Tips & Tricks to Manage Your Troop Inventory

It’s important to have a plan of how many cookies your troop will need to achieve your goals. Read below for some tips to help you manage your inventory from the beginning of the season to the end.

1. Project your Initial Order. Review each girls initial order demand and work as a troop to decide how many booths your girls would like to secure and work with your troop on setting a goal for each girl to earn an Initial Order reward.

⚬ The Goal Getter Patch is earned when girls place an initial order for 125+ Packages.

⚬ Girls with an initial order of 250+ Packages will also earn an exclusive axolotl small plush!

2. Weekly Troop Cookie Tracking. Use your troop Facebook Group / text chain / other mode of communication to give updates to families on Troop Sales Goals, inventory, and planned pick up orders. At troop meetings, take some time to update a visual board that gives an exciting update and check in with your girls on their goal progress.

⚬ Other topics to consider: How many cookies does each girl have on hand? How many packages are the girls away from reaching their goals? Are they still wanting to actively participate in booths or door-to-door sales?

3. Booth Participation. Things to consider when scheduling booths.

⚬ Be consistent where you’re setting up your booths and try to avoid canceling them.

⚬ Forecast the number of cookies you will need for each booth.

⚬ Reevaluate your inventory after each booth. If your girls are starting to slow down, you might not want to order cookies in bulk from the cupboard.

4. Extended Sales. Evaluate girl and troop inventory and establish a plan to liquidate any unsold cookies. This could look like scheduling more booths, working with businesses on bulk sales, or making a donation to your favorite non-profit organization.

A few quick Reminders:

⚬ Transferring sold cookies to girls in Smart Cookies when the transfers happen not only helps with managing troop inventory, it also helps you properly track financial responsibility of the cookies and makes closing out your season smoother.

⚬ Always issue receipts any time cookies or money are exchanged! Keep these receipts until October 1, 2024.

⚬ Cookies must be kept in good condition and stored in areas free of extreme temperature changes, pests, smoke or other damaging effects.

Leftover Inventory

Troops have until the end of the Extended Sales Period—April 21—to sell any remaining cookie inventory. See page 24 for different ways to move larger quantities of cookies.

If troops are unable to sell their remaining inventory by April 21, they can contact local organizations such as first responders, churches, and more to donate these cookies. Troops can also choose to use the remaining cookies for snacks during troop meetings and/or troop activities throughout the summer!