Withdrawal of Proceeds from Troop Account

Money matters! All troops participating in the Cookie Program must have an established bank account. If at any point, you need support with Cookie Program finances—reach out to us! GSMH will withdraw the amount due for your Troop via an electronic withdrawal, following the schedule below.

March 11—Troop deposits for initial order plus additional cookies is due. Remind families to turn in money received.

March 15—GSMH will electronically withdraw 30% of the total amount due* from the cookies transferred to your troop (initial orders plus additional cookies).

March 25 Troop deposits for second electronic withdrawal are due. Remind families to turn in money received.

March 29—GSMH will electronically withdraw 30% of the total amount due* for the cookies allocated to the troop in Smart Cookies.

April 8—Troop deposits for third electronic withdrawal are due. Remind families to turn in money received.

April 12—GSMH will electronically withdraw 30% of the total amount due* for the cookies allocated to the troop in Smart Cookies.

April 19—Deadline to submit Uncollected Funds Report.

April 22—Deadline to deposit remaining funds into troop account.

April 26—GSMH will electronically withdraw the remaining balance due from the troop.

*Smart Cookies does not automatically calculate the amount due for your troop. To know, take the total due shown in Smart Cookies and multiply it by 0.3 to calculate the exact amount being withdrawn from your account. Once the amount has been withdrawn from your troop account, the transaction will appear on your Troop Balance Summary.

Money Management and Collecting Money

Collecting Money from Families

When dispersing cookies to girls, be sure to remind the caregivers that once they sign for the cookies, they are financially responsible and cookies cannot be returned. It's important to always issue a receipt anytime cookies or money are transferred between the troop and girls. Keep the white copy for your records and give caregivers the yellow copy. These receipts are important when transferring extra cookies or if you need to submit an Uncollected Funds Report. Remember:

⚬ Girls collect payment from customers at the time the cookies are delivered, unless the customer is only ordering cookies for the Cookie Share Program.

⚬ Caregivers may only get additional cookies once their initial order money has been deposited or turned in to the Troop Cookie Chair. During the Direct Sale Period, families should pay for any sold cookies before being given additional cookies to sell.

⚬ In the event of a parental divorce or separation, the parent who signs for the cookies is responsible for the payment.