Pre-Approval commenced and routed to HoS – when approved it is sent back to the OT to commence application excursion # created. General details collected. Routed to Head of Primary or Faculty HoD upon submission Commence PreApproval
Head of Primary or Faculty HoD confirms budget availability. Routed to PA to HoS (Primary or Secondary) upon submission
Step 1: HOD/HOS Budget Available?
PA to HoS confirms date with HoS in negotiation with OT Routed to OT when date approved and entered onto calendar. PA to provide copy of previous event review to OT
PA to HoS assess calendar, confirm date with HoS (as appropriate), enter on calendar.
Step 2 (PA to HoS): Confirm Date
Advise Year Advisor
Advise dep. HoP
OT complete Risk assessment and receive approval from WHS Officer. OT submit leave variation. E&EO create parent note, complete bus and event bookings, Parent lounge etc. Upon submit, application routed to HoS.
WHS Officer approves RA
Organising Teacher completes RA, Parent Note, bus bookings, leave variation. Setup Parent Lounge tasks
Step 4a (PA to HoS)
Step 3 (Organising Teacher) Complete Documentation
Step 4 (HoS) Approval
Advise Deputy Principal
HoS approve. Upon submit, OT receives confirmation to proceed and access to complete review questions.
OT reviews the excursion and submits to the WHS Officer – relevant information given to HoS and event is closed
Step 4 (Organising Teacher) Excursion Proceeds
Step 5 (Organising Teacher) Excursion Reviewed
Organising Teacher accesses rolls, first aid kit and other equipment
Organising Teacher completes review questions (curriculum, risk)
E&E Officer confirms completion
Secondary Curriculum Advisor
Version: 11/10/2022