Quick Bites 2020 Cookie Program
Welcome to the 2019-20 Cookie Program! As cookie entrepreneurs, girls learn valuable life skills while earning money to fund troop adventures and activities like camping, community service projects, travel, and more. All of this is possible because of you, our amazing volunteers, who dedicate valuable time and effort to supporting girls in the cookie program. Thank you for everything you do to ensure this program is an enriching, safe, and exciting experience for all girls.
NOVEMBER 2019
18 Vital Mobile email sent to Troop Cookie Coordinator to set up card reader account 22 Troop Materials Mailed to Troop Cookie Coordinator – Volunteer access to Digital Cookie emails sent
DECEMBER 2019
Hold a girl meeting - Hold a caregiver meeting Order Troop Initial order between Dec. 2 and Jan. 8 via eBudde 2 Online Training live – eBudde opens 16 Parent/Girl access to Digital Cookie emails sent
JANUARY 2020
Order Troop Initial order between Dec. 2 and Jan. 8 via eBudde 8 Program begins – Troop Initial Order due in eBudde by 6 p.m. 20 ACH Penny Pull 22 Delivery Stations begin 25 Delivery Stations end 30 First Mystery Door Weekend
FEBRUARY 2020
1 Deadline to earn Reds Tickets for 100% participation in Digital Cookie 3 Booth Sign-ups begin - Cupboards begin opening as they are filled 5 Second round booth sign up 7 Third round booth sign up 7 Second Mystery Door Weekend 13 Final cupboard opens 14 Hot Spot Booth Weekends Begin 17 Fourth round booth sign up 21 1st ACH Withdrawal 24 Fifth round booth sign up
MARCH 2020
2 Sixth round booth sign up 9 Final round booth sign up 13 2nd ACH Withdrawal – Final Hot Spot Booth Weekend 16 Cookie Program ends 18 Final Rewards Order due 20 Past Due Cookie Account Forms due 27 Final ACH Withdrawal
MAY 2020
Mid-May Rewards mailed to Service Unit Cookie Manager and made available for pick-up 17 1500+ Beef and Boards Event 31 2500+ CEO Charms Event
JUNE 2020
1 High-end Rewards available for pick-up (Sept. 1 deadline to pick-up) 8-12 Me & My Girl Reward Trip
JULY 2020
11 1000+ Waterpark Event 13-19 Disney Experience Reward Trip
Getting Started A successful cookie program is girl-led. Work with girls to create a year-long troop activity plan, then set cookie goals to support the troop budget. Download the Girl Scouts of Central Indiana Troop Budget Plan at girlscoutsindiana.org/forsellers. o Complete the required paperwork: o If you need to be introduced to your o Troop Cookie Coordinator (TCC) SUCM, please call customer care at Volunteer Agreement. 317.924.6800. o 2019-20 Annual Girl Permission o Once you have completed the Form (all caregivers must Mandatory Online Training you will complete for their girls). receive an email from the Cookie Portal with a registration link. The o Enter Troop Banking Information on settings mandatory training video can be found tab by January 8. on our website under Cookies+ then Resources. Please note: you must o Review the Quick Bites webpage for all also be a registered Girl Scout. program policies and procedures. o Participate in online training found o Ensure each girl has cookie selling on our website under Cookies+ then materials. These materials were mailed to Resources. the Troop Cookie Coordinator the week of TCCs are responsible for the following Nov. 22. in eBudde: o Order Card o Enter Troop Initial Order o Goal Getter Order Card (paper) o Sign-up and manage booths o Money Envelope o Allocate packages to girls o Booth Postcard o Order rewards o Philanthropic/Destinations Info Sheet o Manage troop cookie finances
What's new this year? VITAL MOBILE CREDIT CARD PROCESSING Girl Scouts of Central Indiana will be covering all fees for credit card transactions made through the Vital Mobile system. A Vital Mobile training guide was included in your troop cookie packet and can be found online under the resources tab. You should have received an email with the set-up link from Vital Mobile the week of Nov. 18.
NEW COOKIE PACKAGING! Girl Scouts has updated the cookie packages with current photos of girls, updated nutritional labels, and Halal certification.
This year we have a new cookie - The Lemon-Up! It is a crispy lemon cookie baked with inspiring messages to lift your spirits!
How Girls Sell Cookies ORDER CARDS Girls use order cards to collect orders, and report them to the troop cookie coodinator.
DOOR TO DOOR SALES AND BOOTH SALES Girls sell directly to customers in neighborhoods or in front of local businesses.
DIGITAL COOKIE Girls go online, create goals, setup a mini website, and send emails to friends and family. Customers can order and pay online and choose girl delivery OR for their cookies to be shipped directly to them.
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THE COOKIE LINE UP (L TO R) Thin Mints * Do-Si-Dos * Samoas * Trefoils * Girl Scout S’mores * Tagalongs * Toffee Tastic * Lemon-Ups
The Perks TROOP PROCEEDS Troops earn 75 cents per package with an opportunity to earn 80 cents per package. For more information, visit our website at girlscoutsindiana.org/cookies. Cadette, Senior, and Ambassador troops may choose to opt out of the reward program and earn an additional 10 cents per package. Troops opting out of rewards are eligible for the theme patch and troop rewards once they achieve the required milestone.
COOKIE DOUGH Girls can earn Cookie Credits in place of reward items at many levels. See the order card for more information. Credits can be used for Girl Scouts of Central Indiana program activities and camp, in Girl Scouts of Central Indiana shops, at camp trading posts, and for Girl Scouts of Central Indiana or Girl Scouts USA Destinations.
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Digital Cookie digitalcookie.girlscouts.org How Girls Sell Online: On Digital Cookie girls can create goals, track their progress, send sales emails, and more! Girls can share their online cookie sales link to appropriate family and friend-facing social media pages, such as a private Facebook page. Please remember that girls, not caregivers, sell Girl Scout Cookies. Girls can sell online in two ways:
Direct Ship A customer places an order and pays online, and cookies ship to them directly. The shipping cost is incurred by the customer.
Girl Delivery A customer places an order online for the Girl Scout to deliver. Payment is collected from the customer at the time of the order. The customer will also pick a secondary option for their order, in case the parent denies the delivery. Parents will receive an email every time an order is placed. The parent has 10 days to accept or deny the order for delivery.
eBudde • cookiepor Ordering Initial Order Cookies for Your Troop All cookies are ordered through the eBudde system. On your Initial Order Tab you will place your initial order by case. This is the order you will pick up at Cookie Delivery Jan 22-25. If you order 125% of your 2019 Initial Order your troop will earn a collapsible wagon for booths and door-to-door sales! For training on placing your initial order, check out our online trainings or give us a call at 317.924.6800.
How to Place a Cupboard Order: To ensure that we have accurate stock, troops are required to place a pending order according to the chart below. 1
On the Transactions Tab, click “Add a Transaction”
2 Select pick-up date and time 3 Select the cupboard you intend to pick-up from 4 Enter quantities by variety (orders can be in single packages) 5 Click “okay” and then “save” Cupboard orders may be edited up until you check them out.
Day order is placed
First available day for pickup
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Thursday Friday Saturday Sunday* Tuesday* Wednesday Thursday
* Note: Council office cupboards are closed these days
tal.littlebrownie.com Girl Orders Tab On the “Girl Orders Tab” you can allocate cookies and record payments for each selling girl. All troop packages must be allocated by March 18.
eBudde is the Girl Scout Cookie Program online portal. Volunteers are able to manage their cookie program from a smartphone, tablet, or computer.
TIP: Allocating packages throughout the program allows girls to track their progress and achieve their goals!
HOW TO ALLOCATE COOKIES TO A GIRL AND TRACK PAYMENTS 1 Click on the girl name you wish to make changes to. Click “Add a Transaction” in the top left-hand corner. 2 Enter the details of the transaction under “Comment.” (ex. 2/14 extras) 3 Fill in the number of packages and/or amount of money in the appropriate column. 4 When finished, click “OK.” 5 Click “save” before moving to another girl.
Inventory Tracking Always keep an accurate inventory of cookies on hand. Unsold cookies are the responsibility of the Troop Cookie Manager. Communication with families throughout the program is the best way to avoid excess inventory. Proactively share deadlines and expectations for money collection with families, and always provide receipts for cookies distributed to, and received payments from, families.
Cookie Exchange The Cookie Exchange tab will allow you to input the cookies you have available to exchange and see what other troops have available that you may need. This tab will open on March 1 for troops to utilize. This is a good place to find cookies you may need prior to placing a cupboard order. More information can be found on the council website.
Girl Scouts of Central Indiana’s health and safety policy does not allow cookies to be returned or exchanged in the Cookie Cupboard. However, you may exchange damaged cookie packages.
Money Management 2020 COOKIE PAYMENT SCHEDULE All cookie payments made to Girl Scouts of Central Indiana are collected via scheduled automatic withdrawals from the troop bank account. More information is available on our website under Cookie+ then Resources.
Withdrawal Date
Percent of Balance Due to be Withdrawn from Troop Bank Account
Jan 15
$0.01 ACH test withdrawal
Feb 20
Feb 21
$2/initial order package
Mar 12
Mar 13
50%
Mar 26
Mar 27
100%
Balance Due as of Date
PAST DUE COOKIE ACCOUNTS Girl Scouts of Central Indiana will address Past Due Cookie Accounts. If payment is not made by a caregiver who has taken responsibility for cookies, please complete and submit a Past Due Cookie Payment Form no later than March 20, 2020 via the online form. More information is available on our website under Cookie+ then Resources.
Resources GIRLSCOUTSINDIANA.ORG/ COOKIES Visit the Resources webpage for all necessary forms and trainings.
QUICK BITES WEBPAGE An in-depth resource that covers every aspect of the cookie program and can be found on our website under Cookie+ then Resources.
COOKIE ENEWSLETTER (EVERY MONDAY) Our Monday cookie enewsletters will give volunteers a heads up on what is coming up in the Cookie Program.
TEAM APP The product program team will provide real-time updates via Team App on weather closures, deadlines, urgent cupboard information, and helpful tips. Download this free app to your smart phone then search "GSCI Product Program" team.
TEXTING UPDATES A few times throughout the season you may receive text updates from council staff with reminders or emergency closures.
GIRL SCOUTS OF CENTRAL INDIANA CUSTOMER CARE 317.924.6800
DIGITAL COOKIE TECH SUPPORT 800.853.3730
2019-2020 | Girl Scouts Of Central Indiana
GIRL REWARDS
Set Your Goals!
Certain reward levels have choices please see order card for details
MY TROOP GOAL:
24 + packages
300 + packages
225 + packages
Outdoor Pack 750 + packages
Kickback Pack 750 + packages
Science Subscription 750 + packages
3000+ packages 1000 + packages