Grey Rock Golf Club Wedding Venue Rental Package
alyssa@greyrockgolfclub.com I P. 512.288.4297 Ext. 100 7401 Highway 45 I Austin I Texas I 78739
Thank you
for considering Grey Rock Golf Club for your Special Day! We are located 20 minutes from downtown on your way to the Austin Hill Country. 12 Hours Exclusive of the Venue Space Outdoor Wedding Ceremony Outdoor Cocktail Patio Outdoor Stage Grey Rock Pavilion Built in Bistro Lights ( 12 ) 60" Round Tables ( 200 ) Mahogany Resin Chairs ( 4 ) 30" Cocktail Tables ( 6 ) 8ft Tables & ( 6 ) 6ft Tables ( 2 ) 4ft Tables White Overlay Linen on Round & Rectangle Tables Catering Staging Area 1 Hour of venue use for Bridal or Engagement Photos 1 Hour for Ceremony Rehearsal ( by Appointment) Golf Cart Shuttle Service to Ceremony Site Set up & Break Down of Grey Rock Equipment ( 2 ) Grey Rock Servers per every 100 guests Onsite Manager During Event
Grey Rock Bar Menu Beer, Wine, Cocktails & Soda Soda & Juices Domestic Beer Premium Beer House Wine & Champagne
Well & Below 1 Hour 2 Hour 3 Hour 4 Hour
House Well Brands Call Brands Premium Brands
Hosted Bar Packages Call & Below Premium & Below 1 Hour 2 Hour 3 Hour 4 Hour
1 Hour 2 Hour 3 Hour 4 Hour
Signature Drinks Give us your recipe and we'll create a specialty cocktail exclusive for you wedding!
Beer Domestic: Budwiser, Bud Light, Coors Light, Michelob Ultra, Miller Lite Premium: Dos Equis, Heineken, XX, Shiner, Firemans 4, Deep Ellyum IPA
Well Bar Svedka Vodka, Bacardi, Tanqueray, Sauza, Jim Beam
Call Bar Absolut Vodka, Sailor Jerry Rum, Captain Morgan, Bombay, Jack Daniels, Southern Comfort, Kahula, Bailey's, Titos, Deep Eddy, Jameson, Dewards, Bulleit, Flor de CaĂąa & Milagro
Premium Bar Kettle One, Blue Chair Bay, Bombay Sapphire, Patron, Don Julio, Maker's Mark, Crown Royal, Cointreau, Hendrick's, Glenfiddich, Hennessey, Gentleman Jack Woodford Reserve Rye, Dulce Vida
* All prices are per person unless notes as well as subject to 20% gratuity and current sales tax.
General Information DEPOSITS & POLICIES We require an initial non-refundable deposit of 25% of the rental expenditure to formalize the reservation. Additional deposits are due every 90 days. The final payment is due 14 days prior to your Wedding with your final guaranteed attendance. All form of payments are accepted on initial and following deposits. The Final payment may not be done by personal check.Following payments will be accept: Personal/Company Check, Cashier's Check, Money Orders, Credit Card or Cash. RENTAL MINIMUMS All Weddings are required to pay the Venue Rental Fee. Rental Rates may vary due to date. For any additional rentals from Grey Rock, gratuity and/or current sales tax will be added. The Requirements are quoted prior to booking the Wedding and are stated in the Private Event Confirmation Agreement. EVENT DETAILS Room arrangements and all Wedding details are due at least 45 days prior to your event. Once we have received you timeline, catering information and set up selections, we will present you with a Banquet Event Order (BEO) confirming the specific requirements of you function. All Food ad Beverages from Grey Rock are subject to a 20% mandatory Gratuity and Current Sales Tax. Menu and bar pricing will be guaranteed 45 days prior to your Wedding. Final Guest Count is due 14 days before Wedding Date. All Weddings have a Maximum time limit of 12 hours on property including set up and breakdown. Set up can start as early as 12pm. All Weddings must end at 11pm. At the end of the Wedding, all vendors and guests have ( 1 ) Hour for break down and removal of personal items, decorations, etc. If Grey Rock has not been fully vacated by 12am, there will be a late fee of $500. OUTSIDE CATERING All Catering Companies must have General Liability Insurance. Grey Rock must have a copy of their insurance 30 days prior to Wedding day. A $500 Damage/Security deposit will be required for all catering companies. 100% of this deposit will be refunded if all conditions have been met stated on the contract. VENDORS Grey Rock Golf Club requires that all vendors be licensed and insured. Please verify with all your vendors that they meet these requirements. Proof of insurance may be required if they are not on our suggested vendor list. Vendors are allowed on property as early at 12pm and must be off property by 12am with all rental items in their possession. DECORATION Please note that decorations may not be affixed to the walls, floors, ceiling or furnishings of the facility. Glitter, confetti, rice or birdseed are not permitted on the premises under any circumstance. All candles must be contained in a glass enclosure. DAY OF EVENT All Weddings at Grey Rock Golf Club are required to have a Grey Rock representative on property during venue rental times. The Grey Rock representative does not preform the duties of a professional Event Planner. We highly recommend that clients hire an Event Planner or Day of Coordinator to assist with all duties for your big day.