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Assistant Chief Commissioners Symposium At the beginning of the Year of Goat, it was an opportune moment for us to review the contributions in the previous year and to plan for the future.

mission of the Association. ln the symposium, all Assi Chief Commissioners highlighted their achievements in last year and their ambition in the coming two years. T

also shared the difficulties they had come across ln the coming year, apart from the target of membership growth to'1 00,000, we would be planning various development projects to bring our leaders' training and programmes to a professional level.

exchanged ways and means to tackle problems, and misunderstandings.

To achieve this objective, I conducted an Assistant Chief

ln the future, with the founding of the Leaders' Traini lnstitute in the coming year, the Association planned to establish a commission to develop policies and directions

Commissioners Symposium on 12 January 2003. This

on leaders'training, youth programmes and education affairs.

symposium was to ensure that all Branches and Regions were aware of the development direction of the Association and that

The Association recognized the need to bring younger

their operations were in line with those conducted by the

agreed to identify and develop more young leaders.

Association Headquarters. This symposium was also useful in enhancing communication among the Branches and Regions so that they could operate more effectively in achieving the

There is no doubi that Hong Kong Scout Movement wil continue to thrive and prosper under this "Team Spirit". .fr

leaders to the top arrangement and each and every a

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The stages in building a team

r$xffiffi#ffi6$W*ffiffi A common myth among adults in Scouting is that to form a team, you bring together

a

number of people (preferably compatible with one another), let thern work and meet together,

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efficiency and effectiveness.

The fragmentation fades as members identify norms.

Searching

The initiai phase in the formation of a new group (forming) is often characterised by

Stage

4

Processing

of

The team is now in high gear, performing to

will come from. There may be a formally constituted will play leadership roles as

achieving the set assignments or tasks often beyond

confusion over the roles that each person leadership and where the leadership

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with the team, thus reinforcing further, the team

and behold-you have a team. Actually, a team develops in stages, over a period oftirne.

Stage

irfi;+E 2002 4 6-z E

will play,

the task to be performed, the type

we1l. People have been assigned to the group but they see themselves primarily as individuals.

the desired standards. They strive to regularly evaluate their performance. They are motivated to

The group is still a gathering ofpersons.

experiment with new ideas, collectively take risks

leader, but most members are aware that others in the group

Stage 1 is searching time What are we here

for

'/

What

part shall I pla1,

/

What ant

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and perform new roles that

will

help the team be

? With the confusion you can also expect to find anxiety, even danger and

successful and cohesive. Formal leadership may

almost certainly dependence on a leader When roles and tasks are unclear, people experience

become less pronounced as members leel

sttpposed to do

anxiety. They may be angry because they have been thrust into an unfamiliar setting without clear directions on how to deal with

it. The interactions

between people at this stage reflect

relationships, biases, perceptions, and antagonisms brought in from outside the group. The rqles that people

initially experiment with in the new group situation usually resemble

those they have performed outside the group. They arejust on the threshold ofsearching

for a new identity: their group role. ln short, it's a period of uncertainty and ambiguity.

Stage

2

of

developing even more elfective ways to reach the goals.

Assimilating

Stage 5

Teams formed to do a task or project usually

Defining

die u'hen the work has been completed. There

The second stage, sometimes refers to as the (storming stage), involves a definition of the task to be performed or the objective to be reached, by the group. Members begin to explore and test the water to see

comfortable to share the leadership around. The team members look at how they operate in hope

what kind ofroles they want to play in reaching the objective.

probably be

a

will

period of grief when members moum

the passing of what was a significant, gratifying

involvement. Some people leave, and others join.

They tend to see themselves as individuals working with other individuals to perform

a

This fifth stage is more accurately described as

task. They are not yet a true group, but rather a collection of persons brought together for

a

assimilating/reforming or adjourning. The team

common purpose and because of the possible strong diversity of values, clique within

a

absorbs the new members and closes ranks when

members examine their roles to ascertain their place and position in

others leave. New dynamics emerge. From time to

group may develop

as

time, the group changes its characteristics as it

the team.

Cerlain predictable interactions emerge. Interpersonal conflicts may occur between those who want to get the job done against those who are concem with the process. Clashes may also arise between those who have already decided on how thejob should get done and those who needs more time to evaluate alternatives. There are others then who ',vish to experiment and try things out on first beforejumping into conclusions. Infighting among members may occur as in an attempt to champion their personal agendas. Some members

want to gain influence in the group, either because they see themselves as natural leaders-as experts in the subject matters to be discussed or because they are overly concern with getting over with the given task.

Stage

3

ldentifying

At this stage, the team will have developed and established some commonly agreed (norming), which is

sets of rules and procedures on how to operate as an effective norm used to guide interaction and behaviors.

Members begin to develop a sense of belonging and start to create in some cases, team

identity. They see themselves as a collection ofindividuals, working together toward a common goal. Whereas they previously saw themselves in roles that were self-serving, they now define their roles as serving the group. Their old roles have become subordinated to the new ones, which are dedicated to helping the group achieves its objectives. Those who have been task oriented now understand that it is necessary to pay attention to the

group process, that is issue pertaining to relationships and the interactions for maximum

changes its rnembership and its task.

Team Effectiveness A team can have everything going for it, the brightest and most qualified members, access to resources and a clear mission but still fails ifit lacks what is temed as the group emotional intelligence.

It is the ability of the team to be aware of emotions and the willingness t0 create norms that regulate emotions. For example, an effective team develops

built-in mechanisms that allorvs emotions such as disagreement and unhappiness to be freely expressed diplomatically. There is respect for individuality and differences as well as acceptance

of member's emotions. Feelings, doubts and ambiguity are continuously validated. Team members are valued for their openness to criticism and the willingness to share and discuss emotions.

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