Activity Financial Information and Policies

Girl Scouts – North Carolina Coastal Pines is proud to offer financial assistance to ensure every girl has the opportunity to learn, grow, and thrive. To review the Girl Scouts - North Carolina Coastal Pines’ full cancellation and refund policy and to learn more about and apply for financial assistance, including Troop Travel Assistance, visit nccoastalpines.org, move your cursor to Discover, then under Activities, select Financial Information and Policies. All activity financial assistance requests are completed online only. For questions, contact the Help Desk at helpdesk@ nccoastalpines.org or 800-284-4475.

Cancellation and Refund Policy

Girl Scouts – North Carolina Coastal Pines reserves the right to cancel an activity due to insufficient registration, acts of nature, or any other reason beyond our control. Councilsponsored activities are held rain or shine, unless inclement weather adversely affects the program. If an activity is cancelled or rescheduled, registered participants will be notified and refunds processed accordingly. A significant amount of planning time and money are spent months prior to the opening of council-sponsored activities and trainings. Prompt cancellation notification allows time for girls who may be on the waiting list to attend the activity. Our refund policies require notification to be provided by the customer to the Help Desk at least 15 days prior to an activity. Please review the complete policies on our website. nccoastalpines.org, Discover, Activities, Financial Information and Policies.

Financial Assistance Information

Requests for financial assistance are confidential and based on personal information establishing the applicant’s need. See below for the types of applications. Applications are available on our website. If you have Medicaid, you may be eligible for a Girl Scouts membership as part of your benefits. See https://www.nccoastalpines.org/en/about-girl-scouts/join.html for more info.

Activity Financial Assistance

Financial assistance is available for registered Girl Scouts who would otherwise be unable to attend council sponsored activities.

• Financial assistance is available for all events that cost $15 or more.

• To request financial assistance and reserve your spot, pay the deposit when registering for the event, choose “apply for financial assistance”, and complete the Individual Financial Assistance Request application form on our website.

To review the entire Financial Assistance policy and complete the Individual Financial Assistance Request application, visit the Activities page on our website and select Financial Information and Policies from the menu on the left. Your event registration is not complete until you have paid the deposit in gsEvents and completed the application form.

Troop Travel Assistance

Troop Travel is defined as an event, trip, or project that goes beyond the ordinary troop program and enhances the Girl Scout experience. Troop Travel programs are educational in nature and provide growth experiences for girls and persons involved. Only registered girl and adult members may apply for Troop Travel Assistance.

• Troop Travel Assistance applications are due on the first of every month.

• It is recommended that troops and/or individuals submit their applications three to six months in advance of the trip date.

• Please review the full policy and complete the online Troop Travel Status and Troop Financial Assistance Application on the Activities page of the council website, under Financial Information and Policies, Financial Assistance for Troops.