember: Adjusting goals is ok too! The cookie program is meant to be a learning experience.

• Set the troop goal based on the expenses the troop will have throughout the next year. Some expenses the girls should consider are:

• Program

•

• Camping

•

• Community Service Projects

•

• Travel

•

• Membership Dues

•

• Troop supplies

•

• Badges

• • • • • • •

be realistic. One tip is to have girls set smaller goals that will help them attain the larger one

• Once you know the total expenses the troop plans

to need over the next year, divide that by the amount earned in troop proceeds. This will be the total number of boxes the troop needs to sell to pay for all costs in full (total cost/$0.75 = total number of packages to reach goal)

• A tip might be to put this on a poster and create a

cookie jar that fills with cookies to track where the troop is. It will keep the girls motivated and help inform the public at cookie booths how the troop will utilize the troop proceeds!

Caregiver meeting Caregiver meeting sample agenda It is critical to schedule a meeting prior to the start of the cookie program with caregivers (mother, father, grandma, grandpa, guardian, etc.) to explain the Girl Scout Cookie Program and recruit help. Below is a basic agenda for the meeting that should take between 30 minutes to one hour.

Prior to the meeting • Watch online training • Discuss a family planning meeting date and

time with troop leadership, reserve location, and communicate to families.

• Discuss potential troop package goals and activities with the troop's leadership and girls.

• Give deadlines and contact information to families.

Meeting agenda • Discuss the 5 Skills girls practice during the cookie program and communicate troop goal.

gluten-free Toffee-tastic, and S'mores (no artificial ingredients).

• Be direct regarding rules and business ethics. This

includes: no selling before January 12, no returning cookies, no money collection prior to delivery, your deadlines, debt consequences, and safety. If a girl takes an order, she must fulfill that order in a timely manner after receiving cookies or communicate a delay to the customer. Remind sellers to collect contact info from each customer on the order card.

• Thank families and encourage girls by explaining to them that they are now participating in the largest girl-run business in the world! Ask for volunteer support throughout the Girl Scout Cookie Program.

Divorced/separated caregivers or multiple caregivers • Provide each caregiver with a separate Girl Order Card for when a Girl Scouts sells cookies while in their custody.

• Each caregiver picks up ordered cookies separately and receives separate receipts.

• Ensure that you have complete contact information (name, address, phone, and email) for all parents. This will be needed in the event of non-payment

• Explain deadlines and caregiver expectations, both programmatically and financially.

• Tell parents that there is a short, fun video for them that will highlight key points. You could play it for them and/or tell them where to find it on our GSCI website.

cy Which financial Litera ? badge(s) will you earn

• Provide a Girl Order Card to each caregiver. • Review any badges, patches, and/or pins the

troop is planning to earn throughout the program, including participation in a cookie rally, cookie program or booth sales.

• Inform families about Digital Cookie. Discuss the

email primary caregiver will receive to sign up and the benefits to participation (see page 8).

• Review the cookie varieties, cookie cost, 11

Program resources 5 Skills for girls

Cookie rallies

In a study conducted by Girl Scouts of the USA, girls learned skills they can apply to everyday life, through the Girl Scout Cookie Program.

A cookie rally is an event held at the service unit that teaches girls how to grow their cookie business by building 5 Skills. Almost every service unit hosts a rally. Check with your service unit cookie manager for the date and details of the event. Rallies typically occur in December or January.

85% increased their money management skills as they developed budgets, took cookie orders and handled customersâ&#x20AC;&#x2122; money. 83% developed business ethics, learning to fulfill promises to customers and considering how best to contribute to their communities with their earnings. 80% set goals and created objectives to reach them. 77% made important decisions, learning to work as a team to develop a business plan, deciding when and where to sell cookies, and determining what to do with the money they earn.

Girls who attend a program focused rally and set goals are more likely to meet or exceed their goals.

Cookie Rally patch

5 Skills

75% developed people skills, learning to talk to, listen to, and work with different kinds of people.

goal setting decision making money management people skills business ethics

Program Activity Pin All girls who participate in the Girl Scout Cookie Program are eligible to earn the annual Cookie Activity Pin. When they earn the pin, invite the girls to share their accomplishments in each of the 5 skills on social media. Tag us @girlscoutsIN

Volunteer Toolkit Did you know Daisy, Brownie, and Junior troops have access to financial literacy and cookie business badge requirements online? Daisy through Junior troop leaders can assist the troop in earning these badges with access to the Girl Scout Volunteer Toolkit. The Volunteer Toolkit is a comprehensive digital tool accessible on a computer, smartphone, or tablet.

Girl Scout Cadettes, Seniors, Ambassadors and troop product sales managers will have access to the Volunteer Toolkit but the badges are not yet there. They can be found in your age level girl's guide. For more information, call 317.924.6839 (Meg Booth).

Social media resources Help girls use social media to promote the Girl Scout Cookie Program.

Technology is a great use of your resources if you’re snowed in and can’t go door-to-door.

Facebook

Twitter & Instagram

• For girls ages 13+

• For girls ages 13+.

• Check out

• Like us on Facebook to

• Tag us and use these hashtags

receive marketing ideas, upto-date cookie information, and more!

• Tag us in your pictures of cookie booths and fun to promote the Girl Scout Cookie Program.

Facebook.com/ GirlScoutsofCentralIndiana

to promote the Girl Scout Cookie Program.

• Countdown to start of the Girl Scout Cookie Program.

@girlscoutsIN #GirlScoutCookies #cookieboss

her post on If a girl isn't 13+, help an adult account!

pinterest.com/lbbakers for a fun graphics, memes and recipes that are perfect for social media sharing.

• Create a board that is

dedicated to ideas for your creative cookie booth.

• Find and pin recipes with Girl Scout Cookies, and create recipes cards to hand out at booths.

Digital Cookie/Digital Order Card Teaching Girl Scouts 21 century skills st

• Each registered Girl Scout's parent/caregiver

will receive an email inviting their daughter to participate. Be sure to discuss this option with your troop so that everyone is on the same page.

• Cookie volunteers' DOC emails will go out on

December 17 (must have taken the intro cookie training and be in eBudde).

• Parents/caregivers' DOC emails will go out on January 3.

and photo and to customize her emails. Studies show this increases customer response and sales. Reports, graphs and charts show girls their sales data in real-time. Games are also there. • Customer tracking system allows girls to upload contacts and keep them organized in one location.

• User-friendly web platform. • Shipping option. • Payments credited directly to the troop through eBudde.

• Financial Literacy and Cookie Business badge

requirements and tracking system available for each seller through her "storefront".

• Be sure to open your Volunteer Resources e-news and eBudde emails for updates.

• We will post up to date Digital Cookie resources to www.girlscoutsindiana.org/cookies.

How Digital Cookie works in eBudde • Digital cookie payments will show in the "Deposits"

tab in eBudde. They will appear as "DOC Bank". See Cookie terminology on page 2 for more DOC codes.

Digital Cookie dates • January 12-March 17: Digital Cookie shipping orders take place.

New This Year • During the initial order phase (start of the cookie

program until initial orders are due), customers will have the option to choose “girl delivery”. With this option, customers will not have to pay shipping and the girl/parent will approve the order and deliver the cookies to the customer. Cookies will be available to fill these orders once you pick up your initial order from your chosen delivery site. After this time, the girl delivery option will be turned off and customers will only have the option to have their orders shipped through digital cookie.

• eBudde will automatically calculate council

payment and troop proceeds for orders, which appears on the sales report.

• If a girl does not receive an email, go to

girlscoutsindiana.org, click on "Cookies+" then "resources" and complete the "I did not receive my digital cookie access link/eBudde access" to have her added.

Features • Option for a Girl Scout to upload her own video 14

•

Parents will need to add the girl delivery orders up and fill in the appropriate line on the order card when turning in their initial order.

Unleash your G.I.R.L. (Go-getter, Innovator, Risk-taker, Leader)™ potential for a chance to win the...

COOKIE ENTREPRENEUR EXPERIENCE Featuring the DC Super Hero Girls™, plus an all-expensespaid trip to sunny California for incredible behind-thescenes VIP adventures at Warner Bros. Studio!

PRIZE PROVIDED BY TM

Here’s how to enter: Highlight your unique cookie story by:

mini graphic novel (it’s easy with our handy template!)

i c h ve p a s atc h e

★ Answering a set of questions ★ Creating your very own

s lu xc r u n lo c k e a l pu fo r o p tion

Find entry details, official rules, submission tips, and downloadable mini-graphic novel templates at

girlscouts.org/cookiepro The GIRL SCOUTS® name, mark, and all associated trademarks and logotypes, including the Trefoil Design, G.I.R.L. (Go-getter, Innovator, Risk-taker, Leader)™, and Cookie Pro™ are owned by Girl Scouts of the USA. DC SUPER HERO GIRLS and all related characters and elements © & ™ DC Comics and Warner Bros. Entertainment Inc. DC LOGO: TM & © DC. WB SHIELD: TM & © WBEI. (s18) TM

Credit cards Girl Scouts of Central Indiana is proud to partner with First Financial Bank to provide credit card readers to troops. With these credit card readers: • Troops will get credit for their credit card

transactions on their eBudde statement. Allow up to 7 days for these transactions to appear.

• Our council will absorb any credit card fees incurred by using the card reader.

• Troops have a helpful tool to reach their cookie

program goals even faster by utilizing technology.

Benefits to credit card processing: • Higher volume sales for the troop • Customers without cash can make purchases

• Girls/troops reach higher reward levels • Instantly improve opportunity to

increase sales at low-traffic booths

• Per girl average increase equals a

better chance to earn troop rewards

• Girls increase their aptitude for technology

• Credit cards eliminate the chance

for counterfeit money and bounced checks

More information about credit cards and how to set up your card reader can be found on the next page.

Did you know? Troops that used the credit card system last year sold an average of 51 more packages of cookies per girl than troops who didn’t accept credit cards. 16

Note: Cell phone not included.

Set up your card reader Are you ready to take credit cards at your cookie booth!? Start getting set up early to make sure your account is ready for cookie booths! Here’s how:

Set up your card reader for your troop at least one week before you want to use it.

• If your troop used the credit card reader last

year and your troop number has not changed, you can log in using the same information as last year (see the online directions if you need the login info). Everyone will need to use the latest version of the app, so please update if needed.

• New troops should pick up a credit card reader (one per troop) from your service unit cookie manager.

• Existing troops already have a reader from last year.

• Download the app and set up your account by

following the instructions provided at www. girlscoutsindiana.org/cookies. Then click on the "Resources tab and scroll to the "Guides" secton.

• Decide which troop adults you would like to be

able to use the credit card reader at your cookie booths and have them download the app. They can sign in on their own smart device by using the troop’s log in information and password.

card app can check their transactions on their smart device. You can check all of the payments taken by your troop by logging in to the online merchant portal, see instructions online.

• Important things to know: • Start early! Do not wait until your first cookie

booth weekend to download the app and set up your account!

• Your troop is provided one credit card reader for

free. The cost to replace a lost credit card reader is $30. If you would like an additional reader for your troop, you may purchase one for $30. Call the cookie hotline number to request additional readers.

• Credit card readers are interchangeable from device to device. Your troop account and login information is how we will know which transactions belong to your troop.

• Credit card deposits will show up on your troop

eBudde statement. Each person using the credit

Write your login info here. Login: ____________________________________ Password: _________________________________

When using the credit card reader NEVER USE THE CHECK OR CASH BUTTON. Only use the CHARGE option. 17

Delivery basics • Girl Scout Cookie delivery takes place from January 31-February 3.

• Be sure to arrive at your scheduled delivery time. If you are unable to keep your time and arrive at a time not designated to your troop, this could cause a back-up at the delivery location.

• Pick up your troop’s cookies at the delivery location and time you chose in eBudde.

• You must pick up the number of cases on your

initial order. Additional packages, if needed, can be picked up at a cookie cupboards beginning February 7.

• For your safety, we recommend the use of heavy cardboard or plywood as a divider between the driver and the cases of cookies.

• Report all delivery shortages and overages no

• Vehicle loading suggestions can be found on your

later than February 11.

• If your vehicle is being loaded too quickly and/or

Girl Scout Cookies can not be returned or exchanged once they are picked up. You are responsible for paying for all Girl Scout Cookies

delivery confirmation sheet.

you are having a problem counting, you can ask the delivery crew to slow down or start over.

Initial Orders are due in eBudde no later than 9 p.m. on Friday, Jan. 25. The Cookie Hotline is open until this time for assistance! 317.924.2949

• The delivery agent will load your cookies for you! All you have to do is count.

• Dress for the weather – you will be asked to

stand outside of your vehicle and count as the cookies are being loaded.

County

Town

Date

Bartholomew

Columbus

Feb 1

Boone

Lebanon

Jan 31

Decatur

Greensburg

Feb 1

Delaware

Muncie

Fayette

Marion

Indianapolis East

Jan 31 and Feb 2

Marion Monroe

Indianapolis West Bloomington

Jan 31 and Feb 2 Jan 31

Feb 3

Morgan

Martinsville

Feb 3

Connersville

Feb 3

Putnam

Greencastle

Feb 2

Fountain

Covington

Feb 1

Randolph

Winchester

Feb 3

Grant

Gas City

Feb 3

Ripley

Osgood

Feb 1

Greene

Linton

Feb 2

Sullivan

Jan 31

Hamilton

Noblesville

Jan 31 and Feb 2

Tippecanoe

West Lafayette Feb 1

Tippecanoe

Lafayette

Feb 2

Howard

Kokomo

Feb 1

Vigo

Terre Haute

Jan 31

Johnson

Indianapolis South (Greenwood)

Jan 31 and Feb 2

Wayne

Richmond

Feb 1

White

Monticello

Feb 1

Lawrence

Bedford

Feb 1

Madison

Anderson

Feb 3

Marion

Indianapolis North (Castleton)

Jan 31 and Feb 2

eBudde Guide page 33

Distributing cookies

Cookie receipts Remember, parents/caregivers are responsible for all cookies for which they sign. Write a receipt and get an adult's signature each and every time cookies or money changes hands. Keep recepits in a safe place. Receipts are your proof if a parent/caregiver doesn't pay or denies receiving cookies.

Money receipt Cookie receipt New this year! You can now sign out cookies to parents via the Troop App

Customer cookie delivery checklist As girls pick up their cookies to deliver to customers, please remember to cover the following:

Follow these easy steps to ensure a successful delivery to your parents and girls! Notify parents/caregivers of the date, time and location they can pick up their order. Give yourself enough time to get home, unload the cookies and prepare the orders. Sort all cookies and orders before you let any parents/caregivers pick up cookies. This will help you identify any problems with your order before anyone arrives for pick up. Provide each girl with a money envelope with her balance and the date itâ&#x20AC;&#x2122;s due. If you have a girl with multiple caregivers, be sure that they pick up their separate orders. You should collect initial order money from the girls and bank it within two weeks.

Itâ&#x20AC;&#x2122;s important to deliver cookies to customers as soon as possible. Hot spot Booth sales begin February 8 and sometimes customers think that the cookies they ordered aren't coming and buy replacements at a cookie booth. As girls deliver cookies, they should collect payment at that time, put it inside their money envelope, and mark that customer as paid on their order card. Checks should be written to the troop. Additional marketing materials can be found at littlebrownie.com. Cookies are $5 per package. They may not be sold at any other price. Parents should submit money to you often, and should not hold a check for over a week. Make frequent deposits. When girls deliver their cookies, they should ask the customers if they would like to order additional packages. Girl Scout Cookies tend to be eaten quickly, and they freeze well, making them enjoyable all year long! 19

New This Year! ACH banking!

EASIE

ACH Withdrawal Process This year we will collect the amount you owe council through ACH withdrawal from your troop bank account. This means you will only need to bank your money into your troop account and will no longer login online to pay council! There will be a one-time charge and refund of $0.01 to ensure your account information is properly entered and ready to go for the payment deadlines. This will happen on February 4, 2019. If, for any reason, you will not have all the money due available please fill out the “ACH withdrawal Amount Change Request” form on our council website, girlscoutsindiana.org, on the Cookie Resources tab under Online Cookie Forms. Filling out this form will alert us to only withdrawal the amount you notify us is available. Missing the ACH withdrawal Amount Change Request deadline listed below will mean that no changes to the amount due are able to be applied.

eBudde Settings Tab Be sure to add your bank routing and account number to eBudde on the settings tab when you first set up eBudde. This will ensure we have all the information needed. Neglecting to enter your troop’s banking information may result in a freeze on cookie pickups until the information is entered or other arrangements are made.

Payment Withdrawal date “ACH Withdrawal Amount Change Request” Form due date February 19, 2019: 25% of the “amount you owe council” February 18, 2019 at 6 p.m. March 8, 2019: 50% of the “amount you owe council” March 7, 2019 at 6 p.m. March, 29, 2019: 100% of the “amount you owe council” March 22, 2019 at 6 p.m PLEASE NOTE: THIS PROCESS MAY STILL TAKE 3-4 BUSINESS DAYS TO REFLECT ON YOUR EBUDDE ACCOUNT. For any questions regarding Money Management please contact the cookie hotline at 317.924.2949 20

A Parent Owes Money - What to do If a parent owes money, you will need to complete a Parent Outstanding Girl Scout Cookie Account form. Follow these steps:

Did you know?

1. Contact the parent and

• If a parent tries to submit money after you have reported their

discuss the problem.

2. Complete a Parent

Outstanding Girl Scout Cookie Account form.

3. Attach the following to each

form. The form can be found at www.girlscoutsindiana.org/ cookies on the "Resources" page under Online Cookie Forms.

balance to council, have them contact the Girl Scout Cookie hotline at 317.924.2949 to make arrangements to pay. Please do not take their money as this slows down the process to clear their debt and places the debt on you.

• All information and supporting documentation should be submitted through the form on the council website at girlscoutsindiana.org/ cookies on the Resources Tab under Online Cookie Forms.

• It is very important to bank your money by March 22. If a parent does not pay their bill:

• Submit the Parent Outstanding Girl Scout Cookie Account

Form along with copies of all signed receipts and supporting documentation by March 22. If this information is not received, we will pull the full amount owed to council from your troop account on March 29.

• copy of all cookie and money receipts

• other information as needed

• logs of your interactions or attempts to contact the parent

• The council will send two letters to the parent asking them to pay the amount owed.

• If a parent does not pay their money by the date stated in

the letter, the parent may be sent to collections, released as a Girl Scout volunteer, and/or have criminal charges filed.

4. Include any information

we should know about the account.

5. Incomplete forms or those

missing receipts will not be accepted.

• All high-end rewards items, 600+ or higher for the person owing the debt will be held until the parent debt is paid in full.

If your troop owes money the same processes apply.

If a troop is owed a refund, it will be sent to the troop cookie manager in June. If a troop has a parent debt, no refunds will be processed unless the troop has submitted a complete parent OCA form and supporting documentation. 21

Cookie Cupboard Basics “Best way to contact” key: Call County

Text

Beginning Feb 7 • Additional cookies are available for pick up at any cookie cupboard.

• Damaged packages/cases will be replaced with like variety only.

• Know your eBudde username and password. • Cupboard orders that have been placed, but not

picked up within three days of the scheduled pick up date/time may be removed.

• All outer-lying Service Center office cupboards

will be closed on Mondays and Tuesdays. Office cupboards are highlighted in pink below.

The following Girl Scout Cookie cupboard locations have been confirmed. Hours of operation will be added on eBudde before January 25. Please go to the "Reports" tab and pull a cupboard XLSX or PDF report on the tranaction screen when placing your order.

Location

Landmarks/ Major Crossroads

302 N Justus Oxford, IN 47971

Northwest corner of Justus St. & Vine St.

Benton

Contact Info Linda Ralston leralston@yahoo.com 765.366.4451

Clay

Carolyn & Larry Robison carolynrobison@hotmail.com 812.442.7541 (Carolyn) 812.878.5669 (Larry)

511 Locust Drive Brazil, IN 47834

Delaware

Kathy Kirklin kkirklin@girlscoutsindiana.org 317.924.6881

Girl Scout Service Center @ Daleville 13555 W. DR 550 S. Daleville, IN 47334

Fayette

Deanna Sargent dnsargent81@gmail.com 765.914.5807

3284 West Williams Rd. Connersville, IN 47331

Grant

Tami Osborn tamijill45@swayzee.com 765.620.5835

222 Spencer Avenue Marion IN 46952

Greene

Kat Inman katinman1980@yahoo.com 812.381.4787

744 Kennedy Dr. Bloomfield, Indiana 47424

Hamilton Carmel

Shelley Naum snaum@indy.rr.com 317.422.1185

Smokey Row Clubhouse 4255 E. Smokey Row Rd. Carmel, IN 46033

Hamilton Fishers

Kathy Armington kaarmington@gmail.com 317.313.0164

11009 Innisbrooke Ln Fishers, IN 46037

106th & Hoosier Rd. I 96th and Mollenkompf

Hamilton Noblesville

Rob Hart hc_cookiecupboard@yahoo.com

18948 Bladed Mills Dr. Noblesville, IN 46062

Little Chicago Rd and 191st Street

Hendricks

Jan Myers jan061859@aol.com 317.313.1777

348 Mulberry St. Danville IN 46122

South of Baker’s Funeral Home

By river walkway

Hendricks

Deborah Veyette ddyan96@hotmail.com 317.696.3341

Henry

Dana & Ralph Jones dljones470@gmail.com 765.571.2021 (Dana) 765.571.1929 (Ralph)

6477 W Church St. Knightstown IN 46148

Howard

Angie Dwigans adwigans@girlscoutsindiana.org 317.924.6000

Girl Scout Service Center @ Kokomo 815 W. Superior St Kokomo, IN 46901

Jay

Cindy Murphy cjjmurphy@yahoo.com 260.251.0888

325 South Broadway Pennville IN 47369

Johnson Edinburgh

Brenda Blackwood bblackwood@girlsoutsindiana.org 317.924.6001

Girl Scout Service Center at Edinburgh/Columbus 3254 W. Market Place Dr. Edinburgh, IN 46124

Johnson Franklin

Jim & Connie Holzhausen scoutinggranny@gmail.com 317.409.3262 (Jim) 317.694.8052 (Connie)

1902 Younce Street Franklin, IN 46131

us 31 and schoolhouse road

Johnson Greenwood

Jill & Ken Hobaugh jillhobaugh@hotmail.com 317.213.4943 (Jill) 317.882.0641 (ken)

870 Granada Dr Greenwood, IN 46143

Smith Valley and Hacienda

Lawrence

Audrey Kinser anmason0722@gmail.com 812.583.3360

Madison

Carolyn Parker & Angela Dailey parkercarolyn@att.net 612 Garden Court 765.643.9837 (Carolyn) 765.617.3569 (Angela) Anderson, IN 46011

Edgewood School, Winding Way, in Edgewood

Marion - NW Indianapolis

Debbie & Gordon Thompson cookiecupboard855@yahoo.com 5122 Bird Branch Dr. 317.492.9977 (Debbie) 317.441.5390 (Gordon) Indianapolis, IN 46268

Near Eagle Creek Park at 62nd & Georgetown Road

Marion - SE Indianapolis

Peggy, Brent, and Kimberley Eskridge bpeskridge2@att.net 317.201.8254 (Peggy) 317.786.0678 (Brent)

5 Points and Edgewood

Marion - West Cookie Office Cookie Hotline 317.924.2949

6217 Brookshire Drive Pittsboro, IN 46167

Liberty and Broadway

2150 Dunn Bridge Rd. Heltonville In 47436

6730 E Edgewood Ave Indianapolis, IN 46237

Girl Scout Leadership & Learning Center 7201 Girl Scout Lane NE corner of Girls Indianapolis, IN 46214 School Rd. and 21st St. Girl Scout Service Center at Bloomington 1000 N. Walnut St., Suite I Bloomington, IN 47404

Monroe

Debbie Drook bloomington@girlscoutsindiana.org 317.924.6002

Monroe

Sheila & Michelle Pain s.pain@comcast.net 5106 N Weathers Ct 812.219.8512 (Sheila) 812.219.8473 (Michelle) Bloomington, IN 47404

Union Valley Road and 46

Morgan

Erica Morgan morganmom1776@gmail.com 317.716.7158

Hwy 46 & Union Valley

4325 W. SR 142 Monrovia, IN 46157

Grove Square Stipmall Corner of 15th & Wlanut

eBudde Guide page 35 23

County

Contact information

Location

Landmarks/ Major Crossroads

Putnam

Anita & George Edenfield aleslpont@yahoo.com 765.653.5327

1569 S. Bloomington St. Greencastle, IN 46135

Corner of US 231 S and county road 285 S

Ripley

Amy & Jerry Bohley amy.bohley@ppdi.com 513.617.5174 (Amy) 812.623.6414 (Jerry)

6842 N County Rd 850 E. Milan, IN, 47031

St. Rt. 101 and St. Rt. 48

Tippecanoe

Susan Kohl skohl@girlscoutsindiana.org 317.924.6896

Vigo

Treva Cook tcook@girlscoutsindiana.org 317.924.6888

Wayne

Joanna McBride jmcbride@girlscoutsindiana.org 317.924.6875

Girl Scout Service Center at Lafayette 8439 SR 26 East Lafayette, IN 47905 Girl Scout Service Center at Terre Haute 1100 Girl Scout Ln. Terre Haute, IN 47807 Girl Scout Service Center at Richmond 3326 E. Main St. Richmond, IN 47374

Behind YWCA in Fairbanks Park

Hours of operation will be added on eBudde before January 19. Please go to the "Reports" tab and pull a cupboard XLSX or PDF report.

Cookie booth basics Cookie booths allow girls an opportunity to reach their goals and make a difference in their community! Troops use their extra cookies or pick up more from the cookie cupboard. Customers are reached through booth locations set up in front of high traffic locations in the community. A Girl Scout Cookie booth is not just a “booth,” it’s the troop’s storefront for their business and one of the best ways girls learn people skills through the program. Baesler’s Market (Terre Haute, Linton) Castleton Square Mall (Indianapolis) College Park Mall (Bloomington)

Troops may not contact hot spot locations at any time during the cookie program or year.

Fair Oaks Mall (Columbus) First Financial (all locations) Greenwood Park Mall (Indianapolis) Honey Creek Mall (Terre Haute) IGA (all locations) JoAnn Fabrics (all locations) Kroger (all locations) Lafayette Square Mall (Indianapolis) Lowe’s Home Improvement (all locations) Rural King (all locations) Sam’s Club (all locations) Tippecanoe Mall (Lafayette) Walmart/Walmart Neighborhood Markets (all locations)

Most cookie booths include a decorated table, Girl Scout Cookies and fun marketing for your customers!

We do our best to secure all of the above locations: however, it is at each store's discretion to give us spots. Locations are not always guaranteed. If we contact a hot spot location and are told they want to only work with local troops an ebudde email blast will be sent to troops in that service unit giving permission to contact this location directly. No contacts are to be made prior to receiving this email.

There are two ways your troop can have a booth: • Hot spot: Sign up to have a booth at one of our

council sponsored hot spot locations in eBudde.

• Non-hot spot: Use your contacts to set up your

own booth. Cannot be a council sponsored hotspot location.

• Girl Scout Cookie booths can be in retail stores,

churches, parking lots or other areas where troops have permission to set up a booth to sell Girl Scout Cookies.

• Booths may not be held at locations where children are not allowed to be present.

eBudde Guide page 34

Booth sign up schedule

Monday, January 28, 6 p.m. | 1st booth sign up • Each troop may reserve two booths, one per store chain. Wednesday, January 30, 6 p.m. | 2nd booth sign-up • Each troop may reserve an additional two booths, one per store chain. Friday, February 1, 6 p.m. | 3rd booth sign up • Each troop may reserve an additional 11 booths. Monday, February 11, 6 p.m. | 4th booth sign up • Each troop may reserve an additional 15 booths. Monday, February 18, 6 p.m. | 5th booth sign up • Each troop may reserve an additional 15 booths. Monday, February 25, 6 p.m. | 6th booth sign up • Each troop may reserve an additional 15 booths. Monday, March 4, 6 p.m. | 7th booth sign up • Each troop may reserve an additional 15 booths. Monday, March 11, 6 p.m. | 8th booth sign up • First come, first served. Max 100 booths. 26

Cookie booth etiquette • Print and bring eBudde booth confirmation with you or be prepared to pull up your confirmation on the eBudde troop app if a question arises.

• Arrive and leave on time. • Come prepared. Bring a small table, chairs, change, phone numbers, booth confirmation, and booth information card.

• Keep your money protected. • Leave the area clean. Take empty boxes home with you.

• It is not appropriate to bring an animal to the cookie booth unless it is a service animal.

• Thank the manager when you are leaving. Your

troop may wish to leave them a package of Girl Scout Cookies.

• Be respectful. A maximum of two Girl Scouts and two adults are allowed.

• A Girl Scout must be present at your booth. • A registered adult must be present at your booth. • Sell only Girl Scout Cookies at your Girl Scout

• If you are using a credit card reader, do not wait until arriving at your booth to set it up.

• In the event you have a problem at your booth

(another troop is there, store manager questions, conflict, etc.), check your booth information card and follow the steps.

Cookie booth.

• • • •

Wear warm clothing (you may be outside.) Create a colorful display.

• In the event you still need help resolving the

issue, call the cookie hotline. A staff person will be on call through the weekend to help with cookie booth issues.

Leave siblings and friends at home. Behave appropriately (playing games and running around is not appropriate.)

Mall booth info We have partnered with five central Indiana malls to provide kiosk booths for cookie season!

• • • • •

Greenwood Park Mall, Greenwood Castleton Square Mall, Indianapolis Tippecanoe Mall, Lafayette College Park Mall, Bloomington Honey Creek Mall, Terre Haute

Our council has rented a kiosk at each mall and will have booth times available, for week nights and weekends during booth season; February 8–March 17.

There are special steps a troop will need to take in order to participate in these booths.

1 2•

Sign-up in eBudde. Mall booth signups will be available during regular booth signup times. A representative from your troop is required to watch the online training for mall cookie booths.

Philanthropic Reward Option Want to make a difference for kids like you? Here is your opportunity with the Shoe that Grows! You can choose to donate shoes in place of a reward item. This philanthropic reward is part of the cumulative reward structure -meaning you can mix and match donating shoes and picking a reward at different levels! Every girl who chooses this option at least once in their rewards will get a special patch! The Shoe that Grows will donate all the shoes to the Hope School which is located outside of several small villages in Northern Kenya. The school is about 5 miles from the closest village.Your donation will bring shoes to the 120 kids that walk roughly 5 miles to and from school.Learn more at theshoethatgrows.org and check out the video at girlscoutsindiana.org under the resources tab!

•

For more information about the Philanthropic Reward levels check out the back of your goal getter order card!

High end reward pick up information

Go for Bold to earn these initial order rewards! Girls who take initial orders for 180+ packages of cookies will receive this Go for Bold knit hat! Girls who get 250+ initial orders will also receive the Raining Cookie Umbrella!

COOKIE DOUGH • Council credit is going virtual! A parent of each girl who chooses cookie dough will receive an email at the end of the cookie program with information on how to access her virtual card and the balance she has available to spend. The email will come by May 1 and a physical letter will also be mailed to them. Please help us by making sure that the mailing and email addresses for each family are correct in our membership database.

THEME PARK TICKETS • All theme park tickets earned will be available for pick up at the service center chosen in eBudde on the rewards tab. Tickets will be ready for pick up by mid-May. Watch for an eBudde blast in May for when tickets are available for pickup.

HIGH END REWARDS (750+ and above) • All high end items will be available for pick up at the service center chosen in eBudde on the rewards tab by mid-May. Watch your eBudde blasts in May for when items are available for pick up.

180+

250+ Older girl proceeds option If you have an older girl troop (Girl Scout Cadette, Senior or Ambassador), talk to them, and let them decide if they want the girl reward items, or if they want to opt out and receive an additional $0.10 per package for their troop. All girls must agree in order to choose this option.

• Troops taking this option still qualify

for initial order rewards, patches, troop rewards, and top seller events.

• The troop cookie manager must check

the "Receives Proceeds" (no rewards) box on the "Settings" tab. The extra $0.10 per package will automatically calculate on the sales report.

eBudde Guide page 37 28

•

N C R

•

Troop rewards Concert • Troops that average 250+ packages

T-shirt

per girl will earn tickets to a concert this summer. Every girl selling will earn a ticket, and volunteers will also receive tickets according to GSUSA guidelines for girl/adult ratios (see below). Stay tuned to eBudde blasts for concert details.

• Troops that qualify for the

180+ per selling girl average will receive T-shirts for every selling girl in their troop and two adult T-shirts.

• If the troop qualifies for the

troop T-shirts, additional adult T-shirts may be purchased for $15 each.

Earn an awesome Go For Bold t-shirt!

Note: Girls who sell as individuals do not qualify for troop rewards.

National standard adult to girl ratios by Girl Scout grade levels Events, trips, and camping; Two non-related adults (at least one of whom is female) for each number (below) of girls

Plus one adult for each additional number (below) of girls

Girl Scout grade level

Grade

Troop/group size: number of girls

Girl Scout Daisy

K-1

5 - 16

Girl Scout Brownie

2-3

5 - 25

Girl Scout Junior

4-5

5 - 30

Girl Scout Cadette

6-8

5 - 30

Girl Scout Senior/ Ambassador

9 - 12

5 - 30

What's new!

Membership dues • Troops that reach a 400+ per selling girl average

will earn membership dues paid for every selling girl and two adults of the troop's choice.

New this year - Troop Cookie Manager and Leader Reward! Cookie VIP Club • For every troop that averages 300+per selling girl

average the Troop Cookie Manager and Leader will each receive a reward and be a part of the Cookie VIP club!!

• Choice between a Cookie VIP fleece OR $20 Council

New for Cookie Dough! Cookie Dough is now good to use for 3 years! Cookie dough will expire at the end of the membership year 3 years past the program year it was earned. See the below chart for expiration dates: Program Year 2018-2019 2019-2020 2020 -2021

Date it expires September 30th, 2022 September 30th, 2023 September 30th, 2024

Gift Card.

• Only two adult rewards per troop, please.

Girl rewards

24 packages Operation: Cookie Drop -Gift of Caring Patch

24 packages Altogether Awesome Theme Patch

If you see this image, that level has an opton to choose the shoe reward. See page 28 for more information.

48 packages Operation: Cookie Drop Shine Bright Case

75 packages Bandana

300 packages Lego Set OR $10 Cookie Dough

100 packages Operation: Cookie Drop Leopard and Tin

125 packages Sleep Mask OR $5 Cookie Dough

450 packages Sleepover Set OR $15 Cookie Dough

250 packages Reach for S'More personalized patch. Earned by creating an avatar and sending 15 emails during the 2018 Fall Product Sale and selling 250 boxes of cookies for the 2019 cookie program.

175 packages Journal & Bracelets OR $5 Cookie Dough

225 packages Clouded Leopard OR $5 Cookie Dough

600 packages “Theme Park Safari 600+ Club” Two Theme Park Tickets. Choice of: Holiday World, Indiana Beach, Kings Island, Kentucky Kingdom OR Cedar Point OR 4-month subscription to sock panda (receive 2 pairs of fun socks each month!) OR $15 Council Credit

Note: Kayak and paddle will not be exact one pictured.

750 packages 2-month subscription to Posh Pak OR Outdoor Pack (Nalgene Bottle, First Aid Kit, REI Bag, Fire Starter Kit, and Compass) OR Summer Kick-back Pack (Spikeball and Yard Yahtzee) OR 4-month subscription to sock panda (receive 2 pairs of fun socks each month!) OR $40 Cookie Dough

1,000 packages “Elite 1000+ Club” iPod OR American Girl Doll OR 4 Theme park tickets OR Kayak and Paddle OR 6-month Posh Pak subscription OR one session of Council Summer Camp OR Go Pro OR $100 Cookie Dough

Note: Outdoor explorer pack items will be similar, but not exactly as pictured.

1,500 packages Enjoy the matinée showing of The Little Mermaid at Beef and Boards Dinner Theatre, June 2, 2019 with one adult guest OR $100 Cookie Dough

Non-cumulative

Note: The luggage set will not be the exact pictured.

2,000 packages

“2000+ Top Sellers Club” OR OPT OUT of cumulative rewards for a trip! OR $200 Cookie Dough

2,500 packages

CEO Charms Event May 19, 2019 AND Bracelet

3,000 packages

“Cookie Boss 3000+ Club” Luggage Set OR Design your own backpack

Girl rewards

Before March 20 2,000+ opt out trips Me & My Girl Trip • Destination: Cleveland, OH • Travel Dates: June 17-20, 2019 • Any Girl Scout who sells 2,000+ packages or more qualifies for this trip!

• Have the option to visit places like the Rock

and Roll Hall of Fame, Cleveland Metroparks Zoo, Cleveland Art Museum, enjoy a state park, and stop at Cedar Point on the way back to Indy!

• Any girl who picks this trip must bring one adult, female, registered Girl Scout of her choice as a chaperone.

• Mandatory Meeting: June 2, 2019 following Beef and Boards

Questions? Ashley Pasch 317.924.6832 apasch@girlscoutsindiana.org

places all other re ip tr a g n si o o h C ill receive earned st ill w ls ir G s. d ar rew wards and top patches, troop re tions. seller event invita San Francisco Adventure! • Destination: San Francisco, CA • Travel Dates: July 15-21, 2019 • On this trip girls will experience the city and

wildlife throughout the week! The group will make stops at places like the Golden Gate Bridge, Alcatraz, put our feet in the Pacific Ocean, visit the Aquarium of the Pacific, Cruise the bay, participate in a ranger program, hike in Yosemite National Park, and MORE!

• Any Girl Scout who sells 2,000+ packages and is going into the 7th grade in the fall of 2018 qualifies for this trip!

• Mandatory Meeting: June 2, 2019 following Beef and Boards

Images shown (l eft & above) are from 2017 & 2018 2,000+ opt out trips. 31

Operation: Cookie Drop Operation: Cookie Drop allows customers to support military personnel and charitable organizations by purchasing packages of cookies to be delivered to soldiers, veterans, first responders, and others throughout central Indiana who might not be able to get a sweet treat.

Promote Operation: Cookie Drop to girls • Girls can take orders beginning January 12 and take orders for 24+ packages for Operation: Cookies Drop Gift of Caring Patch

48+ packages for Operation: Cookie Drop Shine Bright Case

100+ packages for Operation: Cookie Drop Pawsitively Purrfect Leopard Tin

Operation: Cookie Drop through March 17.

• Girls get credit toward their girl rewards for every Operation: Cookie Drop package sold.

• Have girls turn in money as they take orders for Operation:

Cookie Drop. Money should be collected at the time of order if the customer only orders for Operation: Cookie Drop and you will not be delivering other cookies to them.

• Place all Operation: Cookie Drop orders in the eBudde system on the "Girl Orders" tab in the OCD column.

Are Operation: Cookie Drop purchases tax deductible? Purchase of Operation: Cookie Drop cookies are tax deductible because they're a donation. Your troop may write the customer a receipt if asked. Purchase of cookies for personal consumption is not tax deductible, because the customer is paying for a product and receiving that product.

Inputting donation orders Into eBudde Allocate cookie packages to a girl by inputting the quantity into the column “OCD.” The Sales Report will calculate the money due and show the amount sold. Rewards earned from Operation: Cookie Drop sales will automatically calculate and order in eBudde.

Support our troops!

• Have girls create their own sign to use at their cookie booth. • Have girls practice how to ask customers if they would like to donate a package of cookies or their change to Operation Cookie Drop.

Drop ie k o o C : n io t te Opera You can crea booths r u o y t a e s u s to donation can es from the t la p m e t g in by download ge on our a p p o r D ie k oo Operation: C website. Stop in to any of our Girl Scouts Central Indiana Shops for all your Cookie needs. Operation: Cookie Drop Tee’s, Cookie Tee’s, badges, patches, signs, tablecloths, and more.

op kie Dr o o C : tion t Opera a grea e r a s t r girls o f T-shir l o o ting t hs and marke t o o b r at to wea oor selling! o-d door-t

hile On sale, w st! supplies la 33

eBudde user guide In this section of the manual you will find the how-to steps to eBudde. If you need assistance beyond the instructions call the cookie hotline at 317.924.2949. You will use eBudde to place your troop’s initial order, track girls' totals, order initial and final rewards, order additional cookies to pick up at a cupboard, and schedule cookie booths.

1. Log in •

Receive welcome email 2 business days after completing the Intro to Cookies training. Click the link in the email that will take you to the screen that allows you to change your password on the Cookie Tech Portal

•

Enter in your personal password and confirm personal password and click Change My Password

•

Enter in your personal profile information. All profile fields mandatory except for Address Line 2. Be sure to enter current password. Click Update Profile.

•

Select eBudde. The other sites provide resources.

•

If you cannot find your email, it has expired, or do not receive it go to cookieportal.littlebrownie.com and click "reset password". This will generate a new email.

2. Set up your troop •

Click the “Settings” tab and “Edit Settings” button.

•

Enter your troop’s goal in packages.

•

Enter your troop’s banking information. This is required because it is how your cookie bill will be paid. See page 20 for more information.

•

Your age level will be picked for you based on the council upload.

•

C/S/A Opt-Out Option Only: Check “No Rewards/additional proceeds” to take addtional $0.10 per package.

•

Scroll to the bottom of the screen and click “Update.”

•

Note: The number of girls selling and registered is automated.

3. Update your information

Transferring Girl Scout Cook

•

Click the “Contacts” tab.

•

Click “Edit” next to your contact information to update your personal information as needed.

•

Click “Submit” to update your information.

4. Confirm participants •

On the “Girls” tab, you can view all the girls registered with your troop.

•

This will continue to be updated throughout the sale.

•

If there are girls missing, complete the "I did not receive my digital cookie access link/eBudde access" form on the cookie resources tab. Council will add or move the girl to the proper troop in eBudde and Digital Cookie.

•

If you have girls that are no longer active or not participating, we will leave them on your list. Only girls with cookies assigned to them count towards your per girl average. You can hide inactive girls by clicking the "hide inactive" button on your "girls" tab.

5. How to set up a "Cookie Pick-up Only" user: •

On the “Settings” tab click “Edit Settings,” and scroll down to “Cookie pick up only user.”

•

Enter the name and email address in the proper fields.

•

Click “Save” at the bottom of the screen.

•

This user will receive a setup email from eBudde and will need to create a new password before using their username and password at a cupboard to check out cookies.

ebudde information

Initial order and delivery Don’t forget to collect order cards a day or two before your deadline to allow time to enter them into eBudde. Digital Cookie shipped and donated orders will automatically credit eBudde. However, parents will need to add the Girl Delivered orders on the appropriate line on the order card to receive cookies for those orders.

Place the Girl's initial order • Be sure when collecting initial orders

that any girls who have Girl Delivered orders on Digital Cookie record them on their order card on line 63 labeled "DIGITAL ORDER CARD - GIRL DELIVERED".

• Choose your delivery station. • Choose a pick up time. • Click the “Submit My Information” button at the top.

• Click on the girl's name you wish to add

• The system will confirm your

an order to

• At the bottom of the screen, tab

through each column and enter each girl's totals by variety.

• Click the “OK” button on the bottom

2 ookies

up to a full case.

Ordering booth cookies • If your troop plans to schedule a cookie booth for the first weekend of booth sales, consider ordering booth cookies on your initial order. This eliminates the need for you to visit the cookie cupboard the week after delivery. Cookies cannot be returned, so order conservatively.

• To order booth cookies, click the

“Booth” line. You order booth cookies by packages as well. If you want a case of Thin Mints, enter "12" in that column.

• When you are finished, click “Save” at the top. Your troop’s order is saved.

• When you are completely finished with

the troop order, click "submit order". No additional changes can be made.

The cookie hotline will be open until 9 p.m. on January 25 for assistance.

up the order.

than one troop.

girl's name.

• eBudde will round your initial order

• On the Delivery tab, click who is picking • Click if you will be picking up for more

• On the Initial Order tab click on each

right.

Choose a delivery site

submission. You can click "view confirmation" to confirm your delivery date and time. If all the delivery times at the desired location are full, please call the cookie hotline.

Confirm initial order rewards • If a girl sold 180+ or 250+ packages, you will need to submit your troop’s initial order rewards.

• On the Rewards tab, click “Fill Out” next to “Initial Reward Order.”

• Review total initial rewards earned. • Click “Submit” to submit the troop’s initial order rewards.

• Click “OK” in the pop up box to confirm your submission.

• Initial order rewards will be handed out at delivery.

Contact your service unit cookie manager if: • You hit the “Submit” button instead of “Save” and need to make changes to your troop's order.

• You need assistance estimating the amount of packages to order for cookie booths.

ebudde information

Requesting and cancelling hot spot cookie booths on eBudde To reserve a council hot spot booth: • Click the “+” next to the town where you would like to have a cookie booth.

• Click the “+” next to the store location where you would like to have a cookie booth.

• Click on the date that you would like to have a cookie booth.

• In the grid on the right, select the time that you

would like to reserve. This time is the beginning time for your booth. (Your booth time ends at the beginning time of the following time slot.)

• Click “Submit.” • Repeat these steps until you have reserved

To cancel a reserved council hot spot booth: • If you find that you are unable to use the cookie

the number that you want or have reached the maximum allotment.

• Click the “Current Sign ups” button and print that page as your booth confirmation.

•

booth time slot(s) that you have reserved, please log back in, unclick that slot(s) and click “Submit,” so those spaces may be made available to other troops. We find very often that merchants are disappointed when troops do not show up, making it more difficult to have future booths at their locations.

Locations in green indicate availability.

Requesting and canceling non-hot council information purposes and for spot cookie booths TraFor your booth show upGir in the ut Cook Scolocater, l cookie errto ing nsf Troops may not contact any business listed on the council hot spot cookie booths (see page 26). However, troops may contact any other business to obtain permission to hold Girl Scout Cookie booths. Use the “My Sales” feature of the booth sale tab to inform the council of your troop scheduled booth locations.

please report any cookie booths that your troop has set up at a non-hot spot location. To do this: • • • • • • •

Select “My Sales” at the top of the Booth Tab. Click “My Booth Sales.” Click “Add a Location.” Complete the information and click “Add.” Click on that booth location and click “Add a Time.” Enter the sale date, start, and end time. Do not check the “Approved” box. Our council will have an approval process for these booths. Please allow 72 hours for approval.

• Note: Entering a desired non-hot spot booth location in this area will not reserve that booth time for you! You must contact the location on your own.

ebudde information

Place a Cookie Cupboard order To ensure that we have accurate stock in each cupboard, troops are required to place a pending order according to the chart.

• On the Transactions tab, click the “Add a Transaction” button.

• Choose a pick up date and time (see cupboard

hours in the corner of yoru transaction screen).

• Choose “Type: Normal” and “2nd Party: Cupboard.” Select the cupboard from the drop down menu.

• “Product Movement” should say “Add Product.” • Enter your quantities by Variety. All cupboards accept orders for single packages.

• Click “Okay” to add the order to your

• Cupboard orders may be edited until you sign

for them at the cupboard. Double click the order you wish to edit and make any changes needed. Repeat steps six and seven to submit the updated order.

• All council cupboards accept online orders this year

Day order is placed Monday Tuesday Wednesday Thursday Friday Saturday Sunday

First available day for pickup Thursday Friday Saturday Sunday* Tuesday* Wednesday Thursday

* Note: Council office cupboards are closed these days

transactions tab.

• Click “Save” at the top, left hand corner to submit the order to the cupboard.

NEW

Girl Scout Cookies cannot be returned to or exchanged once they are picked up.

Cookie Exchange

ookies

New to eBudde is the ability to see what other troops have available for exchange/transfer! The Cookie Exchange tab will allow you to input the cookies you have available to exchange and to see what other troops have available that you may need. Before ordering from your local cupboard see if there is a local troop who may have cookies available that meet some or all of your needs!

To see what cookies other troops have available: Click the blue down arrow to the left of the variety. eBudde will display the troops that have extra cookie packages. It will list for you the date posted, the troop number, quantity available, the first name of the contact, email address and phone number. You can then contact that person via email/phone to make the exchange.

To enter cookies you have available to exchange: Enter the quantities in packages in the variety boxes. Click Submit. If you no longer have all the extras originally posted, change the quantities appropriately and click Submit. The submission will OVERWRITE the previous submission. There is only one record per troop in the Cookie Exchange so there's no need to scroll through a lot of posts to find current info!

ebudde information

Allocating extra cookies in eBudde Follow these easy instructions by March 20 to allocate cookies to girls for cookies sold post initial order. You can allocate cookies each time they are picked up, once a week, or at the end of the sale, whatever works best for you.

Every package counts toward the girls' rewards. Girls need to be given credit for cookies sold after the inital order.

Why is it important to allocate cookies to girls?

How to allocate cookies to girls

Operation: Cookie Drop

• • • •

• Customers who purchase Operation: Cookie

Click the "Girl Orders" tab. Click on the girl's name. Click "Add Trans." Enter the details of the transaction. For example: "Booth Sale 2/9" or "Extra Pickup 2/8."

• Using the tab key, move across the rows, and

allocate cookie under the appropriate column.

• When finished, click "OK." • Click "Save" before moving to another girl's name.

Drop packages at booth sales or with additional orders should be allocated properly in these columns.

• If these packages were purchased at a booth

sale, tab over to the “Paid” column and enter the dollar amount to keep her balance correct in eBudde.

• Girls will need to have cookies allocated in

the “Operation: Cookie Drop" column for the Operation: Cookie Drop rewards to be ordered.

okies Consf Transferring Girl Scout Tra erring Girl Scout Cook Troops are responsible for managing all transfers between troops. The troop giving Girl Scout Cookies should be the one to enter the transaction into eBudde. The troop receiving cookies should double check the transfer by looking at their transactions tab. • • • • •

Click on the “Transaction” tab.

• • • •

“Product Movement” should be “Remove Product.”

Click “Add a Transaction.” The “Type” should be “Normal.” The “Second Party” should say “Troop.”

TIP: Make sure you always issue or get a written rece ipt when transferring cookies.

Enter the receiving troop’s five-digit troop number (It is very important that you accurately input the correct five digit troop number.) Enter the number of cases/packages, by variety, that your troop is giving to the other troop. Click “OK.” Click “Save.”

ebudde information

l a n i F g n i t t i Subm Rewards Before March 20 Don’t forget to update the “Girls Order” tab with the • Additional T-shirts can be purchased for girls’ final sales in order for them to receive credit for $15/T-shirt and should be ordered under the the cookies they have sold. All of your cookies should be adult T-shirt section in eBudde the cost of these assigned to girls before doing this step. If you accidentally shirts will be automatically added to your final submit an incomplete order, you may contact your ACH payment on March 29. service unit cookie manager and ask her/him to un5. Concert ticket order submit your order before March 20, so you can complete • The number of girl concert tickets automatically it. populates if the troop per girl average is 250+ packages of cookies. Rewards tab

1. Click "Fill Out.” A list of girls’ names should populate on the screen.

2. Click the first girl’s name to complete the (size/catalog

ookies

selection needed) – this is where you will select any sizes needed for regular reward items or select cookie dough or shoes that grow if the girl is choosing one of those options. Once selections have been completed click submit/save.

3. Repeat step 2 for each girl in your troop. • Note: If you are an older girl troop who has elected to receive the additional $0.10 per package, you should not have individual girl names on your screen. Skip steps 2-3. (If you see individual girl’s names on your screen, check your settings tab to be sure you selected the “Receives Proceeds” box.)

4. Review your T-shirt order: • T-shirt should only be ordered if your troop per girl

• Enter the number of adult tickets per safety activity checkpoints in the appropriate spot (page 29 has a chart).

• Your troop may order up to 5 additional

concert tickets. The cost of these tickets will be automatically added to your final ACH payment on March 29. Watch for an eBudde blast late in the program for concert ticket price.

6. Membership Dues Reward. If you earned this

reward watch your email for more information!

7. Troop Cookie Manager Reward • If your troop PGA was 275 you earned the Troop

Cookie Manager Reward! You earned 2 rewards. Please mark which item each adult wants.

8. Review your reward order and click “Submit Reward Order” to submit your order.

selling average is 180+ packages of cookies.

• Girl sizes automatically populate from the girls tab. • Two free adult shirts should be ordered under the adult T-shirts section.

ebudde information

Troop check list Check each item as completed to have a successful Girl Scout Cookie Program! My troop is registered and I have two approved adults for troop leadership. All of my girls are registered. My troop has a bank account Complete training online and submit my email address to be given access to eBudde. Log into eBudde to update my contact information, settings tab, and become familiar with the online ordering system. Verify that all of my registered girls are listed. If they are not, fill out online form so council can make updates. Hold troop meeting focused on 5 skills and set a troop goal. Distribute girl order cards and set goals. Hold a caregiver meeting. Explain deadlines and expectations. Collect all girl order cards prior to January 25. Enter my girls’ initial orders into eBudde. Select my delivery site and time. Enter the girls’ initial order rewards if they have earned them. Be sure to finish by January 25 at 9 p.m. Sign up for our first round of hot spot booths starting January 28 at 6 p.m. See page 3 or 26 for complete dates and times for additional booth sales sign up dates. Pick up my troop’s cookie order and initial rewards order at delivery. Arrive home and sort all orders. Prepare receipts for each girl before anyone picks up their cookies. This will help identify any issues. Be sure to complete a receipt for each cookie pick up, sign and date. Keep one copy. Give one copy to the adult signing for the cookies. Place any pending orders needed in eBudde and pick them up at my local cookie cupboard starting Thursday, February 7. See page 22-24. Prepare for my cookie booths! Get my display together and a schedule for parents and girls. Review booth sale rules on page 27. Promote Operation: Cookie Drop to maximize sales. For more information see page 32. Bank cookie money in my troop account to ensure it is available for the ACH withdrawals. Withdrawals are on February 19, March 8, and March 29. See page 20 for details. Reconcile the sale with each girl’s parent(s), by collecting all of the rest of her money due and gathering her final reward selections. Complete all of my troop's cookie allocations to the girls in eBudde and make final reward selections. Remember that I may have girls eligible for the crossover patch if they had 250+ packages and sent emails in the fall product program. Bank my final money for ACH withdrawal happening on March 29. I will stay tuned to emails from eBudde so I don't miss out on important updates. I will be notified by by service unit cookie manager to pick up my troop's rewards when they arrive. I will pick them up and distribute them to the girls promptly so they can enjoy the benefits of their hard work.